Name: Tom Triplett Position Title: Instructional Dean Position Responsibility: BITE and Information Technology Career Majors

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1 Name: Tom Triplett Position Title: Instructional Dean Position Responsibility: BITE and Information Technology Career Majors TTC Position Description: Instructional Dean Official Organizational Title: Instructional Dean Local Variation Titles: Job Code: Job Cluster: Instructional Services Certification Status: Certified FLSA Status: Exempt Personnel Class: Admin-24 Salary Plan(s) available for use: Organizational Tier: II SPSM Ranges: 15 Title position reports to: Associate Superintendent of Instruction Title(s) reporting to this position: Instructors, Office Support Specialist Position Purpose Develop, coordinate and direct district-wide instruction in accordance with the District Strategic Plan and Core Values to optimize student recruitment, retention and placement, employee performance, facility utilization and community relations. Essential Functions 1. Work in conjunction with the campus directors to manage instruction, maximize productivity, efficiency, and the potential of the human assets of TulsaTech, including: direct job assignment, monitoring staff performance, coaching, counseling, training, assuring compliance with regulatory requirements and organizational mission, values, policies and work rules. Assist with the appraisal of performance and provide recommendations for staff compensation, promotion and termination actions, and hiring as appropriate. 2. Provide instructional leadership and support of career majors assuring that the highest quality of classroom instruction is maintained with smooth operation of dayto-day instruction so professional development opportunities are maximized and individual instructor performance is elevated. 3. Recommend instructional professional development activities and training needs. 4. Direct all Full Time day and evening course deliveries as well as recommend and implement new career majors and course offerings. 5. Participate in the coordination and content preparation of class schedules, course catalogues, and web-based information. Provide direction to all career clusters and majors in the specific areas of development, review, program evaluations, accreditation and marketing. 6. In collaboration with instructional staff and Instructional Services Department Consultants, make recommendations regarding the acquisition, development, implementation, and utilization of resources to facilitate on-line instruction and/or alternative instructional delivery methods. 7. Support the implementation of course articulation agreements with secondary schools and institutions of higher education. 8. Support the implementation of the Tech Centers That Work Instructional Improvement Plan.

2 9. Examine, evaluate, and make recommendations for technological innovations in instruction and support. 10. Collaborate with the District s Business and Industry Services division and program Advisory Committees to assure currency and accuracy of existing career majors to effect early identification of new career majors in support of local business requirements and maintain relationships which promote placement of students. 11. Assist with interviewing processes and skills to identify and hire full-time instructional staff (working jointly with campus directors) who possess the requisite experience, competencies and cultural match to maintain the highest levels of customer service and instructional excellence and ability to achieve the strategic and tactical objectives of the campus and district. 12. Monitor student achievement indicators and career major performance measures and implement appropriate intervention measures to effect maximum student retention and program completion. 13. Attend various staff and committee meetings as well as district, state and industry meetings to assure alignment of career majors and activities with District objectives and CareerTech initiatives and keep staff informed regarding pertinent District changes, information and direction. 14. Perform tasks and duties relevant to any of various roles or responsibilities assigned by supervision and determined by management to be appropriate for this position; comply with all policy, procedure, regulation and other communicated requirements as may be in effect for the workgroup or worksite. 15. Customarily and regularly manage direct reports assuring compliance with regulatory requirements and organizational mission, values, policies and work rules. Appraise performance and provide recommendations for staff compensation, promotion and termination actions, and hiring as appropriate. Non-essential Functions 1. Perform all other duties as may be assigned by management from time to time. Competency Profile Core Competencies 1. Customer Focus: Is dedicated to meeting the expectations and requirements of internal and external customers; uses first-hand customer information for improvements in deliverables and services; acts with customer in mind; establishes and maintains effective relationships with all customers and gains their trust and respect. 2. Integrity and Ethics: Accepts accountability for own performance and behavior; admits and takes responsibility for correcting mistakes; adheres to TTC s core values during both good and bad times; practices what he/she preaches; is seen as a truthful and honest individual; keeps confidences; doesn t misrepresent him/her self for personal gain; tries to do what is right. 3. Self-Development: Is personally committed to and actively works to continuously improve him/her self; understands different situations may call for different skills and approaches; works to deploy strengths; works on compensating for weakness and limits; looks for opportunities to increase personal contribution and value to the organization. 4. Resource Management: Demonstrates good stewardship in use of time, money and materials to produce the required deliverables or services; plans and organizes work to use own Instructional Dean 2

3 and others time effectively and efficiently; concentrates his/her efforts on the more important priorities; is productive in planning and executing work. 5. Action Orientation: Steadfastly pushes self and others for results; enjoys working hard; takes quick and timely action; recognizes and seizes opportunities without prolonged deliberation; creates positive results by resolving problems and initiating action in an expedient manner. 6. Problem Solving: Uses logical analysis to solve difficult problems; involves appropriate resources in seeking solutions; looks beyond the obvious first answer; remains composed and focused on the critical issue when confronted with the unexpected; sees problems as welcome opportunities to create improvement in the organization. Leadership Competencies 1. Managing Strategy, Vision, Mission and Purpose: Communicates a compelling and inspired vision; fosters for self and others, a sense of purpose that is in alignment with TTC s mission; translates organizational strategy into operational tactics; has broad knowledge and perspective; can see ahead clearly and anticipate future requirements; creates strategies and plans that permit his/her area of responsibility to add value to the organization. 2. Decision Quality and Timeliness: Makes good decisions based upon a mixture of analysis, wisdom, experience, and judgment; asks the right questions to guide/assist others in decision making; assures decisions support the organization s strategic outcomes; challenges decisions containing biases and/or prejudices; appreciates the importance of time conservation when determining and implementing courses of action. 3. Motivating Others: Creates a climate where people want to do their best; empowers others; invites input from others and shares ownership and visibility; makes each individual feel his/her work is important; demonstrates appropriate flexibility to mobilize the resources of others within a diverse group of individuals and competing operating styles; sets a positive example for others. 4. Managing Conflict and Change in an Evolving Environment: Steps up to conflicts, seeing them as opportunities; reads situations quickly; effectively handles risk and uncertainty; finds common ground and settles disputes equitably; comfortably deals with both personal and organizational conflicts that naturally arise in a dynamic environment; shifts gears comfortably to address new or emerging issues. Job Specific Competencies 1. Organizing Knows how to marshal resources needed to get things done. Uses those resources effectively and efficiently. Can orchestrate multiple activities at once to accomplish a goal; arranges information in a useful manner. Using goal setting and monitoring measures to keep efforts organized. Uses effective planning techniques to build a map before commending action. 2. Planning Accurately scopes out length and difficulty of tasks and projects, breaks down work into processes steps, develops schedules and assignments, and evaluates performance and results. Sets goals, and measures performance. Anticipates and adjusts for problems and delays. Effectively matches individual strengths with appropriate tasks. Maintains the connection between the plan and the vision. 3. Oral Communication and Presentation Skills Effective in a variety of presentation situations: one-on-one, small and large group, with peers, direct reports, bosses and individuals outside the organization. Expresses ideas and concepts with clarity, conviction, and purpose. Provides the appropriate degree of detail at a level of complexity matched to the audience. Efficient in use of words, to the point, with Instructional Dean 3

4 adequate background and preliminary information to support the concept. Facilitates communication by knowing when to listen and when to speak. Special Skills, Knowledge or Abilities 1. Must have knowledge of the education system and programs. Experience Required This position requires three (3) years experience working as a career tech administrator. Education, Certifications and Specialized Training Master Degree Required Must have or be able to obtain ODCTE Administrator Certificate Certification as Secondary Principal Required Physical Demands & Working Conditions Must be able to perform work indoors in climate-controlled private office environment with minimal noise, performing primarily sedentary work with limited physical exertion and routine lifting of up to 15 lbs. Must be able to operate routine office equipment including telephone, copier, facsimile, calculator, etc. Must be able to routinely perform work on computer for an average of 2 5 hours per day, when necessary. Must be able to work extended hours whenever required or requested by management. Must be capable of local travel (as driver) and occasional overnight and extended travel, domestically, by commercial airlines, rental vehicles and public transportation and lodging in public facilities. Must be capable of regular, reliable and timely attendance. Mental & Emotional Requirements Must be able to perform job functions without supervision and direct the activities of others. Must be able to carry out various written instructions and follow oral instructions. Must be able to effectively handle multiple, simultaneous, and changing priorities. Must be capable of dealing calmly and professionally with numerous different personalities at various levels within and outside the organization. Must be able to perform responsibilities with composure under the stress of deadlines/requirements for accuracy and quality and/or fast pace. Must be able to exercise highest level of discretion and maintain confidentiality under all situations. Nothing in this position description restricts management s right to assign or reassign duties and responsibilities to this job at anytime. Date Job Description Last Modified: May 2011 Approved by: Dr. Kara Gae Neal, Superintendent Instructional Dean 4

5 Sandee Tackett, Assoc. Superintendent of Instruction Date: January 2009 Instructional Dean 5

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