Work Instruction Manager - Manage Data Development
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1 Work Instruction Manager - Manage Data Development Purpose This work instruction is used to provide an overview of the process to provide monthly cost and schedule updates on Preliminary Map Production activities, and add any applicable leverage information. This information is updated on at least a monthly basis while the project is in the Manage Data Development section of the workflow. Prerequisites The Obligate Project Funds activity is complete If applicable, the Authorized Planned Data Development activity is complete Navigation Via Menu Path Log in to the MIP > Workbench > Work Items > and Claim > Manage Data Development 3.0 Manager - Manage Data Development Page 1 of 17
2 Work Steps Only claim an activity that you are certain you own or have been instructed to claim. Contact your manager if you claimed an activity in error. 1. Click on: to claim the activity Manage Data Development Task - This activity is performed by the Manager. The purpose of this activity is to capture cost, schedule, and applicable leverage data for the data development tasks, as well as cost and schedule information from the associated QA tasks. 2. Click on: to enter the Manage Data Development activity 3.0 Manager - Manage Data Development Page 2 of 17
3 This status information must be updated on a monthly basis. At any time during the data entry, click Save and Close to save the data entered. This section of the work instruction outlines the process to update the Manage Data Development activity for the first time in the project. 3. Click a twistie to open a specific activity There are five key steps to updating the project status: 1) Enter the Actual Start date 2) Enter the Actual Cost to date 3) Enter the As Of date 4) Enter the Percent Complete to date 5) Click Update Status Steps 1-4 can be added in any order 3.0 Manager - Manage Data Development Page 3 of 17
4 The Task Information section contains the planned data that was entered in Obligate Project Funds. The Production Status section denotes the current status of the data development task. The Cost and Schedule Information section allows you to enter updates. The Area Complete checkbox is not available to check until the Producer has completed the data development task and any applicable QA activities have been completed. When the Area Complete box is checked, the Percent Complete must be entered as 100% and the Actual End Date is entered. 4. Click to enter Actual Start Date 5. Click to enter Actual Cost to Date 3.0 Manager - Manage Data Development Page 4 of 17
5 6. Click to enter As Of date Note that the percent complete, along with the cost and schedule information impact EV calculations. 7. Click to enter current Percent Complete Always click Update Status before continuing. If you click Save and Close or Continue before Update Status, all previously entered information will be lost. 8. Click on: to Update Status 9. Using the same process, continue to update the activities that started in this month 10. When updates are complete for this month, click 3.0 Manager - Manage Data Development Page 5 of 17
6 The Manage Data Development task remains claimed on your Work Item List until all activities are completed with the final cost, 100% complete and the actual end date. This allows you to enter your updates each month. 11. Click on: to enter the Manage Data Development activity 3.0 Manager - Manage Data Development Page 6 of 17
7 This section of the work instruction outlines the process to complete a Manage Data Development activity in the project. In order to complete a task, the following must occur: 1) Data development task must be completed by the Producer 2) All associated QA activities must be complete 3) Actual End Date is entered 4) As Of date is updated 5) Percent Complete must be 100% 6) Final Cost is updated 7) Area Complete checkbox must be checked Steps 3-7 can be completed in any order. 12. Click to enter the Actual End Date 3.0 Manager - Manage Data Development Page 7 of 17
8 The As Of date must be on or before the Actual End Date. Do not enter an As Of date that is earlier than the one displayed. Contact MIP Help if an As Of date has been incorrectly entered and you need it removed. 13. Click to replace the As Of date 14. Click to add the Final Cost The percent complete, along with the cost and schedule information impact EV calculations. 15. Click to add the final Percent Complete 16. Click the Area Complete checkbox Always click Update Status before continuing. If you click Save and Close or Continue before Update Status, all previously entered information will be lost. 17. When all updates have been made, click This section of the work instruction outlines the process to update the Independent IQA activity in the project that started and completed in the same month. 3.0 Manager - Manage Data Development Page 8 of 17
9 The Area Complete checkbox does not display for any Independent QA activity. In order to complete the task, the following must occur: 1) The independent QA activity must be complete 2) Enter the Actual Start Date 3) The Actual End Date is entered 4) The Final Cost is updated 5) The As Of date is updated 6) The Percent Complete must be 100% Steps 2-6 can be completed in any order. 18. Click to enter the Actual Start Date 19. Click to enter the Actual End Date 20. Click to enter the Final Cost 3.0 Manager - Manage Data Development Page 9 of 17
10 The As Of date must be on or before the Actual End Date. Do not enter an As Of date that is earlier than the one displayed. Contact MIP Help if an As Of date has been incorrectly entered and you need it removed. 21. Click to enter the As Of date Note that the percent complete, along with the cost and schedule information impact EV calculations. 22. Click to enter the Percent Complete Always click Update Status before continuing. If you click Save and Close or Continue before Update Status, all previously entered information will be lost. 23. Click on: to update the status 3.0 Manager - Manage Data Development Page 10 of 17
11 This section of the work instruction outlines the process to make a monthly update for any activity. Note the Area Complete box is not available to check if that task is still in progress. 24. Click to update the Actual Cost to Date Note the new As Of date cannot be a date earlier than the existing As Of date. For more information on the As Of date, refer to Displaying Cost and Schedule Information on MDD Screens on MIP User Care > Guides & Documentation > User Guidance 25. Click to enter a new As Of date Note that the percent complete, along with the cost and schedule information impact EV calculations. 26. Click to enter the updated Percent Complete 3.0 Manager - Manage Data Development Page 11 of 17
12 Always click Update Status before continuing. If you click Save and Close or Continue before Update Status, all previously entered information will be lost. 27. Click on: to update the status Using the same process, continue to update the activities for this month. 28. When updates are complete for this month, click 29. Click on: to re-open the Manage Data Development activity 3.0 Manager - Manage Data Development Page 12 of 17
13 This section of the work instruction outlines the process to update the Develop DFIRM Database task. A new field appears to update the Projected Preliminary Date. Within the Develop DFIRM Database section, you have the option to update the Projected Preliminary Date, also known as Projected KPI 1. In order to complete a task, the following must occur: 1) The data development task must be completed by the Producer 2) All associated QA activities must be complete 3) The Area Complete checkbox must be checked 4) The Actual End Date is entered 5) The Final Cost is updated 6) The As Of date is updated 7) The Percent Complete must be 100% Steps 3-7 can be completed in any order 30. Click on: the Area Complete checkbox 31. Click to enter the Actual End Date 32. Click to enter the Final Cost 3.0 Manager - Manage Data Development Page 13 of 17
14 The As Of date must be on or before the Actual End Date. Do not enter an As Of date that is earlier than the one displayed. Contact MIP Help if an As Of date has been incorrectly entered and you need it removed. 33. Click to update the As Of date Note that the percent complete, along with the cost and schedule information impact EV calculations. 34. Click to update the Percent Complete Always click Update Status before continuing. If you click Save and Close or Continue before Update Status, all previously entered information will be lost. 35. Click on: to update the status 36. Click on: to move to the Leverage screen This section of the work instruction outlines the process to add leverage information for particular activities. 3.0 Manager - Manage Data Development Page 14 of 17
15 For more information on leverage, refer to Entering Leverage in the MIP posted on MIP User Care > Guides & Documentation > User Guidance The leverage screen cannot be accessed unless there is an Actual Start Date entered in every activity on the previous screen. 37. Click on: to open the activity to add leverage to 38. Click to enter the Quantity 39. Click the Type dropdown box to select the type If the organization that contributed the leverage is not listed, contact MIP Help to have it added. 40. Click the Contribute By dropdown box to select the organization that contributed the leverage 41. Click the Federal Fiscal Year dropdown box to select the year the leverage was contributed. Always click Add Task Leverage before continuing. If you click Save and Close or Continue before Add Task Leverage, all previously entered information will be lost. 42. Click on: to add the task leverage Continue to add additional leverage for this activity, as applicable. The task name identifies which activity has leverage included. 43. Click on: to move to the Review screen 3.0 Manager - Manage Data Development Page 15 of 17
16 Note that this Manage Data Development task can stay open on your Work Item List until all invoices are received and cost information is entered. Do not complete the task until you have entered all cost information. Click Save and Close and return to this task when you have additional cost data to enter. When all cost information is entered, click Complete Task. Once you click Complete Task you cannot return to this task. Confirm all information is correct before clicking the Complete Task button. Click the Back button to make any changes to previous screens. 44. Review the information and when satisfied, click Results The Manage Data Development activity is complete. The workflow now moves to the Preliminary Map Production portion of the workflow. The next activity for the Manager is Manage Preliminary Map Production. 3.0 Manager - Manage Data Development Page 16 of 17
17 Last updated: March Manager - Manage Data Development Page 17 of 17
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