Managing contractors. A guide for employers. HSE Books

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1 Health ad Safety Maagig cotractors A guide for employers This is a free-to-dowload, web-friedly versio of HSG159 (First editio, published 1997). This versio has bee adapted for olie use from HSE s curret prited versio. You ca buy the book at ad most good bookshops. ISBN Price 8.50 Maagig cotractors has bee writte as a guide for small to medium-sized compaies i the chemical idustry, but it will also be of use to other idustries ad larger compaies. Safe workig with cotractors presets a challege, but beig a smaller compay has its advatages. You ca be more flexible i your approach ad decisios ca be made more quickly. Lies of commuicatio are shorter, usually there are ot too may people ivolved ad it is easier to kow who is aroud. I this guidace we aim to help you uderstad what you eed to do ad give soud practical advice for actio. Workig together helps everyoe to work safely. HSE Books Page 1 of 41

2 Health ad Safety Crow copyright 1997 First published 1997 Reprited 1998, 2001 (twice), 2002, 2004, 2007, 2009 ISBN All rights reserved. No part of this publicatio may be reproduced, stored i a retrieval system, or trasmitted i ay form or by ay meas (electroic, mechaical, photocopyig, recordig or otherwise) without the prior writte permissio of the copyright ower. Applicatios for reproductio should be made i writig to: The Office of Public Sector Iformatio, Iformatio Policy Team, Kew, Richmod, Surrey TW9 4DU or This guidace is issued by the Health ad Safety. Followig the guidace is ot compulsory ad you are free to take other actio. But if you do follow the guidace you will ormally be doig eough to comply with the law. Health ad safety ispectors seek to secure compliace with the law ad may refer to this guidace as illustratig good practice. This guidace was writte ad developed by HSE with the help of Cambridge Traiig ad Developmet (CTAD) Ltd ad i cosultatio with small to mediumsized chemical busiesses. Page 2 of 41

3 Health ad Safety Cotets Foreword 4 Itroductio 5 Sectio 1 Why maage cotractors? 6 Sectio 2 The law ad you 10 Sectio 3 Your actio pla 15 Sectio 4 Five practical steps for safe workig 19 Step 1 Plaig 20 Step 2 Choosig a cotractor 27 Step 3 Cotractors workig o site 30 Step 4 Keepig a check 34 Step 5 Reviewig the work 36 Sectio 5 Refereces ad further iformatio 39 Further iformatio 41 Maagig cotractors Page 3 of 41

4 Health ad Safety Foreword Small ad medium-sized chemical busiesses make up almost 80% of the 3600 chemical busiesses i the UK. They have a importat role i the idustry. The use of cotractors i the chemical idustry is icreasig. May compaies tur to cotractors to supplemet their egieerig staff. They are also used for specialist tasks, ofte ivolvig hazardous activities. This could ivolve workig o critical process plat ad equipmet or carryig out o-routie activities where there is a greater potetial for harm if their work is ot properly maaged. Safe workig with cotractors presets a challege but beig a smaller compay has its advatages. You ca be more flexible i your approach ad decisios ca be made quickly. Lies of commuicatio are shorter, usually ot too may people are ivolved ad it is easier to kow who is aroud. I this guide we aim to help you uderstad what you eed to do ad give soud practical advice for actio. Workig together helps everyoe to work safely. Dr Paul Davies Head of the Chemical ad Hazardous Istallatios Divisio (CHID) of HSE. Maagig cotractors Page 4 of 41

5 Health ad Safety Itroductio This publicatio explais your resposibilities for health ad safety whe usig cotractors ad describes good practice. Who should read this book? It is aimed at owers, directors ad maagers of small to medium (SME) -sized chemical compaies but will be of use to other idustries ad larger compaies. It focuses o compaies with 50 staff or less ad has bee produced i cosultatio with chemical compaies. It aims to help you to: assess your curret practice; uderstad ad comply with the law; apply good practice. It does ot claim to be comprehesive but offers guidace ad practical ways of maagig jobs ivolvig cotractors (whether it is oe idividual or several cotractors), buildig health ad safety ito every stage. What is i the book? Sectios 1-3 offer guidace o: uderstadig some of the problems; uderstadig the law; ad assessig curret arragemets ad drawig up a actio pla. There are four key exercises to carry out. They are desiged to help you assess your kowledge of the law ad your compay s positio i terms of maagig cotractors. They lead to a actio pla for makig improvemets. Sectio 4 is divided ito five steps, offerig practical guidace o safe workig. You may fid the iformatio i this sectio particularly helpful if you: pla jobs ivolvig cotractors; wat guidelies for tederig ad selectig cotractors; arrage agreemets with them o behalf of the compay; work with them at ay stage whe they are o site; wat help with moitorig or reviewig cotractors jobs. How to use this book This publicatio may be used as: a aid for plaig; learig material for self-study; a referece to dip ito; a staff traiig aid about maagig cotractors. At the ed of each sectio there is a summary of the key poits. Maagig cotractors Page 5 of 41

6 Health ad Safety Sectio 1 Why maage cotractors? We have t had a major problem but I kow we eed to tighte up. We ve got safe systems for staff, but they do t always get passed o to cotractors. The cotractor comig i to repair a leak does t kow aythig about the chemical idustry! Operatios maager This sectio is about the eed for maagig cotractors, whether it is oe idividual or several differet cotractors, as accidets ad ill health ca be costly. After workig through it you ca start to look at your ow procedures ad see if there is room for improvemet. Who couts as a cotractor? A cotractor is ayoe you get i to work for you who is ot a employee. Usig cotractors - for maiteace, repairs, istallatio, costructio, demolitio ad may other jobs - may be routie i your compay. But may accidets ivolve cotractors workig o site. Sometimes you may have more tha oe cotractor o site. You eed to thik about how their work may affect each other ad how they iteract with your activities. Clearly, i these circumstaces there is more chace of somethig beig overlooked. The costs of gettig it wrog The cost of a major fire - which could easily happe - would be horredous. Cuttig corers o health ad safety is ot a optio. Operatios supervisor No oe plas to have a accidet. No oe wats to become ill as a result of their work. Yet there is o shortage of examples - some major, or fatal - all serious ad costly. You may have heard the sayig: If you thik safety is expesive, try a accidet! Amog the losses - sometimes uisured - are: productio time; key workers; products; equipmet. There may be compesatio to pay ad other legal pealties. Recovery ca take may years ad sometimes ivolves civil law claims. Isurace premiums may icrease, or cover might be refused because of a poor claims record. Weigh up the costs. Sayig It ca t happe to us or Why should we thik about all this - we ve ever had a accidet with a cotractor! is askig for trouble. You re i dager of ot doig aythig util after the problem. The it could be too late. A recet HSE survey foud that employers who put real effort ito makig health ad safety practices effective reported may beefits from doig so. For example, they save moey from tighter cotrol over usig ad storig materials. Better uderstadig of health ad safety leads to improved staff morale ad idustrial relatios. Commuicate with cotractors Accidets happe more easily whe the cotractor s job is excluded from your usual methods of safe workig, if: Maagig cotractors Page 6 of 41

7 Health ad Safety the hazards of their job have t bee idetified ad steps have ot bee take to miimise risks; o oe is aroud to make sure the cotractor follows health ad safety rules o site. Accidets with cotractors ca be caused by poor commuicatio - whe staff do t kow there is a cotractor workig earby ad whe cotractors do t kow the dagers o site. Iclude cotractors Brig cotractors ito your health ad safety procedures. They may be stragers to your site ad wo t kow: about the hazards o your site; your site rules ad safety procedures; what to wear; about special equipmet they eed to use; what to do i a emergecy; the soud of the alarm, ad how ad whe to raise it. You may take good practice for grated i-house, but do t assume the same applies to cotractors. Eve regular cotractors may eed remidig. Do you eed to improve your procedures for work with cotractors? Are you sure they cover all cotractors, every time? Maybe you ve ever had a accidet ivolvig a cotractor - yet! Delegatio If you delegate the task of maagig cotractors, decide who will take resposibility for the details. Use Sectio 4 of this guide to help make cotractor arragemets a practical reality for you. Key poits Accidets are expesive! You ca lose staff, productive days, products, equipmet ad moey. Cotractors are subject to eve greater hazards ad risks tha staff because they are ew to your busiess. Do t leave them out of your i-house health ad safety procedures. Maagig cotractors Page 7 of 41

8 Health ad Safety Cotractor ijured i fall Cotractors had bee called i to replace some damaged pipework laggig. They eeded to work high up ad access was difficult. They eded up workig from a ladder which was leaig agaist a tak. Durig the middle of the morig oe of the cotractors fell from the ladder. Ijury He laded o some earby plat ad suffered serious iteral ijuries, but evetually recovered. The compay said: We expected them to come i ad fiish the job yesterday but they did t tur up. We did t eve kow they were o site this morig. The cotractor said: Our me could t fiish the job yesterday, as the weather was too bad. The compay said: We did t kow they were workig from a ladder - we would have expected them to put up some scaffoldig or use a mobile elevatig work platform. It was difficult to get to the pipe. The cotractor said: The compay did t iclude this sectio of pipework i their origial request - it was a add-o whe they realised the problem was more widespread. What wet wrog? Commuicatio with the cotractors was poor. They were left to get o with it ad the compay did t eve kow whe they were o site. The job chaged ad o-oe cosidered the risks. The cotractors method of workig was usafe. Maagig cotractors Page 8 of 41

9 Health ad Safety Questios - MANAGING cotractors i your orgaisatio Thik about your curret practice whe workig with cotractors. Choose the respose that most closely matches what you do ow. Put dow what actually happes, ot what you thik should happe. 1 We always kow who s o site (a) yes [ ] (b) most of the time [ ] (c) occasioally [ ] 2 There has ever bee a major icidet or accidet ivolvig cotractors o site (a) true [ ] (b) do t kow [ ] (c) false [ ] 3 We assess cotractors competece i health ad safety ad check for evidece before they get the job (a) always [ ] (b) usually [ ] (c) sort of [ ] 4 We look ito cotractors procedures for health ad safety to make sure they ca fit i with ours (a) always [ ] (b) usually [ ] (c) sometimes [ ] 5 We pla for the cotractor s job ad assess the hazards at each stage (a) always [ ] (b) some of the time [ ] (c) it s bee kow to happe [ ] 6 We iform them of the hazards o site ad of our emergecy procedures before they start (a) without fail [ ] (b) usually [ ] (c) rarely [ ] 7 We keep track of their progress util the job fiishes (a) always [ ] (b) sometimes [ ] (c) rarely [ ] 8 After the job, we talk to the cotractor about the work, icludig health ad safety. If ecessary, we keep records (a) always [ ] (b) whe possible [ ] (c) o, hardly ever [ ] Scorig Add your scores. (a) = 8 (b) = 5 (c) = 1 If you scored betwee: VERY EFFECTIVE You are doig well. Idetify what you might improve ad do it! NEED TO IMPROVE I theory, you are halfway there. You still eed to develop procedures i some areas. Make sure your procedures are followed by all employees. List the urget ad importat matters to work o. Use the actio pla o page NEED TO START Top marks for hoesty. Perhaps the questios have helped you to idetify some shortcomigs. If there are urget developmets eeded, pla them usig the actio pla o page 17. Your goal is to be able to aswer (a) every time. No oe says it is easy. But your goal is good practice. Ad you will fid much of it is plai commo sese. Maagig cotractors Page 9 of 41

10 Health ad Safety We kow we have resposibilities towards our cotractors as they have to us. The view that what cotractors get up to is their busiess is askig for trouble. Egieerig maager Sectio 2 The law ad you All work activities are covered by health ad safety law. Not all of it will apply to everythig you do, but you eed to kow the mai poits. Kowig the key Acts ad Regulatios ad how they apply to your work activities is your resposibility. If you eed help, get: the Regulatios ad Acts themselves; the Health ad Safety Commissio s (HSC) Approved Codes of Practice or HSE guidace books. Or you ca speak to someoe at your local HSE office, which ca be cotacted via Ifolie o: There are a umber of specific regulatios. Oly the basics of those most relevat to workig with cotractors are icluded here. If you maage cotractors you eed to be familiar with the requiremets of the: Health ad Safety at Work Act (HSWA) 1974; Maagemet of Health ad Safety at Work Regulatios (MHSW) 1999; Costructio (Desig ad Maagemet) (CDM) Regulatios 2007; Cotrol of Substaces Hazardous to Health (COSHH) Regulatios Other costructio regulatios you may eed to kow about deal with a wide rage of health ad safety problems, such as: the structure of workig platforms; provisio of guard rails to prevet falls; use of liftig tackle ad liftig equipmet, icludig craes ad hoists; welfare arragemets. Further guidace is i Sectio 5, page 49. Read these publicatios if you wat help i uderstadig the law. HSWA The Act applies to all work activities. It requires employers to esure, so far as is reasoably practicable, the health ad safety of: their employees; other people at work o their site, icludig cotractors; members of the public who may be affected by their work. Employers with more tha five employees must have a writte, up-to-date health ad safety policy. Employees ad cotractors have to take care ot to edager themselves, their colleagues or others affected by their work. Cotractors also have to comply with HSWA ad other health ad safety legislatio. Clearly, whe you egage cotractors, the activities of differet employers do iteract. So co-operatio ad commuicatio are eeded to make sure all parties ca meet their obligatios. Health ad safety ispectors ca visit your workplace to carry out ispectios. They may wat to check that you have effective arragemets for maagig cotractors Maagig cotractors Page 10 of 41

11 Health ad Safety workig o your site. Ispectors ca: give advice; require improvemets to be made (icludig servig improvemet otices); stop the job (by servig prohibitio otices); prosecute. Ultimately the courts ca impose sactios for breaches of health ad safety law. Usually this ivolves levyig fies. MHSW These Regulatios apply to everyoe at work ad ecourage employers to take a more systematic approach to dealig with health ad safety by: assessig the risks which affect employees ad ayoe who might be affected by your work, icludig cotractors. Compaies who employ five or more people must record the sigificat fidigs of the assessmet. A risk assessmet is othig more tha a careful examiatio of how people could be harmed by your work - you decide whether you have already take eough precautios or should do more to prevet the risks. settig up emergecy procedures; providig traiig; co-operatig with others o health ad safety matters, eg cotractors who share your site; providig temporary workers, such as cotractors, with health ad safety iformatio. Some of these may already be covered i your safety policy. MHSW specifically states that where two or more employers share a workplace - whether o a temporary or a permaet basis - each employer shall: co-operate with other employers; take reasoable steps to co-ordiate betwee other employers to comply with legal requiremets; take reasoable steps to iform other employers where there are risks to health ad safety. The same priciples of co-operatio, co-ordiatio ad commuicatio betwee orgaisatios uderpi the CDM Regulatios, explaied ext. For more iformatio o MHSW, read the Approved Code of Practice. A useful guide to risk assessmet is provided i HSE s free leaflet 5 steps to risk assessmet. See Sectio 5, page 49. CDM Chemical busiesses ofte egage cotractors at oe time or aother to build plat, covert or exted premises ad demolish buildigs. The CDM Regulatios 2007 apply to most costructio-related work of this ature. They outlie key priciples i desigig ad maagig the work which cotractors carry out. Maagig cotractors Page 11 of 41

12 Health ad Safety The costructio idustry has traditioally had high rates of serious accidets ad a poor health record. May costructio accidets happe because of poor maagemet. Other accidets arise because desigers have ot adequately cosidered the health ad safety aspects durig the desig ad plaig process. What is CDM about? CDM requires that health ad safety is take ito accout ad maaged through all stages of a costructio project, from desig ad plaig to o-site work ad subsequet repair. Essetially, CDM is about desigig out hazards where possible ad plaig jobs so that the remaiig hazards ca be maaged ad cotrolled durig the costructio phase. Who is CDM for? CDM affects everyoe ivolved i the buildig ad costructio phases icludig demolitio, extesio ad maiteace of structures. The Regulatios describe differet roles ad resposibilities. Whe does CDM apply? CDM applies to: most commo buildig, civil egieerig ad egieerig costructio work; all desig work carried out for costructio purposes; all demolitio ad dismatlig work. The Regulatios also apply to most other costructio work uless: the work will last 30 days or less; ad ivolves less tha five people o site at ay oe time. I geeral, CDM will ot apply to maiteace work o fixed plat. If you are i ay doubt you ca always speak to a ispector at your local HSE office. If the costructio phase of the work is expected to be either: loger tha 30 days; or ivolve more tha 500 perso days of costructio work. HSE should be otified i writig before costructio work starts. This experiece of usig the CDM Regulatios was give by a egieerig maager i a medium-sized chemical compay: I some ways the CDM Regulatios have chaged how we do thigs here. I the past we ve always regarded cotractors as kowig their job. We have had to thik through the differet roles ad desigate staff. We eed to write thigs dow more ad have a health ad safety pla that tracks the job from start to fiish. We do eed a more formal assessmet before a job starts. We are plaig our work much better. This has resulted i better commuicatio betwee differet parties ad the work has ofte bee completed quicker tha expected. If you eed to kow more, see Sectio 5, o page 49. Maagig cotractors Page 12 of 41

13 Health ad Safety HOW TO DECIDE WHEN THE EXCEPTIONS TO THE CDM REGULATIONS APPLY Will demolitio or dismatlig be ivolved? N O Is the project otifiable? Y E S ALL CDM REGULATIONS APPLY N O Will the largest umber of people at work at ay time carryig out costructio work o the project exceed four? CDM REGULATIONS DO NOT APPLY EXCEPT FOR REGULATION 13 - DESIGNER DUTIES N O COSHH These Regulatios aim to protect the health ad safety of people who may be exposed to hazardous substaces o site. They are particularly importat i compaies maufacturig, storig ad usig chemicals. The Regulatios require a assessmet to be carried out o all jobs where there is a risk of exposure to hazardous substaces. This should ot be too difficult sice you kow what the substaces are ad how they ca affect people if ot properly maaged. The assessmet should geerally be writte dow together with ay further actio. I all cases employees eed to be told about ay risks ad eed to use cotrol measures such as vetilatio equipmet or PPE for the particular job. Cotractors eed to do the same for their employees ad they may wat to discuss this with you. See Sectio 5 o page 49 ad read the A step by step guide to COSHH assessmet ad other publicatios if you wat more help with COSHH. Maagig cotractors Page 13 of 41

14 Health ad Safety Key poits You eed to uderstad the law. You have a legal resposibility towards your cotractor. They have to work safely ad owe a resposibility to you. Commuicatio ad co-operatio are eeded o both sides - somethig that requires active maagemet. Questios - THE LAW Test your kowledge of some aspects of the law by aswerig the seve questios. Tick the box of your choice. 1 A cotractor is: (a) ay visitor to your site [ ]` (b) ayoe comig o site to do work for you of ay kid [ ] (c) ayoe workig o site, icludig the statutory emergecy services (eg fire officers, ambulace crews) [ ] 2 Uder HSWA, ispectors ca: (a) visit at ay reasoable time [ ] (b) give advice to employers [ ] (c) stop dagerous work [ ] (d) do all of the above [ ] 3 HSWA applies to: (a) employers carryig out high risk activities [ ] (b) activities which could oly affect members of the public [ ] (c) all employees ad all work activities [ ] 4 Uder HSWA: (a) employees have o resposibilities for the health ad safety of others [ ] (b) employers are resposible for takig care of the health ad safety of employees ad others, icludig cotractors [ ] (c) temporary workers such as cotractors have o resposibilities [ ] 5 Uder the MHSW Regulatios employers must: (a) carry out a risk assessmet [ ] (b) set up emergecy procedures [ ] (c) exchage relevat health ad safety iformatio [ ] (d) do all of the above [ ] 6 COSHH states that a assessmet must be carried out: (a) for all jobs [ ] (b) where there is a risk of exposure to substaces hazardous to health [ ] (c) o jobs ivolvig five or more workers [ ] 7 The Costructio (Desig ad Maagemet) Regulatios 2007 (CDM) apply: (a) to all costructio work o your site takig more tha 30 days [ ] (b) whe the costructio work ivolves more tha four workers [ ] (c) to all demolitio [ ] (d) to all of the above [ ] Check your aswers at the bottom of the page. The questios about the law are basic. If ay of your aswers are wrog or you have doubts about what the law requires, brush up o your kowledge. Read the publicatios listed i Sectio 5, page 49 or cotact your local HSE office for help Aswers: 1 = b, 2 = d, 3 = c, 4 = b, 5 = d, 6 = b ad 7 = d Maagig cotractors Page 14 of 41

15 Health ad Safety We have safety procedures the whole compay follows; I m ot sayig we re perfect - we are always tryig to improve. But util recetly, cotractors were oly covered verbally. Now they are icluded i our site rules ad other systems. Productio director, chemical busiess employig 50 staff Sectio 3 Your actio pla This sectio is writte to help you assess your existig procedures ad practice, icludig the way your workers are ivolved. After readig it you should be able to summarise your compay s curret stregths ad weakesses ad draw up a actio programme based o a aalysis of your ow arragemets. Health ad safety maagemet The checklist o page 18 will help you gai a overview of health ad safety ad maagig cotractors. It covers five aspects of health ad safety maagemet: 1 POLICIES - your health ad safety policy, icludig arragemets for cotractors 2 ORGANISING - ivolvig those workig i the orgaisatio, i-house staff ad cotractors; lies of commuicatio ad authority 3 PLANNING AND DOING - practical arragemets ad methods of workig used; cotracts/agreemets whether writte or ot 4 MONITORING - keepig track of what actually happes 5 REVIEWING AND LEARNING - checkig o how the compay is gettig o with cotractor maagemet, decidig what eeds to be improved ad how to go about it. These aspects are based o HSE s leaflet Maagig health ad safety. Five steps to success. It is listed i Sectio 5, page 49. YOUR CHECKLIST Use the checklist to help you assess your curret positio. Thik about your compay s curret approach ad tick the colum that applies. The colums are: eed to start - meas you do t yet have i place the good practice described. Or if you do, it is ot used. eed to improve - meas you do t thik curret approaches are effective eough. There is room for improvemet. very effective - meas you are happy with the way thigs are because they are effective. The busiess has high quality stadards for safe work with cotractors ad the approaches are provig successful. The checklist is geeral but you could customise it by addig good practice to the left-had side or supplyig more detail to the existig descriptios. You may also wat to do more tha simply tick the box. Note dow ay thoughts that come up, especially those that help you to assess your curret approach. Before usig the checklist ad actio pla show i this sectio, it could be helpful to copy them so they ca be used agai. Or you may wat to adapt them, chagig the headigs ad colums to fit i better with your ow way of plaig. Maagig cotractors Page 15 of 41

16 Health ad Safety CHECKLIST: Successful health ad safety maagemet Policies 1 We have oe! - a clear statemet of maagemet s commitmet to health ad safety 2 It says who is resposible for health ad safety 3 It states or refers to our arragemets for maagig cotractors 4 It is regularly reviewed, based o its effectiveess i prevetig ijuries ad reducig losses, ad is updated if eeded Orgaisig 5 Staff kow their resposibilities for maagig cotractors o site 6 Staff resposible have eough kowledge about the risks ad prevetative measures for all jobs ivolvig cotractors 7 Staff resposible kow what to look for whe checkig that cotractors are workig safely ad kow what actio to take if they fid problems 8 Health ad safety is a key criterio i the selectio of cotractors 9 We take steps to esure our cotractors are competet i health ad safety 10 Staff are ivolved i discussig cotractor arragemets for maagemet ad supervisio Plaig ad doig the job 11 We discuss ad agree the job with cotractors. Our requiremets ad the cotractors resposibilities for health ad safety are i writig 12 We have safe workig procedures ad site rules. Cotractors are made aware of them i advace 13 Staff resposible pla the cotractor s job with them. We ask for a safety method statemet 14 Cotractors sig i ad out - we always kow where they are 15 Cotractors are give site iformatio before startig the job 16 We go through the job before allowig work to start Need to start Need to improve Very effective Maagig cotractors Page 16 of 41

17 Health ad Safety Moitorig 17 Staff resposible check o progress with the job ad that cotractors are workig safely 18 Staff resposible take correct actio if cotractors are t workig safely 19 We check o cotractors arragemets for supervisio 20 We tell cotractors to report all icidets/ accidets (eve mior oes) 21 If the cotractor seds differet staff we will kow Reviewig ad learig 22 Whe a job is fiished, staff resposible review how it wet, icludig the health ad safety performace of the cotractor 23 The review is recorded for future use 24 The compay is good at learig from mistakes ad improvig cotractor arragemets Need to start Need to improve Very effective Use your resposes to idetify the actios eeded to improve your maagemet of cotractors. Prioritise the urget ad importat actios ad pla your cotractor safety improvemet programme. At the ed of this sectio you ca use this iformatio to develop a actio pla. MAKING IT HAPPEN: A actio pla As a remider of the stregths ad weakesses i your curret practices, look back over your: resposes to the checklist o pages 18 ad 19; scorig i the questios o your orgaisatio o page 7; aswers to the questios o the law o page 15. Use your stregths ad weakesses to: list what you eed to start or improve. Iclude plas for uderstadig the law; mark the urget actios o your list; ote the importat oes; prioritise actios that are both urget ad importat. Maagig cotractors Page 17 of 41

18 Health ad Safety ACTION PLAN: Maagig cotractors What eeds to be doe By whom Whe Resources Maagig cotractors Page 18 of 41

19 Health ad Safety Sectio 4 Five practical steps for safe workig I 75% of the ijuries ad deaths ivestigated, site maagemet was regarded as wholly or partly resposible for failig to take all reasoably practicable precautios to prevet the accidet. HSE Dagerous maiteace: A study of accidets ad how to prevet them This sectio itroduces a five step approach o how to maage cotractors ad esure safe workig. Key poits are summarised at the ed of each step. Safety at each step No matter how small the job, or how fast you eed it to be completed, health ad safety does t start whe the cotractor arrives o site. You eed to thik about health ad safety as soo as you kow a job eeds to be doe. Health ad safety cosideratios at each step are summarised alogside the flow diagram o page 24. Maagig cotractors: 5 steps Maagig cotractors - CHECKPOINT The steps are liked. Durig Step 3: Cotractors workig o site differet eeds could emerge ad the job may chage. If so, you eed to retur to Step 1: Plaig. At Step 5: Reviewig the work evaluate all the previous steps: your pla; your cotractor; the job; how you kept a check. TRY NOT TO SEE EACH STEP IN ISOLATION STEP 1: PLANNING Defie the job Idetify hazards Assess risks Elimiate ad reduce the risks Specify health ad safety coditios Discuss with cotractor (if selected) STEP 2: CHOOSING A CONTRACTOR What safety ad techical competece is eeded? Ask questios Get evidece Go through iformatio about the job the site, icludig site rules Ask for a safety method statemet Decide whether subcotractig is acceptable. If so, how will health ad safety be esured? STEP 3: CONTRACTORS WORKING ON SITE All cotractors sig i ad out Name a site cotact Reiforce health ad safety iformatio ad site rules Check the job ad allow work to begi STEP 4: KEEPING A CHECK Assess the degree of cotact eeded How is the job goig: as plaed? is the cotractor workig safely ad as agreed? ay icidets? ay chages i persoel? Are ay special arragemets required? Maagig cotractors Page 19 of 41

20 Health ad Safety STEP 5: REVIEWING THE WORK Review the job ad cotractor how effective was your plaig? how did the cotractor perform? how did the job go? Record the lessos Step 1: Plaig Whe I m pressed for time it s easy to rush too quickly ito gettig someoe i to do a job. I my opiio the time I take i plaig a job properly is time well spet. Egieerig maager (Chemical compay employs 45 staff) Defie the job Idetify hazards Assess risks Elimiate ad reduce the risks Specify health ad safety coditios Discuss with cotractor (if selected) This step is about how to pla the cotractor s job. After workig through it you will be able to uderstad more about the practicalities of risk assessmet ad plaig to reduce risks. You eed to aswer these two questios: 1 What is the job? 2 How ca it be doe safely? Oce you kow what the job is, you eed to build i health ad safety by carryig out a risk assessmet: Maagig cotractors - CHECKPOINT Do you ask cotractors to provide risk assessmets or safety method statemets? Keep a check for those who do t or are uwillig. Make sure you agree exactly how to do the work. idetifyig hazards - aythig that ca cause harm, for example a corrosive chemical; evaluatig risks - the chace of harm actually beig doe, for example, burs due to cotact with the corrosive chemical. This will help you work out what actio to take to elimiate or reduce those risks. I spite of the terms, which may be off-puttig, idetifyig hazards, assessig the risks ad plaig how to get rid of them is a straightforward process, largely a matter of commo sese. You kow best the hazards i your busiess. Cotractors have resposibilities for preparig a risk assessmet uder the MHSW Regulatios Their risk assessmet should fit i with your ow ad provide you with iformatio. Likewise cotractors will eed iformatio from you about the job, the state of plat, etc whe preparig their assessmet. Clearly, there is a eed for commuicatio ad close co-operatio betwee you ad the cotractor so that all risks associated with the job are covered. Cotractors may prepare a detailed safety method statemet o how they ited to carry out the job so that risks are cotrolled ad maaged. This should be based o a assessmet of risks to the health ad safety of employees ad others who could be affected by the work. Maagig cotractors Page 20 of 41

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