Bank Account Management(J77_US)

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1 Test Script SAP S/4HANA November 2015 PUBLIC

2 Content 1 Purpose of the Document Purpose of Bank Account Management Prerequisites System Access Roles Master Data, Organizational Data, and Other Data Business Conditions Preliminary Steps....9 Define Responsibilities for Rules used in Workflow Steps....9 Create Responsibilities Assign Users to Responsibilities Edit Bank Account Hierarchy Overview Table Test Procedures Create Bank Account Create Bank Account Request My Sent Requests Approve Bank Account Request Open Bank Account Manage Banks Confirm Bank Account Request Create Bank G/L Accounts Manage House Banks Bank Account Final Confirmation Export Bank Accounts Import Bank Accounts Bank Determination (Config UI) SAP SE or an SAP affiliate company. All rights reserved. Content

3 6.9 Clearing Account for Paying and Receiving Bank Accounts (Config UI) Settings for Bank Statement Monitor (Config UI) Define Liquidity Items for G/L Accounts (Config UI) Change Bank Account Receive Change Request from Requester Create Bank Account Change Request My Sent Requests Approve Bank Account Change Request Notify Bank to Change Confirm Bank Account Change Request Update Bank G/L Account Bank Account Final Confirmation Export Bank Accounts Import Bank Accounts Bank Determination (Config UI) Clearing Account for Paying and Receiving Bank Accounts (Config UI) Settings for Bank Statement Monitor (Config UI) Close Bank Account Receive Bank Account Closing Request from Requester Create Bank Account Closing Request My Sent Requests Approve Bank Account Closing Request Notify Bank to Close Account Confirm Bank Account Closing Request Update Bank G/L Account Bank Determination (Config UI) Clearing Account for Paying and Receiving Bank Accounts (Config UI) Settings for Bank Statement Monitor (Config UI) Bank Account Final Confirmation Review Bank Account Yearly Initiate Review Process Review Bank Account Content 2015 SAP SE or an SAP affiliate company. All rights reserved. 3

4 9.3 Confirm Bank Account Yearly Review Completion Bank Account Report (On-premise Only) Foreign Bank Account Report Appendix Succeeding Processes SAP SE or an SAP affiliate company. All rights reserved. Content

5 1 Purpose of the Document This document provides a detailed procedure for testing the Bank Account Management scope item after solution deployment, reflecting the predefined scope of the solution. Each process step is covered in its own section, providing the system interactions (such as test steps) in a table view. Steps that are not in scope of the process but are needed for testing are marked accordingly (see Test Step column). Customer-project-specific steps must be added. 1.1 Purpose of Bank Account Management With Bank Account Management, cash managers and bank accountants (Cash Management Specialists) are able to centralize the management of bank accounts by using the following features: List view and hierarchy view of banks and bank accounts Bank account master data management Workflow processes for opening, changing, or closing bank accounts Periodic bank accounts reviews Foreign bank account report Purpose of the Document 2015 SAP SE or an SAP affiliate company. All rights reserved. 5

6 2 Prerequisites This section summarizes all prerequisites needed to conduct the test in terms of system, user, master data, organizational data, and other test data and business conditions. 2.1 System Access The test should be conducted with the following system: System Details System Accessible via Fiori launchpad. Your system administrator provides you with the URL to access the various apps assigned to your role. 2.2 Roles Use the following standard test users or assign roles to testers, respectively: SAP S/4HANA, on premise edition: Business Role Name Business Role ID Log on Cash Manager SAP_BR_CASH_MANAGER Suggested sample user: CASHMGR Cash Management Specialist SAP_BR_CASH_SPECIALIST Suggested sample user: CASHSPEC Configuration Expert SAP_BR_BPC_EXPERT SAP_BR_CASH_SPECIALIST General Ledger Accountant SAP_BR_GL_ACCOUNTANT Suggested sample user: GLACC SAP SE or an SAP affiliate company. All rights reserved. Prerequisites

7 Note During testing, cash management specialist and configuration expert can share the same user ID, but cash manager and cash management specialist must be separate user IDs due to segregation of duty: cash management specialist creates the change request, cash manager approves it, the creator could not be the approver. For more information about business roles, refer to Assigning business roles to a user in the Administration Guide for SAP S/4HANA Solution Implementation. SAP S/4HANA, cloud edition: Business Catalog Role Name Business Catalog Role ID Log on Cash Management Bank Accounts Management SAP_BCR_FIN_CM_BAM_MC (for Cloud Enterprise Edition) Assign this business catalog role to users representing business roles Cash Manager, Cash Management Specialist, Configuration Expert. Suggested sample user CASHMGR representing the business role Cash Manager. Suggested sample user CASHSPEC representing the business role Cash Management Specialist. Cash Management Bank Accounts SAP_BCR_FIN_CM_BANK_ACC_MGM (for Cloud Project Services Edition) Assign this business catalog role to users representing business roles Cash Manager, Cash Management Specialist, Configuration Expert. Suggested sample user CASHMGR representing the business role Cash Manager. Suggested sample user CASHSPEC representing the business role Cash Management Specialist. Cash Management Configuration SAP_BCR_FIN_CM_CONF_MC (for Cloud Enterprise Edition) Assign this business catalog role to user representing business role Configuration Expert. Cash Management Configuration SAP_BCR_FIN_CM_CONF (for Cloud Project Services Edition) Assign this business catalog role to user representing business role Configuration Expert. End to End Implementation Experience SAP_BCR_E2EIE_IC Assign this business catalog role to user representing business role Configuration Expert. General Ledger Master Data SAP_BCR_FIN_GL_MDAT_MC (for Cloud Enterprise Edition) Suggested sample user GLACC representing the business role General Ledger Accountant. Prerequisites 2015 SAP SE or an SAP affiliate company. All rights reserved. 7

8 Business Catalog Role Name Business Catalog Role ID Log on General Ledger Master Data SAP_BCR_FIN_GL_MASTER_DATA (for Cloud Project Services Edition) Suggested sample user GLACC representing the business role General Ledger Accountant. Note During testing, sample user CASHSPEC can also be used as the user representing Configuration Expert. 2.3 Master Data, Organizational Data, and Other Data Default Values The organizational structure and master data of your company was created in your ERP system during implementation. The organizational structure reflects the structure of your company. The master data represents materials, customers, and vendors, for example, depending on the operational focus of your company The business process is enabled with this organization-specific master data, examples are provided in the next section. Operational Focus SAP Best Practices delivers standard values for more than one operational focus area, such as Services, Manufacturing, or Trade. This means that you may find more than one master data table below. Use the master data that matches the operational focus of your company (Services, Manufacturing, or Trade). Note Additional Default Values You can test the scope item with other SAP Best Practices default values that have the same characteristics. Check your SAP ECC system to find out which other material master data exists. Note Using Your Own Master Data You can also use customized values for any material or organizational data for which you have created master data. For more information about creating master data, see the Master Data Procedures documentation SAP SE or an SAP affiliate company. All rights reserved. Prerequisites

9 Use the following master data in the process steps described in this document: Data Sample Value Details Comments <G/L ACCOUNT> G/L account for bank account <CHART OF ACCOUNTS> YCOA Chart of accounts <COMPANY CODE> 1710 Company code 2.4 Business Conditions Before this scope item can be tested, meet the following business conditions. Business Condition Comment 1 This scope item has no business conditions 2.5 Preliminary Steps Define Responsibilities for Rules used in Workflow Steps Use In this step, you can create the responsibilities for the workflow rules used in bank account management workflow processes bank account opening, changing, and closing processes. After creating responsibilities, assign users to those responsibilities. Three responsibilities are involved in the whole workflow of bank account management: Cash Manager (Rule number ) Prerequisites 2015 SAP SE or an SAP affiliate company. All rights reserved. 9

10 Tasks: Approve the change request of opening/changing/closing bank accounts. Bank Accountant (Rule number ) Tasks: Create the bank account opening/changing/closing request. After request is approved by cash manager, notify bank to create/change/close bank account. Update the bank key. Confirm that the bank account has been updated from the business perspective. Key User (Rule ) Task: Confirms that the relevant configuration for bank accounts is completed in the system. Note Cash manager, bank accountant, key user are the names of responsibilities in workflow, they are not the name of business roles which are mentioned in the previous section, Roles. Different user IDs assigned with different business roles (cash manager, cash management specialist, configuration expert) are assigned to these three responsibilities in workflow: Responsibility Cash Manager (Rule ) - User ID with business role Cash Manager Responsibility Bank Accountant (Rule )- User ID with business role Cash Management Specialist Responsibility Key User (Rule )- User ID with business role Configuration Expert During testing, Cash Management Specialist and Configuration Expert business roles can share the same user ID, but Cash Manager and Cash Management Specialist must be separate user IDs, due to segregation of duty. The Cash Management Specialist creates the change request, and a Cash Manager approves it, the creator cannot be the approver. Therefore at least two user IDs are needed for testing this business process, for example: User ID A: assigned with business role Cash Management Specialist, Configuration Expert User ID B: assigned with business role Cash Manager User ID A should be assigned to responsibilities Bank Accountant (Rule number ) and Key User (Rule number ), whereas user ID B should be assigned to responsibility Cash Manager (Rule number ). For more information, see the Assign Users to Responsibilities section. When the instructions Log on to the SAP Fiori Launchpad as a <Business Role Name> are provided when testing the process steps, log on with the user ID assigned with the business role. For example, when following the instructions for the procedure to Create Bank Account Request, at the step Log on to the Fiori Launchpad as a Cash Management Specialist, log on with user ID A. When following the procedure to Approve Bank Account Request, and instructed to Log on to the SAP Fiori Launchpad as a Cash Manager, logon with user ID B Create Responsibilities Prerequisite System may ask you to enter a customizing request number before proceeding with this step. Ensure you have the authorization to create a customizing request, or contact your system administrator to create a customizing request under your user name SAP SE or an SAP affiliate company. All rights reserved. Prerequisites

11 Procedure Test Step # Test Step Name Instructions Expected Result Pass / Fail / Comment 1 Log on Log on to the SAP Fiori Launchpad as a Configuration Expert The SAP Fiori Launchpad displays. For S/4HANA On-premise system,logon SAPGUI 2 Access the Fiori app Open Define Responsibilities for Rules Used in Workflow Steps. The Responsibilities: Choose Rule screen displays. For S/4HANA On-premise system, access IMG activity: IMG Financial Supply Chain Management Cash and Liquidity Management Bank Account Management Define Responsibilities for Rules Used in Workflow Steps 3 Choose the rule On the Responsibilities: Choose Rule screen, make the following entry: Rule number For example, The Responsibilities for Rule FCLM_CASHMGR Cash Manager screen displays. and press Change (F5) button: 4 Check if Responsibility Already Exist Check if the responsibility with name Cash Manager XXXX already exists. (XXXX stands for the company code) If it exists, that means the responsibility for cash manager in the specific company code has been created, therefore, go to step 8. 5 Create Responsibility Choose Create responsibility. Prerequisites 2015 SAP SE or an SAP affiliate company. All rights reserved. 11

12 Test Step # Test Step Name Instructions Expected Result Pass / Fail / Comment 6 Enter Data for New Responsibility In the dialog box, enter the following data: Object abbr.for example,fclm_cashmgr NameFor example,cash Manager1710 Start datefor example,today End DateFor example, and choose Continue (Enter). 7 Maintain Responsibility Specs On the next screen, enter the following data: Account TypeFrom to ZZZZZZZZZZ Company CodeFor example,from 1710 to 1710 and choose Save SAP SE or an SAP affiliate company. All rights reserved. Prerequisites

13 Test Step # Test Step Name Instructions Expected Result Pass / Fail / Comment 8 Create Responsibility for Bank Accountant Repeat steps 3 to 7 for the Bank Accountant entering following information: The Responsibilities for Rule FCLM_CASHOPR Bank Accountant screen displays. Rule numberfor example, Object abbr.for example, FCLM_CASHOPR NameFor example,bank Accountant 1010 Start datefor example,today End DateFor example, Account TypeFrom to ZZZZZZZZZZ Company CodeFor example,from 1710 to 1710 Prerequisites 2015 SAP SE or an SAP affiliate company. All rights reserved. 13

14 Test Step # Test Step Name Instructions Expected Result Pass / Fail / Comment 9 Create Responsibility for Key User Repeat steps 3 to 7 for the Key User entering the following information: Rule NumberFor example, The Responsibilities for Rule FCLM_SYSCOLL Key User screen displays. Object abbr.for example,fclm_syscoll Name For example,key User 1710 Start date For example,today End Date For example, Account Type From to ZZZZZZZZZZ Company Code For example, from 1710 to Assign Users to Responsibilities Prerequisite Relevant responsibilities for cash manager, bank accountant, and key user have been created SAP SE or an SAP affiliate company. All rights reserved. Prerequisites

15 Procedure Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 1 Log on Log on to the SAP Fiori Launchpad as a Cash Manager The SAP Fiori Launchpad displays. For S/4HANA On-premise system, logon SAPGUI 2 Access the SAP Fiori app Open Define Responsibilities for Rules Used in Workflow Steps. The Responsibilities: Choose Rule screen displays. For S/4HANA On-premise system,access IMG activity IMG Financial Supply Chain Management Cash and Liquidity Management Bank Account Management Define Responsibilities for Rules Used in Workflow Steps 3 Choose the rule On the Responsibility: Choose rule screen, make the following entry: Rule number : For example, The Responsibilities for Rule FCLM_CASHMGR Cash Manager screen displays. and choose Change (F5) button: 4 Choose the responsibility Choose the name of responsibility to which you want to assign user, The Selection screen displays. Name For example,cash Manager 1710 then choose the Insert agent assignment button. 5 Choose User Choose the object type User, and then press Continue (Enter) button. The Choose User screen displays. Prerequisites 2015 SAP SE or an SAP affiliate company. All rights reserved. 15

16 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 6 Maintain User ID On the Choose User screen, make the following entry, The Create Relationship screen displays. Search Term for example, User ID,assigned with business role cash manager, and then press Continue (Enter) button. 7 Maintain Time period On the Create Relationship screen, choose the user ID you entered in previous step, make the following entry Time period <current date> to < > and choose Create (F5) button. 8 Enter Bank Accountant Role Repeat steps 3 to 7 for the Bank Accountant and enter the following information: The Responsibilities for Rule FCLM_CASHOPR Bank Accountant screen displays. Rule number For example, Name For example,bank Accountant 1710 User ID The user ID assigned with business role of Cash Management Specialist Time period <current date> to < > SAP SE or an SAP affiliate company. All rights reserved. Prerequisites

17 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 9 Enter Key User Role Repeat steps 3 to 7 for the Key User Role enteing the following information: The Responsibilities for Rule FCLM_SYSCOLL Key User screen displays. Rule number: For example Name: For example, Key User 1710 User ID: The user ID assigned with the business role of Configurtation Expert Time period: <current date> to < > 2.6 Edit Bank Account Hierarchy Use This step introduces how to edit the bank account hierarchy. Bank accounts are displayed in bank hierarchy view by default in app Manage Bank Accounts. In this example, the sample banks, (Bank 1) and (Bank 2) will be added into bank account hierarchy Procedure Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 1 Log on Log on to the SAP Fiori Launchpad as a Cash Management Specialist. The SAP Fiori Launchpad displays. 2 Access the Fiori app Open Manage Banks. Prerequisites 2015 SAP SE or an SAP affiliate company. All rights reserved. 17

18 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 3 Choose Bank Expand Bank Type: My Banksnode, choose a sample bank of US. Make the following entry: Bank Name Bank Edit Bank On the Display Bank screen, choose Edit, and enter the following data: Rating For example, A 5 Save Bank Choose Save. Message Data Updated displays. 6 Check Business Partner Number Go back to screen Manage Banks, expand node Bank Type: My Banks, check whether the business partner number has been created for the bank key you just edited. Business partner number is displayed on the row of Bank Check Bank Account Hierarchy Open tile Manage Bank Accounts. Check whether the bank key you just edited has been added into the bank account hierarchy. You can see bank key of US in bank account hierarchy. 8 Edit another Bank Edit Bank of US (add the rating data for it) by repeating steps Save your changes Choose the Save button to save your changes SAP SE or an SAP affiliate company. All rights reserved. Prerequisites

19 3 Overview Table Create Bank Account Process Step Business Condition Business Role Expected Results Create Bank Account Request Cash Management Specialist A new bank account creation request is created and workflow of new bank account creation is triggered. My Sent Request Cash Management Specialist The status of the bank opening request created can be checked. Approve Bank Account Request Cash Manager The new bank account request is sent to Cash Manager's bank account worklist (inbox). The Cash Manager can approve or reject the request. The request creator cannot approve or reject the request. Open Bank Account Cash Management Specialist The bank accountant goes to the bank and opens a new bank account in this bank. This step does not occur in the system. Manage Banks Cash Management Specialist A bank key that does not exist in production system is created. If the bank key already exists, skip this step. Confirm Bank Account Request Cash Management Specialist Bank Accountant confirms the new bank account that has been created at the bank side and maintains the additional data for this new bank account. Create Bank G/L Accounts GL Accountant FIN master data key user may create the G/L accounts of newly created bank account. Manage House Bank Configuration Expert The key user creates the house bank. If a new bank account is opened in an existing house bank in your system, skip this step. Overview Table 2015 SAP SE or an SAP affiliate company. All rights reserved. 19

20 Process Step Business Condition Business Role Expected Results Bank Account Final Confirmation Configuration Expert The key user assigns the house bank to the new bank account, maintains the corresponding house bank account ID and relevant information, and then makes final confirmation of the new bank account request. Export Bank Accounts Configuration Expert Bank accounts are exported from production system. Import Bank Accounts Configuration Expert Bank accounts are imported into development system and consolidation system. Bank Determination (Config UI) Configuration Expert When a new bank account (including house bank account) is created, the corresponding bank subaccount (clearing account) for payment program for vendors (or customers) are maintained. Afterwards, the payment program for vendors (or customers) is able to find the bank subaccount for financial posting purpose. Clearing Account for Paying & Receiving Bank Accounts (Config UI) Cash Manager The bank subaccount (clearing account) is determined for bank transfer and afterwards the financial posting of bank transfer is able to be created when this newly created bank account is used as a paying/receiving bank account in bank transfer. Settings for Bank Statement Monitor (Config UI) Configuration Expert The settings for bank statement monitor are updated when bank account attributes are changed. Define Liquidity Items for G/L Accounts (Config UI) Configuration Expert A default liquidity item is defined for each G/L account. Liquidity items are derived according to the customer-configured query sequence. Change Bank Account SAP SE or an SAP affiliate company. All rights reserved. Overview Table

21 Process Step Business Condition Business Role Expected Results Receive Change Request from Requester Cash Management Specialist The bank accountant receives a change request from other colleagues. Create Bank Account Change Request Cash Management Specialist A bank account change request is created by the bank accountant. The request is sent to the Cash Manager's bank account worklist (inbox). My Sent Request Cash Management Specialist The status of the bank change request created can be checked. Approve Bank Account Change Request Cash Manager The bank account change request is sent to Cash Manager's bank account worklist (inbox). The Cash Manager can approve or reject the request. The request creator cannot approve or reject the request. Notify Bank to Change Cash Management Specialist The bank accountant goes to the bank and asks the bank employee to change the attributes of this bank account. This step does not occur in the system. Confirm Bank Account Change Request Cash Management Specialist Bank Accountant confirms the bank account that has been changed at the bank side. Update Bank G/L Accounts GL Accountant The key user updates the G/L account of bank only when it is necessary. However, modification of bank account does not result in G/L account modification every time. Bank Account Final Confirmation Configuration Expert The Key user makes final confirmation of the bank account change request. Export Bank Accounts Configuration Expert After bank account s attribute is changed, and therefore it is necessary to export the bank accounts from production system. Import Bank Accounts Configuration Expert Bank accounts are imported into development system and consolidation system. Overview Table 2015 SAP SE or an SAP affiliate company. All rights reserved. 21

22 Process Step Business Condition Business Role Expected Results Bank Determination (Config UI) Configuration Expert When a bank account (including house bank account) is changed, the corresponding bank subaccount (clearing account) for payment program for vendors (or customers) are updated. Clearing Account for Paying & Receiving Bank Accounts (Config UI) Configuration Expert The bank subaccount (clearing account) for bank transfer is updated when house bank or house bank account is changed. Settings for Bank Statement Monitor (Config UI) Configuration Expert The settings for bank statement monitor are updated when bank account attributes are changed. Close Bank Account Process Step Business Condition Business Role Expected Results Receive Bank Account Closing Request from Requester Cash Management Specialist The requester receives a request to close an existing bank account from other colleagues. Create Bank Account Closing Request Cash Management Specialist A bank account closing request is created by requester. The request is sent to the Cash Manager's bank account worklist (inbox). My Sent Request Cash Management Specialist The status of the bank closing request created can be checked. Approve Bank Account Closing Request Cash Manager The bank account closing request is sent to Cash Manager's bank account worklist (inbox). The Cash Manager can approve or reject the request. The request creator cannot approve or reject the request. Notify Bank to Close Account Cash Management Specialist The bank accountant goes to the bank and asks the bank employee to close this bank account. This step does not occur in the system SAP SE or an SAP affiliate company. All rights reserved. Overview Table

23 Process Step Business Condition Business Role Expected Results Confirm Bank Account Closing Request Cash Management Specialist Bank Accountant confirms the bank account that has been closed at the bank side. Update Bank G/L Accounts G/L Accountant General ledger accountant marks the G/L account of closed bank account as deleted. Bank Determination (Config UI) Configuration Expert When house bank/house bank account is obsolete, the bank subaccount (clearing account) used in payment program for vendors (or customers) is deleted in configuration. Clearing Account for Paying & Receiving Bank Accounts (Config UI) Configuration Expert The bank subaccount (clearing account) for bank transfer is deleted when the house bank or house bank account is obsolete. Settings for Bank Statement Monitor (Config UI) Configuration Expert When the bank account is closed, its bank statement is no longer sent. It is deleted in the bank statement monitor settings. Bank Account Final Confirmation Configuration Expert The Key user makes final confirmation of the bank account closing request. Review Bank Account Yearly Process Step Business Condition Business Role Expected Results Initiate Review Process Cash Manager The cash manager triggers the start of bank account yearly review work. Review Bank Account Cash Management Specialist The bank accountant reviews the bank accounts. Confirm Bank Account Yearly Review Completion Cash Management Specialist The bank accountant confirms the bank account yearly review as completed. Bank Account Report Overview Table 2015 SAP SE or an SAP affiliate company. All rights reserved. 23

24 Process Step Business Condition Business Role Expected Results Foreign Bank Account Report Cash Manager Foreign Bank accounts are displayed in this report SAP SE or an SAP affiliate company. All rights reserved. Overview Table

25 4 Test Procedures The following sections describe test procedures for each process step that belongs to this scope item. Test Procedures 2015 SAP SE or an SAP affiliate company. All rights reserved. 25

26 5 Create Bank Account Purpose This step describes how to create a new bank account and workflow of new bank account creation. Prerequisites Assign the logon users with the correct rule for corresponding actions from the previous section where you Define Responsibilities for Rules Used in Workflow Steps. Before go through this process, please make sure the basic customizing for workflow has been completed. To check whether it is done, access IMG SAP NetWeaver Application Serve Business Management SAP Business Workflow Maintain Standard Settings or use transaction code SWU3. If the basic customizing for workflow has not been completed, contact your system administrator to set it up. For more information, see the SAP Help Portal. Note If you are using S/4HANA On-premise system, you must ensure that the basic customizing for workflow is complete (The customization is automatically completed with the S/4HANA Cloud system). To review your on-premise workflow configuration, access IMG SAP NetWeaver Application Server Business Management SAP Business Workflow Maintain Standard Settings or use transaction code SWU3. If the basic customizing for workflow is not complete, contact your system administrator to make the necessary modification. For more information, see the SAP Help Portal. 5.1 Create Bank Account Request Test Administration Customer project: Fill in the project-specific parts. Test Case ID <X.XX> Tester Name Testing Date Enter a test date. Business Role(s) SAP SE or an SAP affiliate company. All rights reserved. Create Bank Account

27 Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration. Context This step describes how to create a new bank account request by a bank accountant (Cash Management Specialist). The request is then sent to Cash Manager's bank account worklist (inbox). Procedure Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 1 Log on Log on to the Fiori Launchpad as a Cash Management Specialist 2 Access the Fiori app Open Manage Bank Accounts. The Bank Hierarchy: Active Accounts (X Account) screen displays. 3 Create A New Bank Account Choose New Bank Account. The New Bank Account screen displays. 4 Maintain General Data of New Bank Account Choose the General Data tab. Create Bank Account 2015 SAP SE or an SAP affiliate company. All rights reserved. 27

28 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 5 Enter General Data Make the following entries: Company Code For example, 1710 Account Holder For example, Company Code 1710 (company code name is usually defaulted by system) Bank Country: Leave blank (Optional entry) Bank Key Leave blank (Optional entry) Note To maintain the bank key in this step, the bank key must already exist in the system. Currency: For example, USD Description: For example, Current Account in BANK3 Account Type: For example, 01 Current Account 6 Enter Additional Data Choose Additional Data tab, and make the following entries: Profit Center For example, leave blank Segment For example, 1000_A 7 Submit Request to Create Bank Account Choose Save and Submit. The Send Request dialog box displays SAP SE or an SAP affiliate company. All rights reserved. Create Bank Account

29 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 8 Send Request In the dialog box, enter a note and choose Submit. The request to create a bank account is sent to the Cash Manager automatically. The Cash Manager should then approve or reject the request. 5.2 My Sent Requests Test Administration Customer project: Fill in the project-specific parts. Test Case ID <X.XX> Tester Name Testing Date Enter a test date. Business Role(s) Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration. Purpose This step describes how to check the status of the bank opening request created by a bank accountant (Cash Management Specialist). Note At different stages during the lifecycle of a change request, your request may have different tab locations under My Sent Requests. The All tab contains all requests created by you, regardless of the status. Procedure Create Bank Account 2015 SAP SE or an SAP affiliate company. All rights reserved. 29

30 Procedure Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 1 Log on Log on to the SAP Fiori Launchpad as a Cash Management Specialist. 2 Access the SAP Fiori app Open My Sent Requests. 3 Choose tab Because the request you created needs approval, choose the To Be Approved tab. 4 Choose the request In the To Be Approved tab, you can find the request you just created. If it is necessary, you can click the request and check the detailed information in a new window. 5.3 Approve Bank Account Request Test Administration Customer project: Fill in the project-specific parts. Test Case ID <X.XX> Tester Name Testing Date Enter a test date. Business Role(s) Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration SAP SE or an SAP affiliate company. All rights reserved. Create Bank Account

31 Purpose The new bank account request is sent to Cash Manager's bank account worklist (inbox). The Cash Manager can approve or reject the request. The request creator cannot approve or reject the request. Prerequisite Assign the logon users with the Cash Manager rule for corresponding actions using the section on Define Responsibilities for Rules Used in Workflow Steps. Note Ensure that users are assigned to responsibilities for rules used in the workflow and fulfill the requirements of segregation of duty. If you cannot see a request in Cash Manager s My Bank Account Worklist, ensure that the user is assigned to responsilities for rules used in workflow and is not both creator and approver. If roles are correctly defined, but you still cannot see a request, the other possiblity is that the basic customizing for workflow is incomplete. Contact your system administrator to ensure that basic customizing for workflow is completed. System administrator only need to check and finish the basic customizing for workflow in S/4HANA On-premise systems; this customizing is automatically completed in S/ 4HANA Cloud system. System administrator uses transaction code SWU3 or by accessing IMG SAP NetWeaver Application Server Business Management SAP Business Workflow Maintain Standard Settings. To check and finish the basic customizing for workflow in backend system. For more information, see the SAP Help Portal. Procedure Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 1 Log on Log on to the SAP Fiori Launchpad as a Cash Manager. 2 Access the SAP Fiori app Open My Bank Account Worklist. The Worklist displays. 3 Check Requests for Approval Choose the Requests for Approval tab. The list of bank account requests for approval displays. 4 Choose the approval request Choose the request for approval. The Change Request XX screen displays. Create Bank Account 2015 SAP SE or an SAP affiliate company. All rights reserved. 31

32 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 5 Approve the Request Choose Approve. The Approve Request screen displays. 6 Enter note and Approve In the dialog box, enter a note and choose Approve. The change request is approved SAP SE or an SAP affiliate company. All rights reserved. Create Bank Account

33 6 Open Bank Account Purpose The bank accountant (Cash Management Specialist) goes to the bank and opens a new bank account in this bank. This step does not occur in the system. 6.1 Manage Banks Test Administration Customer project: Fill in the project-specific parts. Test Case ID <X.XX> Tester Name Testing Date Enter a test date. Business Role(s) Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration. Purpose The purpose of this step is to create a bank key that does not exist in production system. Note If the bank key already exists, skip this step. Note The bank key is created in the production system, development system, and consolidation test system. Open Bank Account 2015 SAP SE or an SAP affiliate company. All rights reserved. 33

34 Procedure Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 1 Log on Log on to the SAP Fiori Launchpad as a The SAP Fiori Launchpad displays. Cash Management Specialist 2 Access the SAP Fiori app Open Manage Banks. The Manage Banksscreen displays. The bank keys used as house banks are displayed under Bank Type: My Banks, while other bank keys are displayed under Bank Type: Other Banks 3 Choose Create Bank On the Manage Banksscreen, choose Create Bank The Create Bank screen displays. 4 Enter Country and Bank Key On the Create Bankscreen, make the following entries: The Create Bank: Detail Screen displays. Bank Country: For example, United States Bank Key: For example, Bank name: For example, Bank 3 SWIFT/BIC: For example, BOFAUS4D City: For example, Palo Alto Rating; For example, A 5 Save your entries Choose Save. A new bank key is created The business partner (BP role TR0703) is created for this bank key automatically. This new bank will show up in Bank Hierarchy view of app Manage Bank Accounts SAP SE or an SAP affiliate company. All rights reserved. Open Bank Account

35 6.2 Confirm Bank Account Request Test Administration Customer project: Fill in the project-specific parts. Test Case ID <X.XX> Tester Name Testing Date Enter a test date. Business Role(s) Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration. Purpose The bank accountant (Cash Management Specialist) confirms the new bank account that has been created at the bank side and maintains the additional data for this new bank account. Prerequisite Assign the logon users with the the correct rule for corresponding actions via Define Responsibilities for Rules Used in Workflow Steps. Procedure Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 1 Log on Log on to the SAP Fiori Launchpad as a Cash Management Specialist. Open Bank Account 2015 SAP SE or an SAP affiliate company. All rights reserved. 35

36 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 2 Access the SAP Fiori app Open My Bank Account Worklist. The Worklist displays. 3 Check Requests for Approval Choose the Requests for Approval tab. The list of bank account requests for approval appears. 4 Choose the request to be confirmed Choose the requests to be confirmed. The Change Request XX screen displays. 5 Choose General Data tab Choose the General Data tab. The General Data tab displays. 6 Maintain Additional General Data Make the following entries: Opening Date: For example, current date Bank Country: For example,united States Bank Key: For example, Account Number : For example, Generate IBAN Choose the IBAN button. IBAN Note When the warning dialog box appears, choose is created OK Only perform this step if this country is using IBA The proposed IBAN is automatically entered. 8 Maintain Internal Contact Persons (General Contact) In the Internal Contact Person section, Enter a system user ID, for example the ID assigned with business client roles such as Cash Management Specialist. Enter the ID the General Contact field SAP SE or an SAP affiliate company. All rights reserved. Open Bank Account

37 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 9 Maintain Internal Contact Persons (Bank Account Supervisor) In the Internal Contact Person section, Enter a system user ID, for example, the ID assigned with the business role of Cash Manager Enter the user ID in the Bank Account Supervisor field. 10 Maintain Bank Contact Persons (General Contact) In the Bank Contact Persons section, choose the New button near the General Contact field. On the Contact Person dialog box, enter the first name, last name, and other information, as required, and then chose Save. Your can also use F4 search help to find the contact person if he/she already exists. 11 Maintain Bank Contact Persons (Relationship Manager) In the Bank Contact Persons section, choose the New button near the Relationship Manager field. On the Contact Person dialog box, enter the first name, last name, and any other information and then chose Save. Your can also use F4 search help to find the contact person if he/she already exists. Open Bank Account 2015 SAP SE or an SAP affiliate company. All rights reserved. 37

38 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 12 Choose Payment Signatories tab Choose the Payment Signatories tab. Note About the approval process, by default, the outgoing payment from the bank accounts should be approved by the people (approvers) from two signatory groups: G001 and G002, maintain the approvers in the Payment Signatories tab. 13 Maintain Signatory for Signatory Group G001 Choose Add, and make the following entries: The Signatory Group G001 is maintained. Signatory Group: For example, G001. (the first step of two-step approval) Signatory: For example, the user ID assigned with the business role of Accounts Payable Manager Currency: For example, USD Max. Amount per Document: For example, ,00 Max. Amount for Batch Payment: For example, ,00 Valid From: For example, your current date. Valid To: For example, SAP SE or an SAP affiliate company. All rights reserved. Open Bank Account

39 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 14 Maintain Signatory for Signatory Group G002 Repeat the previous step to add a User ID to signatory group G002 (The second step for Two- step approval) The Signatory Group G002 is maintained. Use the same values in previous step, except for Signatory group that is (G002) For the Signatory, enter the user ID assigned with the business role of Cash Manager. The user ID assigned MUST be different from the user ID assigned to G Choose Overdraft Limits tab Choose the Overdraft Limits tab. 16 Maintain Overdraft Limits Note Only maintain information for cards that can be over drafted. Choose Add, and make the following entries: Currency: For example, USD Overdraft Limits: For example, ,00 Valid From : For example, current date. Valid To : For example, Confirm Choose Confirm 18 Enter Note and Confirm In the dialog box that appears, enter a note and choose Confirm The change request status is still in To Be Completed status. Open Bank Account 2015 SAP SE or an SAP affiliate company. All rights reserved. 39

40 6.3 Create Bank G/L Accounts Test Administration Customer project: Fill in the project-specific parts. Test Case ID <X.XX> Tester Name Testing Date Enter a test date. Business Role(s) Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration. Purpose The G/L accountant may create the G/L accounts of newly created bank account. Note In cash management in this package, you are able to use the same G/L accounts (bank main account and bank subaccount) for different bank accounts if they use the same currency key. The balance of each bank account can be displayed in the cash management Fiori app, instead of checking balances of the relevant G/L account. Using this approach keeps the chart of accounts smaller. Note If you want to create a new G/L account for a new bank account, execute the following steps. Create G/L accounts in production system, development system, and consolidation test system SAP SE or an SAP affiliate company. All rights reserved. Open Bank Account

41 Procedure Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 1 Log on Log on to the SAP Fiori Launchpad as a General Ledger Accountant. 2 Access the SAP Fiori app Open Manage G/L Account Master Data. The Search: G/L Accounts screen displays. 3 Search the G/L Account to be Copied Make the following entries: G/L Account: For example, Chart of Account: For example, YCOA and choose Go. 4 Choose the G/L Account to be Copied Choose the G/L account in the Result List. The G/L Account: , Bank1 Main Account screen displays. 5 Choose Copy On the G/L Account: , Bank1 Main Account screen, choose Copy. The Copy Account dialog box displays. 6 Enter G/L Account and Description Make the following entries: G/L Account: For example, Description: For example, Bank3 - Bank (Main) Account and choose OK: 7 Enter Long Text Make the following entries: G/L Account Long Text: For example, Bank 3 Bank (Main) Account Open Bank Account 2015 SAP SE or an SAP affiliate company. All rights reserved. 41

42 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 8 Choose Definition in Copy Code to be Copied On the G/L Account: , Bank3 Main Account screen, select the checkbox of company code 1710 in sub-screen Definition in Company Code, and leave other checkbox unselected. 9 Modify Translations of G/L Account Modify the translations in all relevant languages 10 Save Choose Save. A new G/L account is created at both CoA level and company code level. 11 Create Bank Subaccount Follow the preceding steps to create bank subaccounts. These accounts are used in payment run, bank statement, or foreign currency valuation. Relevant bank subaccounts are created. For example, from to Copy the existing sample bank subaccounts (from to ). 6.4 Manage House Banks Test Administration Customer project: Fill in the project-specific parts. Test Case ID <X.XX> Tester Name Testing Date Enter a test date SAP SE or an SAP affiliate company. All rights reserved. Open Bank Account

43 Business Role(s) Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration. Purpose The key user creates the house bank. Note If you opened a new bank account in an existing house bank in your system, skip this step. Note Perform this step in the development system, consolidation test system, and production system since house banks are master data in the S/4HANA system. Procedure Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 1 Log on Log on to the SAP Fiori Launchpad as a Configuration Expert. 2 Access the SAP Fiori app Open Manage Banks. Open Bank Account 2015 SAP SE or an SAP affiliate company. All rights reserved. 43

44 Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 3 Choose Bank Key On the Manage Banks screen, and make the following entries. Display Bank screen displays Bank Country: For example, US Bank Key: <Your Bank Key number> If the Bank Key field is not visible, choose Filters to unhide it. Choose Go If the field Bank Key is not visible, choose Filtersto unhide it. 4 Edit Bank Key Choose Edit and choose the add button in the House Banks (0) area. Create House Bank screen displays 5 Create House Bank On the Create House Bank screen, make the following entries: Company Code: For example, 1710 House Bank: For example, Bank 3 Customer Number: For example, Company Number: Designated company number 4 Save New House Bank Choose Save. New house bank saved successfully SAP SE or an SAP affiliate company. All rights reserved. Open Bank Account

45 6.5 Bank Account Final Confirmation Test Administration Customer project: Fill in the project-specific parts. Test Case ID <X.XX> Tester Name Testing Date Enter a test date. Business Role(s) Responsibility <State Service Provider, Customer or Joint Service Provider and Customer> Duration Enter a duration. Purpose The key user assigns the house bank to the new bank account, maintains the corresponding house bank account ID and relevant information, and then makes final confirmation of the new bank account request. Note In cash management for S/4HANA, the house bank account is created via bank account management (BAM) instead of transaction code FI12. FI12 is obsoleted for house bank accounts maintenance. Prerequisite Assign the logon user to the Key User role of Configuration Expert as described in the Preliminary Steps section. Open Bank Account 2015 SAP SE or an SAP affiliate company. All rights reserved. 45

46 Procedure Test Step # Test Step Name Instruction Expected Result Pass / Fail / Comment 1 Log on Log on to the Fiori Launchpad as a The Fiori Launchpad displays. Configuration Expert. 2 Access the Fiori app Open My Bank Account Worklist. The Worklist displays. 3 Check Requests for Approval Choose the Requests for Approval tab. The list of bank account requests for approval displays. 4 Choose the request to be confirmed Choose the requests to be confirmed. The Change Request XX screen displays. 5 Choose Connectivity Path tab Choose the Connectivity Path tab. Connectivity Path tab appears. 6 Maintain Connectivity Path Choose Add, and make the following entries: ID Category; For example, Central System: House Bank Account Remote System: Leave blank Company Code: For example, 1710 House Bank: For example, BANK3 Valid FromFor example, current date Valid To: For example, Maintain House Bank Account Data Maintain the following entries in the House Bank Account Data tab: House Bank Acct ID: For example, CHECK The house bank account ID maintained here is called by other applications (for example, payment program, and bank statement). G/L Account: For example, Confirm the Request Choose Confirm SAP SE or an SAP affiliate company. All rights reserved. Open Bank Account

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