Addendum 3 to Request for Proposal

Transcription

1 August 10, 2012 Addendum 3 to Request for Proposal Oracle R12 Upgrade EAM, Projects, and Grants Implementations 1. ASPA currently accrues at receipt. With Grants, there is a chance ASPA will need to change this to accrue at month end. Does ASPA foresee an impact here? This would not be the desired path to take as ASPA is trying to get closer to real-time presentation of financial position. However, once you more fully explain the issue and path forward within your proposal, final decisions can be made. 2. Grants Accounting requires encumbrance accounting to be turned on. Does ASPA foresee an issue moving forward with turning encumbrance accounting on? ASPA does not fully understand the requirements of Grants Accounting. However, once you more fully explain the issue and path forward within your proposal, final decisions can be made. 3. ASPA currently enters FA manually versus Mass Additions. Is ASPA good with this process changing with the inclusion of Projects and Grants and how the data will need to flow from AP to PA to FA for capital projects? ASPA understands that current manual entry of fixed assets is sub-optimal and is therefore prepared to change the process with appropriate staff education. 4. ASPA mentions custom reports in FA? How many? Can ASPA list them? 7 Reports see List of FA, INV, and FSG reports attached (APPENDIX 1). 5. ASPA mentions custom reports in INV? How many? Can ASPA list them? 11 Reports see List of FA, INV, and FSG reports attached (APPENDIX 1).

2 6. ASPA mentions custom reports in GL? How many? Can ASPA list them? No custom reports in 11i. There are some in our Oracle 10G system. 7. How many FSGs are being used? Does ASPA also execute ad-hoc FSGs? If so, how many row sets and column sets? 63 FSG Reports. No ad hoc reports. See list of FSG Reports attached (APPENDIX 1). 8. Only 1 custom report is mentioned in OTL (for the foreman to sign). No other custom reports in HR? If there are, how many? Can ASPA list them? There are 98 Custom Payroll Reports. See list of custom payroll reports attached (APPENDIX 2). 9. ASPA mentions a custom subsystem is used for garnishments. How is this interfaced with Oracle? What modules or APIs/tables are utilized for going into and/or out of Oracle? What custom objects make up the programming? The custom garnishment system is a reporting system only that facilitates the payment of garnishments. Garnishments are withheld by the Oracle E-Business Suite. The custom garnishment system extracts garnishment information from payroll garnishment elements in the E-Business Suite and stores it in custom tables. Garnishment adjustments may also be entered into the custom tables. The primary reason for the custom system is to provide reports that total garnishments by vendor (such as child support, bankruptcy, etc). This allows a single check to be sent to each vendor with a list of employee garnishments covered by the check 10. It looks like the majority of Payroll disbursements are direct deposit. Is this all with 1 bank or multiple? All payroll checks are written from one checking account. Direct deposits are made to many banks. 11. Also, for Payroll, how many different check layouts are used? What tool is used to format the check layout? Is MICR printed on the checks or pre-printed stock utilized? Are the printed checks passed through a folder and stuffing machine as well? All payroll checks use the same format and are printed by the Secure32 software from SunGard Systems. The information from the Oracle check file, the check form, and the signature are all printed along with the MICR code on blank paper. ASPA is open to evaluating a replacement for the Secure32 software. 12. ASPA mentions 7 banks are used for AP checks. Are checks printed out of Oracle AP or hand written and manually recorded? If printed out of Oracle, does this mean there are 7 different

3 check layouts as well? What tool is used to format the check layout? Is MICR printed on the checks or pre-printed stock utilized? Most checks are printed out of the E-Business Suite. A few checks are manually typed and added to the E-Business Suite. One check layout is used. Checks are printed on blank paper stock using a check printing solution called Secure32. Secure32 prints the MICR. The Secure32 software we use is not compatible with Windows 7. Therefore ASPA is open to evaluating check printing solutions that are compatible with the E-Business Suite Release 12 and Windows What type of program takes the Payroll checks and merges it with accrual information prior to printing? Can ASPA provide more details around this program? The following groups have their accrual balances (vacation and sick leave) stored in custom tables outside of Oracle HR: Merit payroll, Port Executive payroll TRR Management employees. The accrual data is maintained using custom forms in our Oracle 10G system In order for their vacation and sick leave accrual balances to appear on direct deposit advances, they have to be edited into the spool files. This is done by a custom Oracle package that is initiated via a DOS batch job on the payroll coordinator s desktop. The file output from the package is used to print direct deposit advices. 14. ASPA mentions a customized W-2 printing processes is used that collects data into a custom table and then prints from that table. Can ASPA provide more details around these programs? Example how is the custom table populated? What tools are used to print and format the data? Is it printed on pre-printed W-2 stock? End of year W-2 and 1099-R processing We have had a great deal of difficulty in the past getting the seeded Oracle 1099s and W-2 programs to product output that lined up cleanly in the pre-printed form boxes, so we decided to create a custom 1099 and W-2 printing system that allows us to control the printing. We created several custom tables which are populated from data extracted from the Oracle Payroll Archive tables and wrote custom Oracle Reports programs to print the W-2s and 1099-Rs from those tables. The W-2s and 1099-Rs are printed on pre-printed 3 up forms. 15. ASPA is interfacing invoice data into AR on a routine basis. How is customer data kept in sync between the source system and Oracle? Manual?

4 Customer data is kept in the AR tables. There are no custom customer tables in the billing system. The billing system links to the customer tables through customer_id, address_id, and site_use_id. 16. Are all cash receipts entered manually or is there an interface of cash receipts or a lockbox process? They are entered manually. 17. Can ASPA provide some additional documentation such as process flows around the stevedore process? Stevedores are allocated warehouse space and receive and disburse breakbulk cargoes and some containers. Stevedores bill customers directly for vessel loading and unloading charges. ASPA bills handling charges for: cargoes entering the port via truck, rail, barge, or container and being placed in warehouses and cargoes leaving the port by truck, rail, barge, or container. In essence, stevedores bill direct for the ocean side and ASPA bills for the land side of warehouses. Documents detailing cargo handling activities called service orders are created and forwarded to ASPA s Central Billing for invoicing. ASPA has created a custom system (the Breakbulk System) to track breakbulk cargoes and automate the billing processes. ASPA has agreements with stevedores detailing how the revenues will be split. In essence, ASPA retains a portion of the charges as an administrative fee and forwards the remainder to the stevedore A custom program creates two invoices in the Receivables Interface table for each custom billing system invoice. One Receivable invoice has an ASPA transaction type and the other has a Stevedore transaction type. Stevedore receivable invoices do not post revenue entries to the General Ledger. Payments against Stevedore Receivable invoices are posted to a payables account and disbursed at mid-month (15 th ) and month end. 18. For EAM, ASPA mention that a conversion from Asset Controller to Oracle is not needed. Will all assets be manually converted then? Work Order transactions will not need to be converted, however, Asset Controller assets will need to be converted/matched to Oracle Fixed Assets, if possible.

5 19. ASPA mentions 2 resources will need to be trained on UPK as part of the up-front training. What about for EAM, Projects, and Grants? I see the training room holds 8. Will there be more than 8 per module? Is it a fair assumption that only the super users will be trained up front? Our goal is to train all users of the new modules (EAM, Projects, and Grants). It would be helpful if our support personnel responsible for the new modules were trained on UPK so they could participate in the creation and maintenance of documentation for the new modules. 20. When ASPA mentions that internal programmers will be available for the project, what % of allocation are they available? How many and are they assigned to specific modules? We have six programmers that support the E-Business Suite and each is responsible for specific modules. Obviously, these programmers are responsible for keeping our current 11i E-Business Suite running as well as participating in the upgrade. In addition, we have three employees that support our payroll modules and they will be involved in testing the year end patches and completing the annual end of year payroll processing tasks (W-2s, 941s, etc) as well. Given the above, the non-payroll programmers would be able to allocate the majority of their time (80%) of their time to the project. The payroll programmers would be able to allocate 20% of their time before Jan 2013, 5% or less in Jan and early Feb, and 20% to 30% after that period. 21. Functional resources are listed as needed. We assume an average 20% utilization for these resources with peak times up to 80% during testing events. Is this workable? Yes. 22. ASPA mentions an R12 Vision instance. Is this something that ASPA will have available or do we need to utilize our internal instance? ASPA has an R12 Vision instance available. 23. After the 2 resources are trained on UPK, will they be creating the training materials to be used for the project or will the provider need to create the materials used for the project and the trained resources will be tasked for maintaining the documents post go live? The consultant and ASPA personnel will together create the training materials. ASPA will be responsible for maintaining the documentation post go-live. 24. Our upgrade methodology recommends 5 iterations (including go-live) of the technical upgrade, would ASPA be open to, and be able to support, that approach? ASPA is open to 5 iterations of the technical upgrade. ASPA should be able to support 5 iterations given reasonable timeframes. 25. Will ASPA be able to provide 24x7 technical/dba support for the project team? Typically issues encountered by the functional and development teams require patching or downtime that would affect the project if performed during the day. In addition, executions of the technical

6 upgrade complete sooner with 24x7 execution, particularly the rehearsal run (to mimic go-live) and of course the go-live itself. Obviously, ASPA s two DBAs cannot be available 24X7 for the duration of the project. ASPA s DBAs will work extra hours to meet reasonable timeframes. With the new faster hardware ASPA is ordering for the project, patching should be much faster than in previous upgrades. 26. Will ASPA be purchasing/using new hardware or upgrading in place on existing hardware? What is the current and targeted architecture, can diagrams be provided? New much faster hardware is being ordered for the project. This should greatly speedup patching and configuration times. A diagram of ASPA s current and new architectures is attached (Appendix 3). The new server configuration is as follows: The production system consists of two servers; a mid-tier and a database server. Database server HP DL380p Gen8 2xQuad-Core Intel processors with hyperthreading 64GB RAM 16x300GB 15rpm Enterprise SAS drives (RAID 10) 2xRAID controllers with each having 2GB flash backed cache. Mid Tier server HP DL380p Gen8 2xQuad-Core Intel processors with hyperthreading 64GB RAM 4x300GB 15rpm Enterprise SAS drives (RAID 10) 1xRAID controller with 2GB flash backed cache. ASPA will have three other instances (test, patch, DR) that are identical to production. 27. Will ASPA provide remote connectivity for offsite project work and support as necessary? Yes. 28. The RFP states ASPA anticipates the upgrade project to start in October 2012 with a go-live in early Are there any time periods where ASPA resource availability will be limited? Our DBAs will be available 20% in Oct and Nov while the 11G Forms, Reports, and ADF upgrade is completed. We are trying to expedite that project, so those percentages may improve. Starting in Dec, they should be available 80% of the time. See question 20 for time availability for programmers. 29. What is the current Oracle Database Version?

7 30. How many test environments do you have? 2 (test, patch) and 1 DR instance) 31. Can you provide a Development, Test and Training environments? The test or patch instance could be used for training. 32. Do you plan to upgrade you Hardware? Yes. 33. What is the configuration of the production server? The production system consists of two servers; a mid-tier and a database server. Database server HP DL380p Gen8 2xQuad-Core Intel processors with hyperthreading 64GB RAM 16x300GB 15rpm Enterprise SAS drives (RAID 10) 2xRAID controllers with each having 2GB flash backed cache. Mid Tier server HP DL380p Gen8 2xQuad-core Intel processors with hyperthreading 64GB RAM 4x300GB 15rpm Enterprise SAS drives (RAID 10) 1 RAID controller with 2GB flash backed cache 34. What are the configurations of the test servers? Same as the production servers 35. What is the size of the Production Server instance? Total Used Space on the database server is 197 GB. The database itself is 70 GB. Total used space on the mid-tier is 30 GB. 36. What software do you use for backup and recovery? Backup Exec Can we get secured access to you environments remotely? Yes 38. Do you have a date that you need to be live on the upgrade? The Authority does not want to impose artificial timelines. Our fiscal year begins on October 1 and it is our desire to go live prior to the beginning of fiscal year Do you have a date that you need to be live on the new application implementation? The Authority does not want to impose artificial timelines. Our fiscal year begins on October 1 and it is our desire to go live prior to the beginning of fiscal year Do you have a budget that is not to exceed?

8 I will not be releasing a budget as we are currently working on those, and this RFP will give me an indication of how much to include in the FY 2013 budget. Our fiscal year begins on October 1. ASPA operates as an enterprise fund of the State of Alabama and does not receive funding from the general fund. 41. When ASPA purchased the license for Grants Accounting, did ASPA also acquire the requisite license for Project Costing? No 42. Since ASPA requires the integration of Grants with Project Costing (RFP Pg 19), did ASPA also acquire license for Labor Distribution? No 43. Are there specific features or functions in the Project Management module that ASPA did not find in Project Accounting? ASPA purchased the module recommended by Oracle to enable the functionality requested at that time. 44. The RFP identifies some specific responsibilities for the consultants and outlines the ASPA resources that will be available for the project. Can ASPA please provide a percentage of time commitment for the ASPA resources (functional personnel, programmers, DBA, etc.) for the upgrade and implementation of the new modules? Functional Personnel (Programmers): Non-Payroll Programmers 80% of their time Payroll Programmers 20% before Jan 2013, 5% or less in Jan 2013, and 20% to 30% after that period. Database Administrators 20% of their time in Oct and Nov and 80% of their time starting in Dec Can ASPA please provide a listing of the existing technical development objects - interfaces, reports, extensions? Interfaces: Receivables Import invoices and credit memos into Receivables from custom billing system Custom Reports see list of FA, INV, FSG, Payroll, and Receivable Custom Reports Extensions: Payroll Select foreman in OTL form when entering time for hourly payroll Add vacation and sick leave balances to the check for the Merit, Port Executive, and TRR Management payrolls. Pull year end Payroll Archive totals into custom tables for easier printing of W-2s and 1099-Rs. Use Secure32 Check Printing solution to print payroll checks. We are open to evaluating other offerings that perform this function. A custom garnishment system is used to facilitate the payment of garnishments. Garnishment information is extracted from the payroll garnishment elements into custom tables. Reports are produced from the custom tables containing a list of garnishments by vendor. Manual payables check requests are created from the reports.

9 Payables Use Secure32 Check Printing solution to print payables checks. We are open to evaluating other offerings that perform this function. 46. Can ASPA please provide the assessments performed by Oracle and other process improvement consultants referred to on Page 16 of the RFP? ASPA will not be providing the assessments. 47. Does ASPA intend to provide an individual as a Training Lead/Coordinator to support the execution of the training strategy, facilitate the deployment of the training schedule, enrollment in classes, etc.? Yes 48. The RFP indicates that UPK is not part of the upgrade project scope but rather the implementation project scope. Will ASPA consider moving the UPK implementation to the upgrade project timeline? Yes 49. The RFP does not specifically mention organizational change management. What is ASPA s expectations regarding organizational change management services? Organizational change management will be handled by ASPA s senior management team. 50. Will ASPA use a 3 rd party to print checks (AP and Payroll) or will they be printed using Oracle R12 features? ASPA is currently uses Secure32 by Sungard to print its payroll and payables checks. ASPA is open to evaluating other software or options for check printing. 51. If 3 rd party software is used for check printing, will ASPA be responsible to upgrade the transfer system and check printing software if needed? Again, ASPA is open to evaluating other software or options for check printing. 52. If checks are to be printed from Oracle R12, how many different check formats does ASPA have for each for AP and Payroll? One check format for payroll and one check format for payables. 53. An Insurance Requirement for Proposers is referenced on page 5. Is this something you may send to vendors to review. Attached as Appendix 4.

10 Appendix 1 Program ID / Report Name Oracle Fixed Assets dkfa_cat_add.rdf dkfa_cat_adj.rdf dkfa_cat_adj_summary.rdf dkfa_cat_depre.rdf dkfa_cat_ret.rdf dkfa_cat_sum1.rdf dkfa_cat2.rdf Oracle Inventory dkin_items_veh.rdf dkin_nonasd_veh.rdf dkin_pi_tags.rdf dkin_purchases_veh.rdf dkin_qtyonhand.rdf dkin_subinv_qoh.rdf dkin_veh_charges.rdf dkin_veh_labor.rdf dkin_labels.rdf dkin_pi_tags_rpt.rdf Report Description Additions by Category Report Adjustmentss by Category Report Category Summary Report for Adjustments Depreciation by Category Report Retirements by Category Report PP&E Category Detail Report Category Summary Totals Vehicle Usage Report ASD Purchases for Non ASD Vehicles Physical Inventory Tag Report ASD Purchases for ASD Vehicles Inventory Quantity on Hand Report Subinventory Quantity on Hand Report Charges by Vehicle Report Labor Charges for a Selected Vehicle Inventory Item Labels Tags Report Oracle General Ledger (FSG) 105-EXPENSES EXPENSES FOR COST CENTER 105 BUD016 - BUDGET TOTALS BY MONTH - ADI-BUD BY MONTH OPERATING CCTR'S AFE AFE TOTALS ALL DIVISIONS P&L SUMMARY PROFIT AND LOSS STATEMENT BOARD SUMMARY PROFIT AND LOSS ALL DIVISIONS P&L-03_BOARD STATEMENT ALL DIVISIONS P&L-GT SUMMARY PROFIT AND LOSS STATEMENT ASD BALANCE SHEET-SCHEDULE BALANCE SHEET ASD BALANCE SHEET-EXTERNAL BALANCE SHEET ASDS1 ACCOUNT ANALYSIS - ASDS1 ASDS2 ACCOUNT ANALYSIS - ASDS2 Trial Balance 's, 2000's, 3000's, ASDTB1 9000's ASDTB19OCT Beginning Year (Oct) Trial Balance 's Beginning Year (Oct) Trial Balance 's, ASDTB1OCT 2000's, 3000's Beginning Year (Oct) Trial Balance 's, ASDTB1OCT_ 's, 3000's ASDTB2 TRIAL BALANCE (P&L ACCOUNTS) ASDTB2N TRIAL BALANCE (P&L ACCOUNTS) ASDTB2OCT BEGINNING YEAR (OCT) TRIAL BALANCE

11 ASDTB2OCT_2003 ASDTB3 ASDTB39OCT ASDTB3N ASDTB3OCT ASDTBN AUD1 AUD2 AUD3 AUD4 AUD5 AUD6 AUD_S1 BUD001 - BUD AD SUM P&L-WO QTR BUD002 - BUD AD-W/O QTRS BUD003 - BUD GO SUMMARY BUD004 - BUD AD SUMMARY BUD005 - BUD PROJECTION - NOP BUD006 - BUD OPR PROJ 5 YRS-06 BUD007 - BUD PROJECTION - OPR BUD008 - BUD PROJECTION - ID BUD010 - BUD AD SUMMARY P&L BUD011 - ALL DIV MNTHLY TOTALS BUD016 - BUD BY MONTH - OPR BUD017 - BUD BY MONTH - NOP BUD018 - BUD BY MONTH - ID BUD019 - BUD BY MONTH - OTIN BUD020 - BUD OPR PROJ(ACCTG) CIP DETAIL DIV BUD P&L (SUMM) DIV BUD P&L (SUMM)_BOARD Expense Accounts Summary GENERAL OFFICE DET-05 GENERAL OFFICE DETAIL GENERAL OFFICE SUM-05 (P&L ACCOUNTS) TRIAL BALANCE (P&L ACCOUNTS) TRIAL BALANCE - BALANCING TOTALS BEGINNING YEAR (OCT) TRIAL BALANCE - BALANCING TOTALS TRIAL BALANCE - BALANCING TOTALS BEGINNING YEAR (OCT) TRIAL BALANCE - BALANCING TOTALS TRIAL BALANCE (P&L ACCOUNTS) ACCOUNT ANALYSIS - AUD1 ACCOUNT ANALYSIS - AUD2 ACCOUNT ANALYSIS - AUD3 ACCOUNT ANALYSIS - AUD4 ACCOUNT ANALYSIS - AUD5 ACCOUNT ANALYSIS - AUD6 ACCOUNT ANALYSIS - AUD_S1 BUD001 - ALL DIVISIONS BUDGET SUMMARY P&L - FY 2012 BUD002 - ALL DIVISIONS BUD003 - GENERAL OFFICE BUDGET SUMMARY - FY 2012 BUD004 - ALL DIVISIONS SUMMARIZED BUD005 - BUD PROJ - General Office BUD006 - Financial History - Fiscal Year 1999 thru 2005 BUD007 - BUD PROJ - Operating CCTR's BUD008 - BUD PROJ - Inland Docks BUD010 - ALL DIVISIONS BUDGET SUMMARY P&L - FY 2012 BUD011 - ALL DIV MONTHLY BUDGET SUMMARY P&L - FY 2012 BUD016 - BUDGET TOTALS BY MONTH - OPERATING CCTR'S BUD017 - BUDGET TOTALS BY MONTH - NON OPERATING CCTR'S BUD018 - BUDGET TOTALS BY MONTH - INLAND DOCKS CCTR'S BUD019 - BUDGET TOTALS BY MONTH - OTHER INCOME & EXPENSE BUD020 - Budget Projection (Opr CC's) - Fiscal Year 2012 CIP DETAIL DIVISION PROFIT & LOSS STATEMENT (SUMMARIZED) BOARD DIVISION PROFIT & LOSS STATEMENT (SUMMARIZED) Expense Accounts Summary GENERAL OFFICE DETAIL GENERAL OFFICE DETAIL GENERAL OFFICE EXPENSE SUMMARY

12 GO DIV P&L-08 GO SUMMARY_BOARD IDTB1 IDTB19OCT IDTB1OCT IDTB2 IDTB2OCT IDTB3 IDTB39OCT IDTB3OCT INLAND DOCKS BALANCE SHEET INLAND DOCKS DIV P&L-05 INLAND DOCKS DIVISION P&L INLAND DOCKS GEN OFFICE INLAND DOCKS SUM P&L-05 INLAND DOCKS SUMMARY P&L INTB19OCT KELLEY_REPORT Monthly Comparison P&L RPT001 - ALL DIV P&L-06_BOARD RPT002 - MC ALL DIVISIONS P&L RPT003 - ALL DIVISIONS P&L RPT004 - SUMMARY P&L RPT005 - SUM P&L-06_BOARD RPT006 - SUM P&L-05_BOARD RPT008 - DIV BUD P&L(SUM)BRD RPT009 - GO SUM BOARD RPT010 - ALL DIV P&L-05_BOARD RPT013 - REV_BREAKDOWN GO DIVISION PROFIT & LOSS STATEMENT BOARD GENERAL OFFICE EXPENSE SUMMARY Inland Docks Trial Balance 's, 2000's, 3000's, 9000's Beginning Year (Oct) Inland Docks Trial Balance 's Beginning Year (Oct) Inland Docks Trial Balance 's, 2000's, 3000's INLAND DOCKS TRIAL BALANCE (P&L ACCOUNTS) BEGINNING YEAR (OCT) INLAND DOCKS TRIAL BALANCE (P&L ACCOUNTS) INLAND DOCKS TRIAL BALANCE - BALANCING TOTALS BEGINNING YEAR (OCT) INLAND DOCKS TRIAL BALANCE - BALANCING TOTALS BEGINNING YEAR (OCT) INLAND DOCKS TRIAL BALANCE - BALANCING TOTALS INLAND DOCKS BALANCE SHEET INLAND DOCKS DIVISION PROFIT & LOSS STATEMENT INLAND DOCKS DIVISION PROFIT & LOSS STATEMENT INLAND DOCKS GENERAL OFFICE EXPENSE INLAND DOCKS SUMMARY PROFIT AND LOSS STATEMENT INLAND DOCKS SUMMARY PROFIT AND LOSS STATEMENT Beginning Year (Oct) Trial Balance 's Analysis of Insurance Expense for FY2002 (OCT-01 thru FEB-02) MONTHLY COMPARISON P & L RPT001 - BOARD SUMMARY PROFIT AND LOSS STATEMENT RPT002 - MONTHLY COMPARISON P & L RPT003 - SUMMARY PROFIT AND LOSS STATEMENT RPT004 - SUMMARY PROFIT AND LOSS STATEMENT RPT005 - BOARD SUMMARY PROFIT AND LOSS STATEMENT RPT006 - BOARD SUMMARY PROFIT AND LOSS STATEMENT RPT008 - BOARD DIVISION PROFIT & LOSS STATEMENT (SUMMARIZED) RPT009 - BOARD GENERAL OFFICE EXPENSE SUMMARY RPT010 - BOARD SUMMARY PROFIT AND LOSS STATEMENT RPT013 - Revenue Breakdown

13 RPT014 - REV_BREAKDOWN_ALL RPT015 - SUM P&L-SPCL RPT016 - SUM P&L-SPCL1 RPT020 - ACT AD-W/O QTRS RPT022 - ACCOUNT SUMMARY SCHEDULE A SCHEDULE B SCHEDULE C SCHEDULE C_2003 SCHEDULE D SCHEDULE E SCHEDULE F SCHEDULE G Receivables Reports ASD AR Balance Sheet ASD AR Debit Memo Report ASD AR Memo Distribution by Stevedore ASD AR Monthly Revenue ASD AR Monthly Statement ASD AR Print Invoice or Credit Memo ASD AR Revenue Distribution ASD AR Stevedore Splits ASD AR Year To Date Revenue ASD Balance Due over and 60 or > Past Due ASD Customer Statement ALL Customers with a balance ASD Customer Statement - Select Customer ASD Credit Memo Report ASD Credit Memo Report by Range of Months ASD Customer Statements Balance > 0 ASD Debit Memo Report by Range of Months ASD Demurrage Aging Report RPT014 - Revenue Breakdown RPT015 - SUMMARY PROFIT AND LOSS STATEMENT RPT016 - SUMMARY PROFIT AND LOSS STATEMENT RPT020 - ACTUAL ALL DIVISIONS RPT022 - ALL DIVISIONS ACCOUNT SUMMARY REPORT SCHEDULE A: SCHEDULE OF ACCOUNTS RECEIVABLE SCHEDULE B: SCHEDULE OF INVENTORIES SCHEDULE C: SCHEDULE OF PROPERTY & EQUIPMENT AND ASSETS UNDER CAPITAL LEASES SCHEDULE C: SCHEDULE OF PROPERTY & EQUIPMENT AND ASSETS UNDER CAPITAL LEASES SCHEDULE D: SCHEDULE OF CONSTRUCTION WORK IN PROGRESS SCHEDULE E: SCHEDULE OF DEFERRED CHARGES AND INTANGIBLE ASSETS SCHEDULE F: SCHEDULE OF LONG TERM DEBT SCHEDULE G: SCHEDULE OF OBLIGATIONS UNDER CAPITAL LEASES Balance Sheet Debit Memo list Credits memos that involve stevedores Listing of Revenue for the month Customer Statement Prints an invoice or a credit memo Print the Revenue distribution by revenue code List invoices that involve stevedores with docks and stevedore portions Revenue Year To Date - Pete Prints all customer balances that are over or 60 days Prints all customer statements that have a balance You select one customer to print a statement Prints all the credit memos Prints all credit memos for a given date range Prints Customer Statements that are greater than 0 Prints debit memos for a given date range Prints Demurrage aging - this is not used

14 ASD Payment Register ASD Receipt Batch Data - for balancing ASD Receipt Report ASD Revenue Reconciliation ASD Revenue Reconciliation (ALL) ASD Stevedore Aging Report ASD Tonnage Detail Report ASD Tonnage Summer Report ASD Print Invoice/Credit Memo Report ASD Aged Trial Balance - 4 buckets ASD Stevedore Collection Summary Report was created to print all payments for the month - not used that I know of Prints all the receipts for the month - not used that I know of Prints all receipts Summary of revenue received for month Summary of revenue received for month and any adjustments made during the month Aging report of Stevedore invoices Detail report of all tonnage for the month Summer report of all tonnage for the month Print invoices and credit memos for the month used to create balance sheet spreadsheet Report of all invoices that are open or paid for the month and all payments received for the month and amounts due stevedore and docks

15 Appendix 2 Oracle Reports for Payroll, OTM and HR Executable Name Program Name Description DKPYOLIMIT ASD 457 Limit Report Prints Employees close to the IRS maximum limit for the year DKHRWCIM ASD Compensation Insurance Report Prints ASD Compensation Insurance Report ASD_COSTING_REPORT1 ASD Costing Report 1 Prints Costing Report 1 - Dynamic Report Covers 4 Reports ASD_COSTING_REPORT2 ASD Costing Report 2 Prints Costing Report 2 - Dynamic Report Covers 2 Reports ASD_COSTING_REPORT3 ASD Costing Report 3 Prints Costing Report 3 dkpycurp ASD Credit Union Deduction Report Prints Employee deductions each pay period DKPY_TRAINING ASD Current Document of Records Prints Current Documents of Record DKPYDED1 ASD Deductions not Taken Report Prints Deductions not Taken Report dkpydedw ASD Deductions Report Prints Deductions Report by Check Date and Payroll Type each month DKPY_PERTRAIN DKPYDED_MON DKPYDED_MSUM DKPYGRND ASD Document of Records for One Employee ASD Employee Deductions Detail Report by Month ASD Employee Deductions Summary by Month ASD Employee Garnishment Detail Report Prints Documents of Record for One Employee Prints Employee Deductions Detail Report by Month/Payroll Prints Employee Deductions Summary by Month Prints Employee Garnishment Detail Report DKPYLABELS ASD Employee Labels Prints Employee Labels DKHRLVAC ASD Employee Leave Accrual Prints ASD Employee Leave Accrual Report Report DKPY_EMP_LIST ASD Employee List Prints Employee List DKPY_HR_EMPLIST ASD Employee List/Hire Date Prints Employee List/Hire Date DKPY_SUMADVANCE_HR ASD Employee Total Advance Remaining Prints Employee Total Advance Remaining DKPY_SUMADVANCE_TRR dkpydedr dkpydedm DKPYMGRN_2 ASD EMPLOYEE TRR TOTAL ADVANCE REMAINING ASD Employees Deductions Detail Monthly ASD Employees Deductions Summary by Dept Monthly ASD External Report Of Payroll Garnishments ASD EMPLOYEE TRR TOTAL ADVANCE REMAINING Prints Employees Deductions Detail Report for a payroll Month Prints Employees Deductions Summary by Dept Monthly Prints External Report Of Payroll Garnishments DKPYGRWEST ASD Great West 457 Plan Prints Great West 457 Plan DKPY_ADVANCE_HR ASD Hourly Advance Check Report Prints Hourly Advance Check Report ASDLVRPT ASD Hourly Payroll Leave Report for Journal Entry Prints the Hourly Payroll Leave Report for Journal Entry

16 dkpylrpt DKPYHR_RETIRE ASD Hourly Payroll Leave Report for Journal Entry ASD Hourly Retirement Contribution Rpt Prints Hourly Payroll Leave Report for Journal Entry Prints Hourly Retirement Contribution Rpt DKPY_ILA_DKS ASD ILA Docks Senority Report Prints ILA Docks Senority Report DKPY_ILA_EVAL_ORG ASD ILA Evaluation Report Prints ILA Evaluation Report DKPY_ILA_JOB ASD ILA Job Senority Report Prints ILA Job Senority Report DKPY_ILA_JOB_ORG DKPYMGRN ASD ILA Senority Report Organization ASD Internal Report Of Payroll Garnishments Prints Senority Report by Job by Organization Prints Involuntary Deductions By Third Party DKPY_LASTCHANCE ASD Last Chance Testing Prints Last Chance Drug Testing ASDLVNTC ASD Leave Notice for Hourly Prints Leave Notice for Hourly Employees Employees Dkpy_Accrue_Merit_Leave ASD Merit Leave Bi-weekly Accrual Prints Merit Leave Bi-weekly Accrual DKPYMLDT ASD Merit Leave Detail Prints Merit Leave Detail dkpy_merit_leave_accrual ASD Merit Leave print monthly accrual report Prints Merit Leave print monthly accrual report Dkpy_Merit_Leave_Accrual_V4 ASD Merit Leave print montly accrual report v2 Prints Merit Leave monthly accrual report merit_leave_prior_year ASD Merit Leave Prior Year Prints a PDF report of an employee's leave detail for a prior year Dkpy_Update_Merit_Leave ASD Merit Leave update with current payroll Updates Merit Leave with current payroll DKPY_DOCMISS ASD Missing Document of Record Prints Missing Documents of Record DKPYOTMBS ASD OTM BATCH RANGE Prints OTM Batch Range dkpyotm4 ASD OTM for Debbie Prints OTM report for Debbie DKPYOTMMCD ASD OTM for McDuffie Prints OTM for McDuffie DKPYOTMB ASD OTM for one Batch Prints OTM Report for one Batch DKPYOTMEMPF ASD OTM FOR ONE EMPLOYEE BY FOREMAN Prints OTM For One Employee By Foreman DKPYOTM9 ASD OTM for Transportation Prints OTM for TRR Transportation dkpyotm3 ASD OTM for TRR Employees Prints OTM for TRR Employees DKPYOTMCC ASD OTM Report by Cost Center Prints OTM Report by Cost Center dkpyotm1 ASD OTM Report by Employee Prints OTM Report by Employee DKPYOTM5 DKPYOTM5TRR ASD OTM Report for one Hourly Employee ASD OTM Report for one TRR Employee Prints OTM Report for one Hourly Employee Prints OTM Report for one TRR Employee dkpytims ASD OTM Time By Organization v1 Prints OTM Time by Organization Report ASDPAYCOST1 ASD Payroll Costing Report 1 Prints Payroll Costing Report I ASDPAYCOST2 ASD PAYROLL COSTING REPORT Prints Payroll Costing Report II II ASDPAYCOST3 ASD PAYROLL COSTING REPORT Prints Payroll Costing Report III III dkpypreg ASD Payroll Register (new) Prints ASD Custom Payroll Register dkpyprhr ASD Payroll Register for HR Dept Prints Payroll Register for HR Dept

17 DKPY_PAY_WHOLD ASD PAYROLL WITHHOLDING REPORT Prints Payroll Withholding Report dkpypeph ASD Pebsco Deduction Report Prints Pebsco Deduction Report dkpypepb ASD Pebsco report the Merit payroll Prints Pebsco Deduction Report Merit dkpyrret ASD Railroad Retirement Monthly Report Prints Railroad Retirement Monthly Report dkpysmhr ASD Safety Monthly Hours Report Prints Safety Monthly Hours Report DKPYHLTHSUM ASD Salary Reduction Report Prints Salary Reduction Report ASD_GET_APPROVER ASD Set Up Foremen Package sets up the OTM for new Formen DKPYEXNR ASD Social Security Excess Report Prints Social Security Excess Report DKPYEXNR2 ASD SS Excess Program Prints Social Security Excess Program DKPY_ST_RETIRE ASD State Retirement Report Prints State Retirement Report ASDTIME2 ASD Time Sheets Print Time Sheets ASDTIME2 ASD Time Sheets PDF Print Time Sheets PDF DKPY_ADVANCE_TRR ASD TRR Advance Check Report Prints TRR Advance Check Report ASDLEAVE ASD TRR and Hourly Leave Accrual Procedure Prints TRR and Hourly Leave Accrual Procedure PR_DRUG ASD TRR Drug Report Prints random list of TRR employees for drug testing DKPY_TRR_EXCESS ASD TRR TIER II EXCESS REPORT Prints TRR TIER II EXCESS REPORT DKPYOTM_VAC_SIC ASD VAC/SICK OTM ACCRUAL Prints VAC/SICK OTM ACCRUAL DKPYDDSHORT ASD Voluntary Deductions Not Taken Prints Voluntary Deductions Not Taken DKPYZERO ASD Zero Check Report Prints Zero Check Report DKPYPBLR4 ASPA Personnel Budget Listing ( 1 Cost Center ) DKPYPBLR DKPYPBLR2 ASPA Personnel Budget Listing (Merit / Exec) ASPA Personnel Budget Listing (TRR / Hourly) Prints ASPA Personnel Budget Listing ( 1 Cost Center ) Prints ASPA Personnel Budget Listing (Merit / Exec) Prints ASPA Personnel Budget Listing (TRR / Hourly) DKPY_CDLDRUG CDL DRUG TESTING Prints CDL DRUG TESTING GMSR Employee Detail GMSR Employee Detail Listing Prints GMSR Employee Detail Listing DKPYGMSR Government Monthly Statistical Reports Prints Government Monthly Statistical Reports DKPYHRLV Hourly Leave Report for JE 914 Prints Hourly Leave Report for JE 914 dkpy_mgdtl_hourly Hourly Payroll Garn Detail Prints Last Months Hourly Payroll Garn Detail DKPY_HR_VAC Hourly Vacation Personal Leave Report Prints Hourly Vacation Personal Leave Report DKPY_ILA_DRUG ILA Drug Report Prints ILA Drug Report dkpy_mgdtl_merit Merit Payroll Garn Detail Prints Last Months Merit Payroll Garn Detail DKPY_MERITRET Merit Retirement Paid Report Prints Merit Retirement Paid Report DKPY_MERITRET_ORG Merit Retirement Paid Report by Org Prints Merit Retirement Paid Report by Org

18 OCS_PAYREG OCS Payroll Register Prints Payroll Register DKPYOTM2 OTM Report for Ron Davis Prints OTM report for Ron dkpynewh Period's New Hire Report Print Period's New Hire Report DKPY_MGDTL_PORT Port Payroll Garn Detail Print Last Months Port Payroll Garn Detail dkpy_mgdtl_retired Retired Payroll Garn Detail Print Last Months Retired Payroll Garn Detail DKPY_TRR_DRUG TRR Drug Report Prints TRR Drug Report dkpy_mgdtl_trr TRR Payroll Garn Detail Prints Last Months TRR Payroll Garn Detail

19 Appendix 3

20 Appendix 4 ALABAMA STATE PORT AUTHORITY INSURANCE REQUIREMENTS FOR CONTRACT WORK INDEMNIFICATION The Contractor shall assume all liability for and shall indemnify and save harmless the State of Alabama and the Alabama State Port Authority, doing business as Alabama State Docks (ASD), and its officers and employees from all damages and liability for injury to any person or persons, and injury to or destruction of property, including the loss of use thereof, by reason of an accident or occurrence arising from operations under the contract, whether such operations are performed by himself or by any subcontractor or by anyone directly or indirectly employed by either of them occurring on or about the premises, or the ways and means adjacent during the term of the contract, or any extension thereof, and shall also assume the liability for injury and/or damages to adjacent or neighboring property by reason of work done under the contract. INSURANCE REQUIREMENTS The Contractor shall not commence work under the contract until he has obtained all insurance required under the following paragraphs and until such insurance has been approved by ASD, nor shall the Contractor allow any subcontractor to commence work until all similar applicable insurance has been obtained by the subcontractor or the Contractor has provided coverage for the subcontractor. The Contractor shall provide, at his expense, insurance in accordance with the following: General Requirements (applicable to all policies) All policies of insurance must be written with companies acceptable to ASD. The Contractor shall furnish to ASD certificates of insurance, signed by the licensed agent evidencing required coverages. ASD reserves the right to require certified copies of any and all policies. Each policy of insurance shall provide, either in body of the policy or by endorsement, that such policy cannot be substantially altered or cancelled without thirty (30) days written notice to ASD and to the insured. Except for Workers Compensation, said policies will identify Alabama State Port Authority, its officers, officials, agents, servants and employees as Primary and Non-contributory Additional Insureds in connection with work performed for, on behalf of, or on the property of ASD including a waiver of all rights of subrogation. General Liability The Contractor shall take out and maintain during the life of the contract Commercial General Liability insurance, including Blanket Contractual and Completed Operations coverages, in an amount not less than $2,000,000 for any one occurrence for bodily injury, including death, and property damage liability. Automobile Liability The Contractor shall take out and maintain during the life of the contract Business Automobile Liability insurance covering any auto in an amount not less than $1,000,000 for any one occurrence for bodily injury, including death, and property damage liability. Workers Compensation The Contractor shall take out and maintain during the life of the contract Workers Compensation and Employers Liability insurance providing coverage under the Alabama Workers Compensation Act in an amount not less than that required by Alabama law. Where applicable, Contractor shall take out and maintain during the life of the contract insurance providing coverage as required by Federal statute, including but not limited to U.S. Longshoremen and Harborworkers Compensation Act (USL&H), Jones Act, and Railroad Federal Employers Liability Act (FELA).