FY09 Compact Planning Process Notes: Please submit any comments or questions to the Compact Planning Feedback Form.

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1 FY09 Compact Planning Process Notes: Please submit any comments or questions to the Compact Planning Feedback Form. Phase I: Conduct Compact Planning Sessions 1 18 meetings were conducted with faculty, staff, and students in September and October, ~ 175 individuals participated. 3 Over 200 comments were received. Phase II: Analysis of Session Feedback Comments were grouped by topic. Over 130 topic areas were identified. Topic summary information was published on the Compact Planning Website. Phase III: Consolidate Requests into Possible Project List 1 'Compact Planning Request for FY10 and Beyond' were published on the Compact Planning Website. Phase IV: Develop List of Approved Projects 1 6 Projects were identified as s. A means the project is anticipated to begin in FY10 or has already started. Page 1 of 9

2 Compact Planning Request for FY10 and Beyond Record ID# Topic Project Title Project Status Advising Online advising solution for the university 322 ASG ASG: Create a mechanisms to subsides ASG services Student Software: Improve access to student 361 Campus Licensing versions of software 362 Campus Licensing Subscriptions: Aggregative university subscriptions to leverage better pricing 373 Classroom Technology Increase utilization of technology in the classroom 324 Communication Communication: Better understanding how changes in central applications affect departments 329 Compact Planning Compact Planning: Extend to other areas on the UGA campus 327 Computer Labs Computer Labs: Create a process in which students can load computer lab software on personal computers. 360 Computer Labs Computer Labs: Improve the process of computer locking so computers aren't locked and unavailable for use 330 Computer power consumption Power Consumption: Update settings on campus computers in order to decrease power consumption 342 Course Evaluations Course Evaluations: Creation of an online course evaluation system 331 Credit Card 334 Digital Media Collaboration Credit Card Payments: Enterprise approach for secure online ordering options Digital Media Collaboration: Need for faculty, staff, and students to collaborate on digital media in varying locations Page 2 of 9

3 Record ID# 335 Distance Learning 338 Dorms 341 EITS Services Compact Planning Request for FY10 and Beyond Topic Project Title Project Status 1 Distance Learning: Increase access to offcampus services and dedicated distance learning classrooms Dorms: Increase network connectivity to better support video content EITS Services: Create a service catalog with identified service owners 339 EITS Services EITS Services: Create a better understanding for campus on the services EITS offers 340 EITS Services EITS Knowledge Base: Create EITS knowledge base to share expertise within EITS 343 Faculty Data Faculty Data: Need authoritative source for data 344 Firewall Firewall: Standardized solution for extended campus locations 369 Funding Utilities: Create a better funding model for water, heat, and electrical on campus 333 Funding Departmental Fund Sharing: Create a mechanism to allow for the sharing of funds for IT needs 346 HIPPA HIPPA Data: Create infrastructure around HIPPA data. 318 IMS Data Access to IMS data for advising purposes 358 Information Security Services Extended Campus: Security Training 374 Information Security Services Access to additional consulting services offered by Information Security 328 IT Collaboration IT Collaboration on campus: Increasing the collaboration partnerships on campus 347 IT Expertise Database IT Expertise Database: Launching of the database Page 3 of 9

4 Compact Planning Request for FY10 and Beyond Record ID# Topic Project Title Project Status 1 IT Policies: Create a central repository of all 348 IT Policies UGA IT policies in one common area IT Professional Helpdesk: Create a IT Professional Helpdesk which will allow UGA Technology Staff direct access to Level 2/3 345 IT Professional Helpdesk expertise. 349 Kronos Kronos--Student Worker Time Reporting Learning Management System: Capability to 371 Learning Management System cc individuals in LMS s Macintosh Support: Improve Macintosh 350 Macintosh Support Support for end users Mobile solutions: Ability to utilize mobile 351 Mobile solutions features Support to the Jack: Extended Campuses 352 Network Support Wired and Wireless Solution CESS Process: Integrate Web Development 326 Procurement Standards into the process Procurement (Sciquest): Streamline the 356 Procurement purchasing process Project Management: Enterprise Solution for 357 Project Management UGA Property Control System: Add improvements to make updates directly and process offcampus 323 Property Control System information online Create a central repository of all applications 320 Repository for all UGA applications (developed and off the shelf) Research: Provide free web publishing mechanism to enable researchers to publish 325 Research research online Residence Halls: Increase the software 336 Residence Halls available in the labs Residence Halls: Kiosk available for 337 Residence Halls and basic applications Page 4 of 9

5 Compact Planning Request for FY10 and Beyond Record ID# Topic Project Title Project Status Schools and Colleges Applications Schools and Colleges Applications: Improve applications/systems for colleges/schools which need special accommodations 353 Student System Student System: Replacement for OASIS 354 Student System OASIS: Add privacy controls similar to Facebook 355 Student System OASIS: Online Tutorial for Orientation 363 Terry College Installing College specific applications in the SLC 365 Testing-Online Online Testing: Evaluation options for course testing online 359 UGA Webspace Security UGA Webspace: Improve Security on web folders 367 UGACard/MyID UGACard and MyID: Streamline the integration of UGACard and MyID 321 UGAlert and Archnews 368 VPN 370 Web Developers Portal 366 Web Server Business Continuity Archnews and UGAlert: Improve process for keeping information current in these systems VPN: Create enterprise option for web-based, client-less VPN solution Web Developers: Creation of a web developers portal Web Server: Off-site server for crisis communication 1 A means the project is anticipated to begin in FY10 or has already started. Page 5 of 9

6 FY09 Compact Planning Comments Topic Number of Comments Access to Data 1 Advising Online 1 Alternate Identifier 11 Application Ownership 1 Applications available at UGA: Creating a central repository of information 1 Apprenticeship Program: Establish a formal program 1 Appropriate Use of 3rd Party Tools - Hosted 1 ArchNews 1 ArchNews and UGAAlert databases: Process for keeping information current 1 ArchNews: Inability to include attachments and Time-delay of some messages 1 Areas of Interest-HTML 1 ASG Services: Creating a possibility for subsidizing 1 Asset Management 1 Better understanding/communication on impact of central application changes on departments 1 Calendar: Options for faculty/staff vs. students 2 Central Web Publishing Service 1 Centralized Backup 3 CESS Process: Incorporate Web Development Standards 2 CITP Structure 1 Classroom Software: Flexibility with software installation for students with their own computer 1 Collaboration 9 Communication: Utilize IT to improve overall communication 1 Compact Planning Process 12 Computer Power Consumption: Update settings to use less power 1 Credit Card Order: Secure Online Ordering options 1 DegreeWorks 1 Departmental Application: Better awareness among departments about applications being developed 3 Departmental Needs: Understanding special needs departments and where duplication exists 1 Departmental Partnerships: Funding 4 Digital Media Collaboration 1 Disaster Recovery 5 Distance Learning: Increase access to services off-campus and dedicated distance learning classrooms 1 Document Management 3 Dorm Computers: Load Additional Software 1 Dorms: Kiosk for and basic applications 1 Dorms: Network Connectivity 1 EITS - IT Liaison 1 EITS Budget 2 EITS Knowledge Base 1 EITS Services: Develop service managers for EITS services 1 Page 6 of 9

7 FY09 Compact Planning Comments Topic Number of Comments Access to Data 1 Advising Online 1 EITS Services: Improve Awareness and Understanding of services offered 4 and Calendar system 4 Next-Generation: How will listservs work and what is the effect on communication? 1 System 2 3rd Party Tools Policy 1 Employee Orientation: Establish a technical new employee orientation 1 Enterprise Data Management 1 Enterprise Data Management Solution 5 Enterprise Data Management: Standard APIs to access data for UGA central organization and Departments 1 Evaluations Online 2 Extended Campuses: Bandwidth Needs 1 Extended Campuses: Input on UGA Business Applications 5 Faculty Data: Need for Authoritative Source 1 Firewall: Standardize solution 1 Graduate Students Systems: System is needed similar to DARS 1 Griffin Campus: Bandwidth needs 3 Helpdesk 1 Helpdesk: IT Professional Helpdesk in order to access Level 2/3 assistance 1 HIPPA Data 1 Hosted Solutions: Timeline on policy decision 1 Hosting for servers centrally 2 Hosting Options for UGA Enterprise Systems 1 ID Management 12 IT Expertise Database 2 IT Leadership 4 IT Policy 2 IT Staff 1 IT Standards 1 ITIL (Information Technology Infrastructure Library) 1 Kronos - Student Time Sheets 1 Learning Management System 7 Library - Ensuring continued ability to conduct research off campus 1 Library Special Collections Network Connectivity 1 Macintosh Support 1 Meetings: Online Collaboration Options 1 Mobile Solutions: Ability to utilize mobile features 2 Network Support Wired and Wireless 4 Page 7 of 9

8 FY09 Compact Planning Comments Topic Number of Comments Access to Data 1 Advising Online 1 Network Support Wired and Wirless: Extended Campuses Integration 2 New Technology Symposium: UGA version of the BOR Annual Computing Conference 1 OASIS 9 OASIS: Add Privacy Control Features similar to Facebook 1 OASIS: Online Tutorial for Orientation 1 Off Campus Areas - Access to Basic Services 1 Online Directory: Updating 1 Online Syllabus 1 Portal 2 Printing Kiosk 1 Procurement 1 Project Management: UGA Enterprise Solution 1 RCC: Capacity-Storage and Bandwidth 1 RCC: Research Administration System 1 RCC: Sustainable Funding Model 3 RCC: Support for Web Services 1 Records Retention Policy 1 Security 1 Security Awareness, Training, and Education 4 Security Consulting: Request for enhanced consulting services 1 Security Standards 1 Security Training: Extended Campuses increase options 1 Security: Improve security on UGA Webspace 1 Servers: Standards for setting up servers 1 SharePoint 1 SLC Computers: Improve process for computers locking after use 1 Software Purchasing: Students 1 South Milledge Connectivity Areas 1 SSN Out of Business Processes 2 Streaming Video and Audio 1 Student Lab Closings: Impact 1 Student Software 1 Student System 1 Student Tech Fee 1 Student Workers: Utilization during breaks 1 Subscriptions: Aggregate subscriptions for leverage in pricing 1 Technical Support for Departmental Techs 1 Telephony 2 Page 8 of 9

9 FY09 Compact Planning Comments Topic Number of Comments Access to Data 1 Advising Online 1 Terry-Business Software/SLC 2 Terry-Course Specific Laptop Requirement 1 Testing and Examinations: Provide a mechanism for online testing 1 UGA Mail Interface 1 UGA Online Services: Increase enterprise solutions for evaluation tools, course offerings 1 UGA Website: Off-site server for crisis communication 3 UGACard and MyID: Streamlining processes 2 UGAMail 6 UGAMail: Continued POP Support in new system 1 Utilization of technology in the classroom 3 Virtualization 1 VPN 1 Water, heat, and electrical services bills funding model 1 Web Developer Portal 1 Web Upgrades to CAPTCHAs 1 WebCT - cc mail capability 1 WebCT: grade sheet- ability to have more than one 1 Wireless 2 Wireless Printing 1 Page 9 of 9

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