CAAR - Canadian Association of Agri-Retailers

Transcription

1 Introductory Letter E12-IL All orders are governed by the GES CANADA Payment Policy and GES CANADA Terms & Conditions as specified in this Exhibitor Kit. Dear Exhibitor, We are pleased that GES has been selected as your Official Service Contractor for the: Please review this manual carefully. It contains information and order forms for each of the many services offered by GES. If we are to serve you efficiently, it is most important that you return these forms to us promptly. Please find below a list of the display items that are included in each standard booth: Each standard booth is: 10' x 10' and includes: 8' High Back Wall Drape 3' High Side Wall Drape Online ordering: We are pleased to be able to offer our online ordering services. To access our online order forms, go to By placing your orders in advance, you can save up to 40% on most decorating items. Advance orders also make for a smoother, more efficient move-in avoiding unnecessary waits, the possibility of selecting a sold out item and showsite delivery delays. To qualify for discount prices, orders must be received in our office on or before the deadline date on the order forms. Please be sure to reference each order form as deadline dates may vary. GES requires payment in full at the time services are ordered. For your convenience, we require that you provide a credit card authorization with your initial order. This may be used to charge labour and material handling services not covered in your advance order. We accept Visa, Mastercard, & American Express, as well as cheques. We realize that exhibiting in a tradeshow can be complicated. If you need assistance with your orders or additional information, please call our offices at and ask to speak to an Exhibitor Service Executive (ESE). In addition, our GES Servicentre staff will be available throughout the show to assist you. Thank you in advance for your valued business. We look forward to serving you and wish you a most successful event.

2 Show Information C9-2B SHOW INFORMATION BOOTH EQUIENT Each exhibit space includes: 8' high background and 3' high side divider drape Exhibitors are responsible for providing all additional furniture, equipment, and lighting for their booths. EXHIBIT HALL CARPET No carpet provided in Exhibitor booths. DISCOUNT PRICE DEADLINE DATE In order to receive advance order discount rates listed on the price sheet we must receive your order and payment by: February 5, 2016 SHOW SCHEDULE EXHIBITOR MOVE-IN Tuesday, February 16, :00-4:00 SHOW DATES Wednesday, February 17, 2016 Thursday, February 18, 2016 EXHIBITOR MOVE-OUT Thursday, February 18, :00-5:00 SHIPPING INFORMATION Please review this section of the Exhibitor Kit thoroughly for: the proper shipping address to the facility, all information relating to advance freight, storage, and materials handling of your goods during the move-in and move-out process. SERVICE CONTRACTOR CONTACTS / INFORMATION: OFFICIAL DECORATOR SHIPPING, LOGISTICS AND CUSTOMS GES - Arianne George GES - Wes Moroz 1030 Kearns Cres, Unit Portland St. SE Regina, SK S4P 2Z5 Calgary, AB T2G 4M6 Ph: Fax: Phone: Fax: Ageorge@ges.com WMoroz@ges.com

3 AS THE OFFICIAL SUPPLIER TO THE CANADIAN ASSOCIATION OF AGRI-RETAILERS CONFERENCE 2016, GES WANTS TO REMIND YOU ABOUT THIS: IMPORTANT SHIPPING INFORMATION DO NOT SHIP DIRECTLY TO THE FACILITY ANY TRADESHOW SHIENTS SENT DIRECTLY TO THE FACILITY BY EXHIBITORS AND/OR SHOW ORGANIZERS WILL BE FORWARDED TO GES CANADA. Please make arrangements for direct delivery through GES CANADA. GES CANADA provides off-site, secure storage and delivery of your shipment to your booth/exhibition space at TCU Place We advise that all goods and materials for any show be shipped within a reasonable time frame. EXHIBITORS PLEASE SEE OUR ATTACHED MATERIAL HANDLING FORM. SHOW ORGANIZERS PLEASE DISCUSS SHIPPING ARRANGEMENTS WITH YOUR ACCOUNT MANAGER. GES CANADA will accept shipments up to 30 days in advance of the official ingress date. POST SHOW SHIPPING ARRANGMENTS MUST ALSO BE MADE WITH GES AS HOTEL STAFF WILL NOT BE RESPONSIBLE FOR ANY EXHIBITOR FREIGHT/MATERIALS

4 Payment & Credit Card Charge Authorization E12-1A Box 6, Kearns Cres Regina, SK S4P 2Z5 Phone: Fax: regina@ges.com DISCOUNT DEADLINE DATE: February 5, 2016 COMPANY NE ADDRESS BOOTH # STREET CITY PROVINCE POSTAL CODE PHONE FAX P.O. # SHOWSITE CONTACT SHOWSITE CONTACT EMERGENCY # Payment Policy Payment for Services - GES requires payment in full at the time services are ordered. Further, GES requires that you provide a credit card authorization with your initial order. For your convenience, we will use this authorization to charge your account for services, which may include labour and material handling, not covered by your initial payment. All applicable taxes will be added and charged to your credit card I agree in placing this order that I have accepted GES payment policy and GES Terms & Conditions of Contract PLEASE AUTHORIZED SIGNATURE AUTHORIZED NE - PLEASE PRINT DATE Discount Pricing - To qualify for discount pricing, orders must be received with payment on or before the discount price deadline. Method of Payment - GES accepts American Express, Mastercard, Visa, cheque and wire transfers. Purchase orders are not considered payment. Exhibitors will be charged a fee for NSF cheques. Third Part Billing - Each exhibiting firm is ultimately responsible for all charges incurred on it's behalf. GES reserves the right to institute collection action against the exhibitor if the authorized third party does not pay. Credit Card Charge Authorization (All Information Must Be Provided) PROVIDE EXPIRATION DATE Account # EXPIRATION DATE MasterCard VISA American Express Tax Exempt - If you are tax exempt in Canada you must provide a GST Exemption Certificate. Please send the above information to the GES office for this show. Taxes vary by location and will be added to your invoice, if you do not submit your tax exempt certificate prior to the deadline. CARDHOLDER'S NE CARDHOLDER'S BILLING ADDRESS PLEASE PRINT CITY Adjustments & Cancellations - No adjustments will be made to invoices after the close of the show. Please refer to the individual forms for cancellation fees. All orders cancelled by the Exhibitor or due to the cancellation of an event or their nonparticipation may be subject to cancellation fees equal to 50% - 100% of the total order based upon the status of move-in, work performed, and/or GES set up costs or expenses. A minimum non-refundable deposit of will be applied toward the invoice, unless there is a cancellation of your order. PROVINCE / STATE PLEASE CARDHOLDER'S SIGNATURE POSTAL CODE DATE If you have any questions regarding our payment policy please call GES at or visit the GES Servicentre at the show. Please complete the information and return payment in full with this form and your orders. You may choose to pay by credit card, cheque or wire transfer, however, we require your credit card charge authorization to be on file with GES. You agree to late fees of up to 1.5% per month on any balance not paid at the conclusion of the event or balance left without appropriate credit card on file. For your convenience, we will use this authorization to charge your credit card for any additional amounts ordered by your representative or services rendered to your company for this event. Bank wire transfer information: GES CANADA Exposition Services Ltd. Canadian Imperial Bank of Commerce, 939 Lawrence Avenue E. North York, Ontario, Canada, M2C 1P9 Canadian Dollars: Account # Transit # Swift Code: CIBCCATT Routing/BIC/NCC/BSC or ABA # American Dollars: Account # Transit # Swift Code: CIBCCATT Routing/BIC/NCC/BSC or ABA # To properly credit your account, send the following information to the GES CANADA address listed on the order forms: exhibiting company name, show name and the booth # date and amount of the transfer bank and country where transfer originated. Calculation of Orders Furnishings Carpet Installation & Dismantling Labour Material Handling Shop/Stock Supplies (Please add 5.25 to order) 5.25 FULL PAYMENT DUE: To simplify payment, send a cheque payable to GES CANADA for your entire order or note the amount to be charged to your credit card. Charge my credit card in the amount of: Enclosed is a cheque in the amount of: All orders are governed by the GES Payment Policy and GES CANADA Terms & Conditions of Contract as specified in this Exhibitor Kit.

5 Furniture & Accessories Order Form E10-2 E12-2 DISCOUNT DEADLINE DATE: February 5, 2016 Box 6, Kearns Cres Regina, SK S4P 2Z5 Phone: Fax: regina@ges.com PRICE LIST Quantity Item # Description Discount Regular Skirted Tables Skirting for Tables - White Vinyl Top and Pleated Skirt on 3 Sides, Choose Colour: 24 (DT4) Skirted 4' Table, Skirted 4 Sides (DT6) Skirted 6' Table (DT8) Skirted 8 Table (DMS) 4th Side Skirted, Optional Skirted Raised Tables Skirting for Raised Tables - White Vinyl Top & Pleated Skirt on 3 Sides, Choose Colour: 24H (RD4) Skirted 4' Raised Table, Skirted 4 Sides H (RD6) Skirted 6' Raised Table H (RD8) Skirted 8' Raised Table (DMS) 4th Side Skirted, Optional Unskirted Tables (UD4/6/8) Unskirted Table (30" high) 4' 6' 8' (RUD4/6/8) Unskirted Raised Table (40" high) 4' 6' 8' Tables 23 (FCOFT) Round Coffee Table, 18" Tall (FPEDT) Round Starbase Table, 30" Tall (FPEDT) Round Starbase Table, 42" Tall (FMISC) Black Spandex Cover for 42" Starbase Table Chairs 14 (FGFAC) Side Chair, Padded Grey (FGFCS) Counter Stool, Padded Grey Display Accessories 32 (FCSU) Counter Storage Unit (FCC) Computer Counter (FCSH) Signholder (FESL) Easel (FLR) 4 Pocket Literature Stand (FBH) Bag Stand (FWB) Wastebasket (FCS) Stanchion & Rope Custom Booth Drape 8' Back Drape & 3' Side Drape, 4 feet minimum order 10 (D3) Linear feet of Side Drape per foot (3' High) (D8) Linear feet of Back Drape per foot (8' High) Please include Booth Layout form for placement of items Total Price Table/Raised Table Skirts/Drape Colours: Grey will be provided if no colour is indicated below: Black, Blue, Forest Green, Silver, Red TOTAL OF ALL ITEMS ORDERED: 5% GST: PAYMENT ENCLOSED: All orders governed by the GES payment policy & GES Terms & Conditions of Contract as specified in this Exhibitor's Kit. Cancellation Policy: Items cancelled will be charged 50% of original price after move-in begins and 100% after installation. COMPANY NE ADDRESS BOOTH # AUTHORIZED SIGNATURE AUTHORIZED CONTACT DATE All orders are governed by the GES CANADA Payment Policy and GES Terms & Conditions of Contract as specified in this Exhibitor Kit.

6 furnishings Not all pictured items available please check furniture order form for full furniture list.

7 furnishings

8 Carpet Order Form E10-4 E12-4 DISCOUNT DEADLINE DATE: February 5, 2016 Box 6, Kearns Cres Regina, SK S4P 2Z5 Phone: Fax: regina@ges.com Quantity Item # Description Discount Regular C ' x 10' 16 oz. Standard Booth Carpet C ' x 20' 16 oz. Standard Booth Carpet C ' x 30' 16 oz. Standard Booth Carpet Custom-Cut Carpet Custom-cut carpet is required for all booths larger than 30', or for booths configured as an island or peninsula. No Exceptions. CMISC ' X ' = Sq.Ft CACU 10' x 20' Under Padding CACU 10' x 30' Under Padding CACU ' X ' = Sq.Ft Plastic Covering For Protection CAPC ' X ' = Sq.Ft Exhibitor is responsible for the removal of the plastic covering prior to show opening. 10' x 10' Carpet Package ' x 20' Carpet Package ' x 30' Carpet Package , ' X ' = Sq.Ft Includes carpet, under pad, and plastic covering. Please Indicate Choice Black Blue Red PRICE LIST Standard Carpet Price include delivery, installation, rental, and removal. CACU 10' x 10' Under Padding Carpet Colour: Under Padding Carpet Packages Forest Green Grey (Pepper) Total Price Notes: TOTAL OF ALL ITEMS ORDERED: 5% GST PAYMENT ENCLOSED: All orders governed by the GES payment policy & GES Terms & Conditions of Contract as specified in this Exhibitor's Kit. Cancellation Policy: Carpet cancelled will be charged 50% of original price after move-in and 100% of original price after installation. COMPANY NE ADDRESS BOOTH # AUTHORIZED SIGNATURE AUTHORIZED CONTACT DATE

9 Installation & Dismantling Order Form E10-9 E12-9 DISCOUNT DEADLINE DATE: February 5, 2016 Box 6, Kearns Cres Regina, SK S4P 2Z5 Phone: Fax: regina@ges.com PLEASE COMPLETE THIS FORM FOR ALL DISPLAY LABOUR NEEDED. TO DETERMINE IF YOU NEED DISPLAY LABOUR, PLEASE READ THIS FORM CAREFULLY Display Labour is used for installation and dismantling of exhibits, including signs and floor covering installation. IMPORTANT INFORMATION & RATES Starting time can be guaranteed only when labour is requested for the start of the working day at 8. All exhibit labour for 8 starting times will be dispatched to booth space. For all other starting times, check in one-half (1/2) hour before time requested. Labour cancelled without a 24 hour notice shall be charged a one (1) hour cancellation fee per worker and forklift. If exhibitor fails to use the workers and equipment at the time confirmed, a one (1) hour "NO SHOW" charge per worker will apply. The minimum charge for labour is two (2) hour per worker. Labour thereafter is charged in one (1) hour increments. GRATUITIES IN ANY FORM, INCLUDING CASH GIFTS, OR LABOUR HOURS FOR WORK NOT ACTUALLY PERFORMED ARE PROHIBITED BY GES. GES requires the highest standards of integrity from all employees. Please call our office at the above number to report fraudulent or unethical behavior. All rates are subject to change if necessitated by increased labour and materials costs. HOURLY RATES Straight Time Times Regular Between 8:00 and 4:00 Weekdays Over time Before 8:00 and after 4:00 Weekdays and all day Saturdays, Sundays and Holidays The minimum charge for labour is two (2) hour per worker. Labour thereafter is charged in one (1) hour increments. PLEASE INDICATE SERVICE PLACE ORDER HERE GES SUPERVISED (OK TO PROCEED) GES CANADA will supervise labour to: Unpack and install display before exhibitor arrival at showsite. Dismantle and pack display after show closing. Subject to terms and conditions of all GES policies, including terms and conditions of contract, including but not limited to subparagraph VI. Labour. A 35% (50.00 minimum) surcharge will be added to the labour rates above for the professional supervision. EXHIBITOR SUPERVISED (DO NOT PROCEED) Exhibitor will supervise. Indicate workers needed for installation and dismantling. GES will not be responsible for any loss or damage arising from the installation, unpacking, dismantlement or packing of exhibitor property. GES is responsible for the following type of booth: Pop-up Custom Other: SCHEDULE SCHEDULE SCHEDULE TOTAL # OF LABOUR DATES START TIME END TIME HOURS RATE TOTAL All orders are governed by the GES 1. Total Labour Ordered Payment Policy and GES Terms & Conditions of Contract as specified 2. 35% (50.00 minimum) in this Exhibitor Kit. GES Supervision Please estimate the number of workers and hours per worker needed for installation and dismantling above. Invoice will be calculated according to actual hours worked. Notes: TOTAL OF ALL ITEMS ORDERED: 5% GST: PAYMENT ENCLOSED: All orders governed by the GES payment policy & GES Terms & Conditions of Contract as specified in this Exhibitor's Kit. COMPANY NE ADDRESS BOOTH # AUTHORIZED SIGNATURE AUTHORIZED CONTACT DATE X

10 Advance Material Handling Order Form A10-11A E12-11A DISCOUNT DEADLINE DATE: February 5, 2016 Box 6, Kearns Cres Regina, SK S4P 2Z5 Phone: Fax: regina@ges.com ADVANCE WAREHOUSE SHIENTS WAREHOUSE SHIENTS (up to 30 days free storage) The rate for this service includes unloading at the warehouse and delivery to your booth at the: Rates include: Unloading freight, storing at warehouse for up to 30 days (any materials stored beyond 30 days will incur additional costs, applied to your invoice); reloading onto trucks and delivery to the exhibit site; unloading freight and delivery to your booth, picking up, storing and returning empty shipping containers; and reloading freight for return to your specified destination from exhibit site. WEIGHT OF SHIENT WILL BE VERIFIED UPON DELIVERY Crated Materials Service On Target Shipments Rates per 100 lbs Minimum Charge Materials Requiring Special Handling Service Rates On Target Shipments Please call for rates per 100 lbs Minimum Charge ARRIVAL DATES & SURCHARGES FOR SHIENTS: Advance Date: 01/16/16 Advance shipments may begin to arrive at warehouse. 02/11/16 Last day for crated shipments to arrive at advance warehouse without surcharge. PLEASE REFER TO THE SHIPPING LABELS IN THIS MANUAL GES CANADA shall not be responsible for damage to improperly packed materials, concealed damage, loss or theft of exhibitor materials after being delivered to booth during installation; nor before being picked up for shipping out from the building. Claims must be filed before the close of the show. If your designated carriers do not pick up or make destination delivery of your shipment on time, neither show management nor contractor will be liable for any resulting delays. CALCULATION OF MATERIAL HANDLING CHARGES We understand that your calculation is only an estimate. Invoicing will be done from the actual weight. Adjustments will be made accordingly. Our shipment will be sent to the warehouse on date: Total Pieces: Carrier: Tracking #: Account #: Total Weight (200 lbs minimum per shipment): / 100 x 65 = Payment & Credit Card Charge Authorization Form MUST Accompany this Form I AGREE IN PLACING THIS ORDER THAT I HAVE READ AND ACCEPTED GES PAYMENT POLICY AND GES TERMS & CONDITIONS OF CONTRACT. TOTAL ESTIMATED CHARGES: 5% GST: PAYMENT ENCLOSED: COMPANY NE ADDRESS BOOTH # AUTHORIZED SIGNATURE AUTHORIZED CONTACT DATE X

11 Post Show Storage Order form MATERIAL HANDLING CONTRACTOR: DISCOUNT DEADLINE DATE: February 5, 2016 Box 6, Kearns Cres Regina, SK S4P 2Z5 Phone: Fax: regina@ges.com POST SHOW STORAGE SHIENTS E10-11C E12-11P GES CANADA EXPOSITION SERVICE (CANADA) LTD KEARNS CRES REGINA, SK S4P 2Z5 (306) The rate for this service includes removal of goods from the show floor and storage for up to three (3) days upon which time GES CANADA reserves the right to ship out your shipment "collect": via a carrier of our choice: per 100 lbs - crated / minimum 23-Feb-16 Shipments must be picked up on or before: February 23, 2016 Address Label Ship To: Address: City: Prov/State Country Postal Code: Phone Contact Name: Please refer to the shipping labels in this manual. GES CANADA shall not be responsible for damage to uncrated materials, improperly packed materials, concealed damage, loss or theft of exhibitor materials prior to GES staff collecting goods from the booth during move out. Claims must be filed before the close of show. If your designated carriers do not pick up or make destination delivery of your shipment on time, neither show management nor contractor will be liable for any resulting delays. CALCULATION OF MATERIAL HANDLING CHARGES We understand that your calculation is only an estimate. Invoicing will be done from the actual weight. Adjustments will be made accordingly. Carrier: Account #: Total Pieces: Total Weight (200 lbs minimum per shipment): / 100 x 65 = Payment & Credit Card Charge Authorization Form MUST Accompany this Form I AGREE IN PLACING THIS ORDER THAT I HAVE READ AND ACCEPTED GES PAYMENT POLICY AND GES CANADA TERMS & CONDITIONS OF CONTRACT. TOTAL ESTIMATED CHARGES: 5% GST: PAYMENT ENCLOSED: COMPANY NE ADDRESS BOOTH # AUTHORIZED SIGNATURE AUTHORIZED CONTACT DATE X

12 FROM: RUSH! EXHIBITION FREIGHT FROM: RUSH! EXHIBITION FREIGHT E12-11A ADVANCE SHIENT ADVANCE SHIENT WAREHOUSE HOURS ARE MON - FRI 8:00-4:30. DRIVERS MUST CHECK- IN BY 2:00 TO BE GUARANTEED SE-DAY UNLOADING WAREHOUSE HOURS ARE MON - FRI 8:00-4:30. DRIVERS MUST CHECK- IN BY 2:00 TO BE GUARANTEED SE-DAY UNLOADING TO: C/O Carrier EXHIBITING COMPANY NE OF EXHIBITION BOOTH NUMBER TO: C/O Carrier EXHIBITING COMPANY NE OF EXHIBITION BOOTH NUMBER Number of pieces Number of pieces FROM: TO: C/O Carrier GES KEARNS CRES REGINA, SK S4P 2Z5 SHIENT SHOULD ARRIVE ON OR BEFORE February 11, 2016 RUSH! EXHIBITION FREIGHT ADVANCE SHIENT WAREHOUSE HOURS ARE MON - FRI 8:00-4:30. DRIVERS MUST CHECK- IN BY 2:00 TO BE GUARANTEED SE-DAY UNLOADING EXHIBITING COMPANY NE OF EXHIBITION BOOTH NUMBER GES KEARNS CRES REGINA, SK S4P 2Z5 SHIENT SHOULD ARRIVE ON OR BEFORE February 11, 2016 FROM: TO: C/O Carrier KEARNS CRES REGINA, SK S4P 2Z5 SHIENT SHOULD ARRIVE ON OR BEFORE February 11, 2016 EXHIBITING COMPANY NE OF EXHIBITION BOOTH NUMBER SHIENT SHOULD ARRIVE ON OR BEFORE February 11, 2016 Number of pieces Number of pieces GES RUSH! EXHIBITION FREIGHT ADVANCE SHIENT WAREHOUSE HOURS ARE MON - FRI 8:00-4:30. DRIVERS MUST CHECK- IN BY 2:00 TO BE GUARANTEED SE-DAY UNLOADING GES KEARNS CRES REGINA, SK S4P 2Z5 USE THESE SHIPPING LABELS AS THEY WILL EXPEDITE HANDLING. Copies of these labels are acceptable if additional labels are needed.

13 E12-13T E10-13 Transportation Order Form Box 6,1 1030KearnsCres Regina, SK S4P2Z5 Phone: Fax: SHIPPER INFORMATION COMPANY: PHONE: FAX: ADDRESS: PICK UP DATE: PICK UP TIME: CITY: PROV/STATE BUSINESS HOURS: LOADING DOCK: YES NO POSTAL / ZIP CODE: CUSTOMS BROKER: CUSTOMS PAPERWORK ATTACHED: YES NO CONTACT: ADDRESS: CUSTOMS BROKER CONTACT: CUSTOMS BROKER PHONE#: I WILL BE SHIPPING TO THE ADVANCED WAREHOUSE: DESTINATION SHOW NE: ONSITE CONTACT: FACILITY: ADDRESS: PHONE: BOOTH # CITY PROV/STATE DELIVERY DATE: DELIVERY TIME POSTAL / ZIP CODE YES NO PLEASE INDICATE SERVICE REQUIRED ONE WAY ROUND TRIP REGULAR GROUND EXPEDITED GROUND ITEMS TO BE SHIPPED RELEASE SIGNATURE: TERMS AND CONDITIONS CARTONS (CARDBOARD) X SERVICE WILL BE CHARGED ON ACTUAL WEIGHT & DIMENSIONS TOTAL # OF PIECES DIMENSIONS IN INCHES ESTIMATED WEIGHT Notes: CASES/TRUNKS (FIBRE) COLOUR: CRATES (WOODEN) SKIDS/PALLETS CARPET COLOUR: OTHER - LIST: TOTAL# OF PIECES To Authorize Delivery Without Obtaining Signature TOTAL WEIGHT DECLARED VALUE: GES CANADA assumes no responsibility for shipments left in booth by exhibitor. All materials are subject to final count and correction at time of actual removal from booth. Shipper hereby designates GES as its agent for tendering shipments to carrier. GES CANADA reserves the right to reroute any outgoing shipment via an alternate carrier in the event the requested carrier fails to pick up the shipment by established carrier check-in deadline. GES CANADA assumes no responsibility for misdirected shipments as a result of old shipping labels which remain on containers. It is the shipper's responsibility to state the national motor freight classification commodity description, otherwise shipment shall be described as exhibition materials. 1) GES CANADA shall not be responsible for damage to uncrated materials, materials improperly packed or concealed damage. 2) GES CANADA shall not be responsible for loss, theft, or disappearance of exhibitor's material after the same has been delivered to exhibitor's booth. 3) GES CANADA shall not be responsible for loss, theft or disappearance of materials before they are picked up from exhibitor's booth for reloading after the show. Bill of Lading covering outgoing shipments, which are furnished by GES to exhibitors, will be checked at time of actual pick-up from booth and corrections made where discrepancies occur. 4) GES CANADA shall not be responsible for any loss, damage or delay due to fire, acts of God, strikes, lockouts or work stoppages of any kind, or to any causes beyond it's control. 5) GES CANADA shall be limited to the physical loss or damage to the specific article which is lost or damaged, and in any event GES CANADA's maximum liability shall be limited to 0.30 per pound per article with a maximum liability of 50 per item, or per shipment, whichever is less. 6) GES CANADA shall not be liable to any extent whatsoever for any actual, potential, or assumed losses of profits or revenues, or for any collateral costs, which may result from any loss or damage to exhibitor's materials which may make it impossible or impractical to exhibit same. 7) The consignment or delivery of a All orders governed by the GES CANADA payment policy & GES CANADA Terms & Conditions of Contract as specified in this Exhibitor's Kit. COMPANY NE ADDRESS BOOTH # AUTHORIZED SIGNATURE AUTHORIZED CONTACT DATE X BY SIGNING THIS FORM, SHIPPER AGREES TO BE BOUND BY ALL ITS TERMS & CONDITIONS SAVE TIME WITH GES ON-LINE ORDERING AT

14 Material Handling Information Box 6, Kearns Cres Regina, SK S4P 2Z5 Phone: Fax: regina@ges.com E10-11D E12-11 Material Handling is the unloading of your exhibit materials, delivery to your booth, handling of empty containers to and from storage, and removal of your materials from your booth for reloading onto your outbound carrier. This is not to be confused with the cost to transport your exhibit material to and from the event. Benefits of Advance Shipping to the GES CANADA Warehouse Storage of materials for up to 30 days prior to your show. Delivery of Shipments to your booth by 8:00 on your first day of move-in (schedule permitting). Some convention centres and hotels do not have facilities for receiving or storing freight. Saves valuable set-up time. How to ship in Advance to the GES CANADA Warehouse Remove all old shipping and empty storage labels. Fill out and attach enclosed Advance Shipping Labels. Complete the enclosed Advance Material Handling order form. All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and type of merchandise. Take the time to ensure that your display and products are packed neatly and securely. Do not ship uncrated materials to the warehouse. How to Ship to Exhibit Site Consign all shipments c/o GES CANADA. Remove all old shipping and empty storage labels. Fill out and attach enclosed Direct Shipping labels. All shipments must have a bill of lading or delivery slip showing the number of pieces, weight, and type of merchandise. Take the time to ensure that your display and products are packed neatly and securely. If you are shipping your carpet and/or lighting trusses, make sure it is loaded last so it can be unloaded first. Freight Carriers Select a carrier with experience in handling exhibition materials. Make sure to give your carrier explicit information as to where and when to check-in. Delivery and pick up times are often out of the range of "normal" deliver hours, make sure your carrier is committed to meeting your target dates and times. While making shipping plans to the Show, also plan for the return shipment. Tracking Shipments Confirm your delivery date and time with your carrier, and have all pertinent shipping information in the hands of your representative at showsite. You may also want to review the return of your goods at the end of the show. Estimating Material Handling Charges Handling charges are based on the weight of the freight. Shipments are billed by the hundred weight and rounded up to the nearest hundred. Minimum per shipment may apply, see enclosed Material Handling Order Form for details. Please prepay all shipping charges - GES CANADA cannot accept or be responsible for collect shipments. Crated and uncrated shipments must be separated and clearly identified on your bill of lading. Crated - Material that is skidded, or is any type of shipping container that can be unloaded at the dock with no additional handling required. Uncrated - Material that is shipped loose or pad-wrapped, and/or unskidded machinery without proper lifting bars or hooks. Special Handling - Defined as shipments that are loaded by cubic space and/or packed in such a manner as to require special handling, such as ground loading, side door loading, constricted space loading, and designated piece loading or stacked shipments. Also included are mixed shipments and shipments without proper delivery receipts. Overtime Surcharges - Shows that move-in or move-out on weekends or late in the day may be subject to overtime surcharges. See enclosed Material Handling Order Form for details. Late Surcharges - A surcharge may apply if advance freight is received after the published deadline date for shipments to arrive at the warehouse. See enclosed Material Handling Order Form for details. Storing Empty Containers Properly labeled empty shipping cartons will be picked up, stored and returned after the show. Labels are available at the GES CANADA Servicentre or from your GES Service Executive and are for empty storage only. Depending on the size of the show, it can take from one (1) to four (4) hours to return empty crates. Do not store any items in crates marked empty. Outgoing Shipments An OMHF (Outbound Material Handling Form / Bill of Lading) must accompany all outgoing shipments. Shipping information, outbound forms and labels will be available at the GES CANADA Servicentre. Exhibitors selecting non-official carriers will need to make their own arrangements for pickup. Make sure that someone from your company will be on-site to oversee the outbound shipment of your display and product. Machinery Labour and Equipment Labour and equipment for uncrating, unskidding, positioning, leveling, dismantling, recrating, and reskidding machinery and/or equipment must be ordered separately. Place your order for this using the In-Booth Forklift and Labour Order Form. If you material requires specialized rigging equipment, please notify us promptly so that we can make arrangements. When possible supply your own rigging equipment with shipments and pre-rig your material Insurance All of your goods should be insured by your own insurance policy. Although we do our best to handle your goods as our own, there are many variables in shipping and handling that can affect your exhibit and products. GES CANADA has published GES CANADA Terms & Conditions of Contract that are in your exhibitor service manual. Please read them carefully. It is recommended that your goods be insured. Customs & Brokerage Fees GES CANADA is not responsible for the brokerage fees, duty or GST resulting from exhibitor materials entering Canada from another country. GES CANADA is not responsible for any delays in delivery of exhibitor materials to show site or the advance warehouse due to Canada Custom inspections or delays resulting from insufficient or improper documentation for shipments entering Canada from another country. GES CANADA Limits of Liability Liability - GES is liable for loss or damage to your goods ONLY if the loss or damage was caused by GES CANADA negligence. Measure of Damage - If GES CANADA was negligent and the negligence caused either loss or damage to your goods, then the measure of that damage will be determined by the following: a. Measure of damages in all situations (including b. below) will be limited by the Depreciated Value of the goods or repair costs, whichever is less. b. The lesser of 0.30 per pound per piece, 50 per piece, or 1000 per occurrence. GES CANADA does not offer or sell insurance. GES CANADA is not liable and will not owe for loss or damage to your goods if the damage was not caused by GES CANADA.

15 LIMITS OF LIABILITY & RESPONSIBILITY 1. GES CANADA Exposition Services herein known as GES and its subcontractors shall not be responsible for damage to uncrated materials; materials improperly packed, glass breakage or concealed damage. 2. Relative to inbound shipments, there may be a lapse of time between the delivery of shipment(s) to the booth by GES or its subcontractors and the arrival of the Exhibitor s representative at the booth. Similarly, relative to outgoing shipment(s), it is possible that there will be a lapse of time between the completion of packing and the actual pick-up of materials from the booth for loading onto a carrier. It is understood that during such times the shipment(s) will be left in the booth unattended. Therefore, it is agreed that GES and its subcontractors are not responsible for the loss or disappearance of Exhibitor s materials after the same have been delivered to Exhibitor s booth, nor are GES and its subcontractors responsible for Exhibitor s materials before they are picked up from the Exhibitor s booth for loading after the show. Consequently, all bills of lading covering outgoing shipment(s) submitted to GES or its subcontractors by Exhibitor will be checked at the time of pick-up from the booth and corrected where discrepancies exist. 3. GES and its subcontractors shall not be held liable for any damage incurred during the handling of equipment requiring special devices to properly load, place or reload unless advance notice has been given to GES in time to obtain the proper equipment. 4. GES and its subcontractors shall not be responsible for loss, delay or damage due to strikes, lockouts or work stoppages of any kind. 5. GES and its subcontractors shall not be responsible for ordinary wear and tear in handling of equipment, nor for loss or damage due to fire, theft, windstorm, water, vandalism, acts of God, mysterious disappearance or other causes beyond their control. 6. It is understood that GES and its subcontractors are not insurers. Insurance, if any, shall be obtained by the Exhibitor. Amounts payable to GES hereunder are based on the scope of the liability as herein set forth and are unrelated to the value of the Exhibitor s property. It is further understood and agreed that GES and its subcontractors do not provide for full liability should loss or damage occur. It is agreed that if GES or its subcontractors should be found liable for loss or damage to Exhibitor s equipment, the liability shall be limited to the specific article that was physically lost or damaged. Such liability shall be limited to a sum equal to 0.30 per pound per article, with a maximum liability of per item or 1, per shipment, whichever is less, as agreed upon damages and exclusive remedy. Provisions of this paragraph shall apply if loss or damage, regardless of cause or origin, results directly or indirectly to property through performance services to Exhibitor s or from negligence, active or otherwise, by GES, its subcontractors or their employees. 7. GES and its subcontractors shall not be liable to any extent whatsoever for any actual, potential or assumed loss of profits or revenues or for any collateral costs that may result from any loss or damage to Exhibitor s materials which may make it impossible or impracticle to exhibit same. 8. Claims for loss or damage must be submitted to GES by the close of the show. No suit or action shall be brought against GES or its subcontractors more than one year after the cause of action. 9. The Exhibitor agrees, in connection with the receipt, handling, temporary storage and reloading of its materials, that GES and its subcontractors will provide these services as Exhibitor s agent and not as bailee or shipper. If any employee of GES or its subcontractors shall sign a delivery receipt, bill of lading or other document, we agree that GES or its subcontractor will do so as the Exhibitor s agent, and the Exhibitor accepts the responsibility thereof. 10. GES and its subcontractors shall not be liable for shipments received without receipts, freight bills or specified unit counts on receipts or freight bills, such as a courier or van lines. Such shipments will be delivered to booth without guarantee of piece count or condition. 11. Empty container labels will be available at the GES Service Centre. Affixing the labels is the sole responsibility of the Exhibitor or its representative. It is understood that these labels are used for EMPTY STORAGE ONLY, and GES and its subcontractors assume no responsibility for loss or damage to contents while containers are in storage or for mislabelled containers. 12. In order to expedite removal of materials from the show site, GES shall have the authority to change designated carriers, if such carriers do not pick up on time. Where no dispostion is made by the Exhibitor, materials will be taken to a warehouse to await Exhibitor s shipping instructions, and the Exhibitor agrees to be responsible for payment of charges relating to such handling at the warehouse. GES assumes no liability as a result of such re-routing or handling. 13. The Exhibitor agrees, in the event of a dispute with GES or its subcontractors relative to any loss or damage to any of your materials or equipment, that the Exhibitor will not withhold payment in any amount due to GES for material handling services or any other services provided by GES or its subcontractors as an offset against the amount of the alleged loss or damage. Instead, the Exhibitor agrees to pay GES prior to the close of the show for all such charges and further agrees that any claim the Exhibitor may have against GES or its subcontractors shall be pursued independently by the Exhibitor as a completely separate transaction to be resolved on its own merits. The consignment or delivery of a shipment to GES or its subcontractors by an Exhibitor or by any shipper on behalf of the Exhibitor shall be construed as an acceptance by such Exhibitor (and/or other shipper) of the terms and conditions set forth in Sections 1 through 13 above. Be sure your materials are insured from the time they leave your firm until they are returned after the show. It is suggested that Exhibitors arrange all risk coverage. This can usually be done by riders to existing policies. Contact your insurance representative. Be sure your liability insurance is in effect during transit and return of your materials, during storage and at show site.