Web Based Admission System

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1 Web Based Admission System Rajnish Kumar 1, Pritam Desale 2, Chetan G. Puri 3 1,3 Sir Visvesvaraya Institute of Technology, Nasik 2 University of Greenwich, United Kingdom Abstract This system provides online comprehensive solution to provide information regarding various Universities, their courses and admission procedures for admission seekers in courses or Programs. The system dedicates its resources to becoming the best university possible and giving students the resources both in Colleges and Courses to help them become competent professionals. Interested students can still take advantage of education programs. The system aims to maintain their proud academic and religious traditions while looking to the future and offering a range of online Course programs. Deciding that you want to go to college after high school is easy. Choosing the right college? Now that s tough. The college search process is tricky. Colleges, family members, friends and guidance counselors will all offer advice. But their influence may not be what s best for your college search. In this system, all the solutions has been included to help student related best college search and avoid some headaches. Keywords SAR, Application Software, IDE I. INTRODUCTION Education encompasses our lives. It is the foundation of our society. Education helps to stimulate our minds and mold inquisitive minds into intellectuals. Higher learning takes the intellect to the next level, providing a deeper understanding of the world around us. We use the education and higher learning resources below to learn more about our world, its education systems, and its benefits of higher learning. With environmental awareness on the rise, so many resources are now available to help transition your school to a greener place. The most important way to move your school towards positive changes for the environment is by educating. Once students and teachers alike become more informed and aware, the necessary changes will be easier to implement and will hold more promise for staying in place. Societies have always sought to educate their people to be productive and creative, and to satisfy their curiosity and aesthetic impulses. This has only happened when people acquired reliable knowledge and think systematically. Education has appeared in many forms, both formalized and informal. Major thinkers have always recognized the educational value of intellectual exploration and of concrete experimentation. Major advances in education occurred throughout the world in the 20th century as school and college curricula have kept students abreast of developments in science and technology. Student admissions are a vital part of any university s running because students are what keep a University alive. The student admission is one of the most important activities within a university as one cannot survive without students. A poor admissions system can mean fewer students being admitted into a university because of mistakes or an overly slow response time and student also feel very nervous after getting admission in bad university due to lack of admission process knowledge. For all things, it is necessary that one get much educated about online admission process and this is only possible when they will choose best system for admission. 1.1 Purpose: The aim of Web Based Admission System is to computerize University admission process for higher education courses. Its basic objectives are to extend their reach to geographically scattered students, reducing time in activities, centralized data handling and paperless admission with reduced manpower. Its other factors are cost cutting, operational efficiency, consist view of data and integration with other institutions. Main challenges are effectively sync internal and external operations in such a manner that job can be finished within time limit and integration with different agencies on an agreed upon common data format. 1.2 Scope: University can approach to the geographically scattered students. Trace all of the University Courses and the seats in each college falls under the University. Common interface on web accessed by everyone. Online admission forms along with online submission and online payment. Central database having all information about candidates, colleges, courses. Results details & verifications of filled forms for eligibility checking through online contact with Universities/Boards. 634

2 Preparation of merit list for each category and each course. College s information stored in database. On each event all information is stored in central database controlled by authorized persons & online available for candidates. II. BENEFITS OF THE SYSTEM As with most real world activities, there are numerous benefits to using this system for university admissions. The most apparent to this project is the unification of the entire process. Another benefit of a software system is the use of a central database. This database is the basis for all actions in the system and can be trivially updated and used to aid in all of the system s processes, meaning all of the required information is stored in one central location and thus is easily accessible. This is a far more reasonable storage method than a paper-based file system, where the time of traveling to and physically searching the records for the required information could be a burden. Human error could also be a factor in that mistakes could be made in the filing process which would not occur in a well written database system and mistakes or changes on physical records can be messy to correct. Software systems are also much faster at performing certain tasks than humans, meaning that time can be saved performing processes such as sending communication s, creating recommendations and the comparison of applications. This also means that these tasks can be done solely by the system, freeing up those involved to perform more important tasks. III. PRODUCT FEATURES This system having following product features: Admission seekers should be able to search for information about institutes in desired fields. Facilitating the institute management to upload the information about the respective Institute/student after verification by the administrator. The general users can discuss their queries that are answered by the experts. The experience holders can share their views on the forum. The administrator should be able to monitor and edit the forums and the information provided by the system users so as to avoid undesired language or data. Getting feedback from the general users about the quality of counseling and the information provided 635 Show casing the counselor s profiles and their achievements so that admission seekers can get help from the right counselor. The Modules are: IV. MODULES DESCRIPTION 1) Admin Manager 2) Student 3) Counselor 4) Security and authentication 5) Results, News,Magazines, Mails 6) Reports 1) Admin Manager: It provides the information s about the various college s and courses. It add the faculties information related to the college. It add the councilor information related to the college. It views the information or feedback from the general users about the quality of counseling and also providing some information to the user. It views the discussion forums and gives the detailed suggestions about the forums. It adds the subject details to the each course. It provide online help to all students. It provide syllabus to each course. 2) Student: It views all the details of university. It views all the course details. It views the subject details. It views the college details. It start discussion forums. It views the counselor tips for the discussion topics. It gives some response to the administrator or counselor. It asks offline/online requests to counselor. Fill admission form Download allotment letter 3) Counselor: It view the particular college details. It view the particular college faculty details. It view the discussion forums. It adds tips to the discussion forums. It views subject details. It provides offline/online solutions to the students Certificates Verification Allot Student College

3 4) Security and authentication: Change the password Forgot the password Login Counselor registration Student registration Accept Student registration Logout 5) Results, News, Magazines, Mails: Add results View Results Download Results File Add news View News View Magazines Compose mails Inbox mails Outbox mails Delete mails Chatting 6) Reports: View Course Information Verification of Marks Advanced Enquiry support: Online Counseling Report Generation Record Maintenance V. FUNCTIONAL REQUIREMENTS The basic services that the Web Based Admission System includes Registration of Student, Counselor University Related Details Declaration of Result Recently News Magazines Chat room The system will provide for password protected administrator access to add, delete & modify the basic services offered by the system. VI. NONFUNCTIONAL REQUIREMENTS 5.1 Performance Requirements: Some Performance requirements identified is listed below: The database shall be able to accommodate a minimum of 10,000 records of students by using SAR(System Activity Recorder). The software shall support use of multiple users at a time. There are no other specific performance requirements that will affect development. 5.2 Security Requirements: Some of the factors that are identified to protect the software from accidental or malicious access, use, modification, destruction, or disclosure are described below. Specific requirements in this area could include the need to: Utilize certain cryptographic techniques, Keep specific log or history data sets, Assign certain functions to different modules, Restrict communications between some areas of the program, Check data integrity for critical variables. 5.3 Portability Requirements: Some of the attributes of software that relate to the ease of porting the software to other host machines and/or operating systems. 5.4 Maintainability The user will be able to reset all options and all stored user variables to default settings. 5.5 Reliability Some of the attributes identified for the reliability is listed below: All data storage for user variables will be committed to the database at the time of entry. Data corruption is prevented by applying the possible backup procedures and techniques. 5.6 Usability requirements Some of the usability requirements identified for this system are listed below: A logical interface is essential to an easy to use system, speeding up common tasks. Error prevention is integral to the system and is provided in a number of formats from sanity checks to limiting free-text input. 5.7 Availability: All cached data will be rebuilt during every startup. There is no recovery of user data if it is lost. Default values of system data will be assigned when necessary. 636

4 5.8 Software System Attributes: There are a number of attributes of software that can serve as requirements. It is important that required attributes by specified so that their achievement can be objectively verified. 8.1 Welcome Page VIII. SCREENSHOTS OF THIS PROJECT VII. EXTERNAL INTERFACE REQUIREMENTS A. User Interface : The application that will be developing will have a user friendly and menu based interface. Following screens will be provided: A login screen for entering the username and password, so that the authorized user can have an access without any problems. There will be a screen which will be displaying the major tasks that the system will be performing i.e. Registration, University details, Declaration of Results. All the major tasks mentioned above will have their separate forms and will perform the desired actions. B. Software Interface : Operating System : Windows XP or Higher Version User Interface : Html/CSS Client Side Scripting : Java Script Programming Language : Java Web Application : Jdbc, Servlet and Jsp IDE : My Eclipse 8.0 Database: Oracle 10g Server Deployment : tomcat 5.x C. Hardware Interface : Intel Pentium IV or Higher processor 1.80 GHz 1 GB of RAM 8.2 Login Page Fig.: Welcome page Fig.: Login page 637

5 8.3 User Page 8.5 Registration Page 8.4 Change Password Page Fig.: User page Fig.: Registration Page IX. LIMITATIONS Following limitations exist: System works in all platforms. Advanced techniques wouldn t be able to check authorization. X. FUTURE ENHANCEMENTS There are some future enhancements: System can be upgraded with new features. New Modules can be added. Security can be enhanced. New information can be added. Fig.: Change Password Page XI. CONCLUSION This application software has been computed successfully and was also tested successfully by taking test cases. It is user friendly, and has required options, which can be utilized by the user to perform the desired operations. 638

6 The software has been developed using Java as front end and Oracle as back end in Windows environment. Following Conclusion can be given: Optimum utilization of resources. Efficient management of records. Simplification of the operations. Less processing time and getting required information. User friendly. Portable and flexible for further enhancement. Easy retrieval of information. Web enabled. REFERENCES [1] System Analysis and Design by Elias M. Awad. [2] Object-Oriented Databases and Their Applications to Software Engineering by Alan Brown. [3] Database Management System by Ramakrishna and Gehrke. [4] Java Programming with Oracle JDBC by Donald Bales. [5] Java and XML By Brett McLaughlin. [6] Database Programming with JDBC and Java by George Reese. [7] Java Complete Reference by Herbert Shield. [8] [9] nline_admission_system [10] [11] [12] [13] 639

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