JOB TITLE JOB CODE PAY GRADE EFFECTIVE Inventory Control Specialist /26/1990
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1 STATE OF OHIO (DAS) CLASSIFICATION SPECIFICATION CLASSIFICATION SERIES Inventory Control MAJOR AGENCIES All Agencies SERIES NUMBER 6455 EFFECTIVE 02/26/2012 SERIES PURPOSE The purpose of the inventory control occupation is to receive, inspect, record & distribute materials, supplies, equipment, furniture & vehicles & maintain accurate records of all inventoried items for assigned agency. At the lower levels, incumbents maintain inventory records of all incoming & outgoing merchandise. At the middle level, incumbents develop, implement & enforce new &/or improved inventory control & salvage & surplus disposal systems & supervise staff. At the fourth level, incumbents direct development, implementation & enforcement of new &/or improved inventory control systems. Inventory Control Specialist /26/1990 The full performance level class works under direct supervision & requires considerable knowledge of inventory control & agency policies & procedures & state regulations on inventory control & salvage & surplus disposal in order to receive, inspect, record & distribute materials, supplies & equipment throughout central office & district offices, or on district-wide or institution-wide basis or control & coordinate inventories for institution to include all assets such as equipment, furniture or vehicles. Inventory Control Specialist /26/1990 The advanced level class works under general supervision & requires thorough knowledge of inventory control, agency policies & procedures & state regulations on inventory control & salvage & surplus disposal in order to maintain extensive agency-wide/statewide inventory such as furniture, equipment or vehicles & develop, implement & enforce policies & procedures on inventory control. Inventory Control Specialist Supervisor /22/1990 The supervisory level class works under administrative supervision & requires thorough knowledge of inventory control, agency policies & procedures & state &/or federal regulations governing inventory control & salvage & surplus disposal, electronic data processing as applied to inventory control computer systems & supervisory principles/techniques in order to develop, implement & enforce new &/or improved inventory control & salvage & surplus disposal systems for state agency & supervise assigned staff. Inventory Control Manager /22/1990 The managerial level class works under administrative direction & requires extensive knowledge of inventory control, agency policies & procedures & state &/or federal regulations governing inventory control for assigned agency, accounting, electronic data processing as applicable to inventory control computer system & managerial/supervisory principles/ techniques in order to direct development, implementation & enforcement of new &/or improved inventory control systems for state agency & supervise staff (i.e., inventory control specialist supervisor & support staff). 1 OF 5
2 Inventory Control Specialist /26/ Receives, inspects & records new materials, supplies & equipment arriving in agency for distribution throughout central office & district offices or on district-wide or institution-wide basis, maintains accurate records of all incoming & outgoing equipment & supplies, schedules, prepares & assists with loading & unloading of supplies & equipment for shipment or delivery to various facilities & maintains perpetual inventory of supplies, OR Controls & coordinates inventories for institution to include all assets, assigns asset numbers & tags all incoming & current capital assets, submits asset depreciation system input forms to central office on all asset additions, deletions & transfers & verifies accuracy of information on fixed asset ledger by conducting physical inventory, completes forms for administrative services on asset transactions, releases for abandoned property, requests for interchange & disposition of surplus property & continually utilized procedures of inventory control & salvaged disposal. Travels to material & equipment locations & inspects conditions & prospects for further use, transfers usable items, removes obsolete or worn out equipment from inventory through salvage disposal; develops & maintains new computerized inventory control system; takes inventory of chosen areas on regular basis as means of monitoring asset movement; instructs & advises personnel on methods of reporting movements of assets & changes in space utilization within respective area & coordinates & balances warehouse inventory. Prepares necessary encumbering documents for utilities for residents & annex, keeps records of expenditures for utilities & prepares related reports, processes all purchase orders, requisitions, encumbrances & vouchers for supplies, equipment & contract services (e.g., beauty supply, laboratory, library, pharmacy, program services, magazines), maintains patient's cash ledger & prepares monthly recap sheet of patient accounts for chief clerk; computes costs, life expectancy of new & existing assets, evaluates equipment in district/branch offices & makes arrangements for any necessary salvage; contacts state agencies & private companies on disposing of surplus property & prepares reports for investment recovery; types replenishment requisitions for central office supply; prepares statistical reports from inventory information; maintains files for requisitions & purchase orders & assists with budget preparation, invoicing & purchasing of all supplies. Coordinates complete inventory of main supply areas twice yearly & annual inventory of all agency equipment; attends & participates in various material management seminars & related training sessions & meetings when scheduled & performs variety of miscellaneous duties (e.g., maintains timekeeping records, maintains copy center & mail room; answers telephone calls). Knowledge of fractions, decimals & percentages; inventory control; agency policies & procedures & state regulations on inventory control & salvage & surplus disposal*; electronic data processing as applied to inventory control computer systems*; public relations*. Skill in operation of computer*; typewriter*; calculator*. Ability to understand system of bookkeeping procedures; prepare meaningful, concise & accurate reports; maintain accurate records; gather, collate & classify information about data, people or things; cooperate with others on group projects; lift lbs. 9 mos. trg. or 9 mos. exp. in inventory control. : May require travel. 2 OF 5
3 Inventory Control Specialist /26/ Coordinates, analyzes & controls inventory system statewide, receives, inspects, distributes & maintains inventory of materials, supplies & equipment for assigned agency, controls equipment & fixed assets inventory, prepares annual inventory report for auditor of state, enters, updates, verifies & tracks all information on computer. Develops, implements & enforces policies & procedures on inventory control & salvage disposal; monitors receipt & disposition of surplus property & resolves problems involved with inventory of supplies. Coordinates with investment recovery officer on disposal of useless equipment; evaluates distribution & inventory systems & makes recommendations for improvements; performs random physical audits of specific inventory locations throughout state & coordinates with field, district/branch offices, administrative services & warehouses concerning operating procedures for department inventory. Attends district meetings to instruct & advise on procedures of inventory control & salvage disposal; serves as safety, training & public relations officers. Knowledge of inventory control; agency policies & procedures & state regulations on inventory control & salvage & surplus disposal*; electronic data processing as applied to inventory control computer systems; public relations; employee training & development*. Skill in operation of computer; typewriter; calculator. Ability to understand system of bookkeeping procedures; calculate fractions, decimals & percentages; define problems, collect data, establish facts & draw valid conclusions; gather, collate & classify information; write instructions & specifications concerning inventory & salvage; check pairs of items that are similar or dissimilar; handle sensitive inquiries from & contacts with officials & general public; lift lbs. 18 mos. trg. or 18 mos. exp. in inventory control; 3 courses or 9 mos. exp. in electronic data processing related to inventory control; 1 course or 3 mos. exp. in public relations. -Or 9 mos. exp. as Inventory Control Specialist, Requires travel. 3 OF 5
4 Inventory Control Specialist Supervisor EX 06/22/ Analyzes current operation & system for inventory control & disposal of surplus property for central office supply or state agency in accordance with agency policy & procedures, state statutes &/or federal regulations governing inventory control & salvage & surplus disposal, develops, implements & enforces new &/or improved systems including cost & documentation of development, develops & maintains computerized system for inventory control, surplus property control & issuance of supplies & equipment & supervises assigned staff (i.e., inventory control specialists & support personnel). Directs inventory control including purchases, distribution & accounting aspects & evaluates results; directs maintenance & operation of warehouse facilities for receipt, storage & disposition or disposal of surplus property; oversees operation of central office supply in procurement, storage, issue & transportation of supplies used by state agencies. Coordinates activities between &/or with central & field offices, warehouses & delivery companies to achieve distribution goals; serves as liaison with vendors, commercial printers, state printing & other state customers & handles special projects as assigned. Knowledge of inventory control; electronic data processing as applied to inventory control computer systems; agency policies & procedures & state &/or federal regulations governing inventory control & salvage & surplus disposal; supervisory principles/techniques*; employee training & development; manpower planning*; public relations. Ability to define problems, collect data, establish facts & draw valid conclusions; calculate fractions, decimals & percentages; write instructions & specifications concerning inventory control policies & procedures; handle sensitive inquiries from & contacts with officials & general public; gather, collate & classify information on inventory control & surplus disposal; establish friendly atmosphere as supervisor of large section. 18 mos. trg. or 18 mos. exp. in inventory control; 6 mos. trg. or 6 mos. exp. in employee training & development; 3 courses or 9 mos. exp. in electronic data processing related to inventory control; 3 mos. trg. or 3 mos. exp. in agency policies & procedures & state & federal regulations governing inventory control & salvage & surplus disposal; 1 course or 3 mos. exp. in public relations. 4 OF 5
5 Inventory Control Manager EX 06/22/ Directs & manages activities of procurement section involved in allocation of inventory on statewide basis, oversees development & maintenance of computerized inventory control systems, reviews & analyzes current policies &/or new policy proposals & recommends &/or implements revisions & supervises assigned staff (i.e., inventory control specialist supervisor & support personnel). Oversees staff in directing inventory control including purchasing & distribution of merchandise to warehouse & outlets; insures scheduled delivery of merchandise within guidelines of state policy & procedures; prepares statistical reports for distribution both in-house & to other interested parties. Reviews, refines & recommends actions pertaining to inventory control & merchandising proposals & implements changes; serves on committees; resolves problems (e.g., late merchandise deliveries; changes in buying trends; special & unusual requests from public or vendors). Knowledge of inventory control; electronic data processing as applied to inventory control computer systems; agency policies & procedures & state &/or federal regulations governing inventory control; managerial principles/techniques*; supervisory principles/techniques; employee training & development; manpower planning*; accounting; public relations. Ability to define problems, collect data, establish facts & draw valid conclusions; calculate fractions, decimals & percentages; write instructions & specifications concerning inventory control policies & procedures; gather, collate & classify information on inventory control; handle sensitive inquiries from & contacts with officials & general public; establish friendly atmosphere as manager of division. Completion of undergraduate core program in public administration or business administration; 6 mos. trg. or 6 mos. exp. in agency policies & procedures & state laws & regulations governing inventory control of agency owned merchandise; 18 mos. trg. or 18 mos. exp. in inventory control; 6 mos. trg. or 6 mos. exp. in supervisory principles/ techniques; 3 courses or 9 mos. exp. in accounting; 1 course or 3 mos. exp. in public relations. -Or 6 mos. exp. as Inventory Control Specialist Supervisor, OF 5
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