Corporate Services Team Senior Leadership Team Program Managers Team Leaders Program staff Back office staff All staff Australia wide

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1 National Human Resources Advisor REPORTING RELATIONSHIPS Reports to Direct reports Indirect reports 0 Internal stakeholders External stakeholders FINANCIAL DIMENSIONS Total headcount 0 TEC budget 0 Total budget 0 FUNDAMENTALS Work Environment Chief Executive Officer No Finance Team Corporate Services Team Senior Leadership Team Program Managers Team Leaders Program staff Back office staff All staff Australia wide Consultants and volunteer project managers Located in West Melbourne. Some Victorian and interstate travel may be required. Working Conditions PURPOSE 0.8 EFT Some evening and weekend work may be required. Salary to be negotiated based on skills and experience. Employer superannuation contribution of 9.5%. Salary packaging is available. A probationary period of three (3) months will apply. All employees are responsible for obtaining a Working with Children Check and maintaining its validity. Purpose of Role 1. Provide support with recruitment, selection and on boarding of staff 2. Provide an advisory service to people managers in relation to relevant legislation and the Award (in consultation with external high level HR advice when needed), monitor HR compliance issues and undertake general HR administrative functions

2 3. Contribute to the development, implementation and monitoring of policies and procedures based on relevant legislation and contemporary HR management practices 4. Undertake HR project work as directed VALUES This role has a major influence on the development of the organisation culture that is based on being: Real, Committed, Innovative, Passionate, Courageous, Professional & Collaborative KEY RESULT AREAS Recruitment, Selection, On-boarding and Exiting 1. Provide guidance when requested line management in relation to the drafting of position descriptions, key selection criteria and job advertisements, pay points, and interview preparation 2. Place recruitment advertisements in agreed publications for all roles; ensure correct approvals for the role have been completed 3. For senior positions (State Manager and other Senior Leadership Team roles) coordinate candidate information and interviews, preparation of selection reports, conducting reference checks 4. Complete letter of offer and contract for all staff appointments 5. Develop, coordinate, monitor and evaluate staff induction and exit interview processes and make recommendations as appropriate Provide advice to people managers, monitor HR compliance issues and undertake general HR administrative functions 1. Provide a consultancy and advisory service to line management and staff on HR management issues including the interpretation of relevant Acts, Regulations, Awards, industrial Agreements and legislation relevant to HR and the provision of advice on contemporary HR practices 2. As per above in relation to remuneration including maintaining Whitelion s pay scales, ensuring Whitelion is compliant with the relevant Award, and participating in the annual remuneration review process 3. Monitor and advise line managers around contract end dates, PPRD annual process, probationary periods 4. Where appropriate provide information and advice on Human Resources Management issues to staff and ensure effective communication with all staff to maintain ethical and transparent working relationships

3 5. Maintain personnel files using approved systems (paper files and SYARD) 6. Complete a monthly report on HR activity for the CEO and Board Contribute to the development, implementation and monitoring of policies and procedures based on relevant legislation and contemporary HR management practices 1. Conduct an annual review of policies and procedures to ensure they are consistent with organisation needs and practice, and compliant with relevant legislation 2. Participate in internal audits as part of our quality management system 3. Develop new policies and procedures as required 4. Monitor organisation compliance with approved policy and report Coordinate Crim Check and other Screening Checks for all staff and volunteers, and maintain records on internal database 1. For all new starters, including volunteers, coordinate the process of obtaining necessary screening and probity checks prior to staff and volunteers commencing 2. Maintain records of all checks and their expiry date on Whitelion s internal database 3. Conduct regular audits of these records to ensure staff and volunteers are never without relevant current checks, contributing to the Child Safe culture of Whitelion 4. Liaise with senior management when staff or volunteers receive a match or report against a screening or probity check Undertake HR project work as directed Provide support to Whitelion as required in the areas of quality compliance, continuous improvement, mergers, work health and safety. CAPABILITY FRAMEWORK Personal Effectiveness Insight and growth Understands the impact of own emotions and behaviours Continually looking to develop own expertise Resilience Is optimistic and positive Bounces back from difficult situations Energy and drive Takes personal accountability for actions Works to the best of ability to exceed expectations Stays true to our values Works with Others Keeps trying no matter what Collaborates Seeks the contribution of others Shares information

4 Tries to understand perspectives, needs, feelings & values of others Communicates openly, honestly and with positive intent Makes others feel valued when they express a different view Remains open to a range of options and ideas Works with others to reach consensus Manages conflict Brings conflict into the open and deals with it appropriately Develops others Views mistakes as opportunities to learn Provides constructive feedback Uses strength based coaching for development Empowers others to take risks & try new things Drives performance Role models positive behaviours Drives performance to achieve objectives & behaviours Celebrates effort & achievement Is brave enough to have the tough conversations Creates Organisational Impact Grows the organisation Leads others through change Thinks outside the square to continuously improve the organisation Calls on best practice research to inform actions Embraces change Supports others through the impact of change Key Selection Criteria EDUCATION / QUALIFICATIONS Relevant tertiary qualification SKILLS AND EXPERIENCE More than three years experience in an equivalent role, preferably in the not for profit sector. Exceptional written skills with the ability to document professional practice such as program models and practice frameworks. Demonstrated project management, organisation and time management skills. Well-developed computer skills including Microsoft Word, Excel and Outlook, as well as an understanding and experience in the use of databases and client case management systems. Flexible approach to changing work demands and circumstances.

5 Willingness to operate in a role that requires significant time writing, reporting, updating databases and HR administration. Capacity to work independently with minimal supervision as well as collaboratively and actively engage with the national team. Willingness to work closely in a supportive manner with the CEO and senior Managers Resilient attitude towards managing staff issues which may arise. Ability to demonstrate commitment to and understanding of WL / OFA values Willingness to undertake a criminal record check and Working with Children Check

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