# Breakeven In Four Easy Steps How To Calculate Your Breakeven On Labor (Short Form)

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1 Step 2: Lost Days: Breakeven In Four Easy Steps How To Calculate Your Breakeven On Labor (Short Form) Calculation for Department: Why This Worksheet Most HVAC, plumbing, electrical, and related companies lose money on service work. They have no idea how expensive it is to deliver a 50,000 hardware store on wheels driven by the most employable person in America. This worksheet was created to provide a simple way for managers to calculate the approximate cost to provide a service vehicle and a service technician on an hourly basis. You can view additional resources, watch how to videos, obtain additional copies of this form, and see examples at Step 1: Standard Hourly Costs: A. Technician Pay Per Standard Hour Regular time, no overhead, use your highest paid tech s straight wage B. Direct Expenses Based on Compensation FICA, Medicare, unemployment, work comp, health & life, benefits (assume 30%) C. Direct Labor Cost Per Standard Hour C = A + B% % D. Total Hours Available (no overtime) 52 weeks x 40 hours per week E. Number of Paid Vacations Hours We recommend at least 40 hours and up to 120 hours F. Number of Paid Holidays We recommend at least 56 hours G. Number of Paid Sick/Personal Days We recommend at least 40 hours H. Productive Hours Available H = D (E + F + G) I. Non Billable Hours (unproductive time) Hours paid but not billed to client assume 50% for service & 20% for install J. Billable Hours J = (100 I) x (H 100) 2080 % K. Adjusted Direct Labor Cost Per Billable Hour K = (D J) x C Mr. HVAC LLC. All Rights Reserved. Page: 1

3 Breakeven In Four Easy Steps How To Calculate Your Breakeven On Labor (Short Form) Calculation for Department: Service (maintenance and repairs) Why This Worksheet Most HVAC, plumbing, electrical, and related companies lose money on service work. They have no idea how expensive it is to deliver a 50,000 hardware store on wheels driven by the most employable person in America. This worksheet was created to provide a simple way for managers to calculate the approximate cost to provide a service vehicle and a service technician on an hourly basis. You can view additional resources, watch how to videos, obtain additional copies of this form, and see examples at Step 1: Standard Hourly Costs: A. Technician Pay Per Standard Hour Regular time, no overhead, use your highest paid tech s straight wage B. Direct Expenses Based on Compensation FICA, Medicare, unemployment, work comp, health & life, benefits (assume 30%) C. Direct Labor Cost Per Standard Hour C = A + B% (25.00 x 1.3 = 32.50) Step 2: Lost Days: % D. Total Hours Available (no overtime) 52 weeks x 40 hours per week E. Number of Paid Vacations Hours We recommend at least 40 hours and up to 120 hours F. Number of Paid Holidays We recommend at least 56 hours G. Number of Paid Sick/Personal Days We recommend at least 40 hours H. Productive Hours Available H = D (E + F + G) I. Non Billable Hours (unproductive time) Hours paid but not billed to client assume 50% for service & 20% for install J. Billable Hours J = (100 I) x (H 100) % 972 K. Adjusted Direct Labor Cost Per Billable Hour K = (D J) x C (2080 divided by 972 = times = ) Mr. HVAC LLC. All Rights Reserved. Page: 1

8 Where to Go From Here As we mentioned, this is a simplified worksheet. As you become more comfortable with this subject, you may wish to create a detailed list of overhead and calculate the correct labor rate to pay for all of that overhead. You may also wish to breakout overhead by department; such as service or installation. You may then recalculate for each department. Advanced managers should also consider the impact of diagnostic or travel fees on their labor rates. Since these fees are usually sold below cost, they will cause your labor rates to increase. Another area for the advanced manager to consider is the impact of selling parts, materials, equipment, and other non labor items. If these items produce gross profit (some companies do not mark up items), this action might allow you to lower your labor rates. Getting Extra Help If you have questions on how to fill out this worksheet, please us at Comment and Suggestions We would also be very interested in knowing your thoughts and opinions on this free worksheet. Please us at

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