Welcome to benefits orientation for Vidant Medical Center, Vidant Health, and Vidant Medical Group (non-providers).

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1 Welcome to benefits orientation for Vidant Medical Center, Vidant Health, and Vidant Medical Group (non-providers). In this presentation we will provide you with a brief overview of the benefits offered to Vidant Health employees and their eligible dependents. The information provided to you today will help prepare you in making your enrollment decisions. For your convenience you can find this presentation posted on the Vidant Medical Center and Vidant Health internet at click on For Employees Benefits Welcome to Our Family and then Benefits. 0

2 You can read and review detailed information about any of the benefits topics shown on this slide 2 different ways: From home (internet), go to Once at the website click on the tab For Employees, then click on Benefits Information. From work (intranet), go to the Vidant Health homepage. Follow this path Click on Employee Central. You can browse this section for more information on our benefits or scroll down to New to Our Family for an overview about Employee Central and what is available. 1

3 Flexible spending accounts allow you to set aside pre-tax money from your paycheck so that you can pay for qualifying health expenses and/or dependent day care expenses that you are required to pay out of pocket. Flexible spending accounts lower your taxable income which saves you money. You never pay taxes on the money when it goes into the account and you never pay taxes on the on the money when you take it out of the account. There are two types of accounts health care and dependent care. 2

4 You may use the healthcare account for your own medical expenses as well as your eligible dependents even if not covered under the medical, dental or vision plans. You determine the amount of money you want in the account by giving us a total for the year. That total is divided by the remaining number of pay periods from your date of hire to arrive at the amount that will be deducted from your pay. This slide shows a few examples of expenses that are reimbursable through the health care flexible spending account. The maximum dollar amount that you may elect for the health care flexible spending account is $2,500 for However, this amount is prorated based on your date of hire. Please review the current dependent care/health care maximum allowable budget chart that shows the remaining number of pay periods and the amount you are eligible to contribute for the year based on your date of hire. 3

5 The dependent care account allows you to save for expenses for your eligible dependents such as day care expenses, after school programs, baby sitters, nursery school or related expenses which allow you and/or your spouse to work, actively seek work, or go to school full time. You tell us the amount you want placed in the account for the remainder of the year. That amount is divided by the remaining number of pay periods in the year to achieve the amount that will be deducted from your check every pay period. The maximum dollar amount that you may elect for the dependent day care account is $5,000 annually which is prorated based on your date of hire. Please review the dependent care/health care maximum allowable budget chart that shows the remaining number of pay periods and the amount you are eligible to contribute for the year based on your date of hire. *Working can also be defined as a full-time student or actively seeking work as per the definition by the IRS. For more eligibility information, please contact the Benefits Department. 4

6 Your Spending Account (YSA) processes all flexible spending account claims. Once enrolled you will receive a healthcare payment card from Your Spending Account (YSA). You must activate your debit card by following the instructions located on the activation sticker on the face of your card. You may use your debit card to pay for eligible expenses instantly from your spending account. For example you may use it for co-pays and prescription medications. You may file your claim online or by calling the YSA call center. Supporting documentation may be required. The health care account allows you to instantly receive what you ve elected to place in the account for the year. This means that the amount you elect to put in the account for the year is available to you immediately. The dependent care account only reimburses the amount that has been deducted from your pay check and placed in the account. The debit card cannot be used to pay dependent care expenses. 5

7 With the healthcare payment card, there are some important points to remember: The card holds the balance for the health care account only. Additional debit cards may be ordered by calling the YSA Call Center or through the YSA website. Participants must select credit when using the card since there is no personal identification number associated with the card. You may select debit if you have followed the instructions sent by YSA to your home mailing address and set up your pin number. Participants have online access to account information 24/7 or may call the YSA call center for inquiries. In addition there is a mobile app feature which allows iphone and Droid users to upload documentation from their mobile device. 6

8 As a new hire, the maximum amount that you may contribute to the Health Care or Dependent Care Flexible Spending Account (FSA) is pro-rated by your date of hire. Please plan carefully to cover as many eligible expenses as possible. IRS rules unclaimed funds are forfeited. Please review the next slide regarding Carryover and Grace Period policies. 7

9 The plan year for FSA end on December 31. Therefore it is important that you submit any eligible claims by the end of the plan year. If you are enrolled in the Health Care FSA, there is a carry over provision which allows for any funds (up to $500) remaining in your 2015 account, may be carried over to You could use these funds toward eligible expenses that you incur in Each year moving forward, you will have the ability to carryover a maximum of $500 of unused Health Care FSA funds into the next year. This is different for the Dependent Care FSA. Dependent Care FSA has a 2 ½ month grace period extension ending 3/15/16. Therefore, you may submit claims incurred up to that date. You have until 4/30/16 to submit them to YSA for reimbursement. Funds not used by 3/15/16 and submitted by 4/30/16 will be forfeited. 8

10 It is your responsibility to ensure that your contact information is updated at all times. You can update your contact information anytime through Employee Self Service (E-Pay). This is also where you go to view your paystubs. Sometimes important benefit communications are sent to your home address or we have to contact you regarding your benefits. It is imperative that we have good contact information for each employee. The following slides show you how to access Employee Self Service from work and home. 9

11 You can access the intranet from any Vidant Health computer. It is normally the home page when you click on Internet Explorer, but if not go to and you can click on Employee Self Service (E-Pay) here. Employee Self Service is used to update your contact information, view your paystubs, make changes to your federal tax withholdings and much more! 10

12 You can access the Vidant Health internet from any computer by going to Once on the Vidant Health webpage you will select For Employees and then on the next page you will see a menu on the left, select Employee Self Service. Employee Self Service is used to update your contact information, view your paystubs, make changes to your federal tax withholdings and much more! 11

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15 Please do not hesitate to contact the employee benefits office should you have questions regarding your benefits. We are located in Doctors Park #1AB. We can be reached at or send us an at Thank you for your time and welcome aboard. 14

16 Please do not hesitate to contact the employee benefits office should you have questions regarding your benefits. We are located in Doctors Park #1AB. We can be reached at or send us an at Thank you for your time and welcome aboard. 15

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