The Minster School. Policy for Risk Assessment (Educational Visits)

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1 The Minster School Policy for Risk Assessment (Educational Visits)

2 Introduction For most day-trips, the group leader must complete the check-list, Form A and receive parental consent via Form A1. For more adventurous visits, Form D should also be completed. For visits involving an overnight stay, Forms B, C & D will be required. Group Leader Risk Assessment Check-List When you have done the following, date and initial in the margin Read and understood Guidelines for Group Leaders Visited the site of your proposed visit in advance Satisfied yourself that the hazards associated with the visit are manageable and do not present a significant risk to your group Completed a Risk Assessment grid for more hazardous visits (Form D) Sought the approval of the Headmaster for the visit Secured the help of the appropriate number of adult supervisors and that they have received appropriate guidelines (if they do not have CRB clearance, they must be made aware that they may not be alone with the children at any time Sent out information to parents regarding the dates, times and costs of the visit (Form A or B) Received permission slips from parents authorising the visit (Form A1 or B1) Received medical forms from parents, if applicable (Form C) As Group Leader, you are responsible for carrying medical information, any medication and a first-aid box Identified the location of Accident & Emergency departments in the area of your visit Lodged copies of all relevant documentation with the school office Liaised with the School Finance Department regarding bills / payments Held a meeting or talk for participating pupils to ensure they know what is expected of them Held a meeting or talk for parents in the case of a residential trip Held a meeting or talk for participating supervisors to ensure they know what is expected of them Organised First-Aid Kit(s) Equipped yourself and supervisors with lists of pupils for whom they are responsible

3 Title or venue of visit Form A - Details of Day Visit Date of advance planning visit (and who made it) Group leader s name Person responsible for behaviour (if different to leader) Adult : Pupil ratio (see guidelines for leaders) Name(s) of person(s) carrying First-Aid kit(s) Name of Paediatric First-Aider (EYFS requirement) Destination / Location of visit Purpose or objectives of visit Date of visit Departure time & location Return time & location Mode of transport (include company names and contact numbers if applicable) Cost of visit Contact mobile telephone number of Group Leader Details of any insurance cover in force (beyond that already stated)* Other adult supervisors names (state if DBS cleared)** Participating year group(s) append list of participants for office information *All pupils are covered by personal accident insurance and the school s Public liability insurance. Details are available from the school office. * *Adults without enhanced DBS clearance must not have unsupervised access to children (Group Leader s signature) (Date) Form A1 Parental Consent (Please detach and return retain Form A for your information) I hereby give permission for (Pupil s name) to participate in the visit to (Parent s signature) on (date) (date) Does your child have any special or medical need of which we should be aware? Please indicate:

4 Title or venue of visit Form B - Details of Residential Visit Date of advance planning visit (and who made it) Group leader s name Person responsible for behaviour (if different to leader) Adult : Pupil ratio (see guidelines for leaders) Name(s) of person(s) carrying First-Aid kit(s) Name of Paediatric First-Aider (EYFS requirement) Destination / Location of visit Purpose or objectives of visit Date of visit Departure time & location Return time & location Name & contact number of local A & E department Mode of transport (include company names and contact numbers if applicable) Cost of visit Contact mobile telephone number of Group Leader Details of any insurance cover in force (beyond that already stated)* Other adult supervisors names (state if DBS cleared)** Participating year group(s) append list of participants for office information *All pupils are covered by personal accident insurance and the school s Public liability insurance. Details are available from the school office. * *Adults without enhanced CRB clearance must not have unsupervised access to children (Group Leader s signature) (Date) Form B1 Parental Consent (Please detach and return together with Form C retain Form B for your information) I hereby give permission for (Pupil s name) to participate in the visit to (Parent s signature) on (date) (date)

5 Pupil details: Form C Health Questionnaire (Residential Visits) Surname Date of Birth Forename Male / Female (delete as applicable) Address Postcode Medical information (confidential) Does your child suffer from any medical condition? YES/NO if yes please give details (include information about what medication is taken, who administers it and how) Does he/she have any allergies which could affect his/her well being? YES/NO if yes please give details Does he/she have any special dietary requirements? YES/NO if yes please give details Are there any other medical issues we should be aware of? YES/NO if yes please give details Has he/she had a tetanus injection during the last 10 years? YES/NO PTO

6 Family Doctor Information: Name of Doctor Practice Address Postcode Telephone Parental Consent: In the event of a medical emergency, I give permission for my son/daughter to receive medical treatment, including general anaesthetic, as is deemed necessary by the medical authorities present. Emergency contact details: Name of parent or guardian (Capital letters please) Signature Relationship to pupil Telephone numbers Daytime Evening Mobile

7 FORM D - Risk Assessment Grid Hazard Who is at risk Precautions in place Further actions needed

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