These templates are examples and you will need to conduct a full assessment related to the needs of your specific expedition, before submission.

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Sibyl Stevens
8 years ago
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1 A. Financial Plan Summary Total expedition cost Confirmed personal contribution(s) Secured sponsorship (goods or monetary) Un-confirmed funding applications Incl dates applied and expected confirmation of success dates Expenditure Breakdown (typical examples listed) Training International travel In-country travel Local guides/translators Equipment- technical and health & safety Personal equipment (if provided by Exped fund) Insurance Medical Gratuities and local taxes Visas and permits Film/photography Comms equipment eg satphones, Media and marketing Post field work activity Preparation of project reports Accommodation Subsistence, meals, drinks etc Other: TOTAL Income planning (typical examples below) Grant giving organisations Fund raising activities and events Commercial sponsorships eg equipment, clothing or local companies Personal contributions Other: Total Proposed use of funds from the Scientific Exploration Society: Name: Date:

Personal equipment (if provided by Exped fund) Insurance Medical Gratuities and local taxes Visas and permits Film/photography Comms equipment eg satphones, Media and marketing Post field work

2 B. Risk Assessment (this is a modified version from one of our award winners last year). Significant Hazards Travel Travel by air. Travel by air. Staying in hostels / hotels overnight. Travel by road. In XXX, 4x4 travel to YYY and return to ZZZ. Travel in XXX and YYYi on foot. Train travel. XXXi to YYYi journey at end of expedition. Local people, civic unrest etc. Local people, mainly whilst on larger Risk Crash / hijack. DVT Significant delays / cancellations esp. during phase X due to mountain weather. Burglary, risk of fire and inadequate fire escapes / alarms. Car crash. Especially in XXX and YYYi, where regulation poor and road to YYY, due to poor road surface (4x4). Busy streets and traffic, no street lighting or pavements in XXX. Risk of being hit by car. Delay, robbery or crash. Mugging, harassment, or rape. This is a Severity (S) 1-5 Likelihood (L) 1-5 Over-all Risk (S*L) 1-25 Scale. Control measures; preventative & reactive Travelling with a reputable airline. Awareness of the need to stay mobile in long haul flight Insurance at appropriate level, which covers cancellation and delay costs (extra Independent Traveller Option, contingency moneys,time built into schedule Checking security of rooms, using padlocked kit bags and carrying travel security door stops. Female members in female dorm and together. Considering fire risk / escape options in new locations Vehicles pre-arranged from a reputable firm with liaison of agent. Wear safety belts and observe driver, be able to ask them to slow down etc. Car travel in daylight whenever possible. Separate first aid kit and emergency communications equipment between members in vehicles to maximise resources in event of crash Caution when on foot. Avoid being out at night (as well as for other safety reasons, mugging etc., see below) and carrying head torches when necessary since no reliable street lighting Adequate insurance, contingency moneys and time built into schedule to adapt to delays. Travel with reputable carrier. Awareness of security; padlocking kit bags and noting infrequent occurrence of drugging and robbery events on XXX train networks as in Lonely Planet guide Team to stay in groups of at least 2 when in urban areas. Awareness of female members security. Wearing

Local people, mainly whilst on larger Risk Crash / hijack. DVT Significant delays / cancellations esp. during phase X due to mountain weather.

3 towns and cities. Local people, whilst in rural areas on fieldwork. Political / civil unrest Fieldwork Hazards Cultural Differences, especially during interviews. Remote location. Natural disaster in remote location. Medical emergency in remote location (XXX and during trek). particular risk in larger cities, N.B FCO travel advice and recent assaults on women in XXX. Violence / harassment during fieldwork and in homestays. Degree of interaction on potentially sensitive topics, especially during interviewing causing offence. Proximity to political instability in XXX and YYY region. Terrorism. Risk of offence and aggression, damage to reputation. Communications failure. Specifically earthquakes & flash floods, as in XXX, Potentially limited evacuation possibilities helicopter evacuation dependent on weather. Otherwise hidden money belts, dressing modestly. Awareness and avoidance of drug scene in YYYi, as noted by Lonely Planet guide Communication amongst team members during homestays and staying with a family arranged and approved by in country agent. Staying with hosts and liaising with locals, adhering to expedition ethics guidelines, reading guidebooks for local customs. Taking advice from translator during interviewing process Monitoring and adhering to current FCO travel advice via notification facility. Notifying high commission of travel plans. Liaison with home contact and high commission in emergency. Crisis management plan Expedition ethics guidelines, reading guidebooks for cultural nuance and phrase books to give some capacity for basic communication. Advice from academics, translator and homestay family Home contact sit reps at regular intervals. Using a reliable and durable Iridium satellite phone, with solar charge facility. Possibility of additional GPS beacon for subtler expedition blogging and fall-back communications Dependent on severity. Liaison with home contact, in country agent or high commission. Crisis management plan Following advice from contacts, introducing ourselves at the Tourist office in XX, which is responsible for managing helicopter evacuations. Personal contact makes it more likely that efforts will be made to in event of an evacuation. Extensive first aid capacity of team; ¾ members REC L2 qualified, medical

Violence / harassment during fieldwork and in homestays. Degree of interaction on potentially sensitive topics, especially during interviewing causing offence.

4 Day trips visiting different villages. Environment and Health Altitude sickness. Contaminated food or water. Disease. Mountain environment Cold or heat problems. Especially during trek. Water availability medical facilities in XXX and YYYl available but relatively limited. Being out of contact if in emergency. AMS and the possibility of more serious HAPE or HACE. Gastro-intestinal problems dehydration. Contagious amongst team. Due to long exposure, potential for repeat illness. Specific risks from staying in rural areas and living with locals; Japanese encephalitis, rabies, hepatitis and cholera. Hypothermia or heat exhaustion. Dehydration, sun burn or snow blindness. Acquiring sufficient drinking water for team to officer REC L4 (forthcoming) and attendee of National Extreme Medicine Course, KCL. 24 hour medical assistance line included in insurance Informing our homestay family of where we are going and how long for. Informing our home contact of day to day plans and schedules. Carrying satellite phone and portable first aid kit whenever out of town (involves splitting first aid kit into day trip, full kit and also medications box) Adequate acclimatisation upon arrival at XXX, 3500m. Research phase at similar altitude. Trek phase to altitudes of 5000m will have a proper acclimatisation profile. Experience of leader & medical officer. Use of standard AMS diagnostic, the Lake Louise criteria. Descent key. Carrying drugs such as Diamox to use if necessary Emphasis on hygiene and cleanliness amongst members, checking food preparation methods in homestay. Adequate water sterilisation using reliable method, such as iodine sterilisation. Treatment including rehydration and rest. Carrying adequate supply of rehydration salts for period in field as well as antibiotics to treat serious infections if necessary Adequate vaccinations covering all recommended diseases; standard Hepatitis A and typhoid plus Hepatitis B, Japanese encephalitis, rabies and cholera. Caution with stray dogs & covering up, using mosquito repellent Use of high quality equipment and clothing for all weathers. Proper UVA/UVB protective eyewear and sufficient hydration. Outdoors experience of team Carrying sufficient water holding capacity 2 l per person plus roll away Camelback water bottles to boost storage capacity. Liaising with

Gastro-intestinal problems dehydration. Contagious amongst team. Due to long exposure, potential for repeat illness.

5 Trek Rough ground and stream crossings. Mountain walking. Expedition team Health and fitness. Attitude and behaviour. Other remain hydrated (c 4l per person, per day) in water stressed areas. Trips, slips and falls. Injuries. Blisters and foot problems. Pre-existing medical conditions, injuries or allergies etc. Plus risk exhaustion or weight loss from period in field at moderately high altitude. Potential tensions, ignoring safety control measures, reducing expedition team size should a member leave. local guides and translators as to water availability Use of quality walking boots and trekking poles where necessary. Fitness and trekking experience. First aid Good quality boots, experience in catching blisters early and first aid Informing expedition leader and medical officer of any conditions or injuries (confidential if necessary). Adequate physical training and preparation; fitness and physical robustness of team essential. Carrying a limited amount of high calorie rations such as sports protein bars to aid rapid recovery from illness Selection of team members, process of getting to know each other well beforehand over various training period. A structured discussion of expectations and hopes for the trip. Expedition experience of group to communicate and ease tensions should they arise. NAME: Recommend this is seen and signed by all Expedition members. Date:

Plus risk exhaustion or weight loss from period in field at moderately high altitude. Potential tensions, ignoring safety control measures, reducing expedition team size should a member leave.

All persons have a duty to do all they can to avoid harm to themselves or others.

All persons have a duty to do all they can to avoid harm to themselves or others. This risk assessment is designed to highlight some of the potential hazards involved in a trip to Morocco, how Discover Ltd has attempted to reduce these risks and how individuals can reduce the risk to