Rector A. Oosterlinck (february 1997): Future of administrative information processing?

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1 SAP NN ee tt ww ee aa vv ee rr aa s s aa n n ee nn tt ii rr e e ii nn ff rr aa ss tt rr uu cc uu tt uu rr e e, uu ss e e tt hh e e bb ee ss t t aa nn d d bb uu ii ll d d tt hh e e rr ee ss tt CC aa ss e e ss tt uu dd y y ff oo r r a a UU nn ii vv ee rr ss ii tt yy Jan S c h e e r l i nc k E l s V e r av e r b e k e K.U. L e u v e n

2 T a b l e o f c o n t e n t S A P a t t h e K.U.L e u v e n D e m o : C M a p p l i c a t i o n s o v e r v i e w

3 m m K. U. L E U V E N F a c t s a n d f i g u r e s CC oo rr ee m ii ss ss ii oo nn ss RR ee ss ee aa rr cc hh EE dd uu cc aa tt ii oo nn RR ee nn dd ee rr ii nn gg ss tt uu dd ee nn tt ss ee mm pp ll oo yy ee ee s s oo f f ss oo cc ii oo -c c uu ll tt uu rr aa ll aa nn d d ee cc oo nn oo mm pp rr oo ff ee ss ss oo rr s s aa ss ss ii ss tt aa nn tt ss aa nn d d rr ee ss ee aa rr cc hh ee rr ss aa dd mm ii nn ii ss tt rr aa tt ii vv ee ee n n tt ee cc hh nn ii cc aa ll ss tt aa ff ff 33 gg rr oo uu pp ss aa nn d d ff aa cc uu ll tt ii ee ss HH uu mm aa nn ss cc ii ee nn cc ee ss EE xx aa cc t t ss cc ii ee nn cc ee ss BB ii oo -m ee dd ii cc aa ll ss cc ii ee nn cc ee ss YY ee aa rr ll yy bb uu dd gg ee t t mm ii ll ii oo nn ee uu rr oo ii cc aa ll ss ee rr vv ii cc ee ss

4 Pr o g a m m e An e m o o n H I ST O R Y 1997 Rector A. Oosterlinck (february 1997): Future of administrative information processing? Taskforce lead by Prof. G. Dedene (march-april 1997): Problem diagnosis + solution scenario s Vice-Rector G. Langouche (april 1997): Assignment for LUDIT-council lead by prof. Van de Capelle = Draw up concrete policy proposal 1998 LUDIT-council 2 recommendations -> GeBu 20 october 1997 = proposal for new organisation 17 november 1997= proposal for new software basis LUDIT-councel 3 recommendations -> GeBu (selectionpath) 3 february 1998 = choice of software pakket - SAP 16 march 1998 = choice of DBMS - Oracle 6 april 1998 = choice of implementation partner, Cimad a.o. Chalk lines of Anemoon project drawn up Prof. Goedseels, general manager, becomes sponsor First Anemoon forum for K.U.Leuven staff (may 1998) Start first projects (second half 1998) First go-live (half 1999)

5 1998 An e m o o n Pr o g r a m m e I N PU T internal project fellow-workers 190 manyear inclusive expertise acquaintance External consultant = coach = External consultancy mandays External costs 9,5 milion 5% Key users +/-25 % (incl. hardware) 17% 22% 40% 16% SW licentie SW onderhoud Externe consultancy Varia Hardware

6 An e m o o n Pr o g r a m m e G O AL S Streamline processes PRODUCTIVITY QUALITY LESS WORK! BETTER SERVICE! More and beter services with the same number of people Balance? Better service sometimes more work. Less work sometimes less service. OR... Save on personnel? OR... Administrate growing university with same people Measurement????

7 An e m o o n Pr o g r a m m e SAP U N L E SS -PO L I C Y I C T S c o u n c i l E n t i r e a d m i n i s t r a t i o n h a s t o b e s u p p o r t e d i n S A P, i f r e q u i r e d s o l v e b y b e s p o k e d e v e l o p m e n t s i n S A P. A r g u m e n t s E n s u r e a n i n t e g r a t e d s y s t e m t o s u p p o r t t h e o v e r a l l p r o c e s s e s L i m i t t h e e f f o r t t o b u i l d u p t e c h n i c a l e x p e r t i s e M a x i m i s e t h e r e t u r n o f t h e c o s t o f s o f t w a r e l i c e n s e s a n d m a i n t e n a n c e c o n t r a c t s O p t i m i s e t h e u s e o f t h e h a r d w a r e i n f r a s t r u c t u r e

8 An e m o o n Pr o g r a m m e U SE R S ADMINISTRATION Back office applications for central and decentral administrations MANAGEMENT Central and decentral business intelligence applications EVERYBODY Self-service applications for every profile (internal and/or external)

9 An e m o o n Pr o g r a m m e PR O C E SS M AP 7 d o m a i n s F i n a n c e H R L o g i s t i c s /T e c h n i q u e E d u c a t i o n S t u d e n t s R e s e a r c h I T G o v e r n a n c e

10 An e m o o n Pr o g r a m m e R e a l i s a t i o n s PERSONAL Personall administration Administratief organigram, ook raden Werving en selectie atp Tijdsregistratie Payroll administration Autom. budgetcontrole personeel BW voor personeel Selfservice mijn dossier Selfservice mijn medewerkers FINANCE Accountancy KUL Budget management Costs/revenue Financiële verrichtingen Boekhouding LRD BW voor financiën OLAP op het web Boekhouding exploitaties Selfservice voor kredietbeheerders LOGISTIC AND TECHNIQUE Purchasing Warehouse management Aankopen/verkopen magaz. Selfservice magazijnaankopen Diverse vorderingen Interne verrichtingen RESEARCH Koppeling legacy onderzoeksdossiers KUL met financiën/personeel SAP Koppeling legacy onderzoeksdossiers LRD met financiën/personeel SAP Management research files Opvolging BOF BW voor onderzoek Onderzoeksboom EDUCATION AND STUDENTS Prototypes Master data students Academic strucuture for BAMA

11 An e m o o n Pr o g r a m m e R E AL I SAT I O N S Portal Herstructurering K.U.Leuven PERSONAL E-gov: dimona, dmfa Selfservice verlofadministratie FINANCE Interne aanrekeningen Nieuwe werkwijze uitbetaling vakantiegeld Webrapporten personeel Verlofadministratie groepen integratie personeel/studenten BW test payroll Self Service Mijn beroepskosten Kredietkaartafrekeningen Mobiliteit Nevenactiviteiten Self service aanwervingen Interne verrichtinge nieuwe werkwijze Impact audit bedrijfsrevisor (f1) Optimaliseren rapportering LOGISTIC AND TECHNIQUE Real estate (RE) RESEARCH Selfservice voor dossierbeheerders Provisies vakantiegeld / eindejaarstoelage Bijsturen MRES personeel EDUCATION AND STUDENTS Student files Registration Educationaloffer Planning academic year Aankoop gevaarlijke producten en massabalans Gevaarlijke stoffen DB BW ruimte en bezetting Koppeling RE en plannen Research inventory CV onderzoekers BW onderzoeksinventaris Gedocumenteerd-online Interface IWETO Doctoraten DTO rapportering Webrapporten studenten Studentenstatistiek op web BW studenten Aanpassingen ECTS label Optimalisering lokalenreservaties Maintenanceof buildings (PM) BW ruimte allocatiemodel EH&S vergunningen Optimaliseren middelenreservaties CV fase 2 Individualstudy programme Aanpassingen flexibilisering (diploma, inschrijving, examens) BW onderwijs Archivering diploma s

12 SAP M O D U L E S AT T H E K. U. L E U V E N F i n a n c e & r e s e a r c h H R F M, F I /C O, A P, A R, P S, I M, R R B P D, P A, r e c r u i t m e n t, t i m e, p a y r o l l, P F M L o g i s t i c s M M, S D, R E, P M E d u c a t i o n a n d s t u d e n t s C M, F I C A

13 O n t o p o f t h e R /3 m o d u l e s t h e K. U. L e u v e n n e e d s F l e x i b i l i t y t o a d a p t t o o w n e n v i r o n m e n t SAP R/3 MODULEs CUSTOM DEVELOPMENTS by means of SAP NETWEAVER TOOLS

14 SAP N E T W E AV E R C O M PO N E N T S/ T O O L S U SE D AT K. U. L E U V E N Enterprise portal Business Intelligence Business Workflow ABAP programming & workbench Alert mgt system Archive link Connectors Web services SAP GUI SAP SOLUTION MANAGER Smart forms ADOBE interactive forms

15 F U N C T I O N AL AR C H I T E C T U R E AD APT E D T O T H E U SE R S Occasional users via Web-browser web applications K.U.Loket = pass through BW-webreports SAP-Production = base system SAP-BW = datawarehouse via SAP-GUI Central en decentral administration via Bex in Excel Policypreparation Management

16 I n t e g r a t i o n w i t h n o n -SAP e n v i r o n m e n t BLACKBOARD mysap Human Resources Personal Admin. Personal Develop. Payroll Recruiting mysap Enterprise Portal University portal Student portal Employee portal mysap Financials Financial Admin. Controlling Biller Direct CWIS DB mysap Public Sector Funds & position Mgmt. Contract Acc. Grants mgmt. Records mgmt. mysap CRM Marketing & Sales Opportunities & Call Center Web Application SAP Basis Org Mgmt. ALE Workfolw Archiving SAP Learning Solution Life Long Learning Distance Learning CMS Systems ACCESS CONTROL WESTINGHOUSE Campus Management Student Life Cycle core functionality mysap Higher Education & Research solution mysap SRM eprocurement mysap Business Intelligence MAIL KOTNET Reporting Enterprise management LIBRARY

17 T a b l e o f c o n t e n t S A P a t t h e K.U.L e u v e n D e m o : C M a p p l i c a t i o n s o v e r v i e w

18 C M a p p l i c a t i o n s - O v e r v i e w S t u d e n t s R e g i s t r a t i o n M y S t u d e n t F i l e M y P h D M y S t u d e n t s E d u c a t i o n M y I n d i v i d u a l S t u d y P r o g r a m m e (I S P ) P r o g r a m m e G u i d e C o u r s e D e s c r i p t i o n s S c h e d u l e s R e s o u r c e s o n t h e w e b

19 Web Registration a b c d e

20 Registration R/3

21 Registration-data processing- workflow Picture of student

22 My Student File

23 My Student File R/3

24 My PhD

25 My Students

26 My Students

27 My Students

28 My Students

29 My Individual Study Programme (ISP)

30 My Individual Study Programme (ISP)

31 ISP Module booking

32 ISP Module booking

33 ISP Module booking

34 ISP- Credit application

35 Academic Work

36 ISP Programme Validation

37 ISP Programme Validation

38 My Individual Study Programme (ISP)

39 Programme Guide Course Descriptions

40 Schedules

41 Schedules

42 Resources on the web

43 Q U E ST I O N S??

44 Back uu pp ss ll ii dd ee ss

45 Kotnet K.U.Leuven KULoket-infrastructuur (03/.2006) BCRouter (Linux) Kotnet/ Res/UPC/ IVL ciscokotnet 3-4 Wireless/ PCklassen Reverse proxy server XORP1 (webwsp, webbwp) Pound 1.9 Linux 2.4 Intel Xeon 2.8 productie (P11) Internet Firewall MCCOY-1 XORP2 (Fail over) Firewall P5/520 2*1,65GHz 8GB 2*36Gb P5/520 2*1,65GHz 8GB 2*36Gb P5/550 2*1,65GHz 8GB 2*36Gb lrswitch access Catalyst 4006 centrale firewall Linux 2.4 IPtables MCCOY-2 (Fail over) cisco Kulnet Cisco 7003 router bswitch LUDIT Catalyst 4006 (Fail over) Apache Linux 2.4 Dell server webserver ITS-WGATE (workplace) Firewall Juniper Netscreen 208 (Fail over) ITS-AGATE ITSP1 Win2000 Dell poweredge 2*1GHz 2GB 4*18GB OpenLDAP Linux 2.4 LDAP ldap-auth 100GB ESS PAS41 (WSPDB) DB A B A P J 2 E PAS42 (WSP) CI/AS HACMP cluster PAS40 (WSPA01) AS WAS/PORTAL productie webtoepassingen & K.U.Loket Netweaver 04 stack 12 WAS 6.40 BW productie (BWP) A B A P J 2 E

46 K. U. L e u v e n s e r v e r a r c h i t e c t u r e SAP e n v i r o n m e n t SAP R/3 BASIS SAP 4.7 / CM 4.72 ixos 5.5D o f t h e P11DB CI-AS P11 AS (reserve) 12(16)*1.9GHz 50 (76) Gb Intake PAS65 (I12) 700GB ESS 4*750MHz 8GB 4*36GB RS64 Development PAS306 (D11)..*1,65Ghz 6GB LP3 200GB ESS Quality PAS304 (Q11)..*1,65 GHz 8GB LP3 700GB ESS Productie PAS201 (P11) DB CI-AS 8*1,9GHz 40GB LP2 700GB ESS/R1..*1,9GHz 48GB LP2 PAS101 Kopie productie PAS305 (P12)..*1.65gHz 8GB LP3 700GB ESS ixos PAS10 100GB ESS/R1 2*1.2GHz 2GB 2*36GB P4 Standby P11DB CI-AS Standby BWP Standby WSPDB CI-AS DRP P11DB CI-AS + IXOS + WSP + BWP Dev/Qas D11 + Q11 + BWD + P12 + WSD + WSQ + SMP LPAR2 4 (12)*1.65GHz 20 (52) Gb LPAR1 P5/570 P5/570 12(12)*1.65GHz 72 (72) Gb LPAR3 P5/570 LP3 1*1,65GHz 6GB 100GB ESS Solution Manager PAS301 (SMP) Fast ethernet RS64 SM 4.0 2*750MHz 4GB 2*18GB 1.2TB ESS TSM 300 LTO tapes LP3 4*600MHz 4GB 200GB ESS BW dev PAS33 (BWD) BELEIDSINFO BW 3.5 WAS 6.40 P4 2*1.2GHz 3GB RAM 2*36GB 100GB ESS/R1 PAS177 (ananas) P5 4*1.65 GHz 8GB ram 2*72GB 300GB ESS/R1 PAS193 (rammenas) NFS cluster BW productie PAS257 (BWP) P4 2*1.2GHz 3GB RAM 2*36GB 100GB ESS/R1 LP3 1*1,65GHz 6GB 50GB ESS WAS develop PAS302 (WSD) poweredge 2550 Pentium III 1 GHz 512MB 2*4GB 60GB R5 Citrix SAPSRV02 Windows 2000 Terminal server met citrix LP3 1*1,65GHz 6GB 100GB ESS WAS quality PAS303 (WSQ) Win2000 poweredge 2*1GHz 2GB 4*18GB ITS productie ITSP1 P5/520 2*1,65GHz 8GB 2*36Gb 100GB ESS/R1 PAS41 (WSP) DB CI-AS Win2000 poweredge 2*1GHz 2GB 4*18GB ITS test ITST WAS 6.40 /ITS 6.20 P5/550 2*1,65GHz 8GB 2*36Gb PAS40 (WSPA01) AS WAS/PRT productie P5/550 2*1,65GHz 8GB 2*36Gb Linux Power- Edge GHz 1GB 2x 73GB Workplace webserver WORKPLACE K.U.LOKET portaal WEBTOEPASSINGEN PAS 42 (WSPA02) AS 2*750Mhz 4GB 100GB 4*36GB ESS RS64 Production SAPleuca PAS16 (P21) Leuca Firewall Juniper Netscreen 208 (Fail over) SAP 4.6c 4*600Mhz 4GB 100GB 2*18GB ESS Dev./Quality SAPleuca2 PAS14 (D21) KULeuven -Net K.U.Leuven SAP servers (6/2006) v20 RS64

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