COCIT Executive Committee Action Items - updated 11/21/12

Transcription

1 COCIT Action Items - updated 11/21/12 Description Action Item Group Assigned to: Add Date Due Date Status PHR statement authors will work to prepare an Intent and draft in November & December; the goal is to have a draft or Intent ready for review at the winter 2012 conference call (12/3/12). Authors are meeting weekly to complete the work. and the Chair will work to develop a paragraph statement of what the focus of the electronic communications statement will be. Volunteers to support new members who would like to get involved in the policy process should Dr Tim Johnson and. (Drs Schneider, Morgan, & Lehmann volunteered at the meeting) to determine prior to the next bylaw change deadline (January 1st, 2013) whether a member who is not on the may become a subcommittee chairperson. All those who are interested in assuming a policy subcommittee vice chair / successor to the chair role should contact Dr Johnson before the end of Tim Johnson will work with to update the purpose and guidelines document and, once complete, post it on the COCIT website prior to the spring 2013 meeting (date is to-be-determined) investigate obtaining a larger space for future policy subcommittee meetings at the. Gregg Alexander, MD and AAP staff to investigate developing a reference library on CHIC site. The library would include 3-5 minute video snippets about the use of HIT in practice. Don Lighter, MD to investigate opportunities through PediaLink and Practical Pediatrics Courses for the development of HIT specific curriculum to post on the CHIC web site. AAP staff to investigate whether there was a needs assessment done by Practical Pediatrics that would identify the needs around HIT use for Pediatrics. Investigate opportunities with e-learning (through PediaLink) to develop HIT specific education for pediatricians. After, Chair and will send the proposed list of topics to the COCIT and ask for volunteers to work on specific tasks. Investigate the possibility of having an extended session with other AAP groups (e.g. SOTC or SOAPM) that goes into an additional day. The session would address HOT TOPICS that cut across multiple groups. Tim Johnson 10/23/2012 TBD 10/23/2012 1/1/13 10/23/ /31/12 Tim Johnson 10/23/2012 6/1/13 Gregg Alexander 10/23/2012 TBD Don Lighter 10/23/2012 TBD 10/23/2012 TBD Establish a hot topics component of the section program. Establish a separate meeting to be held separately from the meeting. The subcommittee would meet similar to the once annually during the fall meeting. members will review the current bylaws and AAP Guidelines for Merging Entities, and will suggest changes or additional supporting documents via to Dr Del Beccaro &. Suggestions will be reviewed at the winter 2012 conference call. Dr Weinberg will work with Dr Webber to ensure the inclusion of website related goals within the s work, which will be formulated prior to the winter 2012 conference call. 10/23/2012 TBD 10/23/ /31/13 10/23/2012 3/1/13 10/23/2012 7/1/13 Stuart Weinberg Mordechai Raskas Review of the Rapid Response Team will be revisited at the winter 2012 Executive Committee conference call; AAP staff will add this as an agenda item

2 Draft a short summary description of the purpose and goals as well as a plan for inviting members from the broader COCIT membership to join the subcommittee. The description and outreach plan will be presented to the COCIT for review at the winter 2012 call Mordechai Raskas Will meet on 11/27/12 will contact the current in 2012 to determine next steps and/or schedule conference calls, if needed. Develop a plan for COCIT to reach out to Chapter/Districts and Committee/Sections/Councils, and other groups related to HIT issues. 10/23/2012 TBD Publish new policy statement for Personal Health Records guidance Spring Meeting Identify meeting dates for a joint COCIT CHIC Spring 2013 Meeting. Investigate creating a mobile version of the member profiling tool. Member Profiling Sumit Intent for revised policy statement Personal Health Records Investigate the idea of COCIT developing/assisting in the development of apps related to the Red Book. AAP staff to create 1 slide that talks about the AAP and COCIT and how others can join and get involved to be used in all HIT slide decks. Recruit website committee members from the larger general COCIT membership to serve as advisors in the content and direction for the CHIC site. Tim Johnson to develop a first aft of the e-prescribing 1-pager for review by the COCIT. Anne Francis Vanessa Shorte 6/29/2010 TBD 8/1/2012 7/1/14 9/13/2012 1/1/13 8/28/2012 TBD 8/1/ /15/12 4/22/2012 TBD Vanessa Shorte 4/22/2012 1/1/2013 4/22/2012 3/15/2013 Tim Johnson 4/22/2012 TBD

3 Description Action Item Group Assigned to: Add Date Due Date Status to reach out to Shannon Moore from the Texas Medical Association to collaborate with Texas RECs as a test bed for larger AAP REC initiatives. COCIT Staff 4/2/2011 Still needed? Include time on the Fall 2012 agenda (and in subsequent years) for the discussion of resolutions. COCIT Staff 2/28/2012 Still needed? Anne Francis to reach out to Rick Shiffman to learn more about the GLIDES project related to the development of flow diagrams for policy recommendations. Anne Francis 4/2/2011 Still needed? to investigate as to whether or not other organizations have model processes for developing of flow diagrams for policy recommendations. 4/2/2011 Still needed? Applications to reach out to to discuss the idea of embedding links to AAP content within EHR systems and whether or not this can COCIT / CHIC 4/2/2011 Still needed? be discussed at the upcoming Vendor Consortium meeting. Michael Leu to ask David Milsaps to be part of the group that discusses the EMR Review Site changes. COCIT Mike Leu 10/4/2010 Still needed? to draw up a FAQ or algorithm explaining how committee/section/council chair could handle conflicts within their group and share with COCIT Exec. and Dr Suchyta. Bright lines should also be identified so 6/29/2010 Still needed? that when a candidate is up for nomination, we ve already answered the necessary questions.,, Gregg Alexander, and to develop a strategy for Meaningful Use related to interpreting final rule, facilitating AAP member communication with REC's/States, and get people ready for 2013 Gregg Alexander 6/29/2010 Still needed? requirements. Elections Create Election Survey. Send to Exec Committee 9/18/2012 November Elections Create Election Letter. Send to Exec Committee 9/18/2012 November Update the Statement status report sheet (to be posted on the COCIT Members Only site) 9/1/2012 Ongoing Schedule ongoing meetings, as needed, for the Web Services Workgroup 7/9/2012 Ongoing Schedule ongoing meetings, as needed, for the 7/9/2012 Ongoing to re-direct vendor abstracts that get submitted for the COCIT H- program to the POF for the Tech Talk Theater. Tim Johnson to serve as the COCIT lead in communicating to members about issues related to e-prescribing of controlled substances. 4/22/2012 Ongoing Tim Johnson 10/4/2010 Ongoing to schedule regular calls for the communications subcommittee. 10/4/2010 Ongoing to schedule quarterly conference calls between and COCIT Exec. to faciliate good communication and exchange of ideas. 6/29/2010 Ongoing Exec Committee Approve COCIT's Balanced Scorecard Members TBD 6/1/13 December COCIT members to contact to request guest access information to the Accompa management system. Members 10/15/2011 In Progress to connect with staff for the Section on Young Physicians (SOYP) and the Council on and Media (COCM) to learn about their social media activities, where gaps may exist and whether there is a role for 10/15/2011 In Progress COCIT. (Vanessa Shorte) to reach out to AAP staff for the Section on Hospitalists to include them and their feedback within the 2012 survey. Vanessa Shorte 4/2/2011 In Progress

4 Description Action Item Group Assigned to: Add Date Due Date Status Elections Elections CHIC Establish / Reinstate Nominations Committee 9/13/2012 1/1/13 Complete will post the AAP Guidelines for Merging Entities on the COCIT Extranet by November /23/ /16/12 Complete Dr Del Beccaro will appoint a chairperson for the Nominations Committee at the winter 2012 conference call. (Dr Weinberg volunteered; any other members who are interested in the position should notify Dr Del Nominations Committee Complete Beccaro before the call date. Add one slide listing the 17 states that have separate CHIP programs and do not qualify for the Medicaid eligibility expansion. The final slide set will be posted on the CHIC 10/23/ /31/12 Complete CHIC website. will work with Eric Beyer & to craft the resolution response and submit the response before the November 9, 2012 deadline. Eric Beyer will work with the Section on Endocrinology (resolution sponsor) to clarify intent and topic of resolution #31, Electronic Growth Records in Electronic Medical Records for Children. will assist as needed., Don Lighter,,, & will work together to craft a response for Resolution #30; will submit the response. Recruit /Appoint a Newsletter Editor Recruit /Appoint a Scientific Abstract Chair Eric Beyer Eric Beyer Don Lighter 9/14/ /31/12 Complete 9/14/ /31/12 Complete Assist the Section on Endocrinology (SOEn) to clarify their resolution "Electronic Growth TBD 9/13/ /9/12 Complete Records in Electronic Medical Records for Children" (Vanessa and Sarah) develop a one-pager describing all of the HIT activities 8/28/ /15/12 Complete taking place at this year s. Vanessa Shorte COCIT members should think about proposals for the future of POT (a one-page proposal is suggested). Proposals will be discussed at the. All should review the webpage and provide any feedback to Weinberg (cc Sarah Gwynne who will collect and share with the ). Members 8/28/ /18/12 Complete Members 8/28/ /18/12 Complete Prepare proposals for POT Strategic Planning Members 8/28/ /18/12 Complete Draft web services policy statement for presentation at the 2012 Web Service Web Service Workgroup including Mike Leu 7/9/ /18/12 Complete Stuart Weinberg AAP staff to pull a history of all resolutions containing HIT components for review during the Fall 2012 meeting. COCIT Staff 2/28/2012 Complete Applications to recruit a new Applications chairperson from one of the three newest members. 4/22/2012 Complete on Council on Children with Disabilities draft clinical report entitled, "Role of the Medical Home in Early Intervention (IDEA Part C) Services". (Responses from Tim Johnson William Zurhellen) 9/27/ /24/12 Request that Jennifer Miller - Planning Group - to present on an overview of the planning group, how to submit and get accepted. TBD TBD Complete Review of SOEp/COCP policy statement: Pediatricians and Public Health Optimizing the Health and Well-Being of the Nation s Children Eric Handler 9/17/2012 Complete will request to use members AAP IDs for the member profiling tool and will send IDs of those who consent to Lehmann 8/28/2012 Complete

5 Research the possibility of CHIC having space in the AAP Booth at the. Vanessa Shorte 8/28/2012 Complete Exec Committee Provide update & Liasion Reports Members 8/28/2012 9/10/12 Complete Complete Networking survey for the 2012 session at the COCIT All COCIT members 8/15/2012 9/1/12 Complete will reach out to other AAP managers to see how they are currently collecting and using member data, and report back to the Member Profiling 8/7/2012 Complete Workgroup. on the Agency for Healthcare Research and Quality (AHRQ) requests information on current successful strategies and challenges regarding quality COCIT COCIT RRT 8/3/2012 8/8/12 Complete measurement enabled by health IT Prepare Intent "Pediatric Aspects of Inpatient HIT" 8/1/2012 9/18/12 Complete District Meetings: and thank you letters Del Beccaro 7/9/2012 Complete on the Broadband Services Program proposed in the FCC's July 2010 Notice of Proposed Rulemaking COCIT RRT COCIT RRT 7/23/2012 Complete Provide screen shots of the AAP internal Grants database 7/23/2012 Complete to send his grand rounds slides to the COCIT for use as they see fit. COCIT / CHIC 4/22/2012 Complete to submit re-affirmation for the clinical report entitled Special Requirements for Electronic Health Record Systems in Pediatrics to the Advisory Committee to the Board on Practice in time for their May 2012 meeting. 4/22/2012 Complete Planning, and staff (Vanessa Shorte) will reconvene via conference call to determine a plan for next steps on the joint COCIT/CHIC project. to send the link to the policy development manual to and Tim Johnson. to work circulate the updated list of action items to the COCIT Executive Committee. to distribute update reports/presentations from the PEHRC meetings to the COCIT Exec. COCIT / CHIC Mark Del Beccaro Vanessa Shorte 4/22/2012 Complete 4/22/2012 Complete 4/22/2012 Complete 6/29/2010 Ongoing