2 Cypress Therapy Management TM Enterprise-Wide Information Cypress Therapy Management web-based software seamlessly integrates financial, administrative, and clinical data for optimal management of rehabilitation operations from the corporate level to the facility level. Access to the right information at the right time throughout the rehabilitation process is key to your survival in today s competitive and complex environment. With ever-shifting reimbursement criteria driven by the Prospective Payment System (PPS) and managed care organizations, instant access to critical corporate information is no longer a luxury. Month-end results are too late for key decisions. Cypress delivers the information you need to make informed, pro-active business decisions. Training and Support You are entitled to world-class service, beginning with comprehensive training customized to meet your business objectives. Cypress trainers work with your organization before training begins to ensure efficient use of staff time and the best results for your business. Cypress trainers are veteran professionals who work closely with you for a smooth transition, with training programs tailored to organizations of all sizes. Fees are determined by training days, not the number of attendees. Remote or on-site training of new employees is available at any time. Train the Trainer programs are available, including on-going education programs as new software features are introduced. Unlimited software support ensures your continued success with Cypress. Our courteous, knowledgeable support staff knows how important software is to you in providing therapy and maintaining profitability. State-of-the-art systems ensure your calls are handled quickly. CPT is a registered trademark of the American Medical Association.
3 Accu-Med Services Web-Based Training Sit back and learn! New staff? Forget how to use a specific feature? Interactive video training sessions are always available. Access a library of lessons, instantly, where and when you need them! Why Track Outcomes? Rehabilitation Outcomes Measure (ROM) helps therapists evaluate a patient s therapy regimen. The need for such a system is critical when exceeding the Medicare B therapy codes, which require providers to demonstrate the value of a treatment in terms of improved functional outcomes and cost-effectiveness. The Rehabilitation Outcomes Measure (ROM) is a comprehensive multidisciplinary outcomes system exclusive to Cypress, and is an industry standard for tracking outcomes. Outcomes data can be used to perform trends analysis, which aids new program development, program enhancement, and service-delivery improvements. The Cypress ROM considers the unique characteristics of each rehab patient and provides discipline-specific data for physical therapy, occupational therapy and speech language pathology. ROM complements existing discipline-free scales, presenting both intra- and inter-disciplinary views of patient progress. Outcomes information helps therapists, managers, physicians and payers improve patientcare decisions. enable your team Are you reaching your competitive potential? Cypress helps you: > Maximize RUG levels, required minutes, CPT codes/units and visits for all payer types > Generate to-do lists outlining planned treatments by therapist > Automatically calculate required daily staffing levels > Track assessment periods and assessment reference dates for Medicare Part A > Plan treatments to match available resources > Analyze percentage of group treatment by discipline > Monitor length of stay and ROM outcome data > Control utilization of medical and treatment ICD-9 codes > Scrutinize utilization and productivity by discipline and by payer > Eliminate duplicate data entry > Track therapist labor and payroll hours > Access essential reports as often as needed Cypress ROM features: > Local Coverage Determination (LCD) alerts configured for the stringent requirements of your payers and fiscal intermediary > Seven-point assessment for: Physical Therapy 12 areas Occupational Therapy 15 areas Speech Language Pathology 9 areas > Easy, single-point data entry at the facility > Enterprise-wide aggregated reports and facility-based reports > Multidimensional analysis reports available through the Cypress data warehouse CPT is a registered trademark of the American Medical Association.
4 Cypress Therapy Management Cypress advantages > RUG level validation tools for maximum reimbursement > Track required minutes to reduce risk of denied claims and defaults > Compliance with CMS group treatment guidelines > Automatically track charges for Medicare Part B therapy services > Optimize treatment time through planning case-load management and automatic calculations > Enhance therapist and manager productivity with streamlined workflow and reduced paperwork > Expand market opportunities identify efficient outcomes > On line clinical documentation designed to increase accuracy and efficiency To-Do List > The To-Do List summarizes the daily treatments that are due for each discipline. This enables therapists to hit the ground running each morning. > The To-Do report also summarizes the required staffing levels for each professional designation, giving management the necessary tools to adjust staffing where needed. CPT and ICD-9 codes Cypress not only keeps your CPT and ICD-9 code libraries up to date and current, but is also designed to help control your risk of denied treatment. Calendar Does your rehabilitation staff know the assessment reference date for each patient? Cypress provides an easily accessible calendar that facilitates tracking of all assessment periods throughout the entire Medicare Part A stay. It even includes adding an OMRA or SCSA if needed. Planner Using the Planner, you can plan required treatment minutes for the week while keeping track of the resources available for delivering these minutes. As minutes are planned for each professional designation, Cypress tracks the cost of the planned treatment. The ability to plan clinical services against a financial budget is critical to your success. Cypress also helps your team monitor the percentage of group minutes planned for each discipline. increase efficiency Operational efficiency is everything in the rehab business. Cypress works with you to reduce costs and enhance revenues through streamlined workflow. > Cypress removes the guesswork from your efforts to maintain compliance with ever-changing and complex reimbursement and regulatory requirements. > How old is the data you rely on to make business decisions? Cypress provides real-time information for enterprise-wide decision-making and compliance review. > Are you able to track the details? Cypress sets out the tools for smooth capture of a broad spectrum of performance data at each location. You see aggregate, real-time information in a variety of flexible formats. > With the web-based design of Cypress, you have access to all facilities at the click of a mouse. > Cypress "flags" the modifiers for Part B services and tells the therapists when to use a modifier and what codes to put the modifier with.
5 Accu-Med Services Web Access... A rehab management system as mobile as you are. Cypress is accessible across the internet. All you need is a computer. No need to install or maintain a server or data center. Data Export - Work Less, Get More! Would you like to eliminate redundant business office rehab charge entry? Cypress has the unique ability to export patient rehab charges into virtually any third-party billing software. Using the Cypress export, you can process rehab treatments weekly, rather than monthly. This enables you to submit billing weekly and improve A/R activity. Cypress can also export your staff payroll information into thirdparty payroll applications and clinical information into third-party nursing-clinical applications. Centralized Staffing and Scheduling Are you struggling to efficiently schedule your therapists and patients? Do you need to manage scheduling for multiple sites all from one central location? Stay organized with the Cypress Scheduler. Managers are able to quickly adjust staffing levels and gain visibility of available resources across your entire organization. Therapists can easily set patient appointments and organize their day for proactive management of productivity! Cypress solutions > Generate daily reports for caseload management and resource allocation > Enhance timely feedback and support of staff by providing real-time access for offsite managers > Minimize training time and costs with objective-based training videos > Reduce daily maintenance expense through central data warehousing Security/Privacy Cypress is fully password protected. Each user is allowed to access only the facilities and modules they need for their work. Setting up these profiles is straightforward and flexible. Record locking ensures the protection of your residents health information. HIPAA Long-term-care facilities of every size are required to comply with HIPAA privacy and security regulations. Accu-Med is committed to providing effective and simple tools to facilitate compliance with HIPAA in all our products. We monitor regulatory requirements relating to all current and proposed standards. Whenever new regulations go into effect, Cypress contains all required features. Only with Cypress... > Automate charge entry! > Automate rehab payroll! > Stop transcribing improve accuracy! > Automatic CPT modifier checks > Submit rehab billing weekly! > Web-based real-time access > Multidisciplinary outcomes tracking > Clinical planning against a financial budget.
6 Cypress Therapy Management Crack the Code! CPT check Does your therapy department ever get confused about mutually exclusive CPT codes or the proper use of a billing modifier? The Cypress procedure code check monitors the need for code modifiers and alerts therapists when they record mutually exclusive procedures in the same visit. Cypress also adds the kx modifiers to billing documents as needed. Many therapists have little experience using CPT code modifiers. With the automatic CPT Check, Cypress eliminates the risk of compliance issues. CPT code reimbursement How do you track different CPT code fee schedules and Medicare Part B charges? Cypress quickly sets up and updates different CPT rates for any payer. Once rates are established, Cypress tracks dollars spent for each procedure. Procedure code selector How quickly can therapists select the CPT codes appropriate to their disciplines? Using the CPT Selector, therapists select codes for their disciplines in a fraction of the time it would take to look them up in a procedure manual. They search by category, number, description or simply use the auto-populated start up codes. Once selected, these codes display on therapy service logs, billing documents, and on a daily to-do list. Eliminate Transcription Errors Does your team manually record direct minutes and procedural code units? Is this information entered again in a central office to generate a billing record? Therapists quickly enter minutes and procedural code units directly into Cypress, making records and up-to-the-minute reports available throughout your organization. Manual calculations of weekly or monthly totals are a thing of the past. Double entry of these calculations at your central office is a distant memory. RUG Reimbursement How do you keep track of different RUG rates for different payers? How do you know if you will recoup the cost of the treatment provided? Cypress helps you to quickly set up different RUG rates and easily update them as often as rates change. Compare planned treatment versus reimbursement to dramatically improve your financial success. Medicare Part A Days How does your team track the number of days left for each patient stay? Have they ever discharged a patient too early because they thought the patient had run out of days? Cypress gives you easy access to this vital piece of information from the day a patient is admitted to the facility. Actual Totals Do you have instant access to the number of minutes provided in total or by discipline? Do you want to know at a glance whether your team is complying with the group percentage guidelines? Do you know the best possible days to use for the assessment period to maximize reimbursement? Cypress makes this information immediately available to the rehabilitation team.
7 Accu-Med Services Cypress Mobile Everything you need in the palm of your hand! Every day your therapists are pulled in a thousand directions. They need to treat patients but still find time to document everything they have done. Are you looking to improve efficiency, increase employee satisfaction and enhance patient care? With Cypress Mobile, your therapists are able to keep pace with a busy schedule and... > Record Treatment Data > Enter Daily Notes > Measure Outcomes Using the Rehab Outcomes Measure > Log Labor and Payroll Time > Monitor Assessment Periods > Identify Patient Room Number and Physician All while the therapist is directly with the patient. Cypress Mobile works with any handheld device running the Windows Mobile Operating System. Data is then automatically transmitted to the Cypress data warehouse. Cypress Mobile enables data entry from any approved device, including mobile phones, expanding your reach beyond the desktop computer and internet. Cypress is as mobile as you are! Why should Accu-Med s stability be important to you? Because choosing the right partner for your therapy management software involves more than looking at the product itself. The last several years have seen a number of software vendors cutting support, failing to update software in time to comply with regulations or simply unplugging the phone and going out of business. > Rehab departments face enough challenges. Choose a software partner with the products and choices you need today and the resources to develop and maintain your tools for tomorrow. < Find out more about Cypress Therapy Management software
8 Accu-Care Clinical software is the industry s most complete clinical information system. Accu-Care is user-friendly for the novice, yet feature-rich for power-users. Chart2Go brings MDS and ADL data collection to the point of care. Nurses and CNAs use an inexpensive handheld device to initiate and complete assessments bedside. Chart2Go securely synchronizes MDS data with Accu-Care. Add-On Financial software has been widely recognized as the industry standard for nearly 20 years. Add-On financial software interfaces with Accu-Care. Cypress Therapy Management software with centralized data and real-time reporting help rehab departments and contract therapy companies ensure billing compliance and optimal care delivery. Billing, Clinical, and Payroll data can be easily exported to third party software systems. Orcas Enterprise software provides powerful workflow tools designed specifically to meet the needs of skilled nursing facilities. Orcas integrates the clinical, financial and case management functions at the individual facility level while furnishing enterprise-wide operational management and reporting. Pro-Tracking is a web-based quality and performance measurement system for skilled nursing facilities. Pro-Tracking provides sophisticated MDS error checking prior to submission to the state. Multi-facility organizations gain access to powerful enterprise-wide management reporting. Omniview is a web-based management and reporting tool available to all Omnicare pharmacy clients. Omniview provides drill-down access to current data anytime and anywhere, paperless invoicing (E-billing), pre-admission med screening, real-time order status and e-refill, all over a HIPAA-friendly secure connection. Vicura Connect and communicate with your Omnicare pharmacy with our web based, intelligent, emar/etar medication management system. Vicura offers a fully integrated order entry, inventory management and work flow engine. With approximately 4,000 installations, Accu-Med Services is the leading provider of software designed specifically for the long-term-care industry. We are a stable and profitable company owned by Omnicare, Inc., a Fortune 500 company, the world s largest institutional pharmacy services provider and a leader in long-term-care research
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