California Youth Soccer Association, Inc. Board of Director Meeting Minutes Cal North Office, Pleasanton CA March 3, 2013

Transcription

1 California Youth Soccer Association, Inc. Board of Director Meeting Minutes Cal North Office, Pleasanton CA March 3, 2013 APPROVED A. Call to Order: The meeting was called to order at 9:06am. B. Roll Call: Pete Zopfi, Chairman; Kim Brown, First Vice Chairman; Dan Lovingier, Second Vice Chairman; Rich Pinnell, Third Vice Chair; Ilona Montoya, CFO; Chris Murray, Secretary; Craig Winans, District I Commissioner; Rodney Robinson, District II Commissioner; Donna Kerger, District III Commissioner; Joe Santos, District IV Commissioner; Cheri Hardaway, District V Commissioner; Mark Dickerson, District VI Commissioner; John Hodgson, District VII Commissioner; Sue Gonzales, District VIII Assistant Commissioner; Michael Massa, District IX Commissioner Not Present: John Murphy, Past Chairman (excused); Ric Olivas, CSAN Representative (not excused) C. CYSA Staff and Personnel: Dave Mann, Executive Director; Debbie Alvarez, Executive Assistant; Dan McCann, Marketing Director; Guests and Visitors: Stephanie Henkel, Placer Youth Soccer League; Melinda Rainville, Co-Registration Chair D. Minutes: It was moved (Hardaway) and seconded (Pinnell) to approve the December minutes as amended. The It was moved (Pinnell) and seconded (Murray) to approve the January minutes. The E. Consent Calendar: It was moved (Lovingier) and seconded (Robinson) to accept the consent calendar. The F. Correspondence: No correspondence. G. Chairman s Report: Chairman Zopfi noted that the Soccer Expo would be held on April in South Lake Tahoe, and there would be a short board meeting following the AGM. He also updated the board on Regional and National meetings that he attended and gave additional information on meeting highlights. Chairman Zopfi reviewed the negotiations with the San Jose Earthquakes and noted that a formal proposal would be presented to the Board. He also informed the Board that the Cal North Night of Champions would be held on Saturday, May 18 th. Chairman Zopfi informed the Board that he will organize a Directors of Coaching council and noted that DOCs have become significant components in youth soccer. He requested contact information from the Board for recommended participants. Chairman Zopfi informed the Board that Second Vice Chair Lovingier and Programs Coordinator March 3, 2013 BOD meeting minutes page 1 of 5

2 Bordley are working on the ODP Sub-Regional event that will be held on June 7-9 and encouraged all Board members to attend the event. H. Old Business: No old business I. New Business: 1. Cal North/San Jose Earthquakes Partnership: Agenda Item tabled. It was moved (Murray) and seconded (Robinson) to go into closed session. The 2. District 2 Independent Contractor Agreements: It was moved (Robinson) and seconded (Murray) to come out of closed session. The It was moved (Robinson) and seconded (Murray) to ratify the actions taken in closed session. The 3. CYSA Organizational Documents: Chairman Zopfi reviewed the recommendations from the non-profit attorney and noted that he will re-write the constitution, bylaws, general procedures, specific rules and PIMS, and will send them to the board for review and submit changes in time for the 2014 AGM. He noted that the total cost would be between $ $7000. It was moved (Dickerson) and seconded (Robinson) to approve the estimate from the non-profit attorney to revise the organizational documents. The 4. Region IV California State League: Chairman Zopfi gave the Board an update on the Region IV California State League. He noted that he has been working with Cal South and CCSL League Director Sillars to review the leagues and clubs that would be eligible to participate in both states. He also noted that there has been a lot of positive feedback and interest in the concept. 5. Soccer Expo Update: A brief verbal update was given by Executive Assistant Alvarez on the 2013 Soccer Expo weekend events. 6. Adult Background Checks: First Vice Chair Brown reviewed the informational packet, including the committee s recommendations for background checks. She noted that the committee has recommended the live scan process, as it provides updates and can follow individuals throughout the state. She also reviewed the pass/fail process for recommendation and approval. A discussion took place regarding leagues that already have background procedures in place. It was moved (Pinnell) and seconded (Montoya) to approve Proposal #1 of the committee s recommendations for adult background checks. The motion passed. Commissioner Hodgson requested his negative vote be recorded. Commissioner Dickerson abstained from the vote. March 3, 2013 BOD meeting minutes page 2 of 5

3 7. State PAD Hearing Committee: First Vice Chair Brown presented information for a state hearing panel and noted that by approving a committee, there would be consistency in the hearing process. It was moved (Lovingier) and seconded (Murray) to approve the proposed State PAD hearing panel. The Commissioner Hodgson requested that his negative vote be recorded. Commissioner Winans abstained from the vote. 8. Electronic Signature Update: Commissioner Robinson updated the board on the electronic signature trial that was done in District II. He noted that the procedure was excellent from a user perspective, but that LeagueOne is not set up to handle the process. It was noted that the process should be deferred to the Registration Committee for suggestions on how to implement the process. It was moved (Murray) and seconded (Dickerson) to approve the acceptance of electronic signatures for 13/14 season. The Commissioners Hodgson and Kerger requested their negative votes be recorded. 9. Rule Change Proposals: The Board reviewed and gave their recommendations for the proposed rule changes: Proposed rule change #1 Yes - 3 No -10 Abstentions Proposed Rule change #2 Yes -12 No - 1 Abstentions Proposed Rule Change #3 Yes - 11 No - 2 Abstentions 10. Coaching: It was moved (Robinson) and seconded (Murray) to rescind the requirement for all coaches to obtain an F license. The 11. Referees traveling to FWR & Pres. Cup Regionals: Information was presented to the Board to reduce the number of referees traveling to Far West Regionals in Hawaii. It was moved (Murray) and seconded (Robinson) to reduce the number of referees and/or assessors attending Far West Regionals by six unless an additional funding source is determined to cover the costs. The Second Vice Chair Lovingier requested his negative vote be recorded; Commissioner Kerger abstained from the vote. 12. Fines from this season cup: Third Vice Chair Pinnell presented a spreadsheet of cup fines from the season. Commissioner Hodgson recommended waiving all fines for the Cup weekend in Redding and a discussion took place regarding the circumstances involved. Commissioner Dickerson requested to table the agenda item March 3, 2013 BOD meeting minutes page 3 of 5

4 for the April meeting in order to give the District Commissioner s the opportunity to review the information. It was moved to approve the cup fines spreadsheet as presented and to waive the fines for teams for the Redding Cup weekend. The motion failed. It was moved (Pinnell) and seconded (Hardaway) to approve the cup fines spreadsheet as presented. The Commissioner Hodgson requested his negative vote be recorded. 13. PIM 10-4 Change: Agenda item to be tabled and sent to Board as an poll. 14. Affiliate Milpitas Soccer Club: Commissioner Robinson presented information regarding the affiliation of the Milpitas Soccer Club. He noted that representatives from the club and North Valley league met and agreed to the terms of the split. It was moved (Robinson) and seconded (Murray) to affiliate the Milpitas Soccer Club for the 13/14 season. The 15. El Dorado League: Commissioner Dickerson informed the board of a situation with the El Dorado YSL and one of their clubs that would like to split and form their own affiliated league with Cal North the Rolling Hills Youth Soccer League. Commissioner Dickerson requested that the board conditionally approve their affiliation while the league and club negotiate the terms of the split. It was moved (Dickerson) and seconded (Massa) to conditionally approve the Rolling Hills Youth Soccer League and give the authority to the Chairman to approve their affiliation based upon successful negotiations between the club and league. The Commissioner Hodgson abstained from the vote. 16. Partial Refund request from DIX A-Cup Participant: Agenda Item Withdrawn. 17. D5 Leagues: Commissioner Hardaway presented affiliation information for a new league as a replacement for the Western Sonoma area. It was moved (Robinson) and seconded (Murray) to approve the ProStar NorthBay league as on a conditional basis until all paperwork is received. The 18. Technology committee update: Commissioner Dickerson gave the Board an update on the technology committee. The board discussed the software company options and it was noted that a new company will need to be in place for the 14/15 registration season, as the Active contract expires at the end of the 13/14 season. It was moved (Pinnell) and seconded (Robinson) to negotiate and qualify Affinity and GOTSoccer for the league management system. The motion passed. March 3, 2013 BOD meeting minutes page 4 of 5

5 J. GOOD OF THE GAME: Commissioners Santos and Hardaway noted that DOC Sapsford gave presentations in their Districts that were well received. Commissioner Winans noted that he attended the instructor worksop with US Soccer and there were many compliments regarding the coaching course changes. K. ADJOURNMENT: The meeting adjourned at 2:30pm March 3, 2013 BOD meeting minutes page 5 of 5