AUSTIN INDEPENDENT SCHOOL DISTRICT OFFICE OF INFORMATION TECHNOLOGY EXECUTIVE SUMMARY

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2 AUSTIN INDEPENDENT SCHOOL DISTRICT OFFICE OF INFORMATION TECHNOLOGY EXECUTIVE SUMMARY Technology is all about people. The most powerful network on earth is not a network of cables and boxes; it is the human network. At AISD, technology is all about unleashing the human capacity to innovate, communicate, educate and transform lives. We strongly believe that technology by itself is nothing but boxes and wires. However, technology with well trained professionals has the potential to transform the lives of our students. In today s digital world most students come to school computer and technology savvy. Technology development has resulted in widespread change in the way students learn, teachers teach, administrators manage and parents connect. To keep our stakeholders engaged in the learning process, we must be able to adapt quickly to this fast changing environment. While our resources are increasingly shrinking, the new digital generation is demanding and expecting more from technology. We must do more with less and build sustainable models for the future that meet the expectations. The desktop centric world is no longer sustainable for the future. We will build cost effective platforms based on cloud computing that provide access to information from anywhere at any time via any device. Engaging the digital generation in the way that they learn is critical to our success. Teachers, students and parents must be able to rely on a digital learning environment that is engaging and reflective of the new reality that our students are more than consumers of knowledge--they are also creators of knowledge. The Digital Learning Platform that is part of the Cloud Computing environment (my.austinisd.org) via the mylearning Application Dashboard provides relevant information and connects the dots in a deliberate way to support AISD curriculum and instruction, thereby making it an integral part of education and not just an add-on. It is an environment that promotes equity through the delivery of a consistent learning and instructional experience across the entire district. It is easily accessible through the cloud by all stakeholders from anywhere at any time via any device. It is imperative that we unleash the power of assessment to inform students, teachers, principals, administrators and parents about the learning process as well as transform accountability into one that inspires and stimulates best outcomes. The Performance Management Platform, myperformance Application Dashboard, in the (my.austinisd.org) Cloud environment currently provides access to integrated student and assessment data through myreporting, myanalytics and Schoolnet to support academic performance data analysis for teachers, principals and administrators. The Strategic Performance Dashboard provides access to more integrated human resources, financial, student and assessment indicators to support a holistic approach to decisionmaking in order to improve student learning, teacher instructional delivery, administrative decision-making, and reduce cost through better monitoring of resource utilization and program effectiveness. The platform will promote better alignment and cross-functional collaboration through consistent metrics across all levels within the district and the community to achieve the overall objectives.

3 With our increasingly shrinking resources and the demands to do more with less, we must look for new ways to manage our operation. The Enterprise Management Platform, myenterprise in the (my.austinisd.org) Cloud Application Dashboard provides an integrated platform to districts operational systems and financial systems. Operating costs will be reduced by eliminating system duplications, integrating workflow, eliminating redundant processes, improving system utilization, and establishing a standard trainable environment. We must build strong partnerships and stay connected with our community through transparency and sharing our successes. We have revamped the district website ( to provide a new and engaging digital face for the district. Finally, we strongly believe that technology is about empowering people to do what they do best. We will extend the capacity of our stakeholders through the use of cost effective technologies to be more engaging teachers, more effective administrators, more involved parents and more financially responsible leaders.

4 TABLE OF CONTENTS AISD Technology Framework....4 Framework Principals The Digital Learning Platform The Performance Management Platform... 8 The Enterprise Management Platform The Community Connectedness Platform Technology Governance Technology Framework Time lines and Updates

5 Austin ISD Technology Framework 2011 Technology Objective for Every teacher, student, parent and administrator will have online access to all relevant educational resources from anywhere at any time. This Technology Framework embraces the following principles: The New Digital Learning Environment New Learning Standards Assessments for Learning Accountability for Learning Organizational Transformation A More Balanced and Reinvigorated Local Partnership

6 Technology Framework The Austin ISD Cloud Computing my.austinisd.org The Digital Learning Platform mylearning Application Dashboard Where students, educators, administrators, parents can access from a cloud through the internet from anywhere, at anytime via any device. Information Services That is intentional and deliberate, intelligent and personalized, equitable and consistent for instructional and learning, user relevant where information connects the dots in a deliberate way to support curriculum and therefore making technology an integral part of education and not just an add-on. Resources in the Cloud mytutoring myresources AISD Educational Apps Store myclasses 200+ District Core Applications myfiles Collaboration Tools Schoolnet Instructional Management Electronic textbooks Professional Development Simulations Apps Educational Apps Online Labs Access mypc Distant Learning Video Conferencing File Storage Student Online training AISD Online Apps Store etc Content Creation in the Cloud Google Apps Microsoft Web Office Blogs Wikis Audio/Video capture and edit Course management Whiteboard Student projects File management lesson plans etc Relevant Data Schoolnet myanalytics myreporting Strategic Performance Dashboard The Cloud Parent Cloud Relevant data to teachers, students, parents and administrators. Grades, homework, courses, school statistics, classroom statistics, student statistics. E- mail, idea management, forms for parents, students, teachers and administrators. Health student information for parents. Basically, one stop shop for students and parents. Digital Divide One computer per student selected campuses Pending: Community hotspots Access to Internet One computer per one student Bring Your Own Device Support 100% electronic textbooks support Parent Cloud ebooks (check out and take home readers without internet access) ALL students and parents should have the opportunity to participate in the digital learning environment. hardware resources, internet access, ELL customization, Special Ed accommodations, online job training, language acquisition resources, financial aids resources, online tutoring, online support groups, scholarship resources, social support resources, etc

7 The Performance Management Platform myperformance Application Dashboard Provides access from a cloud through the internet from anywhere, at anytime via any device to Educators, administrators, parents and students where they can have access to relevant performance data. That provides integrated data to support a holistic approach to information-based decision-making to be able to monitor the health of the organization at all levels, identify strengths and weaknesses and focus resources where needed, identify what works and what does not to guide investment and professional development Implemented 11-12: Strategic Performance Dashboard Reporting Analytics Dashboards Predictive Analysis Board District School Teacher Student Parent Parent Cloud myreporting myanalytics Strategic Performance Dashboard Schoolnet Implemented 11-12: myreporting myanalytics Strategic Performance Dashboard Schoolnet Implemented 11-12: myreporting myanalytics Schoolnet Implemented 11-12: The Cloud Parent Cloud Student growth chart, assessment history, projected growth, performance by subject relative to district and state, identification of strengths and weaknesses, etc Student(s) growth chart, assessment history, projected growth, performance by subject relative to district and state, identification of strengths and weaknesses, etc

8 Enterprise Management Platform myenterprise Application Dashboard Provides an integrated administrative system to effectively support the operation of the district. Reducing cost through eliminating system duplications in HR and finance, integrating workflow, eliminating redundant processes, improving system utilization, and establishing a standard trainable environment. Financial Systems Student Systems Human Resources Plant Maintenance Ancillary Time and Attendance Schoolnet Document Imaging Position Control and Budgeting IFAS Upgrade Enhanced Scheduling myreporting WorkForce Time and Attendance HR IFAS Upgrade Pending: Position Control and Budgeting Building maintenance, HVAC control, Energy management, etc Document Imaging Document management & imaging, Food and Nutrition system, Transportation system, etc The Cloud Hiring, Leave, Recruitment, Contracts, Benefits, PD, Education Quality, Employee Evaluation, Teacher Appraisal, etc

9 Community Connectedness Through transparency, online engagement and sharing of relevant information. District Dashboard Engagement School Dashboard Resources Redesign of District Website The Cloud Strategic Performance Dashboard Pending: Community Dashboard Pending Parents Cloud - Pending Online Forms Pending Schoolnet Pending: Public Dashboard Pending Parents Cloud Technology Governance Establish the Technology Governance Council under the superintendent directive to review, approve and oversee district technology initiatives, procedures, guidelines, plans and standards. The Council serves at the pleasure of the superintendant and provides recommendations to the superintendent for final approval. Technology council will ensure consistency in processes, continuity of vision, and the elimination of decision-making silos that do not connect the dots.

10 Milestones and Timelines Phase I November 2010 Initial Work and Design Partner with a cloud computing provider Decide on the new system for staff, students and parents Select and design platform components Pilot the platform in elementary, middle and high schools. Acquire critical systems that will integrate with the environment The Digital Learning Platform Phase II March 2011 Deliver Version 1.0 Migrate to a cloud based and web 2.0 environment Integrate district systems into the platform for student information Train users Phase III August, 2011 Deliver Enhanced Version 2.0 Refine the system Incorporate intelligence to deliver user aware content and resources Migrate applications to the cloud Integrate file management Phase I August 2010 and Reports Build the data warehouse Identify information Deliver reports Design initial dashboards Pilot system Educate users The Performance Management Platform Phase II December 2010 Dashboards and Analytics V1.0 Deliver dashboards at all levels Add analytics Additional reporting Integrate curriculum Phase III April 2011 Dashboards and Analytics V2.0 Enhanced dashboards and analytics Integrate parent and student performance management tools Add predictive analysis tools Enterprise Management Platform DECIDED TO UPGRADE AND KEEP CURRENT SYSTEM FOR FEW MORE YEARS. Phase I December 2010 Explore Options Indentify overlaps in current systems Explore cost savings by consolidating HR, Finance, purchasing, Leave, Payroll, Budgeting, AP, AR under one existing system to function as an ERP for the district DECIDED TO UPGRADE AND KEEP CURRENT SYSTEM FOR Phase II April 2011 Transition to the New Environment Coordinate with vendor(s) on the transition and needed upgrades Coordinate with affected departments on the transition and training Establish a transition plan for departments and users Identify initial funding Phase III August 2011 Complete the Transition Migrate data Train users Build the technology infrastructure Integrate with Data Warehouse and other systems Reengineer workflow to cut cost by eliminating redundant data entry and document processing.

11 FEW MORE YEARS. Explore outside options for an ERP system to integrate HR, Finance, Purchasing, etc Decide on an ERP system impacts Integrate the ERP into the document management system. Community Connectedness Rolled out an Internal Strategic Performance Dashboard that could the catalyst for the Public version. Phase I Public Dashboard Indentify district public metrics Publish the dashboard Phase II School Dashboard Implemented Attend-O- Meter Indentify school public metrics Publish the dashboard Phase III On going. Engagement and Resources Updated the Website Identify web 2.0 tools and work with vendors to install online services Establish internal support structure Establish a public communication protocol Coordinate with community organizations Educate the public Technology Governance Establish the ATGC July 2010