SNYDERVILLE BASIN and EASTERN SUMMIT COUNTY

Transcription

1 SNYDERVILLE BASIN and EASTERN SUMMIT COUNTY CHECKLIST AND REVIEW PROCEDURE FOR SPECIAL EVENT PERMIT SUBMISSION REQUIREMENTS o Application form: Completed and signed by the property owner(s). o Approval of the property owner(s) if different from the applicant: The property owner(s) must sign the back of the application, or submit a letter indicating their ownership and authorization for the submittal of the application. o Proof of insurance: a certificate of broad liability insurance from an A+12 rated or better insurance company, naming Summit County as additional insured, with the following minimum limits: $1,000,000 for events involving less than 5,000 people $2,000,000 for events involving 5,001-10,000 people $5,000,000 for events involving 10,001 or more people o Application fees: $250 for one-day single location events, $400 for multiday/mobile/multi-location events of up to 5,000 people, or $1,000 for multiday/mobile/multi-location events exceeding 5,000 people. o Clean up deposit: Minimum $1,000 dollar refundable cash deposit to cover any cost incurred in cleaning up after the event. o Event summary: a written summary of the event, detailing the following: dates and duration of event number of expected participants, spectators, volunteers/employees whether alcohol will be sold or provided whether food will be sold or provided solid waste management traffic control and management medical plan personnel names/qualifications, type(s)of medical equipment, etc. security plan fire protection plan sound plan (music, amplifiers, etc.) o Site plan(s) / route map: a detailed site plan (and route map for mobile events) must be provided, which may consist of a single or multiple plans, showing in clear detail the following: vicinity / location map parking plan (location, access, capacity, personnel, etc.) location of emergency personnel

2 location of medical tent/structure/supplies bathrooms and hand wash station - location and type any existing or proposed fencing alcohol containment plan if alcohol will be provided lighting and illumination plan location of telephone service camping facilities, if included location of security personnel detailed route map roads / trails / any requested road closures / intersections / volunteer location / signage location / etc. signage plan including the dimensions, colors, content, number, and location of signs o Digital copy: Electronic copy of everything in the application. o ADDITIONAL INFORMATION MAY BE REQUIRED APPLICATION DEADLINES o Non-roadway involving events: Minor events of people: 45 days prior to event Major events of people: 90 days prior to event Major events with more than 5000 people: 120 days prior to event o Event occurring on roadways: Minor events of people: 45 days prior to event Major events of people: 90 days prior to event Major events with more than 5000 people: 120 days prior to event o Regularly established ongoing series (i.e. concerts): 90 days prior to initial event o Applications submitted after these deadlines will be charged double fees. o Applications submitted less than 30 days prior to event will not be accepted. APPROVAL AUTHORITY o Non-roadway events: Minor events (up to 1000 people): Community Development Director Major events (more than 1000 people): County Manager o Event occurring on roadways: Minor events (up to 500 people): Community Development Director Major events (more than 500 people): County Manager REVIEW PROCESS o The Planning Department sends the application to the applicable agencies below: Health Department: Leslie Freeman, lfreeman@summitcounty.org Fire Department / Emergency Services for the appropriate location: Summit County EMS: Battalion Chief Eric Hales, ehales@pcfd.org (Basin) Brandon Moore, PC Fire / Ambulance, bmoore@pcfd.org (East) South Summit Fire / EMS: Kent Leavitt, ssfd@allwest.net (East) North Summit Fire / EMS: Ken Smith, chief.nsfd@gmail.com County Sheriff: Andrew Wright, awright@summitcounty.org Nick Wilkinson, nwilkinson@summitcounty.org

3 Kamas Police: County Engineer: Leslie Crawford, Park City Municipal: Tommy Youngblood, Park City Chamber of Commerce: Bob Kollar, Any other affected entities / departments o If the event will need a temporary liquor / alcohol license, an additional permit is required. Please contact: Summit County Clerk s Office: Kellie Robinson, business@summitcounty.org o Events in Eastern Summit County Municipal Planners: Coalville Planner: coalvill@allwest.net Francis Planner, Marcy Burrell: francistown@gmail.net Henefer Planner, Bob Richins: rrichins@allwest.net Kamas Planner, Jackie Blazzard: kamasplanner@allwest.net Oakley Planner, Tami Stevenson: oakley@allwest.net Courtesy Notice to Mayors: Coalville, Trevor Johnson: mayor@coalvillecity.org Francis, Lee Snelgrove: lesn.francis@gmail.com Henefer, Randy Ovard: rovard@allwest.net Kamas, Lewis Marchant: lewmarch@allwest.net Oakley, Wade Woolstenhulme: oakley@allwest.net and ww@ssummit.org o Events that include Wasatch and/or Morgan Counties: Wasatch County Planning: o Luke Robinson: lrobinson@co.wasatch.ut.us Wasatch County Sheriff o Brian Gardner: bgardner@co.wasatch.ut.us o Events involving Basin Recreation trails in any manner: Snyderville Basin Special Recreation District. Mark Patterson: mpatterson@basinrecreation.com o Events involving road usage and / or road closures: State Roads: UDOT Region 2 Nathan Lee, Region Director or Bryan Adams, Deputy Director 2010 South 2760 West Salt Lake City, UT o nlee@utah.gov or bryanadams@utah.gov

4 o Special Considerations Ensure that adequate parking is provided. Off-site parking may be considered if transportation to and from the parking area is provided, and staffed with parking attendants. Unpaved parking shall be watered to prevent dust. Typically onstreet parking is not permitted. Temporary signage is limited to two (2) 50 sq. ft. banners, and if necessary, directional signs. Examples of permissible directional signs may include race route signs and bike route signs. Where an event is reasonably anticipated to increase traffic or otherwise impact residents, notification signage and / or door hangars may be required in advance of the event. Road closures, especially in residential areas, require that neighborhoods be appropriately alerted. Medical standby is required when there will be more than 300 participants / spectators, and may be required (determined by Fire District) for athletic events. Off-duty Sheriff s Deputies may be required for events with over 500 people. Back-to-back subsequent events and same-day events may only be approved where it is demonstrated that such events will not be injurious to the health, safety, and general welfare of residents of the area. Events occurring 100% on trails are not required to get a Planning permit, and instead are required to get a SBSRD permit. DECISION o Minor Event: A final decision shall be issued no less than fourteen (14) days prior to the event. o Major Event: A final decision shall be issued no less than twenty one (21) days prior to the event.

5 SPECIAL EVENT PERMIT APPLICATION FORM Owner(s) of Record: Attach written permission or rental agreement from property owner(s). Name: Phone: Mailing Address: City: State: Zip: Address: Fax: Authorized Representative to Whom All Correspondence is to be Sent: Name: Phone: Mailing Address: City: State: Zip: Address: Fax: Description of Special Event: FOR OFFICE USE ONLY One day single location events: $ Multi-day/mobile/multi-location events of up to 5,000 people: $ Multi-day/mobile/multi-location events exceeding 5,000 people: $1, Snyderville Basin Eastern Summit County RECEIPT #: DATE RECEIVED: RECEIVED BY:

6 OWNER(S) ACKNOWLEDGEMENT All application fees must be paid at time of application submittal. No application will be processed until all application fees are paid. PLEASE NOTE REGARDING FEES; the payment of fees and /or the acceptance of such fees by County Staff does not constitute any sort of approvals, vesting, or signify that the application is complete or appropriate in any manner. The collection of fees is simply a requirement to begin the review process that will ultimately make such determinations. I hereby declare under penalty of perjury that this application form, and all information submitted as part of this application form is true, complete, and accurate to the best of my knowledge. Should any information or representation submitted in connection with this application form be incorrect or untrue, I understand that Summit County may rescind any approval or sufficiency determination, or take other appropriate action. Owner(s) Signature: Date: Print Name: Date:

7 GENERAL EVENT INFORMATION Organization or Business Name: Event Manager: Phone: Assistant Event Manager: Phone: Event Name: Event Date(s), Time(s), Duration: Description of Event: Estimated number of active participants: Estimated number of spectators: Estimated length of stay of attendees: How will the maximum number of people in attendance be limited? Is there an admission charge for the event? If yes, what is the charge per person? Are there ticket sales in advance of the event? Yes / No Are there ticket sales the date of the event? Yes / No How will the boundaries of the event be restricted to the general public if it's a ticketed event (i.e. fencing)? Has the Park City Chamber of Commerce been contacted? Yes / No Is the event listed on the Park City Chamber of Commerce event calendar: Yes / No Are there existing events that will overlap with this proposed event? If so, please describe: NOTE: The Park City Chamber of Commerce and Visitors Bureau can be reached at , or

8 EVENT PARKING In addition to answering the questions below, the applicant shall attach a parking plan for the event, including either text and/or maps of parking areas, shuttle stops, and pedestrian circulation, parking personnel, and private property owner(s) permission (if applicable). Describe the available parking facilities: Will there be transportation services to/from the event? If yes, who is the provider? If the event is during the evening, please describe the parking lighting plan: Who will provide parking personnel and how many will be provided? Are street and/or lane closures being requested? If so, please describe: NOTE: Street and/or lane closures shall be requested to and approved by the Summit County Engineering Department, 60 North Main Street, Coalville, Utah Phone (435) SANITARY SERVICES NOTES: In addition to answering the questions below, the applicant shall attach a site plan showing existing and portable restroom locations, water station locations, solid waste container locations, and first aid locations. Also attached shall be locations identified for directional signs, including first aid, restrooms, and drinking water stations. Summit County encourages sustainable efforts in waste management including recycling of as much event waste as possible. Please contact either the Health Department or Planning Department Staff for a list of local recyclers to find out how they may assist you. Solid waste must be removed from the site within 24 hours of end of the event. Have you read and understand the notes Will there be recycling at the event? Yes / No If yes, please describe: Are there existing restrooms at the event location? Yes / No If yes, please describe: Will portable toilets be rented? Yes / No Haulers contracted: Toilets must be located 300 ft. from spectator area s and 100 ft. away from food service.

9 How many permanent toilets are located at the site? There must be at least 1 ADA accessible. How many portable toilets will be rented? How many hand wash stations will be rented? There must be 1 station to every 10 toilets. There must also be a garbage can with a lid next to the station. Installation date and time? Removal date and time? For multiple day events, how often will the toilets and hand wash stations be serviced? Who will monitor and refill water, soap and paper towels at the hand wash station? Drinking water must be provided free of charge. How will this be done? A garbage can must be provided next to the drinking station. Depending on the size of the event you may be required to provide additional stations. What is the source of water supply? Please include outlets: Will toilets be located a minimum of 300 feet away (required) from spectator gathering? Yes / No List the number of trash containers and/or dumpsters being provided: Name of the solid waste (garbage) haulers contracted: How will garbage containers be monitored: Who will be charge of monitoring garbage containers: Will animals be present at the event? Yes / No If yes, please describe the plan to address nuisances or health hazards associated with the animals: You must provide a plan for dangerous conditions during the gathering. This plan will include evacuation, cancellation or delay of the gathering and provision for support facility. The plan will also address nuisances or health hazards associated with animals present at the gathering. Have you included this plan as part of the application? Yes / No You must provide a site cleanup plan. Have you included this plan as part of the application? Yes / No EMERGENCY SERVICES NOTE: In addition to answering the questions below, the applicant shall provide an emergency plan for dangerous conditions during the gathering. This plan should include evacuation, cancellation or delay of the gathering, and provision for the support facility. The plan should also address nuisances or health hazards associated with animals present at the gathering. Are there adequate private or public telephone services available in case of emergency? Yes / No

10 Where is the nearest public telephone? What is the security plan for the event? How many private security personnel will be employed? Has the Summit County Sheriff's Office been contacted to provide police protection and/or traffic control? Yes / No NOTE: Requests for off-duty deputies shall be made to the Summit County Sheriff's Office and are at the expense of the applicant. They can be reached at (435) NOTE: As required per Utah Administrative Code R429, the applicable Fire Districts/EMS must be contacted for EMS/Standby services. Summit County EMS: Battalion Chief Eric Hales, ehales@pcfd.org Park City Fire Service District: Captain Brandon Moore, bmoore@pcfd.org South Summit Fire Service District: Kent Leavitt, ssfd@allwest.net North Summit Fire Service District: Ken Smith, chief.nsfd@gmail.com Will the Fire Service District/EMS be on stand-by at the event? Yes / No If yes, how many? Vehicles EMTs Have first aid facilities/first aid supplies been discussed with the EMS? Yes / No If yes, please provide/attach the approval letter and list. Will fireworks be used at this event? Yes / No If yes, please provide/attach the approval letter from the Fire Service District. TEMPORARY STRUCTURES, OTHER NOTE: Tents and membrane structures having an area in excess of 200 square feet and canopies in excess of 400 square feet cannot be erected, operated, or maintained for any purpose without first obtaining a permit and approval from the Park City Fire Service District. They can be reached at (435) and a copy of their Temporary Structure Permit form can be downloaded at Will there be temporary structures, such as grandstands, stages, tents, lighting, etc? Yes / No If yes, please provide/attach the approval letter from the Fire Service District. Who is responsible for obtaining the permit (applicant or Rental Company)? If the event is overnight, please describe the camping facilities available:

11 Is assistance required from the Summit County Public Works Department for items such as street maintenance, heavy equipment, sweeping, set-up/take-down, etc? Yes / No If yes, please describe the services needed: NOTE: Equipment will not be loaned; your event will be charged for labor, materials, and the use of equipment. If the event occurs during the evening, please describe the lighting available to ensure safe participation in the event: SALES, FOOD VENDING, ALCOHOL Does the applicant or venue have a current Summit County Business License? Yes / No If yes, what is the name of the business? Will merchandise be sold at the event? Yes / No If yes, please describe items for sale and their locations (if necessary, attach a site plan identifying locations of for sale items): Sales Tax Number: Tax Exempt Number: NOTE: If organization selling concessions or merchandise is a for-profit business, a Summit County Business License must be obtained. Will outside vendors be selling concessions at the event? Yes / No If yes, please list the name(s) and addresses of all concessionaires, including license or permit number: NOTE: Outside concessionaires are required to obtain a Summit County Temporary Food Service Permit from the Summit County Health Department. They can be reached at (435) and a copy of their Temporary Food Service Permit form can be downloaded at Will alcohol be sold or allowed at the event? Yes / No Do you require a consent letter from Summit County for a single event liquor license? Yes / No NOTE: Permits to sell beer and/or alcohol must be obtained from the appropriate local government entity, separately from and in addition to this event permit. Please call the Summit County Clerk's Office at (435) for more information.

12 TEMPORARY SIGNS NOTE: The applicant shall provide a sign plan identifying sign descriptions, sizes, and locations of the on-site signage. Signs identifying first aid, restrooms, drinking facilities, and exits are required to be on site during events. Will temporary outdoor signs be used for the event? Yes / No If yes, please attach a sign plan, including sign type(s), location(s), size(s), and text; include traffic control sign(s). Two (2) on premise signs fifty (50) square foot signs/banners may be permitted per event. Directional signs may be erected as long as they are posted only for the duration of the event and do not exceed six (6) square feet. No signs are allowed within the State right-of-way without approval from UDOT. INSURANCE Are there insurance policies covering this event? Yes / No NOTE: Insurance policies are required for most events. Summit County reserves the right to require insurance based on the nature and location of the event, the number of people attending the event, and other relevant factors. Standard amounts are as follows: * Events with 5,000 persons or less: minimum policy limit of $1,000,000 * Events with 5,001 10,000 persons: minimum policy limit of $2,000,000 * Events with 10,001 persons or more: minimum policy limit of $5,000,000 Also required is Worker's Compensation with a minimum policy amount of $1,000,000 Summit County shall be listed as an additional insured on all policies. Certificate Holder: Summit County P.O. Box 128 Coalville, Utah FOR OFFICE USE ONLY DEPARTMENT APPROVED DATE SIGNATURE Planning Department Health Department Fire District Yes / No Yes / No Yes / No Additional Comments / Conditions: