COUNTY OF MONROE REQUEST FOR PROPOSALS COURTHOUSE SECURITY PERSONNEL SERVICES

Transcription

1 COUNTY OF MONROE REQUEST FOR PROPOSALS COURTHOUSE SECURITY PERSONNEL SERVICES PROPOSALS ISSUED TO SECURITY FIRMS: NOVEMBER 25, 2013 PROPOSALS DUE DATE: MONDAY, DECEMBER 16, 2013 AT 4:00 P.M. MONROE COUNTY FINANCE OFFICE 125 EAST SECOND STREET MONROE, MI 48161

2 TABLE OF CONTENTS ITEM/DESCRIPTION PAGE Introductory Letter 1 Section I 2 Security Services Requirements Section II 5 General Information/Requirements Section III 8 Submittal Format

3 MONROE COUNTY FINANCE DEPARTMENT 125 East Second Street Monroe, Michigan Telephone: (734) Fax (734) November 25, 2013 Dear Security Professional: The County of Monroe is accepting proposals from professional security service firms to provide security guard staffing through a vendor/client contract as security officer(s) at the Monroe County Courthouse, 125 East Second Street, Monroe, Michigan Interested firms shall refer to the enclosed documents outlining the services to be performed and the information requested as part of your proposal response. The final date for submitting a proposal is Monday, December 16, 2013 at 4:00 P.M. to Michael G. Bosanac, Monroe County Finance Department, 125 E. Second Street, Monroe, Michigan Your envelope must be sealed and clearly marked Security Personnel Services Proposal so that no error in opening may occur. Alternatively, firms may submit proposals by the same deadline via as a separate Microsoft Word or PDF document attachment to michael_bosanac@monroemi.org. Indicate the subject line; a sealed proposal is attached for security services. The County of Monroe reserves the right to accept or to reject any and all proposals, to waive any irregularities and to make an award that is determined by the County of Monroe to be in the best interest of the County. Sincerely, Michael G. Bosanac Administrator/Chief Financial Officer

4 Page 2 Section I Security Services Requirements Overview The security firm shall provide guard services at the Monroe County Courthouse/Office Addition, 125 East Second Street, Monroe, Michigan The County requires all visitor and most employees entering into the facility to be screened for weapons as they pass thru a single entrance where a walk-thru metal detector is employed. Additionally, the County uses a baggage x-ray machine to screen all purses, briefcases and personal items deposited into plastic bins for viewing and x-raying. All visitors to the Monroe County Courthouse enter the facility through a single entrance/exit. There are five (5) other exit doors used only in emergency exiting occurrences. 1. Times The security firm shall provide guard services Monday thru Friday from 7:30 a.m. until 5:15 p.m. In addition, services will be required for evening meetings as scheduled by the County. The services will not be required on County/Government holidays. A single officer is required to be on duty from 7:30 a.m. until 8:00 a.m. and from 8:00 a.m. until 5:00 p.m. two (2) guards shall be on duty. A single guard will then remain until 5:15 p.m. until the facility is secured for the end of the day. The firm will provide a single guard officer for evening meetings. The estimated schedule for the evening meetings is on the 1 st and 3 rd Tuesdays of each month, from 5:45 p.m. to approximately 9:00 p.m. or until the meeting ends, the visitors have left the building and the building has been secured. 2. Location The primary work area of the guards will be the screened entrance/exit located at the main entrance of the Courthouse Office Addition. The guards shall ensure all visitors who enter the facility pass thru the metal detector and any weapons they may be possessing are not transported into the facility. Weapons will consist of guns, knives, scissors, screwdrivers, chemical weapons, etc. Use of a baggage x-ray machine, American Science and Engineering model Gemini 6040 will be used for the screening of purses, briefcases etc. 3. All security services shall be performed in a manner to comply with the County s Courthouse Facility Security Screening Policy that is attached to and made a part of this Request for Proposals as Attachment A. See link: /448_Courthouse_Security_Policy_and_Procedures.pdf

5 Page 3 4. Additional duties shall include monitoring the panic alarm system for the Courthouse located at the security screening station. Refer to the panic alarm procedures included as part of this Request for Proposals as Attachment B. 5. Costs The security firm shall provide a proposal for services based upon a per man hourly rate. The firm shall not charge the County overtime rates, rather staff the assignment to avoid overtime. The County of Monroe shall reserve the following rights, however the County shall not be limited to these rights: A. To interview and screen any security guard prior to being assigned and have the exclusive right to accept or to reject any prospective security guard. B. The ensure individuals assigned as security guards meet the standards set by the security firm and Michigan State Law. C. To request and demand any individual assigned be transferred out or removed from assignment at the County. D. To govern and limit the number of security staff to be assigned at the facility. E. To establish duties of the security guard as deemed necessary and appropriate by the County of Monroe. 6. The security firm shall be a corporation licensed to operate in the State of Michigan as an independent contractor in the business of furnishing guards, watchmen and similar services. The vendor shall provide the County of Monroe with a copy of said license. 7. The security firm shall abide by all existing laws, both federal and of the State of Michigan governing employment of personnel as a private security police officer under Public Act 330 of 1968 as amended. Additional compliance shall include but not limited to the making of payroll deductions, payment of employee taxes and providing proper coverage of employees required by the Michigan Worker' Compensation Act, and furnish proof thereof. The worker s compensation policy shall contain a 30 day notice of cancellation clause. 8. Insurance Coverage The security firm will maintain in full force and effect during the contract period the following coverage: A. Worker s Compensation and Employer s Liability, Michigan Statutory Limits of Liability.

6 Page 4 B. General Liability with the following coverage extensions: Broad form General Liability Endorsement or equivalent, if not included in the policy proper. Products and Completed Operations. County of Monroe named as Additional Insured with the following endorsement: It is understood and agreed that the following shall be additional insured: County of Monroe including all elected and appointed officials, all employees and volunteers, all boards, commissions, and/or authorities and their board members, employees and volunteers. Thirty (30) days Notice of Cancellation to the County of Monroe. C. Vehicle Liability Coverage, including Michigan No Fault Coverage, including all owned, non-owned and hired vehicles. Minimum liability coverage shall be $500, per occurrence. D. Professional Liability Coverage (Errors and Omissions). Minimum liability coverage shall be $500, per claims. E. Dishonesty Coverage (Bond Coverage). Minimum liability coverage shall be $100, per claim. F. Limits of Liability for Item B above shall not be less than $5,000, per occurrence and/or aggregate, combined single limit for Personal Injury, Bodily Injury and Property Damage. 9. Each security guard shall have prior to assignment at the County proper training on laws, rules and regulations concerning weapons search and procedures. In addition, training on the subject of proper restraint tactics, and dealing with hostile persons is necessary. Also, First Aid and CPR training is required of each person assigned. 10. Each guard assigned shall be dressed in uniform that meet standard code established by the State of Michigan under section 19 of Public Act 330 of The uniforms shall fit the person properly in respects to size, length etc. and shall be in good repair and clean at all times. 11. Security guard(s) shall be required to be armed and carry or to posses the weapon while assigned to the facility. The weapon shall be the property of the security firm. 12. In an effort to insure continuity the security firm personnel who are regularly assigned to the Courthouse shall be full-time employees of the security firm. 13. The use of part-time personnel is not permitted except when an emergency exists and the regularly assigned security guard is unable to work.

7 Page The security firm shall provide information on the breakdown of benefits and pay provided to the security guard under the Proposal Pricing Section of the submittal (see Section III, 7). 15. Invoicing for services shall be in arrears at the end of the monthly service cycle. The invoice shall detail the date, hours worked, name of officer, rate and total for the day, week and month. 16. Negligent damage to County of Monroe property shall be the responsibility of the security firm to reimburse the County for the cost of necessary repairs. 17. This agreement shall be for a period of three (3) years with two (2) additional one (1) year options to renew at the County of Monroe s option and agreeable to the security firm. The agreement may be terminated by either party at any time after the acceptance date of this agreement by giving the other party a forty-five (45) day written notice of termination and the date thereof. 18. The firm and its employees and supervisory staff will have expertise and general knowledge in the procedures and overall weapons screening process. They shall be trained in de-escalation techniques and customer service techniques. 19. The County of Monroe will provide the following equipment: Walk thru metal detector X-ray baggage screening machine Hand held metal detector Portable public safety radio with talk group to Jail and Courthouse bailiff staff. Officers must be trained as users on the Michigan Public Safety Radio Communications System Desk and chair for security officer station Telephone at security station Section II General Information/Requirements A. Receiving Office Sealed proposals will be accepted until 4:00 P.M. Monday, December 16, 2013 by Michael G. Bosanac, Monroe County Finance Department, 125 E. Second Street, Monroe, Michigan Proposal envelopes must be sealed and clearly marked Security Personnel Services Proposal so that no error in opening will occur. Late proposals will be rejected and returned unopened. Proposal envelopes will be publicly

8 Page 6 opened at this time. Proposals will be evaluated at a later time. Alternatively, contractors may submit proposals electronically by the same deadline via as a separate Microsoft Word or PDF document attachment to michael_bosanac@monroemi.org. Indicate on the cover of the transmission a sealed proposal is attached. B. Return of RFP In the event that any firm decides not to submit a proposal, the firm should return the RFP to the County of Monroe with a cover letter stating his/her disinterest prior to the closing date. C. Economy of Preparation Proposals should be prepared simply and economically providing straight-forward, concise descriptions of your firm s capabilities to perform the work or services requested. D. Time Period of Evaluation Selection of the trustee will be made as soon as possible after the closing date of receipt of proposals. However, proposals submitted shall remain valid for sixty (60) days after the due date to allow for evaluation and award. E. Oral Presentation Those firms who submit proposals may be required to make presentations of their proposal to the County of Monroe. These presentations provide an opportunity for the submitter to clarify the proposal through mutual understanding and demonstrate the value of their services for the County to evaluate. F. Acceptance of Proposal Contract The contents of the proposal of the successful firm may become contractual obligations if acquisition action ensues. Failure of a successful bidder to accept these obligations in a purchase agreement, purchase order, contract or similar acquisition instrument may result in cancellation of the award. G. Addenda and Supplements to RFP In the event of changes in the RFP, the firms will be notified in writing. Any questions regarding the RFP and project should be directed to: Michael G. Bosanac 125 East Second Street Monroe, Michigan Telephone Facsimile michale_bosanac@monroemi.org H. Rejection of Proposals The County of Monroe reserves the right to accept or reject any or all proposals received as a result of this request. The County of Monroe shall not be obligated to award a contract solely on the basis of any response made to this Request for Proposal, nor does

9 Page 7 the County intend to, nor will be obligated to pay for the information solicited or obtained. I. News Release News releases pertaining to this RFP or the services to be provided to which it relates shall not be made without the prior approval of the County of Monroe. J. Incurred Offeror Costs The County of Monroe will not be liable for any costs incurred by contractors or other respondents to this RFP, prior to issuance of an agreement, contract or other similar acquisition documents. K. Qualification The selected firm shall have a proven record of performing services of a similar nature and complexity to the RFP described here-in. This record shall be for a minimum of five (5) years. The firm shall submit the names of three (3) references and include the name of the entity, contact person, telephone number and a brief description. L. Compensation to Firm Payment from the County shall be made within thirty (30) days of receipt of invoices at the Monroe County Finance Department. Other Provisions The firm shall list any other criteria or requirements to delineate responsibility for any additional service/tasks to be completed by either the County or firm. These shall be in addition to those previously detailed or explained in this RFP. M. Cancellation The contract may be cancelled by either party upon forty five (45) days written notice. N. Proprietary Information With the exception of items or information specifically marked as propriety by the offeror, after the closing date and evaluation process, all proposals submitted become a part of the County s records and as such available for public review. O. Law, Rules and Regulation The services shall comply with all federal, state and local codes, rules and regulations including all ordinance and other statutory provisions pertaining to this class of work. Such Rules, Codes, Regulations and Ordinances shall be considered a part of these specifications. P. Prime Security Firm Responsibilities The selected firm will be required to assume full responsibility for all services offered in their proposal. Further, the County of Monroe will consider the selected firm to be the

10 Page 8 sole point of contact with regard to contractual matters, including payment of any and all charges resulting from the contract. The firm shall be responsible for the coordination and supervision of all subcontractors employed in this contract. No subcontract of work shall be allowed unless the County is so notified and approves of the same. Q. Freedom of Information Act Information submitted in vendor proposals becomes public information and as such is subject to public disclosure and review under the Michigan Freedom of Information Act. Information contained in the firm s proposal which is company confidential must be clearly identified in the proposal itself. Section III Submittal Format A. General Instructions In order to compare the competing proposals please provide the County of Monroe with the following information. You should include only that information you consider to be essential to our understanding of your proposal. Each section requiring a response must be clearly marked with a heading. 1. Management Summary. Provide, in summary form the information contained in your proposal. 2. Your Company. Provide some background on your company. Include all the basic demographic information and also a statement regarding why your firm be considered for this service. Indicate company capabilities and any unique qualities that make your company more qualified than others to perform the service(s). Include also the name, title, address and telephone number of the contact person responsible for this proposal. 3. Statement of Need. Provide in brief narrative form a detailed statement of need relating the nature and scope of the service(s) to be provided. Include your perspective of your firm s ability to offer a practical, workable program to address this need. 4. Company Experience. Indicate your company s prior experience which would demonstrate your ability to successfully develop and maintain this service for the County of Monroe. 5. Staff. Provide a brief resume of qualifications of the key personnel who would be responsible for the account.

11 Page 9 6. Proposed Program Schedule. Provide a brief outline of the steps/tasks to be undertaken in the development and ensuing maintenance of the service. The outline should include estimated dates and the events to be completed. 7. Proposal Pricing. The County of Monroe will accept a price/cost proposal to perform the requested services on an hourly basis. End of Request for Proposal ATTACHMENT A

12 Section Name: Employee Relations Effective Date: November 13, 2001 Section Number: 400 Date of Revision: August 9, 2011 Policy Number: 448 Page: 1 of 11 Subject: Courthouse Facility Security Screening Policy 1. Purpose A policy to describe and establish a general procedure and process to improve and then manage the safety and security of visitors, jurors, witnesses and employees while at the Monroe County, Michigan Courthouse and Annex. The policy will serve to prevent unwarranted and or dangerous items from entering the facility. 2. Authority Adopted by Monroe County Board of Commissioners November 13, Responsibility The Monroe County Administer/Chief Financial Officer will be responsible for overseeing and administering the policy. 4. Funding 5. Policy The funding necessary to implement the policy and the resulting activities will be appropriated through the Monroe County Board of Commissioners. 6. Entrances: 6.1 Public Main Entrance: To effect the security level desired all entry into and exit from the facility shall be through a single designated location. The county will allow only access through the entrance to the facility at the Annex atrium adjacent to the City/County plaza. This location will be staffed with sufficient security officers to screen all persons entering the facility through this location. 6.2 Employee Entrances 6.21 During normal office hours of the facility all employees shall enter the facility through the main public entrance After normal office hours those employees granted authorization by department supervisors and the County shall be granted access into the facility by way of a card access system at either entrance equipped with a card reader. 6.3 Inmate Entrance

13 6.31 Sheriff employees will utilize the 3rd floor prisoner transport bridge to the facility to escort inmates into the facility. No inmates will be provided entry into the facility by way of the other entrances unless in emergency situations. 7. Exits 7.1 All existing exits from the facility will be restricted from normal use except in cases of fire, evacuation or other similar emergencies. 7.2 Door Alarms- Each existing door will be equipped with a local audible alarm and alarm will activate when the door is opened. Security, bailiffs and building maintenance staff will be able to silence and reset the alarm with the use of override keys. 8. Weapons/Security Screening Process 8.1 The process outlined below will serve to prevent unauthorized and dangerous items from entering the facility. Security staff will utilize a weapon screening process to achieve this objective. Weapons screening will consist of hand held metal detectors, walk though magnatometers and X-ray machines for checking parcels, containers, purses, briefcases, etc. 8.2 Prior to passing through the walk-through magnatometer each person shall be advised to empty their pockets of all items that may activate the device. Containers will be provided for use. Briefcases and similar carrying cases will be subject to X-ray and or visual inspection. 8.3 Reasonable accommodation shall be made to any person physically unable to pass through the walk-through magnetometer. Such reasonable accommodation may include, but is not necessarily limited to, searching such persons with a hand held magnetometer at the east side of the walk through magnetometer/xray conveyor and allowing such persons to enter the facility via the access ramp after the personal items are sent through the x-ray conveyor, visually inspected and returned. Persons physically unable to pass through the walk through magnetometer shall not be required to place their personal items on the x-ray conveyor or to retrieve same at the west end of the x-ray conveyor, as that task will be completed by security personnel to reasonably accommodate such persons. 8.4 In the event the magnatometer is activated, security staff shall instruct the individual to make certain he/she has removed all items that will activate the device and pass through the device again. If the device is activated again the person will be directed to another location and searched with a hand held magnatometer to locate the item activating the device before gaining entry into the facility. 8.5 When a dangerous item is discovered during the screening process the security officer will allow the person to remove the item from the facility and may return to pass through the screening station. The security officer shall determine whether an item is dangerous and if it could be used as a weapon within the facility. If determined so the person attempting entry with the item will be directed to remove the item before attempting reentry

14 8.6 Any items left or forfeited to the security officer will not be returned to the owner. The County or the security officer will not be required to hold any items while a person is in the facility. 9. Prohibited Items 9.1 The following is a partial listing of items prohibited from being allowed into the facility: 10. Weapons in the Facility 11. Signage Firearms of any type Edged weapons such as knives, pocket knives, scissors, certain hand tools that could be considered an edged weapon, any type of chemical weapon, clubs, bats, pipes and any type of explosive device. A detailed listing of prohibited items is found attached to this policy as Exhibit Only on duty local jurisdiction law enforcement personnel will be allowed to carry firearms within the facility. For definition purposes local jurisdiction means police agencies located within Monroe County including but not limited to Monroe County Sheriff Department, Monroe City Police Department, Carleton Police, Erie Police, Luna Pier Police, Milan Police and South Rockwood Police. The Michigan State Police, Motor Carrier Division and local DNR officers are included in the local jurisdiction Non-uniformed on duty local jurisdiction law enforcement officers must be required to show identification to the security officers prior to entry. A badge and ID will be required Non-uniformed law enforcement officers must be on duty and have identification to carry a weapon into the facility Only on duty local jurisdiction (as defined in section 10.1) law enforcement officers who are appearing in Court or conducting official business within the facility will be allowed to carry their weapons within the facility Any law enforcement officer of a non-local jurisdiction may check his/her firearm at the gun locker located at the entry Individuals holding a valid concealed weapons license will not be allowed to enter the facility with their weapon Signage will be posted in appropriate locations both inside and outside the facility for purposes of informing and instructing visitors about entry locations and procedures. The public entrance will be posted with appropriate signage stating the County s policy of not permitting weapons into the facility. Directional signs will be installed at the exterior locations to assist persons in finding the main public entrance.

15 12. Security Officers 13. Bailiffs 12.1 Security officers assigned to the duties of screening persons entering the facility shall be employed by an outside contractor/private security firm. Security officers are not employees of the County of Monroe The security officers shall carry out the primary purpose of screening all persons entering the facility and shall follow the policy of the County in this regard. They must be familiar with the policy and procedure and activities conducted within the facility. Any decision regarding the entry of persons to the facility shall reside with the security officer and be made with the information available at the time entry is attempted. This information will be from the metal detector screening, visual observations and responses to any inquiries made from the security staff Security staff will be equipped with the following: Bullet proof vest Portable two way radio Firearm 12.4 Security officers will be dressed in a security officer uniform in an effort to make them visible and accessible to the public as a security officer. They may in addition to the security duties listed provide information and assistance to visitors in directing them to needed offices within the facility Court bailiffs and security officers will cooperate and coordinate the needed responses to the daily activities of the facility and court operations. All bailiffs and security officers will communicate by way of two-way radio, telephone and person to person contact throughout the day. Responses to disturbances will be coordinated with bailiffs and security personnel. The most effective security within the facility will require a unified approach by bailiffs and security officers Court bailiffs upon written approval of the Chief Judge of the respective court may be allowed to carry and posses a firearm within the facility while on duty provided the bailiff passes a County approved qualification course on the use of the firearm issued. Completion of the qualification must take place prior to the bailiff being granted access with a firearm. Additionally, the bailiff must pass a qualification test on the firearm course twice annually. If the firearm is concealed on the bailiff a CCW permit must also be obtained. A copy of the firearm policy is attached and made a part of this security screening policy Court bailiffs will be allowed to carry and possess chemical weapons upon completing an approved training class on the use of the weapon. The training class must be completed prior to the bailiff being granted access to the facility Court bailiffs will be provided distinguishing identification cards to allow for quick screening and entry into the facility in order to be in place and prepare to conduct daily operations. The security screening station will maintain a list of those bailiffs who are allowed to carry and possess a firearm.

16 14. Judges 14.1 Judges of the Monroe County Court system will be allowed to carry and possess a firearm within the facility while working, provided the judge passes a County approved qualification course on the use of the firearm issued. Completion of the qualification course must take place prior to the judge being granted access to the facility with a firearm. If the firearm is concealed a CCW permit must also be obtained. The Chief Judge of the respective court must submit the names to the County Administrator of the judges who possess firearms. Additionally, the qualification results of the firearms testing must be submitted showing satisfactory completion of the course. 15. Communications/Duress Alarms/CCTV Systems 15.1 It is the objective of this policy to deter unwanted activity within the facility and the use of communication devices, alarm systems and video monitoring of selected areas of the facility will be used to achieve this objective Communications will be achieved primarily with the use of two-way portable radios supplied to the bailiffs and equipped on the security officers. Monitoring of an unusual event or incident within the facility will be undertaken by bailiffs and security officers. The additional support of the Monroe County Sheriff personnel and City of Monroe Police officers will be utilized when called upon by bailiffs or security officers through Monroe County Central Dispatch. Use of the two-way radio communications will be used to notify bailiffs and security officers of problems and disturbances requiring a response Duress Alarms at selected offices and locations of the facility will be monitored at the Monroe County Central Dispatch Center. These alarms are silent in the location where activated and will display at the dispatch center. Dispatch will notify security officer and bailiffs of the alarm and the need to respond. Need of a more formal response by uniformed police officers will be requested by the bailiff or security officer Activation of duress alarms will be made when the staff feels the need to have bailiffs or security officers in the area Activation of duress alarms will be made when staff does not want to escalate the current situation or alert by-standers Activation of duress alarms will be made when it appears that a subject may become unruly, uncooperative or hostile. The alarm is to be activated when the problem is perceived to allow time for response All duress alarms will be responded to and the security staff or bailiff will deactivate the alarm. 16. Supply Deliveries to Facility 16.1 Vendor drivers who are making deliveries of products and supplies to the facility must first contact the Finance Department via a two way speaker phone located in the delivery area in order to gain access to the facility. Packages and

17 17. Screening Hours products will remain in the delivery area until processed for delivery to the user departments The security screening station will operate in conjunction with the facility s hours of operation. Our established hours for the screening station will be Monday through Friday 7:30 A.M. to 5:15 P.M. and as needed for scheduled evening meetings. 18. Emergency Evacuation 18.1 The occupants of the facility will follow the established policy for emergency evacuation of the facility in the event the situation arises to evacuate. Nothing contained in this policy should preclude the steps to be taken in an emergency and the ensuing evacuation.

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19 ATTACHMENT B Purpose. MONROE COUNTY COURTHOUSE DURESS ALARM NOTIFICATION PROCEDURE This procedure is documented to provide for an orderly response when a duress alarm or door alarm is signaled from one of 23 locations from within the Monroe County Courthouse. There are 5 door alarms and 18 push button activated alarms. All push button duress alarms are silent alarms at the point where activated. All are concealed from the view of the public or potential offender. Alarm notification point. All alarms are hard wired within the facility on low voltage wiring to the central monitor located at the central security screening station at the entrance to the Monroe County Courthouse in the atrium area of the first floor. The monitor signals the alarm by number and location description. Notification Procedure: 1. Alarm activation is commenced at the alarm point by manual push button activation or by automatic signal due to door contact being activated. 2. Notification is sent to the alarm monitor at central security screening station. Monitor indicates the location of the alarm. 3. For all duress alarm activations in which the alarm is manually activated (all locations other than doors) the following actions are to be taken: A. Security officers will immediately contact Central Dispatch by radio or telephone to report the alarm and provide the location activating the alarm. Request will be made by security officer for a law enforcement response to the duress alarm. Security officer will confirm the information has been conveyed prior to terminating the call and include the facility name and location, notice it is a silent duress alarm and floor level within the facility where the alarm was activated. B. Upon terminating call from Central Dispatch, security officer(s) will notify all courthouse bailiffs of the alarm and location so they are aware of the event taking place within the facility. Notification to courthouse bailiffs will be by way of public safety radio. C. One security officer will proceed to the area and take up a position to keep citizens and visitors away from the area. This shall be done until law enforcement personnel have arrived on site and taken responsibility for the incident. The other security officer shall remain at the security screening station and keep visitors

20 Duress Alarm Notification Procedure Page 2 from entering and to direct law enforcement officers arriving as to the specific location of the alarm should this information be needed. D. After the incident has been taken by law enforcement officers, security officers shall return to the security screening station and wait for any requests for additional assistance. 4. For door alarms that are activated the following actions are to be taken: The security officer will verify the door location that has activated an alarm at the alarm monitor located at the courthouse security screening station. One security officer will remain at the security screening station and the other security officer will go to the location of the door and determine the cause of the door alarm. Based upon the security officer s observation of the area he will call for law enforcement using the same procedure as outlined in 3, A above, reset the door as needed and/or call for additional assistance as the situation demands using his/her best judgment.

21 Duress Alarm Locations/Descriptions Monroe County Courthouse Zone Keypad will read Description 1 Alarm 1 Main Entry Guard Station 2 Alarm 2 1 st Street Door Old main entrance 3 Alarm 3 2 nd Street Door Old District Ct. 4 Alarm 4 Commissioners Door Exit only door from Chambers 5 Alarm 5 2 nd Street Door Annex/Black-Dist. Ct. Probation 6 Alarm 6 1 st Floor FOC Recpt Friend of Court Payment Receipt Window 7 Alarm 7 1 st Floor FOC Friend of Court Offices 8 Alarm 8 1 st Floor Cash Friend of Court Vault area 9 Alarm 9 3 rd Floor Prosecutor Prosecutor s Office 10 Alarm 10 3 rd Floor Prob Juv Juvenile Probation Offices 11 Alarm 11 3 rd Floor Arnold Judge Arnold s Courtroom 12 Alarm 12 3 rd Floor Hohman Judge Hohman s Courtroom 13 Alarm 13 2 nd Floor Magistrate 1 st District Court Hearing Rm 14 Alarm 14 2 nd Floor Teller 1 st District Court window 15 Alarm 15 2 nd Floor Magistrate 1 st District Court Hearing Rm 16 Alarm 16 2 nd Floor County Clerk County Clerk Office 17 Alarm 17 2 nd Floor Probate Probate Court Office 18 Alarm 18 4 th Floor Braunlich Judge Braunlich s Courtroom 19 Alarm 19 4 th Floor Vitale Judge Vitale s Courtroom 20 Alarm 20 4 th Floor Bronson Judge Bronson s Courtroom 21 Alarm 21 3 rd Floor Weipert Judge Weipert s Courtroom 22 Alarm 22 3 rd Floor White Judge White s Courtroom 23 Alarm 23 4 th Floor LaBeau Judge LaBeau s Courtroom

22 Exhibit 1 Monroe County Courthouse & Government Building Detailed List of RESTRICTED ITEMS Listed below are items visitors are not allowed to bring inside this building*. Non-cooperation may result in items being confiscated and possible criminal prosecution under applicable statutes or ordinances. Alcohol Beverages Baseball Bats Box Cutters/Utility Knives Brass Knuckles Bullets or anything similar Chains/Ropes Darts with metal ends Drug Paraphernalia Flat Irons Guns (including models, replicas or toys) Handcuffs Mace or Pepper Spray Master Locks Noisemakers Pen Knives Razors/Razor Blades Large Scissors Spikes Tools/Tool Accessories-Unless Authorized & with ID *Other items deemed dangerous by Security Personnel will be excluded when necessary.

23 Exhibit 2 Authorized Use of Firearms Policy County of Monroe COUNTY OF MONROE FIREARMS AUTHORIZATION AND QUALIFICATION FOR COURT OFFICERS/BAILIFFS POLICY AND PROCEDURE PURPOSE: SCOPE: To establish policy, procedure and regulations for the authorization, qualification and maintenance of firearms by all court officers/bailiffs of the Monroe County Court System who are authorized to carry firearms as part of their assigned duties. This policy applies to all personnel of the 1st District Court, 38th Judicial Circuit Court, Monroe County Probate Court and Monroe County Prosecuting Attorney s Office hereafter referred to as Monroe County Court System who are to carry a firearm during the course of their official duties EFFECTIVE DATE: SEPTEMBER 10, 2001 APPLICATION CLAUSE: POLICY AND PROCEDURE: This policy constitutes County/department policy and is not intended to enlarge the employee s civil and/or criminal liability in any way. It should not be construed as the creation of a higher legal standard of safety or care in an evidentiary sense with respect to third party claims insofar as the employee s legal duty is imposed by law. Violations of this directive, if substantiated, can only form the basis for intra-departmental administrative sanctions. A. All duty appointed and sworn court officers/bailiffs of the Monroe County Court System, while in the capacity of their office and having met the firearms qualification standard set forth in this policy, as well as having met the appropriate concealed weapons licensing requirements, shall be authorized to carry firearms, provided:

24 Any and all firearms shall be issued by the County of Monroe. 1. Firearms authorized: Current Monroe County Sheriff Department Road Patrol standard issue firearm. 2. Ammunition authorized: Current Monroe County Sheriff Department Road Patrol standard issue ammunition. B. Any person requesting authorization to carry a privately-owned firearms should be required to do so in writing annually. This may be on any date so specified by the presiding judge/court administrator. Request for authorization shall include make, model, caliber, serial number and any other pertinent information required and submitted to the Chief Judge of the respective Court the officer/bailiff is assigned. The request will then be provided in writing to the County Administrator/Chief Financial Officer who will consult with and determine approval or denial of the request. C. Revocation of Authorization All court officers/bailiffs who are authorized to carry firearms in the performance of their duties shall meet the following criteria or such authorization shall be revoked: OFF-DUTY FIREARMS POLICY: 1. Any court officer/bailiff must demonstrate fundamental firearms proficiency with said firearm and qualification with said firearm is mandatory. This shall be as scheduled by the presiding judge, court administrator or his/her designee and completed prior to firearm authorization being granted. 2. The course of fire shall be a recognized practical firearms course. (MLEOTC Basis Combat Course is the recognized test for which all officers/bailiffs must qualify ). 3. Any personnel authorized to carry a firearm in the capacity of their duties shall qualify on the designated firearms course two (2) times annually. If any person authorized to carry a firearm fails to meet the minimum passing score, authorization to carry a firearm shall be revoked. Any such employee who fails to qualify shall not be authorized to carry firearms until such time as qualification is attained. 4. Any employee who fails to qualify within a thirty (30) day period shall have authorization permanently revoked pending successful completion of remedial firearms training or other action as specified by the presiding judge or his/her designee. 5. Employees of the Monroe County Court System are authorized to carry only firearms with which they have qualified on an approved course of fire. The County of Monroe and the Monroe County Court System does not authorize carrying or use of firearms while off duty for court officers/bailiffs and this policy specifically does not authorize off-duty firearm use.

25 HOLSTERS: The holsters for all firearms authorized shall be of a type which promotes weapon retention and inhibits weapon loss. All holsters shall be of a type approved by the presiding judge or his/her designee. 6. Legislative History of Authority for Creation or Revision: Adopted pursuant to action of the Monroe County Board of Commissioners, dated November 13, Revised pursuant to action of the Monroe County Board of Commissioners, dated August 9, 2011.