Recertification Requirements 2016

Transcription

1 Recertification Requirements 2016 Dental Assisting National Board, Inc. 444 N. Michigan Ave., Suite 900, Chicago, IL Fax:

2 Overview of DANB s Recertification Requirements To maintain certification, DANB certificants must annually: Maintain DANB-accepted, hands-on CPR, BLS or ACLS certification Earn the required amount of Continuing Dental Education (CDE) credits Submit a completed renewal notice, including: Answering the background information questions Signing and dating the renewal notice Paying the annual renewal fee Use of DANB Certification Marks You may use a DANB certification mark after your name on a resume, business card, website, in a book or publication, and in other print and electronic media. You may also display the mark on a nametag or uniform worn during the rendering or promoting of certified services, and on a wall plaque present at the place where you render or promote the certified services. If you earned DANB certification in the past but have not maintained certification, you may not use the DANB mark. Renewal Rewards Benefits of earning and maintaining DANB certification include: Personal pride Professional advantage Recognition Greater earning power Career advancement Enhanced career mobility Acknowledgment Upon earning DANB certification, each certificant will receive a pin indicating the certification earned. Wear your certification pin with pride! As part of our recognition program, DANB certificants receive anniversary milestone gifts. At 5 years, DANB certificants receive their first anniversary milestone gift. At every five years of certification, a certificant will receive an anniversary milestone gift. Access Certification Information on DANB s website ( Log on at any time to check your certification status Review current Renewal Requirements Renew online Explore state regulations 2

3 Steps to Renew Your DANB Certification Step 1: Maintain CPR, BLS or ACLS certification. You must maintain DANB-accepted, hands-on CPR, BLS or ACLS certification while holding DANB certification. Refer to a list of DANB-accepted providers and courses on page 4. Step 2: Earn CDE credits. There are many ways to earn CDE credits. See page 4 to learn more about the CDE categories. Keep track of your CDE credits using the Recertification Recording Form on page 8 of this packet. Number of 2016 Renewal Fees Certifications Required CDE Credits ($20 late fee added if paid after expiration date) 1 12 credits (plus CPR, BLS or ACLS) $ credits (plus CPR, BLS or ACLS) $ credits (plus CPR, BLS or ACLS) $ credits (plus CPR, BLS or ACLS) $ credits (plus CPR, BLS or ACLS) $ credits (plus CPR, BLS or ACLS) $170 Step 3: Receive your renewal notice. If you provided DANB with your address, you will receive a renewal notification by nine weeks before your certification expiration date. You will receive a paper renewal notice seven weeks prior to your certification expiration if you have not yet renewed by that time. Before renewing, review your CDE credits and verify that your DANB-accepted, handson CPR is current and has been maintained throughout your renewal period. If you have not yet earned all of the required CDE credits, this is the time to complete these requirements! Step 4: Submit your renewal online or by mail. When you submit your renewal, you must attest that you have earned the required CDE credits; have maintained DANBaccepted, hands-on CPR, BLS or ACLS certification; and have answered DANB s background questions honestly. You will also need to submit your renewal fee. Renewal fees are the same whether renewing online or by regular mail. See your renewal notice for instructions. Step 5: Receive your new certificate and wallet card. After processing your renewal, DANB will mail your new certificate and wallet card in approximately one to two weeks (for online renewal) or four weeks (for renewal by regular mail). If you do not receive your renewal certificate and wallet card within the appropriate period of time, please contact DANB. Renewal Requirements The table below outlines the maximum number of annual credits you can count toward renewal in each of the four CDE categories. See full descriptions and requirements of each CDE category starting on page 4. CDE Categories and Maximum Annual Credits CDE Category CDA COA CPFDA CRFDA COMSA CDPMA 1. Clinical Practice* Dental Office Management DANB and Other Dental-Related Exams Volunteer Service or Scholarly Activity *Whether you hold one or more DANB certifications, you must earn a minimum of two CDE credits in infection control (e.g., instrument sterilization/reprocessing) annually. The annual federally mandated OSHA Bloodborne Pathogens Standard training does not count toward the annual minimum of two CDE credits required in infection control. Earning and Applying CDE Credits All CDE must directly relate to the practice of dentistry or dental assisting to maintain or improve dental assisting knowledge. CDE does not need to be preapproved by DANB. Please call DANB prior to participation in education if you have questions about whether it will count toward the CDE requirements. Programs must be at least 45 minutes in length to qualify for CDE credit. Credits for CDE courses are calculated in 15-minute increments (e.g., 45 minutes =.75 CDE credits, 1 hour = 1 CDE 3

4 credit). CDE has a two-year lifespan. Any credits that are earned in excess of the number required in that renewal period may be carried over to the next renewal period. You should retain proof of CDE for two years in the event of audit. Required CDE credits must be earned by the last day of your renewal period. After earning certification, CDE credits may only be earned in advance for a future renewal period, not for a previous renewal period (that is, CDE credits may not be applied retroactively). For DANB certificants who just earned DANB certification, your renewal period begins upon earning your certification. For DANB certificants who hold more than one certification, your renewal period begins on the anniversary of the date you earned your most recent DANB certification. CPR, BLS or ACLS Requirements You must maintain DANB-accepted, hands-on CPR, BLS or ACLS certification for annual renewal of DANB certification. DANB only accepts CPR, BLS or ACLS certification from the providers below. Courses must provide instruction on CPR, BLS or ACLS and must include a hands-on exam. CPR, BLS or ACLS from other providers or courses will not be accepted. CPR, BLS or ACLS certification does not count toward the required number of CDE credits. Online CPR, BLS or ACLS courses will not be accepted unless there is a hands-on exam from a DANB-approved provider. DANB-Accepted CPR, BLS or ACLS Providers American Environmental Health and Safety American Heart Association American Red Cross American Safety and Health Institute Canadian Red Cross Emergency Care and Safety Institute Emergency First Response Emergency Medical Training Associates Emergency University* EMS Safety Services Medic First Aid Medical Training Associates Military Training Network National Safety Council (Green Cross) ProCPR* Saudi Heart Association *Not all courses include the hands-on exam, so check with provider before taking course to be sure it will be accepted by DANB. Online courses will not be accepted. Continuing Dental Education (CDE) Categories Refer to the Continuing Dental Education Categories and Maximum Annual Credits table on page 3 for more information on category maximums. CATEGORY 1: CLINICAL PRACTICE CDE credits earned in this category must be directly related to the clinical practice of dentistry or dental assisting. Whether you hold one or more DANB certifications, you must earn a minimum of two CDE credits in infection control (e.g., instrument sterilization/reprocessing) annually. The annual federally mandated OSHA Bloodborne Pathogens Standard training does not count toward the annual minimum of two CDE credits required in infection control. This category includes but is not limited to: 1. Attending or participating in clinical professional development lectures, courses (including online and home study courses) and/or table clinics that are directly related to clinical knowledge and chairside duties including but not limited to dental materials, four-handed dentistry, infection control, radiology, expanded functions, behavior management (e.g., children, patients with learning disabilities), communication, non-human dentistry (i.e., canine and feline dentistry). Proof: Certificate of completion, letter of attendance/completion on sponsor letterhead including sponsoring organization name and contact information, meeting badge/program page (table clinics or free on-site lecture), CDE printout from meeting or similar documentation. All documentation must be official and must include the certificant s name, the title of the course, the date the course was completed and the number of hours or credits received. Credits: One CDE credit for each clock hour of attendance/participation in a session. 2. Authoring or editing articles or text books on clinical topics. Proof: For proof of publication, submit a copy of the publication, including title, author s name, publisher and publication date. Credits: Two CDE credits for each article/book published. 3. Completing scientific-oriented college courses. Proof: Transcript or grade report, or letter from instructor on school or organization letterhead, verifying course 4

5 completion which must include the candidate s name, title of course, the date the course was completed and the number of college credits/units. Credits: Four CDE credits for one college credit/unit. CATEGORY 2: DENTAL OFFICE MANAGEMENT CDE credits earned in this category must be directly related to dental office management. This category includes but is not limited to: 1. Attending or participating in dental office management lectures, courses (including online and home study courses) and/ or table clinics that are directly related to dental office management and practice communication services: dental practice acts, practice management, time management, risk management, stress management, HIPAA, patient motivation (e.g., keeping appointments), staff motivation (e.g., leadership, goal setting), computer courses (e.g., college courses, software training), insurance, claims/billing, foreign language studies, American Sign Language, human resources, marketing (e.g., yourself, your office) and communication. Proof: Certificate of completion, letter of attendance/completion on sponsor letterhead or including sponsoring organization name and contact information, meeting badge/program page (table clinics or free on-site lecture), CDE printout from meeting or similar documentation. All documentation must be official and must include the certificant s name, the title of the course, the date the course was completed and the number of hours or credits received. Credits: One CDE credit for each clock hour of attendance and/or participation in a session. 2. Complete dental office management-related college courses. Proof: Transcript or grade report, or letter from instructor on school or organization letterhead, verifying course completion, which must include the certificant s name, title of course, the date the course was completed and the number of college credits/units. Credits: Four CDE credits for one college credit/unit. CATEGORY 3: DANB EXAMS AND OTHER DENTAL-RELATED EXAMS Certificants may earn CDE credits for passing DANB or other dental exams. 1. Successful completion of any DANB-administered exam, excluding any exams used to earn initial certification. These exams include any DANB national exam or any DANB state or agency-contracted exam. Certificants can earn 12 CDE credits for successful completion of any DANB Professional Development Examination Program (PDEP) module. Proof: Provide the name and date of the DANB exam or PDEP module. Credits: Successful completion of a DANB-developed and DANB-administered exam of at least 100 questions and any DANB PDEP module is worth 12 CDE credits. Successful completion of a DANBdeveloped and DANB-administered exam consisting of fewer than 100 questions is worth six CDE credits. 2. Successful completion of non-danb-developed, dental-related, professionally proctored exams consisting of at least 100 questions. Proof: Provide the certificate or exam result of the completed exam, along with a description of the exam from the organization that delivers the exam (must include the date the exam was taken and/or scored) Credits: One CDE credit for each clock hour designated for the completion of the exam. If no time is specified, one hour will be allowed for every 100 questions. CATEGORY 4: VOLUNTEER SERVICE OR SCHOLARLY ACTIVITY Certificants may earn a maximum three CDE credits by participating in dental-related community volunteer service or by providing CDE. 1. Examples of volunteer service include: international/national mission work, voluntary clinic work or dental health presentations to students or groups. Volunteer service also includes serving on a DANB exam committee. Community service does not include activities such as serving on a dental assisting program advisory committee or as an officer and/or committee chair for a national, state or local dental assisting organization. Proof: Certificate of completion, letter of attendance/participation or similar documentation, on letterhead of the sponsoring service organization or including sponsoring organization contact information. DANB will verify participation of DANB exam committee members. Credits: Each clock hour of participation in volunteer dental-related community service is worth one CDE credit, for up to a maximum of three CDE credits in this category. 5

6 2. Examples of scholarly activity include: teaching a professional course directly related to dentistry or dental assisting that is outside the certificant s normal employment teaching responsibilities, presenting a CDE program that is outside the certificant s normal employment teaching responsibilities, or authoring a published article in a recognized dental assisting journal. Proof: Certificate of completion, letter of attendance/participation or similar documentation, on letterhead of the sponsoring service organization or including sponsoring service organization contact information. For proof of a published article, submit a copy of the article including the name of the journal in which it was published, the article title and date of publication. Credits: Three CDE credits will be earned for scholarly activities. Audit Each year, a percentage of DANB certificants are selected for audit of CDE credits and DANB-accepted, hands-on CPR, BLS or ACLS certification. While most audits are random, some may be at DANB s discretion. Specific instructions will be sent to those being audited. When selected to participate in DANB s audit process, you must provide the following: Proof of CDE credits earned during the renewal period Copy of the CPR, BLS, or ACLS card(s) for the entire renewal period through the current date Completed Recertification Recording Form Required Documentation If audited, you must submit a copy of the front and back of your DANB-accepted, hands-on CPR, BLS, or ACLS card(s) held for the entire renewal period and through the current date. The card must be dated (including the issued date and expiration date) and signed or imprinted with the instructor s name, and must have your name and/or signature on the card. Documentation (proof of CDE and CPR, BLS or ACLS certification) should be retained for two years in the event of audit. It is your responsibility to retain documentation that verifies attendance at or participation in all CDE activities that will be used for renewal credit, including providing proof that DANB-accepted, hands-on CPR, BLS or ACLS certification was maintained during the renewal period. Upon successful completion of an audit, certification will be instated for the full renewal year, and you will be sent a renewal certificate and wallet card within one to two weeks. There are several reasons you might fail a DANB audit: Failure to show DANB-accepted, hands-on CPR, BLS, or ACLS certification was maintained during the renewal period and is current at the time of audit Failure to include proof of CDE credits for the current renewal period Failure to earn the required number of CDE credits to meet recertification requirements Failure to earn the appropriate credits in accordance with DANB s recertification requirements Failure to submit acceptable documentation If you fail to submit any required documentation for the audit, you will receive an Incomplete Audit letter indicating any deficiencies in the audit. You are encouraged to submit the additional proof, or, in some cases, use the grace period to earn additional CDE credits to comply with the audit. If you do not meet the requirements, you will fail the audit and will no longer be DANB certified. Appeal Policy and Procedures A copy of DANB s Appeal Policy and Procedures is available at All appeals must be submitted within 30 calendar days from the date of the adverse incident or correspondence. DANB Renewal and Reinstatement Policies If you do not renew your DANB certification within three months of its expiration date: 1. You are no longer DANB certified. 2. You may not use DANB marks or registered certification marks or present yourself to the public as being a DANB certificant, in any manner. 3. You will no longer benefit from the greater earning power, career mobility, peer recognition and overall enhanced employment opportunities that more than 36,000 DANB certificants enjoy. To protect against misuse of DANB certification marks, DANB sends reports of DANB certificants whose certifications have lapsed to state regulatory agencies on a regular basis. Misuse of any DANB certification or service mark is grounds for discipline under DANB s Disciplinary Policy and Procedures ( 6

7 Renewal Timing and Certification Expiration DANB allows a grace period of up to three months from the date of certification expiration to complete the renewal process including earning CDE credits and submission of renewal form and payment. DANB will assess a late fee will if you renew during your grace period. DANB will consider you certified during this time. If you do not renew within three months of the expiration date, you are no longer certified and cannot use DANB s certification marks. How do I reinstate my DANB certification if I allowed it to expire? If your DANB certification has lapsed and you would like to reinstate the certification, please call , ext. 451, or recertification@danb.org. Emeritus Status Emeritus status indicates a certificant who is retired from or, for medical reasons, is no longer employed in a dental office or dental assisting position, but who is permitted to retain the certification(s) last held as an honorary title. To learn more, download the Emeritus application from DANB s website or contact DANB at , ext. 451 or recertification@danb.org Release of Information I understand DANB verifies to anyone by phone, by mail or on DANB s website regarding whether I hold any DANB certifications, including Certified Dental Assistant (CDA), Certified Orthodontic Assistant (COA), Certified Preventive Functions Dental Assistant (CPFDA), Certified Restorative Functions Dental Assistant (CRFDA), Certified Dental Practice Management Administrator (CDPMA) or Certified Oral and Maxillofacial Surgery Assistant (COMSA); any DANB certificates of knowledge-based competency, including Radiation Health and Safety (RHS), Infection Control (ICE), Coronal Polish (CP), Sealants (SE), Topical Anesthetic (TA), Topical Fluoride (TF), Anatomy, Morphology and Physiology (AMP), Impressions (IM), Temporaries (TMP) and Isolation (IS); in addition to or as well as any state-specific certificates administered by DANB on behalf of a state regulatory body, including the Arizona Radiologic Proficiency Certificate, Arizona Coronal Polishing Certificate, Oregon Radiologic Proficiency Certificate, Oregon Expanded Functions Dental Assistant Certificate and Oregon Expanded Functions Orthodontic Dental Assistant Certificate. Phone and mail verification will be provided to anyone upon request and will consist of oral or written confirmation of whether I hold any of the DANB-administered credentials listed above and the effective dates for each. Online verification through DANB s website consists of online display of my name, the DANB-administered credentials I hold and dates earned, current DANB certification status, and my city and state of residence. My full address will not be posted online by DANB. I further understand and agree that DANB may provide my name and address along with the names and addresses of certificants and those holding DANB certificates of knowledge-based competency third parties (e.g., potential employers, dental conference sponsors, federal, national or state organizations or legislative committees or task forces proposing or informing stakeholders of legislation). I further understand that this consent will remain in effect unless and until I submit a written request to have this information omitted from release. I understand that if I do not want DANB to display my city and state of residence as part of the online verification process, then I must submit a written request for omission of this information to the following address: DANB Communications Department, 444 N. Michigan Ave., Suite 900, Chicago, IL (I understand that my name, credentials held [issued by DANB as described above] and current DANB certification status will be displayed for everyone; opting out of display of information is only possible for an individual s city and state.) I understand that by providing my address to DANB, I am consenting to receive messages from DANB and its affiliates related to their products and services or news affecting the dental assisting profession. I understand that DANB agrees not to provide my address to any third party without my consent, and that I can request removal from DANB s distribution list by following the directions contained in the Privacy Policy section of DANB s website at DANB asks that the Request for Credential Verification form be completed before providing an official verification letter to DANB certificants, those who hold DANB certificates, or employers. Purpose of DANB s Recertification Requirements DANB recognizes the dynamic and emerging roles of DANB certificants in providing quality care to patients in a dental setting. DANB assists certificants in meeting these ever-changing roles by requiring Continuing Dental Education (CDE) credits to maintain these DANB certifications. DANB patterns its definition of CDE after that of the American Dental Association. CDE consists of educational activities designed to review existing concepts and techniques, to convey information beyond the basic dental assisting education and training, and to update knowledge on advances in scientific, clinical and non-clinical practice-related subject matter, including evidence-based dentistry. The objective is to improve the clinical knowledge of the individual to provide the highest quality of service to the public and the profession. All CDE should strengthen the habits of critical inquiry and balanced judgment that are associated with the truly professional and scientific person and should make it possible for new knowledge, as it becomes available, to be incorporated into the practice of dental assisting. This yearly CDE requirement is consistent with states that have mandatory CDE requirements for dental assistants. In addition, the requirements enhance the continued competence of DANB certificants and promote DANB s goal of lifelong professional learning and development for its certificants. DANB requires certificants to maintain DANB-accepted, hands-on CPR, BLS or ACLS certification since as dental health care professionals it is important that certificants are prepared for any emergency that can occur in a dental setting. Maintenance of DANB-accepted CPR, BLS or ACLS certification is vital to protecting the public Dental Assisting National Board, Inc. The DANB logo is a registered trademark of the Dental Assisting National Board, Inc. (DANB). NELDA, CDA, COA, CRFDA, CPFDA, CDPMA, COMSA, DANB, and Dental Assisting National Board are registered certification marks of DANB. RHS, ICE, and Measuring Dental Assisting Excellence are registered service marks of DANB. CERTIFIED DENTAL ASSISTANT is a certification mark of DANB. Mark of Dental Assisting Excellence is a service mark of DANB. Use of these marks is strictly prohibited, except as provided in the Usage Guidelines for DANB Trademarks, without the express written permission of DANB. 7

8 Dental Assisting National Board, Inc. (DANB) Recertification Recording Form The CDE and CPR Recording Form is to assist you in his Recertification Recording Form will help you track your documentation for each renewal period. As you complete each CDE credit, update this form and retain documentation as proof of attendance/course completion. Document your DANBaccepted, hands-on CPR, BLS or ACLS certification below. IF YOU ARE AUDITED: you will be notified in writing by DANB requires certificants to retain proof of earning Continuing Dental Education (CDE) credits and maintaining DANB-accepted, hands-on CPR, BLS or ACLS certification while holding DANB certification. Required CDE credits must be earned by the last day of the renewal period. Do not submit documentation unless you are selected for audit by DANB. Instructions DANB Certificant Information Name Certification Number Home Address City State Zip Home ( ) Work ( ) Cell ( ) Fax ( ) Address I hereby attest that I have maintained DANB-accepted, hands-on CPR, BLS, or ACLS certification for the entirety of my renewal period and obtained CDE credits as recorded below. Signature X Date X CPR/BLS/ACLS Recording Chart DANB and required to submit a completed Recertification Recording Form and copies of supporting documentation. Do not submit your Recertification Recording Form and supporting documentation separately. Do not submit original documents because they may become lost or destroyed in the mail. Unsolicited documentation will not be returned or retained. Audits will be processed within one or two week of completion. DANB-accepted hands-on CPR, BLS, and ACLS certification must be maintained for the entire renewal period. Course Name Provider Issue Date Expiration Date CDE Credit Recording Chart Date # of Credits Category Sponsor Title DANB Use DANB 444 N. Michigan Ave., Suite 900 Chicago, IL Fax: danbmail@danb.org 8