CITY OF GALVESTON CONTRACT FOR RFP#15-20 MONUMENT RESTORATION

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1 CITY OF GALVESTON CONTRACT FOR RFP#15-20 MONUMENT RESTORATION THIS CONTRACT is entered into this day of, 201, by and between the City of Galveston, Texas, hereinafter called the City, and R. Alden Marshall & Associates, LLC hereinafter called Contractor. The City desires to obtain Monument Restoration service in connection with the following project: RFP #15-20 Monument Restoration THIS CONTRACT between the Parties consist of the terms and conditions set forth herein, and in those documents attached which include Exhibit A, identified as Responsive Proposal from Contractor dated September 5, Exhibit A, is attached hereto and incorporated herein for all purposes. WHEREAS, the City desires to engage Contractor to render certain services in connection with The Heroes of Texas Revolution Monument Restoration. WHEREAS, Contractor is qualified and capable of performing the professional services proposed in this agreement, is acceptable to the City, and is willing to enter into a contract with the City to perform these services. NOW THEREFORE, the parties do mutually agree as follows: PART I 1. Scope of Services The Scope of Services shall be as set forth in the attached Exhibit A. 2. Time of Performance - The services as set forth in Exhibit A shall commence on the above referenced date of this Contract. Time is of the essence and it is expected that the work shall be completed with 8 weeks of notice to proceed. 3. Independent Contractors The parties are independent contractors as to each other. Nothing in this Contract shall be construed as creating any agency or employment relationship. Neither Party shall make any representations tending to create an apparent or implied agency or employment relationship; neither party has the authority to act for the other or to create obligations or debts binding on the other; and neither party shall be responsible for any obligations or expenses incurred by the other. 4. Standard of Care The standard of care for all contractual and related services performed or furnished by Contractor under this Contract will be the care and skill ordinarily used by members of the subject profession practicing under similar circumstances at the same time and in the same locality.

2 5. Access to Information - It is agreed that all information, data, reports and records and maps as are existing, available and necessary for the carrying out of the work outlined above shall be furnished to Contractor by the City and its agencies. The City and its agencies will cooperate with Contractor in every way possible to facilitate the performance of the work described in the contract. 6. Appropriations - The obligations of the City to make payment under this Contract are expressly subject to appropriations by the City of funds that are lawfully available to be applied to such purpose. 7. Compensation - The maximum amount of compensation and reimbursement to be paid hereunder shall not exceed $108, Invoices are submitted by Contractor each month (not necessarily falling on the first or last day of the month). Amounts indicated on invoices are due and payable immediately upon receipt. City s account will be considered delinquent if Contractor does not receive full payment within thirty (30) days after the invoice date. All invoices shall be submitted to the following address: City of Galveston Attn: Accounts Payable PO Box 779 Galveston, TX (Via to 8. The City shall not be responsible for payment to Contractor for any additional services or expenses not specifically included in Exhibit A, except upon execution of an amendment to this Contract in writing by both parties. Parties shall attempt to resolve any payment disputes within sixty (60) days or the matter may be submitted to mediation 9. INDEMNIFICATION: FOR CONSIDERATION RECEIVED, Contractor shall indemnify, defend, save and hold the City of Galveston harmless, including City s officers, agents, employees and servants, from any claims, actions, lawsuits, proceedings, damages, loss, damage, judgments, liabilities or expense on account of damage to property and injuries, including death, which may arise or result, in whole or in part from any negligent act or omission of Contractor or those acting under Contractor s supervision or control. Contractor shall not be responsible, however, for any loss, damage, liability or expense on account of damage to property and injuries, including death, which may arise from the negligence of the city. Contractor shall comply with the requirements of all current applicable laws, rules and regulations and shall indemnify, and hold harmless the City and its agency members from and against the failure to comply with those laws, and shall assume full responsibility for payments of Federal, State and local taxes on contributions imposed or required under the Social Security, worker's compensation and income tax laws.

3 10. Construction This Contract shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Galveston County, Texas. Contract shall be binding upon and insure to the benefit of the parties hereto and their respective heirs, executors, administrators, legal representatives, successors and assigns where permitted by this Contract. In any case, if one or more of the provisions contained in this Contract shall for any reason be held to be invalid, illegal or unenforceable in any respect, such invalidity, illegality, or unenforceability shall affect any other provision thereof and this Contract shall not be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 11. Termination of Contract for Cause. If, through any cause, Contractor shall fail to fulfill in a timely and proper manner his/her obligations under this Contract, or if Contractor shall violate any of the covenants, agreements, or stipulations of this Contract, the City shall thereupon have the right to terminate this Contract by giving written notice to Contractor of such termination and specifying the effective date thereof, at least five days before the effective date of such termination. In such event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs and reports prepared by Contractor under this Contract shall, at the option of the City, become property of the City and the Contractor shall be entitled to receive just and equitable compensation for any work satisfactorily completed hereunder. Notwithstanding the above, Contractor shall not be relieved of liability to the City for damages sustained by the City by virtue of any breach of the Contract by Contractor, and the City may withhold any payments to Contractor for the purpose of set-off until such time as the exact amount of damages due the City from Contractor is determined. 12. Termination for Convenience of the City. The City may terminate this Contract at any time by giving at least ten (10) days notice in writing to Contractor. If the Contract is terminated by the City as provided herein, Contractor will be paid for the time provided and expenses incurred up to the termination date. If this Contract is terminated due to the fault of Contractor, Paragraphs relative to termination shall apply. 13. Modification - No change in the terms of this Contract shall be binding unless it is in writing and signed by an authorized representative of both parties. 14. Force Majeure: No party to this Contract shall be deemed in violation if it is prevented from timely performing any of its obligations by reason of labor disputes, acts of God, acts of the public enemy, acts of superior governmental authority, or other circumstances for which the party is not responsible or which is not in its control. 15. Proof of Insurance Contractor shall maintain certain types of insurance protection throughout the duration of the project. All insurance policies are to be issued by an insurance company authorized to do business in the State of Texas, using an insurance company with an A.M. Best rating of a B+ or better. 16. Required Insurance: Commercial general liability insurance, naming the City of Galveston as an additional insured and as certificate holder, and waiving subrogation per

4 the contractual requirements of this project; Automobile Liability Insurance, Worker s Compensation Insurance and Professional Liability Insurance. Limits are to be equal to or greater than: a. Commercial general liability insurance: $2,000,000 general liability (includes products and personal, etc.) $1,000,000 fire damage $1,000,000 automobile damage $500,000 workers compensation employers liability Statutory limits for workers compensation Insurance coverage shall be on an occurrence basis b. Professional Liability insurance - Contractor shall maintain in full force and effect a professional liability insurance policy which provides coverage in an amount not less than $1,000,000 per claim and $1,000,000 aggregate. Said insurance policy provides coverage to the City for any damages or losses suffered by the City as a result of any error or omission or neglect by Contractor which arises out of the Contractual services required by this Contract. 17. Assignability. Contractor shall not assign any interest on this Contract, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of the City. Unless specifically stated to the contrary in any written consent to assignment, no assignment will release or discharge the assignor from any duty or responsibility under this Contract. 18. Reports and Information. Contractor, at such times and in such forms as the City may require, shall furnish the City such periodic reports as it may request pertaining to the work or services undertaken pursuant to this Contract, the costs and obligations incurred or to be incurred in connection therewith, and any other matters covered by this Contract. 19. Findings Confidential. To the extent permitted by law, all of the reports, information, data, etc., prepared or assembled by Contractor under this contract are confidential and Contractor agrees that they shall not be made available to any individual or organization without the prior written approval of the City. 20. Compliance with Local, State and Federal Laws. This Contract shall be construed under and in accordance with the laws of the State of Texas, with jurisdiction in the courts of the State of Texas and venue in Galveston, County regardless of where the obligations of the parties were performed. By execution of this Contract, the parties agree to subject themselves to the jurisdiction of the Courts of the State of Texas in all matters relating to or arising out of this Contract or the Work. 21. Notices: All notices required or permitted under this Contract shall be in writing and shall be deemed given when delivered in person or three days after deposit in the United States Mail, postage prepaid, addressed to the party's address reflected at the end of this

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6 R. Alden Marshall & Associates, LLC An international conservation studio for the preservation of art & cultural properties 1575 Highway 71 West, La Grange, TX EXHIBIT A Itemized Pricing Sheet and Fixed Fee Cost As of September 5, 2015 Scaffold of the monument including all safety materials $29, (signage, tape, cones, black nylon netting for the scaffold, etc.) Equipment and materials for the cleaning and treatment of surface $2, contamination and stain removal. (D/2 and assorted solvents, cleaners, patina chemicals and waxes.) Raking and repointing vertical joints with mortar and or lead wool $12, Install lead WeatherCap over the horizontal joints of the Granite $2, Treatment of the bronze to clean and remove contaminates; $57, treatment with patina chemicals to restore the brown patina; protection of the patina with a hot wax application. PROSOCO Conservar H100 stone hardener/consolident 20 gallons at $200/gallon $2, Application of the H100 $2, Total Lump Sum Cost of treatments: One hundred eight thousand Dollars $108, Proposal cost will remain good for 6 months from the above date. The time frame for the scope of work is 6-8 weeks. Material Science Laboratory & Preservation Studio for the Conservation of Paintings & Murals, Gilding, Architecture, Monuments, Sculpture, Wooden Artifacts, Historical Mechanical Artifacts & Armament and The Creation or Replication of Fine Art Preservation Texas Award Winner for Historic Restoration National Trust for Historic Preservation Award Winner for Restoration & www. raldenmarshall.com

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