Vacancy Impact - Not Mandated/Not Exempt Vacancy Data Current as of: 02/13/2015

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1 BOARD OF COUNTY SUPERVISORS BOCS Coles ASST TO THE DISTRICT SUPV I 504 $76, $76, $0.00 No In accordance with Res , individual Supervisors can use their budgeted office funds for staff retention and community development activities. BOARD OF COUNTY SUPERVISORS BOCS Potomac ASST TO THE DISTRICT 2032 $1.00 $1.00 $0.00 No In accordance with Res , individual Supervisors can use their SUPV I budgeted office funds for staff retention and community development activities. BOARD OF COUNTY SUPERVISORS BOCS Occoquan ASST TO THE DISTRICT 1999 $1.00 $1.00 $0.00 No In accordance with Res , individual Supervisors can use their SUPV I budgeted office funds for staff retention and community development activities. Intellectual Disability Case Case Management ADMIN SUPPORT COORD II 61 $30, $6, $23, No Position provides support to ID Service Coordinators, assisting with Management documentation to assure compliance with State mandates regarding the DOJ settlement in eliminating our wait list of 179 ID clients and obtaining documentation for the 350 clients applying for Medicaid Waiver. Without this position, this work falls to therapists who will serve fewer clients. Mental Health Outpatient Seriously Mentally Ill Adult & Family CS THERAPIST II 103 $66, $36, $30, No There are currently 131 citizens with serious mental illness waiting for case management and outpatient treatment for an average wait time of 6 months to get services. By eliminating this position another 50 mentally ill clients we added back to the wait list. Vacant staff positions are recruited only upon request. Vacant staff positions are recruited only upon request. Vacant staff positions are recruited only upon request. Youth Mental Health & Substance Abuse CS THERAPIST II 28 $73, $41, $31, No There are 53 seriously emotionally disturbed adolescents waiting for case management and outpatient services for an average wait time of 6 weeks. Elimination of this positons would add 45 additional clients who will not receive services; and one county high school would not be served CS THERAPIST II 117 $66, $8, $57, with an average wait of 2 years who are waiting for case management services an/or support services. The elimination of this position would add 18 clients in need of services in the community which may lead to their re-hospitalization. Intellectual Disability Case Management Case Management CS THERAPIST II 43 $32, $6, $25, No There are currently 179 Intellectually Disabled citizens waiting for case management services with an average wait time of 3 years. Eliminating this position will add an additional 33 to the wait list. This could result in our non-compliance with the DOJ settlement in to being able to reduce the wait list for Case Management and being able to provide case management services to ID clients being discharged from the State Training Centers, as mandated Intellectual Disability Case Management Case Management CS THERAPIST II 43 $32, $6, $25, No There are currently 179 Intellectually Disabled citizens waiting for case management services with an average wait time of 3 years. Eliminating this position will add an additional 33 to the wait list. This could result in our non-compliance with the DOJ settlement in to being able to reduce the wait list for Case Management and being able to provide case management services to ID clients being discharged from the State Training Centers, as mandated Mental Health Outpatient Youth Mental Health & Substance Abuse Clinic Based Mental Health Treatment & Substance Abuse Treatment Residential Seriously Mentally Ill Adult & Family In-School Substance Abuse Treatment CS THERAPIST II 35 $69, $37, $31, No There are currently 137 citizens with serious mental illness waiting for case management and outpatient treatment for an average wait time of 6 months to get services. By eliminating this position 50 mentally ill clients we added back to the wait list CS THERAPIST II 52 $78, $57, $21, No There are 53 seriously emotionally disturbed adolescents waiting for case management and outpatient services for an average wait time of 6 weeks Elimination of this positons would add 45 additional clients who will not receive services; and one county high school would not be served. Department reviewing applications Interviewing 2/12/15 Interviews Complete 1

2 Mental Health Outpatient Seriously Mentally Ill Adult & Family CS THERAPIST II 21 $85, $45, $39, No There are currently 131 citizens with serious mental illness waiting for case management and outpatient treatment, for an average wait time of 6 months to get services. By eliminating this position another 50 mentally ill clients will be added back to the wait list. Residential CS THERAPIST II 35 $69, $13, $56, with an average wait of 2 years who are waiting for case management services an/or support services. The elimination of this position would add 18 clients in need of services in the community which may lead to their re-hospitalization. Interviewing 2/12/15 Youth Mental Health & Substance Abuse Residential In-Home Mental Health & Substance Abuse Treatment Residential CS THERAPIST III 238 $83, $7, $76, with a average wait of 2 years who are waiting for case management services an/or support services. The elimination of this position would add 10 clients in need of services in the community which may lead to their re-hospitalization. There would as well be no supervision for 3-4 Therapist IIs CS THERAPIST III 49 $91, $16, $75, No There are 53 seriously emotionally disturbed adolescents waiting for case management and outpatient services for an average wait time of 6 weeks. Elimination of this positons would add 30 additional clients who will not receive services; and one county high school would not be served. As well there would also be 3-4 Therapist IIs without supervision CS THERAPIST III 180 $83, $10, $73, with an average wait of 2 years who are waiting for case management services an/or support services. The elimination of this position would add 10 clients in need of services in the community which may lead to their re-hospitalization. There would as well be no supervision for 3-4 Therapist IIs. Multiple Recruitments hard to fill Community based program. Interviewing 2/12/15 Interviews complete Difficult to fill community based mental health program. Multiple Recruitments Readvertising closing 02/18/2015 Intellectual Disability Case Management Case Management ID SERVICE COORDINATOR II 70 $61, $13, $0.00 No There are currently 179 Intellectually Disabled citizens waiting for case management services with an average wait time of 3 years. Eliminating this position will add an additional 33 to the wait list. This could result in our non-compliance with the DOJ settlement in to being able to reduce the wait list for Case Management and being able to provide case management services to ID clients being discharged from the State Training Centers, as mandated Medical Medical PSYCHIATRIST 105 $130, $44, $0.00 No Approximately 300 clients would not be served and will receive no needed Medication's or Medication Management which keeps them stable in the community and decrease their risk of re-hospitalization. Re-advertising closing 2/24/15 COOPERATIVE EXTENS Family Stability Housing & Financial Education & Counseling FINANCIAL EDUCATION PGM MGR 70 $67, $67, $0.00 No This position manages the financial counseling program in VCE, performing work through REACH, Bank of America, state and federal grants. Elimination results in the loss of assessment and counseling services to 200+ individuals and the return of unspent grant funds. Recruitment on hold pending budget deliberations COUNTY EXECUTIVE Communications Public Information COMMUNICATIONS SPECIALIST II 12 $94, $94, $0.00 No This position provides graphic, design and layout expertise to the organization. Elimination would stop professional print materials, web design, and collateral materials on behalf of the organization and support for events, web content and on-line solutions for the organization. DEPARTMENT OF INFORMATION TECHNOLOGY Communications & Infrastructure Division Network Communications NETWORK ANALYST 17 $109, $109, $0.00 No This position represents 20% of the staff critical to the 24/7 support provided to every computer user on the County network. Elimination reduces the support provided to the increasingly complex and growing PWC network. Network incident tickets could take more than one day to resolve and requested timeframes for new network connections may not be met. Interviewing Advertising Closing 2/12/15 2

3 DEPARTMENT OF INFORMATION TECHNOLOGY Budget Application Support Division Web SYSTEMS DEVELOPMENT MANAGER 159 $138, $138, $0.00 No There are five developers with unique skills equipped to support the entire web infrastructure for Prince William County, internal and public, solving problems and responding to technical issues on a 24X7 basis 365 days of the year. While the financial impact of this decision is unknown, the technical aspects of the project and operational support of the County s interface to the public will be placed in jeopardy. Offer Declined - Interviewing Candidates DEPARTMENT OF INFORMATION TECHNOLOGY Business Application Support Division Community Development Applications Support TECHNICAL SERVICES ANALYST I 159 $92, $92, $0.00 No This position represents 25% of the staff managing the RecTrak system and maintaining the hardware and software at recreation centers and pools after hours. Elimination results in a 24 hour delay in response to technical issues, impacting citizens' ability to access the system to register for classes and programs, or causing the shutdown of the cashier system at the pools. Ongoing technical system improvements will be delayed by at least 4 weeks. ECONOMIC DEVELOPMENT Investment Attraction Investment Attraction Marketing ADMIN SUPPORT ASSIST III 56 $67, $67, $0.00 No If this vacancy were eliminated, it would result in the following: loss of data base entry and management; reducing production output by 25%, negatively impacting the County by roughly $24,000 per year; conversion of hardcopy reports to CRM driven automated reports is anticipated to result in annual Departmental savings of $25K to $30K per year, and this will be foregone; not drafting our communications (newsletters, activity reports) as often to 2,702 opt-in subscribers, reduced contacts with key stakeholders, including purchased and earned media; removes the ability to host key events to promote the County, such as Bisnow, which gained $24K in tier one advertising. Department reviewing applications ECONOMIC DEVELOPMENT Investment Attraction Investment Attraction Marketing COMMUNITY/BUSINESS DEV MGR 140 $92, $92, $0.00 No If this position is eliminated it would result in the following: 25% reduction in the Department's outreach to commercial/industrial brokers, site selectors and corporate real estate executives; PWC will be represented at four fewer national trade shows next year; 25% reduction in lead generation and capacity to manage projects from site visits to ribbon cuttings, which will negatively impact our ability to serve the customer, close the deal and meet our County Strategic goals; the number of projects successfully closed will decrease by 10% and the amount of new capital investment from new and expanded businesses will decrease by $100M Re-advertised Interviewing 02/27/15 PARK AND RECREATION Operations, Planning & Support Facility Maintenance ADMIN SUPPORT COORD I 126 $55, $55, $0.00 No This position performs the administrative work for the department s facility mechanics including ordering supplies and inputting work orders. If this position is eliminated, the mechanics will have to do this work and the community will lose 1950 hours annually of facility repair work such as HVAC, electrical and plumbing which may take repairs to an unacceptable level for the public. Interviewing - 2/16/2015 PARK AND RECREATION Administration & Communications Executive Management/Administration FR&C ACCOUNTANT 152 $122, $122, $0.00 No This position manages grants, prepares BOCS staff reports, monitors the asset inventory, manages the Account Clerks and provides backup for purchasing and payroll. Appointment Authority re-evaluating position classification PARK AND RECREATION Administration & Communications Executive Management/Administration HUMAN RESOURCES ANALYST I 124 $79, $79, $0.00 No This position is one of two that recruits, assists with selection and onboarding for upwards of 700 part time and seasonal employees each year. If the position is eliminated, the department will not be able to hire these seasonal positions in a timely manner. Department Preparing Ad 3

4 PARK AND RECREATION Operations, Planning & Facility Management MAINTENANCE MECHANIC Support SUPV 316 $80, $80, $0.00 No This position supervises the facilities maintenance staff. Elimination results in insufficient supervision for facility maintenance, with 18 staff reporting to one supervisor; supervisor would spend more time allocating work orders, meeting with vendors, reviewing vendor work and providing guidance, reducing the number of work order that can be completed. Interviews 1/22/2015 PLANNING Current Planning Current Planning PLANNER II 17 $111, $16, $94, No This position is responsible for managing development review projects in the Occoquan, Potomac, and Woodbridge districts and is critical to maintaining our ability to review applications in a timely manner, solicit public input, and negotiate on behalf of the County. Our caseload increased from 73 as of December 2012 to 83 in December The caseload held steady through July 2014 (86), however it increased to 109 as of January 2015 due both to an slight increase in the number of cases opened but, more significantly, to a decrease in our ability to close cases as a result of turnover in the Current Planning Division. PUBLIC WORKS Building & Grounds Facilities Maintenance ADMIN SUPPORT ASSIST II 206 $47, $47, $0.00 No This position is critical to the Buildings & Grounds (B&G) operations. Currently the division has hired a temp to accomplish the tasks of this position. This position takes in customer work requests and generates work orders to be completed. The position is responsible for collecting the division s key performance indicators (KPIs). Losing this position would hinder the division s effort to complete the tracking of KPIs which was an area of concern in the 2014 McGladrey Audit. Another concern raised in the McGladrey Audit was the accuracy of entering invoices into the work order system by the ASA II. The elimination of this position would require multiple people to enter the invoices into the system. This would eliminate the separation of duties control of having one person doing the data entry while a separate person checks the accuracy of the inputted data. PUBLIC WORKS Buildings & Grounds Print Shop COURIER 112 $55, $55, $0.00 No This position delivers print shop work orders to agencies. Elimination results in a situation where agencies would have to pick up any print shop work orders. PUBLIC WORKS Buildings & Grounds Custodial CUSTODIAN 44 $63, $63, $0.00 PUBLIC WORKS Buildings & Grounds Custodial CUSTODIAN 287 $40, $40, $0.00 Preparing Ad Interviewing - 2/17/15 Recruitment on hold pending budget deliberations 4

5 PUBLIC WORKS Buildings & Grounds Custodial CUSTODIAN 189 $40, $40, $0.00 PUBLIC WORKS Buildings & Grounds Custodial CUSTODIAN 364 $39, $39, $0.00 PUBLIC WORKS Buildings & Grounds Custodial CUSTODIAN LEADER 32 $46, $46, $0.00 No This position supervises staff custodians and manages the custodian contract, and projects such as the recycling of hazardous waste. Elimination reduces closer supervision of remote cleaning teams and coordination/quality oversight of the contractual custodians, as well as project management Appointing Authority Reevaluating Position Classification PUBLIC WORKS Buildings & Grounds Building Maintenance GROUNDS TECHNICIAN 43 $22, $22, $0.00 No This position manages herbicide and pesticide services. Elimination removes the resource needed to manage pesticide and herbicide use and improve conditions of turf and landscaping at County facilities. Recent Vacancy PUBLIC WORKS Property Management Real Estate LEASING AGENT 77 $84, $84, $0.00 No This position manages the County leases of over 320,000 square feet in 33 different locations. Elimination shifts lease negotiation to untrained staff, reducing the ability to negotiate favorable leases for County space and cellular towers on County land, and slowing the response time to maintenance and repair requests by County tenants. PUBLIC WORKS Neighborhood Property Code Enforcement PROP CODE ENFORCEMENT INSP 166 $69, $69, $0.00 No This position enforces property codes throughout the County. Elimination reduces the capacity to enforce the VA Property Maintenance Code, Zoning Ordinance, Tall Grass & Weed Ordinance, and Graffiti Abatement by 14%, resulting in 300 fewer cases being resolved annually. PUBLIC WORKS Neighborhood Property Code Enforcement SENIOR PROPERTY CODE INSPECTOR 42 $64, $64, $0.00 No This position enforces property codes throughout the County. Elimination reduces the capacity to enforce the VA Property Maintenance Code, Zoning Ordinance, Tall Grass & Weed Ordinance, and Graffiti Abatement by 14%, resulting in 300 fewer cases being resolved annually. SOCIAL SERVICES Agency Administration Fiscal Support ACCOUNTING ASSISTANT II 12 $50, $25, $25, No The position is responsible for processing financial transactions (16,678 payments annually) and completing payroll (average of 369 employees per pay period). If position is eliminated the department could not pay its bills or its employees in a timely manner or would have to pay overtime, negating savings. Interviewing -2/20/15 Interviewing - 3/13/15 Interviewing - 3/13/15 Advertisement Closes 2/12/15 5

6 SOCIAL SERVICES Homeless Emergency Shelter & Overnight Care Overnight Care HUMAN SERVICES AIDE 44 $63, $63, $0.00 No This position manages the winter shelter for the homeless. Without a manager, winter shelter operations would cease or the county would have to contract out the position to keep the shelter open which would not provide savings. Appoint Authority Reevaluating Position Classification Totals: 43 $2,928, $2,104, $689,