DRAFT Charline Place Annual Meeting February 24, 2005

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1 DRAFT Charline Place Annual Meeting February 24, 2005 Stacy Schurman called the meeting to order at 7:05 p.m. Roll Call: Sharon Hendrickson, Stephen Rule, Stacy Shurman, Carole Lee, Lili Emadipour Eliz Rainer, Chad Crawford, Mary Watson, Mark St. John, Mary Watson, Kelly Taylor-Blakesley, Criss Bradbury, Michael Alvarado Owner By Proxy: Anthony Uva,Victor Vaillarreal, Mathew Peterson, Todd Hughes, Paul Schmidit, Mathew Breeden, Eric Davis, Kristine Westphal-Frazier, Williams Hanson, Alan Salazar, Courtney Bailey Management; Carol Bowers, Steve Smalley and Brian Sanders from Colorado Management & Realty, Inc A quorum was verified and the meeting was continued. Meeting 2004 Annual Meeting Lili Emadipour made a motion to accept the 2004 Annual Meeting minutes, Steve Rule seconded, all in favor the motion passes. Presidents Report: Stacy went over project and accomplishment for the Association in 2004 the report is attached. Financials: Steve Smalley went over the 2004 financials and noted to the membership the Association records are open to any member and you can come to our office and have a look. Steve Smalley went over the 2005 budget and noted there is no dues increase. Kelly Blakleys motions to accept the budget as presented, Steve Rule seconds, all in favor. The 2005 budget is passed. Special Assessment: Steve Smalley presented the options and reason for the special assessment. Steve noted the boiler is $50,000 and we need to replace the boiler for the property. Lili makes a motion to have a $50,000 special assessment due December 1, There was discussion. The motion passed by 16 homeowners and proxies represented. Election of Directors Kelly Blakesley volunteered to be on the Board Sharon Hendrickson Mark St John Stacy Schurman

2 Lili Emadipour Mary Watson motions to accept the above slate of candidates, Eliz Rqainer seconds, all in favor. Owners Questions and Concerns: A letter needs to be mailed to unit 34 for noise violations. The smoke detector batteries need to be changed twice a year. Mark notes the safety should be our number 1 priority. The two maples in front of the property has to be removed by the Association due to the amount of dead wood. Adjournment: Kelly Blakesley motions to adjourn, Steve Rule seconds, all in favor.

3 January 13, 2005 Roll Call, Steve Rule, Lili Emadipour, Carole Lee Management: Steve Smalley, Brian, and Carol Bowers Guests Present: None Lili called the meeting to order at 7:11 p.m. Lili makes a motion to accept the minutes of December 2004, Steve R. seconds, all in favor. Financials: The Board Members received their monthly financial packet. The association currently has $83, in the accounts. The delinquencies were discussed and we look good. Current Business: Colorado Management is to get bids on front doors for the property. The Board would like to keep the current historical look. Pest Control is notified that they must come inside or they will not be paid. A repair is needed on the steps so solve the problem this will be a spring project No trespassing signs We need to find out if and how an owner could subdivide two or more units. Annual Meeting: Thursday, February 24, 2005 at 7p.m. Steve S will finish a budget and get it to the Board for their review. No dues increase is anticipated. Presidents Report everything that was done and to include crime in our neighborhood. Special Assessment - two options, Steve R to present one options and Carol L to present the other. Elections of Directors Pizza and pop should be provided. Announcements: Steve S would like to thank the Board on behalf of CMR for the Christmas Gift. Carol Bowers is the new HOA Director. Joan will continue in the accounting department working on HOA accounts. Newsletter: We need to mention Colorado Management s move the annual meeting and the new boiler system. Boiler: The Board feels we need to have the attorney look at the declarations and verify the Association has the right to seal the windows where the boiler will be vented. If we have the right to seal the windows, we will give the unit s 1 option of $1000 no negotiation and we will pay for the windows to be sealed. Lili motions to have the attorneys look at the declarations and write a letter to the units effected, Carol L seconds, all in favor. We need to have a quick time frame less than two weeks if possible. After careful review, Lili makes a motion to accept the bid from Broomhall Brother high efficiency boiler system, Steve R seconds, all in favor. We will start as soon as we hear from the attorneys. Adjournment: Lili motions to adjourn the meeting at 8:07, Carol L Seconds, all in favor.

4 March 2005 Roll Call, Kelly Taylor-Blakesley, Sharon Hendrickson, Mark St. John Management: Carol Bowers and Brian Sanders from Colorado Management & Realty, Inc Guests Present: None Kelly called the meeting to order at 7:11 p.m. Kelly motions to accept the minutes with Blakesley being added to her name, Mark seconds the minutes will be presented to the membership Financials: The Board Members received their monthly financial packet. The association currently has $ in the accounts. The delinquencies were discussed and we look good. Sharon submitted a bill to have her drywall repaired from water damage over a year ago. Kelly motions to accept the bid, Mark seconds, Sharon abstained. All in favor. Current Business: Brian updated the Board on the boiler. The trees from Denver Digs will be planted on April 16, We will plan the planting party and BBQ for the property on May 21 st. We will discuss details at the next meeting. We need to discuss a garage sale. Colorado Management is to get bids on front doors for the property. Sharon will also work on the doors for the property and come up with solutions at the next meeting. No vendor will guarantee the door repair work because it is rotten on the front doors. They need to be replaced. If anything is in the common area including past storage items it can be disposed of. It is in the rules and regulations. Let s no spend money to find the person who left the belongings. The side door going to the basement needs wire mesh. Elizabeth needs to pay more attention to the basement on the South side for lights and cleanness. We need to get bids on lawn care. Insurance Broker and agent needs to be present at the next meeting. We need to move forward on the historical status for the property. New Business: We need to have a price to vent the hot water heaters. Adjournment: Kelly motions to adjourn, Sharon seconds, all in favor.

5 April 2005 Roll Call, Kelly Taylor-Blakesley, Sharon Hendrickson, Mark St. John, Stacy Schurman, Lili Emadipour Management: Carol Bowers and Brian Sanders from Colorado Management & Realty, Inc Guests Present: Jim Hasemeyer from Farmers, Steve and Eric from Pelion Insurance Kelly called the meeting to order at 7:07 p.m. Kelly motions to accept the minutes, Sharon seconds, all in favor. Financials: The Board Members received their monthly financial packet. The association currently has $ in the accounts. The delinquencies were discussed and we look good. Current Business: The rules and regulations for repairs need to be enforced. We need to send all letters to owners certified if their unit is causing damage. The trees from Denver Digs were planted on April 16, The Board has approved the doors to be repaired for $ with an added minimum 6 month warrantee. This needs to be done ASAP #12 unit is repaired. Insurance: Jim our current insurance agent presented to the Board regarding coverage and feels he can get a better deal. Steve and Eric from Peliton came in with a proposal from Travelers Insurance. Kelly motions to go forward with Travelers cancel Farmers immediately due to the wind and hail deductible on the roof a 5,000,000,000 umbrella and mold for 100,000. With the added coverage s the Association is getting better coverage and saving money. Sharon Seconds, We need to check with the Better Business Bureau to see if Peliton is in good standing. If the report is favorable, all in favor. New Business: Plan the planting day and meet on May 12, 2005 at 6:30 p.m. Adjournment: Kelly motions to adjourn, Sharon seconds, all in favor.

6 May 2005 Roll Call, Kelly Taylor-Blakesley, Sharon Hendrickson, Stacy Schurman, Lili Emadipour Management: Carol Bowers from Colorado Management & Realty, Inc Kelly called the meeting to order at 7:07 p.m. Lili motions to accept the minutes, Stacy seconds, all in favor. Financials: The Board Members received their monthly financial packet. Carol need to be sure $500 per month is going into our reserve account. The association currently has $ in the accounts. The delinquencies were discussed and we look good. Current Business: Send unit 25 a certified letter giving 72 hours to resolve the leak from her unit into 41 or the rules and regulations for repairs need to be enforced. We need to send all letters to owners certified if their unit is causing damage. The lawn needs to be mowed before Sunday. Kelly makes a motion to for Lawn Dr to service the lawn at Charline Place for $ Sharon second, all in favor. New Business: Kelly needs reimbursement for the pizza from the April Meeting Windows need to be repaired in both entry doors. We need to discuss unit #75. Leak in front of Laundry room coming from unit #2. The Board would like the Spiral Long lasting light bulbs. The gutter in the front needs to be reattached. Adjournment: Kelly motions to adjourn, Sharon seconds, all in favor.

7 June 16, 2005 Roll Call, Kelly Taylor-Blakesley, Stacy Schurman, Lili Emadipour Management: Carol Bowers from Colorado Management & Realty, Inc Kelly called the meeting to order at 7:07 p.m. Kelly motions to accept the minutes, Lili seconds, all in favor. Financials: The Board Members received their monthly financial packet. Lili would like an update to see where we are colleting the Assessment. Open Forum: Margaret came to the meeting to discuss installation of an air conditioner for her daughter who is ill and it is required for her health. The Board has approved the air conditioner as long as it will be removed when the unit is sold or unit 31 moves out. The request must be in writing and we must have an affidavit Kelly motions to approve the request once the above is received, Lili seconds, all in favor. Current Business: 1421 storage needs to be repaired. Garden closet room Gutter need to be cleaned and the front reattached. Unit #2 is leaking and a letter needs to be sent to the unit certified to have the leak repaired. New Business: We need to send a letter to Eric Davis stating the Dishwasher must be removed it was never approved. Eric Davis has requested a washing machine. Lili motions to not have the washer installed due to the plumbing and extra use of water, Stacy seconds, all in favor. The sprinkler is not working correctly. Adjournment: Kelly motions to adjourn, Stacy seconds, all in favor.

8 July 21, 2005 Roll Call, Kelly Taylor-Blakesley, Stacy Schurman, Lili Emadipour Management: Steve Smalley and Carol Bowers from Colorado Management & Realty, Inc Kelly called the meeting to order at 7:12 p.m. Stacy motions to accept the minutes with changes Lili seconds, all in favor. Financials: The Board Members received their monthly financial packet. Current Business: Carol apologized to the Board for dropping the ball. A-Native has been fired. He should no longer be on the property. Carol needs to follow up on the air conditioner for unit 31. Todd Hughes has volunteered to work with our new sprinkler person. Gutter need to be cleaned and the front reattached. Unit #2 is leaking and a letter needs to be sent to the unit certified to have the leak repaired. New Business: CMR need to get bids on the ornamental Iron hand rail for the font of the building. Main lines for the building needs to be cleaned. Laundry room walls need to be repaired. Adjournment: Kelly motions to adjourn, Stacy seconds, all in favor.

9 September 22, 2005 Roll Call: Lili Emadipour, Kelly Blaksley-Taylor and Mark St. John Management: Angie Ebelsheiser and Brian Sanders from Colo Management & Realty. Kelly called meeting to order at 6:37 Mark motions to accept minutes, all in favor. Financials: The board members received their financials. Current Business: Need more quotes for two railings not just one. One down each side. Broomhall paid twice need to find out about refund. Public service (July) CMR credit Specs for A/C on roof Need something in writing from mother and we need to send notice to mother New water meter. What is being read and how often? Need to audit Denver water- 6-7 mos ago meter was not hooked up. Kelly finding out about who did renovation for Central President Church Mark finding out about who did renovation for Bed and Breakfast Carol (CMR) who did renovation for Church 18 th and Broadway. Kelly calling Sharon for Insurance stuff. Anita has a couple wks off in Oct need to schedule meeting with her about grants. Who does weeds? (What is going on with weeds and mowing) Need to call Chimney Jack for unit 43 s brick. Find out about seed money, from churches, business etc Audit expense reports 3 rd party.

10 Roll Call: Lili, Stacy, Kelly, Sharon Guests: Chris Call the meeting to order at 6:42 p.m. Charlene Place Minutes October 20, 2005 Meeting Kelly motions to approve the minutes, Lili seconds all in favorite Financials: $ Savings $ Unfinished Business: Railing needs to go up to the building and all the way down to the two steps. Angle the rail. Carol to get bids. How will it be fastened? Lets do this via . Rand Corp. Ray Cramer will do an estimate for our property and put it into phases and help with the grant process. Kelly will contact Ray Cramer and have him contact Brian to meet at the property. Ann Bond is also willing to get us an estimate Chris notes there are private companies to help fund the projects. Kelly notes the more who are working on the better changes we have. Kelly notes she would like to set up a time with Anita to go over information on the grants. We need to try and get some of this done by November. Carol and Todd would like to meet the architect Lili notes that we should not ask for a special assessment in Chris we will call chimney jack we had a proposal and it needs to be done. Gardener room door needs to be re-keyed. New Business: 3 floor window on the alley side needs replaced and the exit light, window in the front door. Brian notes that Monique had a leak and it is a gradual leak. Broomhall Brothers will get together with her and find out what happens. Need to investigate a good landscaping company for the spring.

11 Chris notes that someone is trying to break into the building in unit 41. Adjournment: Lili motions to adjourn the meeting Stacy seconds, all in favor. Announcements: The next meeting is November 17, 2005 at 6:30 p.m.

12 Charlene Place Minutes December 15, 2005 Roll Call: Mark, Kelly, Stacy, Lili, Sharon Mgmt: Carol and Brian with Colorado Management and Realty, Inc. Call the Meeting to order: Kelly called the meeting to order at 6:42p.m. Meeting Lili motions to accept the minutes for October, Sharon seconds, all in favor. Financials: Carol went over the financials Savings: $ Carol needs to see when the last deposit went into reserves. We need to make sure we are transferring $500 to the reserves each month. Elizabeth would like to pay $200 per month for her assessment and look at the late fees. Lili notes we have discussed it. The time line will be set for February 1 start. The Board is ok with Elizabeth s proposal to make month payments, Mark votes to accept the payment arrangement, Stacy seconds, all in favor. Do we want to charge the late fees for residents that make payment arrangements? Stacy would like to see reduced late fees. They must have a plan and stay with the plan or it is immediately turned over to collections. Lili motions to have a plan for collections, Mark seconds, all in favor. Unfinished Business: Railing for the steps: No twisting and take out the middle decoration iron we want to spend no more than $6000. Fax the Board the new drawings: Lili Stacy Sharon and Kelly We would like it a little more ornate and will resolve via fax. Lili motions for $1100 for the concrete Mark seconds, all in favor. To be done after the rail is installed so any damage to the concrete can be repaired. The Board questions the restarting the Boiler for a cost of $875. Brian approved installation of $1228. To elevate the noise to the surrounding residents. There was a $200 cost to install a valve. Brian notes the bills are ok. Brian oked the $875 for the boiler restart and insulation for $1228. The Board would like a report to show all credits for 2005.

13 The bill for November in the amount of $300 needs to go to unit 29 the trap in the sink. This is the owner s responsibility. Broomhall needs to be more detailed on there invoices. Need to get the snow fall taken care of and we need to get the ice removed. Plumbing and heating repair $61,000 for the year for all of the bills. Stacy has a $20 late fee and needs to be removed due to the dues going to her brothers unit. CMR error. Kelly notes CMR needs to meet with Ray Cramer for the restoration. New Business: Unit #38 has a window air conditioner that has received a complaint. Kelly would like this issue to go to the membership. The Board is in agreement that it can be up for 3 months. Kelly will have the unit out for the months of June, July and August. All in favor. Brian will get the long lasting light bulbs in the Boiler room. Unit 14 has water damage on the balcony. Is very bad and we need to contact Calbes for a repair quote. Carol talked about Senate Bill 100. Smoke alarms need to have the batteries replaced. Stacy notes she took one down. Gardening room door frame will eventually need to be repaired. CMR did put a lock on the door. Annual Meting in February, please have Steve come and help plan. Kelly has not been reimbursed for the pizza from October. Adjournment: Lili motions to adjourn, Mark seconds all in favor.

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