How to submit CDP supply chain if also answering CDP water and/or CDP climate change

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1 How to submit CDP supply chain if also answering CDP water and/or CDP climate change When is this relevant to me? Some companies will be asked to do multiple questionnaires for CDP, as requested by investors and customers. In this instance, your company may be asked to complete a combination of the following questionnaires: CDP climate change and CDP supply chain (climate change questions only); CDP water and CDP supply chain (water questions only); or CDP climate change, CDP water and CDP supply chain (climate change and/or water questions). In these instances the questions in the CDP climate change questionnaire will be the same as the climate change questions in CDP supply chain. Likewise, the questions in the CDP water questionnaire will be the same as the water questions in CDP supply chain. These instructions are relevant to you if your questions overlap in this way. When isn t this relevant to me? Some companies will be asked to do multiple questionnaires for CDP, as requested by investors and customers, but where the combination of questionnaires do not overlap with each other, then you can complete and submit the questionnaires in any order (although please note the different deadlines) Examples of these combinations are: CDP climate change and CDP supply chain (water only questions); or CDP water and CDP supply chain (climate change only questions). This is also not relevant if you have only been invited to CDP climate change OR CDP water OR CDP supply chain. Separate guidance is available for these on the guidance page Why do I need to submit these questionnaires in a certain way? To avoid duplicating effort, the Online Response System (ORS) has been designed so that the answers you enter for one questionnaire can be copied into the other questionnaire. To do this, overlapping questions between the investor questionnaires and the supply chain questionnaire are only presented in the relevant investor questionnaire. Once you submit the investor climate change/water questionnaire (as appropriate), the answers can be automatically copied over through the system into the supply chain climate change questionnaire. Therefore you must submit the investor questionnaires to also submit the supply chain questionnaire. The questions that overlap between these questionnaires cannot be edited once you submit the investor section. 1

2 The difference between CDP supply chain and CDP climate change (investor) questionnaires: The CDP climate change (investor) questionnaire involves 15 questions regarding climate change, including a sign off section. The response is made available to the investor signatories. The CDP supply chain climate change questionnaire includes the same 15 questions, including the sign off section, and 3 additional questions in the Supplier module that are specific to your supplier relationships. The response is made available to your customer(s). The difference between CDP supply chain and CDP water (investor) questionnaires: The CDP water (investor) questionnaire involves 10 questions regarding water, including a sign off section. The response is made available to the investor signatories. The CDP supply chain water questionnaire involves the same 10 questions, including the sign off section, and 3 additional questions in the Supplier water module that are specific to your supplier relationships. The response is made available to your customer(s). 2

3 How to submit your climate change (investor) questionnaire (please follow the same steps to submit your water (investor) questionnaire) 1. Sign in and go to the listed questionnaire(s) on the Respond page. 2. Activate the investor questionnaire(s) first and then activate the supply chain questionnaire, by clicking on the OK button next to the programs (see the guide on Using the Online Response System (ORS), available on the guidance pages, for detailed instructions). 3

4 3. The questionnaire will then take up to 15 minutes to generate. Refresh the page to check if the questionnaire is ready. Click on the Respond Now button to open the questionnaire. 4. Go into the climate change (investor) questionnaire and complete the questions. Because the climate change questions in the climate change program and the supply chain program are the same, by filling in the climate change questionnaire, you will be able to copy over those questions into the supply chain questionnaire later. If you wish to begin completing the supply chain module in the supply chain questionnaire before completing the climate change questionnaire, you can, provided you have completed and saved the introduction page of the climate change questionnaire. 4

5 5. When ready to submit the investor questionnaire, go back to the ORS homepage and you will see the section to submit in the middle. Accept the terms and conditions and determine whether the response is public or non-public. By default the box is ticked as public, but if you wish to submit a non-public response un-tick the box. Click on the submit button circled below. 6. A confirmation page will appear. If you would like to proceed with the submission, click Confirm. 5

6 7. You will now have submitted your climate change (investor) response. 8. Once you have submitted successfully, you will see that there is a date in the middle column, and you will also receive a confirmation with your response attached. If you have any problems with this, us at How to submit your water (investor) questionnaire 9. Repeat/follow the steps above for the water (investor) questionnaire to submit your CDP water response. 6

7 How to submit your supply chain questionnaire 10. Once you have submitted the climate change (investor) and/or water (investor) questionnaire, you can submit your supply chain response. You must submit the climate change (investor) and/or water (investor) questionnaires before submitting the supply chain. 11. Check you have completed the supplier module and/or supplier water module before submitting supply chain, and then repeat the steps above for the supply chain questionnaire. Once successfully submitted, the ORS homepage will look like this: Please note that only the Registered User for a particular program (and year) can submit the questionnaire for that particular program. 7

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