Guide Book x236 or Moreland Road Commack, NY Yvonne Grant President & CEO

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1 2016 Guide Book friendship learning cookies success fun 442 Moreland Road Commack, NY x236 or 242 Yvonne Grant President & CEO

2 Cookie Knowledge The Girl Scout Cookie Program teaches girls: Financial Literacy Entrepreneurial Skills Goal Setting Decision Making Money Management People Skills Business Ethics Rah-Rah Raisins Samoas Thin Mints Trefoils Do-si-dos Tagalongs Savannah Smiles Cost: $4.00 per box. Rebate: $.60 per box. All cookies are kosher. Sale Dates: January 2 - May 14 Troop Rebates Rebates will be issued to the registered 01-Leader starting the week of February 29. If your troop is not paid in full, only 25% of the rebate will be released. Cadette, Senior, & Ambassador Troops Choose rewards or 5 extra per box sold. Ask your S.U. Cookie Chair for a request form or gssc.us. Supplied by

3 Cookie Calendar January 2-February 6 Initial Cookie Sale Girls go out with order cards. By February 12 Initial orders must be entered into ebudde by Troop Cookie Chairs. Order only the cases you need. DO NOT ORDER UP! Returns from initial sale will NOT be accepted. February 6-May 14 Catch-up Orders Payment of catch-up orders is due 2 weeks after picking up cookies. Be sure to give copies of deposit slips to the SU Cookie Chair as they are made, and keep a copy for your records. February 5-May 14 Booth Sales Week of March 7 Deliveries to Service Units begin March 21-April 4 Initial payments due Payments for initial order is due 2 weeks after the Service Unit delivery. Give one copy of the deposit slip to the Service Unit Cookie Chair and keep one for your records. May 11 All final catch-up cookie money is due. Final girl rewards need to be chosen by today, and all cookies should be allocated. Girl Scouts can help honor our service women and men by asking each customer if he or she would purchase a box of cookies to send to US military overseas through Operation:Cookie. Each girl is encouraged to ask every cookie customer to donate a box of cookies to Operation: Cookie. Donating a box to our service personnel is the perfect suggestion for those customers who say they are on a diet or buy their cookies from a Girl Scout in another council. This program lasts throughout the cookie campaign, from December through May. Visit our website, to learn more about Operation:Cookie

4 Recognitions Booth Sale Patch 12+ Boxes Point system for selecting rewards Each girl earns one point for every box that she sells. She may use her points to choose awards from any point level, as long as the total awards that she picks does not exceed her points. For example, 150 boxes=150 points. Awards chosen may be: 150 points OR 100 points and 50 points OR any other combination adding up to 150 points! Participate in a successful booth sale to earn 2016 Year Bar Initial Sale (Jan. 2 - Feb. 6) 50+ Boxes 80+ Boxes Early Bird Patch Sell 100+ boxes during the Initial Sale Pretty in Paisley Fedora Sell 200+ boxes during the Initial Sale 500+ Boxes Moo-ve It Water Bottle & Cookie On The Go Patch Want Samoa? Ice Cream Bowls & Theme Patch 100+ Boxes 150+ Boxes OR 500 Bar & your choice of American Girl Doll (Style may vary) OR Medieval Times (For 1 girl; Adult may purchase a ticket) Boxes Big Ideas Journal, Crafty Cookie Tape & Cookie CEO Patch Pin Mint-to-be T-shirt & 150+ Patch OR 200+ Boxes 300+ Boxes 1000 Bar & your choice of Beats by Dre OR Medieval Times (For 1 girl & 1 adult) Cadettes & up can opt for a Gift Card instead of the 500+ or prizes to plan their own event. Daisy Belle Cow Plush & Super Patch Manicure Mania Lap Desk, Cookie Cow Nail Set & Goal Getter Patch 21st Century Super Troops If your troop averages sales of 200 boxes per girl, and the troop is paid in full, the troop receives $20 per girl toward an End of Year Celebration.

5 Booth Sales Did you know that the average 4-hour Booth Sale in Suffolk County sells over 170 boxes of cookies? That equals success! Booth Sales are a great way to help your troop meet its financial goals and help Girls achieve their individual goals, too. The cookies sold at a Booth Sale should be equally divided among all Girl Scouts who participate in the Booth Sale. The girls can then use those cookie points toward receiving the award(s) that they want. Holding Booth Sales also gets you closer to making the 21st Century Super Troop Award. Girl Incentives Every girl who participates in at least one successful Booth Sale will receive a 2015 Booth Sale Patch! Where? Malls Grocery Stores Shopping Centers (especially large chain stores) Places of Worship Office Buildings Sporting Events School Events Long Island Railroad Banks and Credit Unions Need Help With A Location? Call Janine for information at ext Time it Right! Plan a Booth Sale for a day and time that the location you choose is busiest. Advertise Ask the Manager at your Booth Sale location if you can display a poster a week before your sale. Decorate Create a GOAL poster to show your customers what the troop will do with the funds raised at the Booth Sale. Decorate your table. Dress up in the Cookie costume (available at the Cookie Cupboard, please reserve in advance). Display cookie packages. Have the girls in uniform. Smile! After booking a Booth Sale, make a schedule of the hours you will be selling and invite all of your girls to sign up. Let them commit to a 1 to 2 hour time slot, which allows more girls to share in the cookie points generated from the sale. Assign 2 adults and 4 girls per time slot. Leader Incentives Host 1 Successful Booth Sale (170 boxes) and 2 leaders will receive a Mint To Be Cookie Tote Host 3 Successful Booth Sales (510 boxes) and you ll receive one $10 Starbucks Gift Certificate to share. Host 2 successful booth sales (340 boxes) and 2 leaders will receive a Cookies & Milk Apron. Host 5 Successful Booth Sales (850 boxes) and you ll receive a $20 Applebee s Gift Certificate to share.

6 I SURVI Cookie Weekends Hold a booth sale during one of these weekends, sell 170+ boxes and girls will receive a patch! I SURVIVED February 5-7 Suffolk County Girl Scout Cookie Weekend March Got Cookies? Patch Froze My Cookies Off Patch February National Girl Scout Cookie Weekend April Food For Friends Weekend Hold a booth sale alongside a food drive to earn the special Food For Friends Patch May 6-8 National Girl Scout Cookie Weekend Patch I Survived Cookie Season Patch

7 Service Unit Cookie Chair Check List Read and sign SU Cookie Chair job description. Register as an Adult member of GSUSA. Complete Background Check. Contact Product Sales or Membership to obtain a list of all Troops that are registered and their contact information. Verify all registered troops are in the ebudde reporting system. Plan and implement a training for the Troop Cookie Chairs that explains the cookie program effectively. Collect signed Troop Cookie Chair job descriptions and send to GSSC s Main Office in Commack. Clearly explain to all what Operation:Cookie is. Make sure to clearly explain the point system for selecting rewards. Let the Troop Cookie Chairs know they can borrow the recognitions to show the girls at a troop meeting. Let all Troop Cookie Chairs know when and where to pick up the troop s initial order. Remind all troops at pick up the money is due within 2 weeks. Having trouble collecting funds? After all efforts have been made, complete an Outstanding Cookie Account form. They can be found at Attach all required paperwork and forward to Council no later than May. Monitor ebudde for troops who are not allocating cookies. Be sure all troops have allocated all cookies and have chosen rewards by May 11. Troop Cookie Chair Checklist Attend your Service Unit s Troop Cookie Chair training & pick up troop materials. Read and sign Troop Cookie Chair job description. Register as an Adult member of GSUSA. Complete Background Check. If you are not the Troop Leader contact the leader in order to get a list of all the girls in the troop along with their parents names and contact information. Verify girl names in the ebudde reporting system. Prepare girl order cards for distribution. Fill in the order card with due dates and contact information. Set goals with the Troop Leader and the girls! Attend a Troop meeting instructing the girls about the Girl Scout Cookie sale facts. Make sure girls and parents know all important dates. You may even want to borrow the rewards from the SU Cookie Chair to show the girls what they earn at each level. Pictures are also available at Product Sales, Cookies. Clearly explain to all what Operation:Cookie is. Review with the girls safety rules listed in the girl order card. Collect signed parent permission and responsibility forms. You cannot hand out any paperwork to a girl without a signed permission slip. Girl order forms are due to you the week of Feb. 6. Once collected, explain to the girls how the catch up sale works. Input each girl s order into the ebudde system. There is a box on the system to report Operation:Cookie. The system will automatically total the troop order and round it up to the nearest full case. Please adjust your order downward to full cases. You can pick up loose boxes from one of the cupboards. WE CANNOT ACCEPT RETURNS FROM THE INITIAL ORDER. Arrange a cookie booth sale! Clear date and time with the SU Cookie Chair. Start Feb. 5-7 for Suffolk County Cookie Weekend. Week of March 7 - Delivery of cookies. You will be notified by your SU Cookie Chair about when and where to pick up the cookies. Count cases carefully before signing for them. Notify girls in the troop when to pick up their cookies. Separate cookies into individual girl orders. Have each girl and her parents/guardians recount the cookies. Be sure that the adult is aware they are now responsible for the cookies they signed for. Remind them of the date the money is due back to you. Payment is due two weeks after Service Unit delivery date, and no later than April 4. Be sure to deposit money frequently into a Capital One Bank, only with deposit slips given to the troop. You may also pay your balance gssc.us Deposit slips are the only proof your Troops cookies have been paid for. Do not use a generic deposit slip. Make sure to keep a copy for your records. Forward a copy of each deposit to your SU Cookie Chair. Checks can be made payable to Girl Scouts of Suffolk County (GSSC). Checks must have a name, address, phone number, Troop and SU number written on them. Endorse check with For deposit only and write the account number as it appears on the bottom of the deposit slip. $30 service fee for all unpaid returned checks. Having trouble collecting funds? After all efforts have been made, complete an Outstanding Cookie Account form. They can be found at Attach all required paper work and forward to Council no later than May. Continue to fill girls catch up orders until May 14. Payment of catch up orders is due 2 weeks after receiving cookies. Assign all catch up boxes and boxes sold at booth sales to the girls through the ebudde system. Directions are available at Place troop recognition order in ebudde by May 14. Congratulations on a job well done!

8 Cookie Cupboards Purpose To ensure that extra cookies are conveniently available to Troops. For Completing initial orders. Obtaining cookies for Additional orders, re-orders and Booth orders. Who Service Unit Cookie Managers, Service Unit Coordinators, Troop Cookie Managers and Troop Leaders may pick up cookies from a cupboard. Identification must be shown. Returns Returns are only accepted for weekend Booth Sales on the Monday and Tuesday following the sale. You must call for a booth sale prior to picking up. Recommended 1 week notice. Cookie Cupboards open February 3 Council Facilities Convenient locations throughout Suffolk County: Commack Main Office 442 Moreland Road, Commack (631) FEBRUARY 3 - MARCH 4 Mon. - Fri. 10 am - 4 pm MARCH 5 - MAY 18 Mon. /Wed./Fri. 10 am - 3 pm Tue. & Thu pm Saturday 10 am - 12 pm Camp Edey, Welcome Center Lakeview Avenue, Bayport (631) FEBRUARY 3 - MARCH 4 Monday CLOSED Tue. & Thu. 10 am - 12 pm Wed. & Fri. 2-5 pm MARCH 5-MAY 18 Monday: CLOSED Tue. & Thu. 10 am - 12 pm Wed. & Fri. 2-5 pm Saturday 10 am - 12 pm East End Office 854 Main St., Riverhead (631) FEBRUARY 3 - MARCH 4 Monday: CLOSED Tue. & Thu. 2-4 pm Wed. & Fri. 10 am - 12 pm MARCH 5 - MAY 8 Monday: CLOSED Tue. & Thu. 2-4 pm Wed. & Fri. 10 am - 12 pm Sat. 10 am - 12 pm Note: All Cupboards will be closed from 12 pm, Friday, March 25, through Saturday, March 26.

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