Excel Requirements For 2010 Presidential Candidates and Incumbents

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1 2010 CAMPAIGN CONTRIBUTIONS AND EXPENSES REPORT (Excel Format) ANNUAL FILING REQUIREMENT INSTRUCTIONS (Read Carefully) The Annual Report due on January 15 is in addition to the three reports required in the applicable election year. (The third Report, also due on January 15, will satisfy the Annual Report requirement, provided the first and second Reports were filed.) WHO MUST FILE 1) Candidates and Incumbents: Individuals must file this Report with their filing officer on or before the appropriate due date whenever they have: (A) Received contributions in excess of $100; (B) Contributions remaining from their last campaign (unspent contributions); (C) Filed a declaration of candidacy; (D) Filed an acceptance of candidacy; or (E) Their name appears on a ballot at any election. 2) Political Parties and Committees, and Political Action Committees (PACs), and Persons (not under candidate(s) direction and control), must file this Report with the recipient Candidate(s) or Incumbent s filing officer on or before the appropriate due date whenever they have: (A) Made a contribution to an Incumbent, Candidate, or Group of Candidates. 3) Local Ballot Advocacy Groups (BAGs) and any Person, including a PAC, Party, Committee or Group, who advocates on local ballot questions must file this Report with the filing officer on or before the appropriate due date. Additionally, those petitioners who initiate or circulate a petition who receive or expend funds in excess of $10,000 must file. FILING DATES Annual Report Due no later than January 15, 2010 or transactions during the previous year: Jan. 1 through Dec. 31, 2009 Report # 1 Due no later than June 1, 2010 For transactions during period which runs from Jan. 1 through May 27, 2010 Report # 2 Due no later than October 26, 2010 For transactions during period which runs from May 28 through Oct. 21, Report # 3 Due no later than January 15, 2011 For transactions during period which runs from Oct. 22 through Dec. 31, (Report # 3 will satisfy the 2011 Annual Report requirement, provided both Report # 1 and Report # 2 for 2010 were filed.) Please Note: Report Nos. 1, 2 and 3 are filed by incumbents/candidates running for office in the 2010 election cycle.

2 IMPORTANT PLEASE CAREFULLY REVIEW THE FOLLOWING TERMS AND CONDITIONS OF SUBMITTING THIS REPORT ONLINE. You are declaring, under penalty of perjury, that the information you are about to submit to the Secretary of State for the State of Nevada is true and correct, is not submitted for any improper purpose, and that you are authorized to submit the information. You understand it is unlawful to submit any illegal, unauthorized, fraudulent, forged, deceptive, defamatory, illicit, or improper information, as defined by state and federal law, to the Secretary of State, and agree to indemnify the Secretary of State, and any other parties entitled thereto, for any damages incurred for any unlawful, unauthorized, fraudulent, forged, deceptive, defamatory, illicit, or improper information, as defined by the federal and state law, submitted to the Secretary of State by my use of this electronic filing system. You further understand that you may be subject to criminal and/or civil penalties for submitting any unlawful unauthorized, fraudulent, forged, deceptive, defamatory, illicit, or improper information, as defined by federal and state law. You understand and agree that all information submitted is the property of the Secretary of State, and may be monitored for all lawful purposes. You further understand that during such monitoring, all information, including personal information placed on this system, may be examined, copied, and used for any authorized purpose. By submitting this report you intend to identify yourself as the authorized person signing this document and with the present intent to authenticate your signature as such. The user of this document is responsible for the accuracy of the information and numeric totals entered. Do not manipulate the formatting of this Excel document. Please verify that your data is complete and accurate prior to submitting this form. If you are attempting to transfer data from another Excel file, you are responsible for the accuracy of the data transference. I agree to theses terms and conditions I do not agree to these terms and conditions PLEASE BE ADVISED: You are required to read and accept the Terms & Conditions before signing your name to this document. Be advised, that by signing this page, you are declaring, under penalty of perjury, that the information you submit is true and correct, is not submitted for any improper purpose, and that you are authorized to submit the information. Failure to mark the check box above or failure to sign this page may result in a violation of Nevada law. SUBMITTING FORM There are several methods available for submitting this document to the appropriate filing officer Once completed, save a copy for your records and to: nvcandidate@sos.nv.gov. You can as an attachment by clicking on the envelope

3 with paperclip icon in the menu bar of your Excel document and typing in the address. 2. Federal Express/USPS Send a hard copy to your filing officer. You may obtain your local County Clerk/Registrar contact information by clicking here: For statewide and multi-county candidates, please send to: Secretary of State Ross Miller ATTN: Elections Division 101 N. Carson St., Ste. 3 Carson City, NV Facsimile - You may obtain your local County Clerk/Registrar contact information by clicking here: For statewide and multicounty candidates, PAC s and BAG s, please fax to: (775) COVER SHEET (Dark Red Tab) This page includes filing dates, who must file Contribution & Expense Reports, and penalties associated with failing to file. SUMMARY SHEET INSTRUCTIONS (Yellow Tab) Line 1 Total Monetary Contributions Received in Excess of $100. (Green Tab) This figure should reflect the total amount of all monetary contributions which were in excess of $100 that were received. Do not include loans that were guaranteed by a third party or loans that were forgiven. Line 2 Total Monetary Contributions in the Form of a Loan Guaranteed by a Third Party. (Green Tab) This figure should reflect the total amount of all contributions received, in the form of loans that were guaranteed by a third party. This figure should not be included in line 1 (Total Contributions Received in Excess of $100). Line 3 Total Monetary Contributions in the Form of a Loan that are Forgiven. (Green Tab) This figure should reflect the total amount of all contributions received, in the form of loans that were forgiven. This figure should not be included in line 1 (Total Contributions Received in Excess of $100). Line 4 Total Amount of Monetary Contributions Received. (Yellow Tab) This figure should reflect the total amount of lines 1 through 4. Line 5 Total Amount of Written Commitments for Contributions. (Orange Tab) This figure should represent the total dollar amount of written commitments for contributions, monetary or in kind. These commitments are reported on a separate page within the report until such time the commitment is satisfied. Once the commitment is

4 satisfied, if the commitment was satisfied by monies, those monies are to be reported as actual contributions. If the commitment was satisfied through services provided in kind, then those services are to be reported in the in kind contributions section. Line 6 Total Value of In Kind Contributions Received in Excess of $100. (Gray Tab) This figure should reflect the total value of all In Kind Contributions with a value in excess of $100 that were received. Definition of In Kind Contribution: The value of goods or services provided in kind for which money would have otherwise been paid. In kind contributions include, but are not limited to: (1) paid polling and resulting data, (2) paid direct mail, (3) paid solicitation by telephone, (4) any paid paraphernalia that was printed or otherwise produced to promote a campaign, (5) the use of paid personnel to assist in a campaign, and (6) goods and services such as billboards, office space, printing, food and beverage, and yard signs. The above are provided solely as examples and do not represent the only goods and services which may constitute In Kind Contributions which are required to be reported. More Examples of In Kind Contributions: (1) A person contributes billboard space and does not charge the candidate. The candidate would report the fair market value or actual cost of the billboard space as an in kind contribution; (2) A person pays for the printing cost of political signs for a candidate. The candidate would report the actual cost or the fair market value of printing the signs as an In Kind Contribution. Donor of In Kind Contribution Required to Furnish Written Statement to Any Recipient The donor of any In Kind Contribution shall furnish to the recipient (whether the recipient is an Incumbent, a Candidate or Group of either; a PAC; a Political Party or Party Committee; a Ballot Advocacy Group; a Recall Committee; or any Person who makes an Independent Expenditure to an Incumbent, a Candidate or Group of either) a written and signed statement setting forth the actual cost of the goods or services provided, or their fair market value, within 30 days after the time the Donor furnishes those goods or services. NAC 294A.043. Line 7 Total Monetary Expenses Paid in Excess of $100. (Blue Tab) This figure should reflect the total amount of all monetary expenses which were in excess of $100 that were paid for. Line 8 Total Value of In Kind Expenses in Excess of $100. (Light Blue Tab) This figure should reflect the total value of all In Kind Expenses that were in excess of $100 during the reporting period. Definition of In Kind Expense: An In Kind Expense is the use of an In Kind Contribution received from a Contributor who makes an In Kind Contribution. In Kind Expenses include, but are not limited to, paid polling and resulting data, paid direct mail, paid solicitation by telephone, any paid paraphernalia that was printed or otherwise produced to promote a campaign and the use of paid personnel to assist in a campaign. In Kind Expenses may also include, but are not limited to, goods and services such as billboards, office space, printing, food and beverage and yard signs.

5 Example of an In Kind Expense: (1) A person contributes the use of a large room to a candidate as an In Kind Contribution. Once the candidate utilizes the room, it becomes an In Kind Expense to be reported. CAMPAIGN CONTRIBUTIONS (Green Tab) List each contributors name, address and amount of each contribution in Excess of $100 or, When added together from one contributor exceeds $100. Transfer total amount of all Campaign contributions to line 1 of Contributions Summary. NOTE: For additional pages, right click on the green tab (Contributions tab) and choose insert, click on the worksheet icon and click OK. You may copy and paste the formatted Contributions page onto other worksheets as needed. COMMITMENTS (Orange Tab) Written commitments in excess of $100, or when added together from one entity exceeds $100. Transfer total amount of all written commitments to Line 5 of Contributions Summary. NOTE: For additional pages, right click on the orange tab (Commitments tab) and choose insert, click on the worksheet icon and click OK. You may copy and paste the formatted Commitments page onto other worksheets as needed. EXPENSE CATEGORIES (Purple Tab) Expense coding information for campaign expenses. EXPENSES (Blue Tab) List all Expenses in Excess of $100. Transfer total amount of all Campaign Expenses to Line 7 of Expenses Summary (Yellow Tab). NOTE: For additional pages, right click on the blue tab (Expenses tab) and choose insert, click on the worksheet icon and click OK. You may copy and paste the formatted Expenses page onto other worksheets as needed. IN KIND CONTRIBUTIONS (Pink Tab) In Kind Contributions defined with examples. IN KIND CONTRIBUTIONS (Gray Tab) Contributions in excess of $100 or, when added together from one contributor exceeds $100. Transfer total value of ALL In-Kind Campaign Contributions Summary (Yellow Tab). NOTE: For additional pages, right click on the gray tab (IK Contributions tab) and choose insert, click on the worksheet icon and click OK. You may copy and paste the formatted IN KIND page onto other worksheets as needed. IN KIND EXPENSES (Light Blue Tab) Expenses in Excess of $100. Transfer total value of all In-Kind Campaign Expenses to Line 8 of Expenses Summary (Yellow Tab). NOTE: For additional pages, right click on the light blue tab (IK Expenses tab) and choose insert, click on the worksheet icon and click OK. You may copy and paste the formatted IN KIND Expenses page onto other worksheets as needed.

6 IN KIND COMMITMENTS (Red Tab) In Kind Written Commitments in excess of $100, or when added together from one entity exceeds $100. NOTE: For additional pages, right click on the red tab (IK Commitments tab) and choose insert, click on the worksheet icon and click OK. You may copy and paste the formatted IN KIND Commitments page onto other worksheets as needed. Click here for fillable Excel Report