Mid Michigan Community College

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1 Mid Michigan Community College REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION MANAGEMENT/CONSTRUCTOR SERVICES PART 1 -- GENERAL INSTRUCTIONS A. PROJECT DESCRIPTION Mid Michigan Community College (the "Owner") is requesting interested companies to submit Requests for Qualifications (RFQ) to provide pre-construction construction services as a Construction Manager/Constructor for the Mt. Pleasant Campus Unification Project (DMB File No. 332/11166.CAK). Mid Michigan Community College s plan calls for a new 102,626 square foot facility that will house liberal arts programs, economic development services, library services, academic support for students. Pending approval of the College Board of Trustees, this RFQ seeks a construction management team to be the Construction Manager/Constructor for all phases of the Mt. Pleasant Campus Unification. The scope that is described in this RFQ is preliminary may be changed as a result of the final plan. Construction budget: $15,300,000 (construction cost is inclusive of all CM fees, general conditions overhead & profit as well as contingencies) Total Project budget: $17,704,000 Construction Duration: 6/2013 through 8/2014 Building Commissioning: Peter Basso Associates Occupancy: July 2014 Architect of Record: Hobbs + Black Associates, Inc. MEP Engineers: Peter Basso Associates Site/Civil Engineer: Rowe Engineering The College intends for this project to be LEED Silver certifiable. B. PROJECT DELIVERY The Project will be constructed using the "construction manager/constructor" project delivery format. The pre-construction, bidding, construction post-construction phase services shall be set forth in more detail in the Request for Proposal the Construction Management Agreement, the form of which will be provided to short-listed contractors, as defined in Section C.2. 1

2 C. INTERVIEWS AND CM SELECTION 1. Selection Criteria. The final Construction Manager selection will be made utilizing "best value criteria" in which award is based upon a combination of qualifications price considerations. Qualifications include competence to perform the required management services; ability to manage the required workload provide qualified personnel, equipment, facilities; past performance as reflected by the evaluation of previous clients with respect to factors such as control of costs, quality of work, meeting deadlines; financial as evidenced by the capability to provide a surety bond equal to one hundred per cent of the contract sum; other similar factors. 2. RFQ Interviews. After the Owner has reviewed all submitted RFQs, interviews will be scheduled with high-scoring contractors. The purpose of the interview will be to meet the proposed project team, become familiar with key personnel, underst the project approach ability to meet the Owner's stated objectives for the Project. Please be prepared to discuss with specificity the contractor's capacity to conduct this work in compliance with the Owner's timetable, budget State of Michigan requirements for capital outlay projects. The interviews will be held August 29-30, 2012 at 1375 S. Clare Ave., Harrison, Michigan The Owner will notify each contractor to schedule individual times for the interviews. The short-list will be announced after all contractor interviews have been completed. 3. Short-List. Upon completion of the RFQ interviews, the Owner will select a short-list of no fewer than three cidates that it considers to be the most qualified, except if the Owner determines that fewer than three contractors are qualified, it will only select the qualified contractors. 4. RFP. The Owner will provide the short-listed contractors a Request for Proposal ("RFP") that will contain a description of the project, including a statement of available design detail, the proposed Owner/Construction Manager Agreement, proposed General Conditions a request for a fee proposal. 5. Pre-proposal Meeting. The Owner will hold a pre-proposal site visit to assist short-listed contractors in preparing their response to the RFP. This meeting will be on September 5, 2012 at 2600 S. Summerton, Mt. Pleasant MI Post-RFP Interviews. The owner may elect to hold post-rfp interviews with short-listed contractors on September 19-20, The purpose of these interviews will be to clarify any questions regarding the proposal to explore further the contractor s qualifications, the scope nature of services expenses or fees pertaining to the project, various technical approaches they may propose for the project. 2

3 7. Selection Schedule: August 17, 2012 August 29-30, 2012 August 31, 2012 August 31, 2012 September 5, 2012 September 14, 2012 September 19-20, 2012 October 2, 2012 October 3, 2012 RFQs 2pm RFQ Interviews Short-Listing of Contractors RFP Issued to the Short-Listed Contractors Pre-Proposal Meeting with Owner Request for Proposals 2pm Optional post-rfp Interviews Recommendation to Board of Trustees Letter of Intent 8. Communication. Contractors considering responding to this RFQ are strictly prohibited from communicating with any member of the project team except as directed in Section E.2 hereof. 9. Cancellation Rejection. The Owner reserves the right to cancel at any time for any reason this solicitation to reject all proposals. The Owner shall have no liability to any proposer arising out of such cancellation or rejection. The Owner reserves the right to waive minor variations in the selection process D. REQUESTED SUBMISSIONS Contractors are required to submit information pertaining to organizational structure, contacts, expertise, compatibility, financial data as requested in Part 2. E. INSTRUCTIONS FOR DELIVERY AND DEADLINE 1. Eight (8) copies of the proposal must be submitted in sealed envelopes clearly marked "Proposal for Construction Manager/Constructor Services for Mt. Pleasant Unification delivered to: Mid Michigan Community College Attention: Lillian Frick 1375 S. Clare Avenue Harrison, Michigan Questions must be in writing directed to Lillian Frick, address be submitted by 12:00 noon on August 15, All questions will be responded to in writing posted via addenda on Bid4Michigan on August 15, to this RFQ must be received at the address above by 2:00 pm local time on August 17,

4 Mid Michigan Community College REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION MANAGEMENT/CONSTRUCTOR SERVICES PART 2 QUALIFICATIONS DETAILS NAME OF COMPANY: YEAR ESTABLISHED: ADDRESS: PHONE NUMBER: ( ) FAX NUMBER: ( ) WEBSITE: A. BACKGROUND INFORMATION 1. Company Organization: Individual Partnership Corporation Other 2. Years company has provided CM Services: 3. List Principals Officers of the Company. 4. List the number of in-house personnel in your organization; DO NOT INCLUDE any companies acting as consultants. Administrative Registered Professionals Estimators On-Site Superintendents Project Manager Purchasing Accounting/Finance Clerical Schedulers Other 5. Provide a brief history of your company. 4

5 6. Provide an organizational chart, including resumes of all key personnel your company will commit to this project if awarded the contract. For each on-site superintendent you identify to be assigned to our project, please provide the name phone number of at least two references with whom the field superintendent has worked on higher education building projects. 7. List professional consultants outside your company you propose using to provide services not available within your company. Number of Times Company Name Address Affiliated With You 8. What is your company s present workload? Projects in pre-construction phase Projects in construction phase Dollar Value Dollar Value 9. Provide a copy of your current Commercial General Liability Umbrella Liability Insurance coverage. B. EXPERTISE 1. Describe in detail the pre-construction services you offer higher education clients. 2. Describe in detail your previous experience (communication, documentation, reporting) with State of Michigan higher education capital outlay projects. 3. List the five (5) most recent new construction higher education facility projects for which your company has acted as Construction Manager/Constructor provide: (Note: MMCC reserves the right to contact these institutions for reference information) Project Name College/University Contact Phone Number Brief Description of the Project 4. List three (3) references in addition to those above: Project Name Client Contact Phone Number Brief Description of the Project 5

6 C. COMPATIBILITY 1. Have you or your company in its current or past organizational structure had litigation, arbitration, mediation or some other form of claims filed against or settled with your company by an or any other client or have you filed or settled the same against a client? If yes, explain the action(s) in detail. 2. Has your company ever been terminated, for cause or for convenience, prior to completion of a project or has your company ever terminated a construction contract, for cause or for convenience, prior to completion of a project? If yes, explain the circumstances in detail. 3. Identify the methods used by your company to prevent, minimize resolve problems during the course of a construction project. 4. Identify the methods used by your company to facilitate the punch list close-out process of the project, including the steps taken to secure full performance of subcontractors during that process the way in which your company determines a project has been fully completed. 5. How does your company respond to manage items during the one year labor materials warranty period? D. FINANCIALS 1. Provide a copy of your company s most recent annual financial statements. These statements will be used for college evaluation purposes only all copies will be returned if requested. 2. Explain your company s philosophy regarding the use issuance of change orders. List the steps in your stard change order procedure, your criteria used to determine whether to request a change order. 3. Describe your company s method of budget/cost control, cost estimation methods, value engineering analysis, quality control, safety coordination monitoring, time schedule adherence. 4. Describe the bid packaging methods utilized by your company to permit smaller local contracting companies to meaningfully participate in the construction bid process. 5. Describe your philosophy regarding the establishment, use purpose of a contingency fund. 6. Provide an itemized list of anticipated reimbursable general conditions items you would expect to charge to the College. 6

7 Mid Michigan Community College REQUEST FOR QUALIFICATIONS FOR CONSTRUCTION MANAGEMENT/CONSTRUCTOR SERVICES PART 3 EVALUATION RUBRIC 50 points possible Contractor Name Element Qualifications Submittal: Adherence to RFQ (Evaluating completeness of the written proposal) Outsting (5 points) Completely clearly addresses ALL elements of the RFP Very Good (4 points) Addresses ALL elements of the RFP; responses are all understable Average (3 points) Addresses most RFP elements or a few responses are vague or incomplete Below Average (2 points) Omits several components of the RFP or responses are generally vague or incomplete Poor (1 point) Fails to address many components of the RFP or the responses are not readily understable Qualifications Submittal: Quality (Evaluating caliber of content & presentation) Reflects a very high degree of professionalism & specificity to MMCC Reflects substantial professionalism & MMCC specificity Reflects adequate professionalism & some MMCC specificity Unprofessional in some ways or fairly generic Very unprofessional & shows little or no specificity to MMCC Capacity: (Relates to questions 1-9, Part 2, Section A) Value = x2 indicates a very high ability to complete the project as specified, on time indicates high ability to complete the project as specified, on time indicates the project could be completed as specified on time is lacking to indicate that the project could be completed as specified on time Little or no evidence is presented to indicate the project could be completed as specified on time 7

8 Expertise: (Relates to questions 10-13, Part 2, Section B) Value = x2 indicates very substantial very similar nature s indicates substantial similar nature indicates adequate similar nature Little evidence indicates similar nature Minimal or no evidence indicates similar nature Compatibility: (Relates to questions 14-18, Part 2, Section C) Value = x2 indicate a very high degree of compatibility with clients throughout the project indicate a high degree of compatibility with clients throughout the project indicate adequate compatibility with clients throughout the project indicate some problems or troubling issues with clients at some points in the relationship indicate contentious relationships with clients Financials: (Relates to questions 19-24, Part 2, Section D) Value = x2 Significant evidence indicates a very high degree of fiscal Much evidence indicates a high degree of fiscal Some evidence indicates a sufficient concern for fiscal Little evidence indicates a concern for fiscal Minimal or no evidence is presented to indicate fiscal Note: Contractors not providing all requested information references will not be considered. 8

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