Pencoed Comprehensive School. Examination Invigilators Casual Posts. Job Information Pack

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1 Pencoed Comprehensive School Examination Invigilators Casual Posts Job Information Pack

2 Contents Job Advertisement 3 Job Description 4-6 Person Specification 7-8 Employee Benefits 9 Conditions of Service 10 2

3 Job Advertisement Pencoed Comprehensive School Examination Invigilators : Casual Posts, hours worked will vary between 8am and 5pm. Salary: Grade 2, SCP an hour Pencoed Comprehensive School wish to recruit a number of exam invigilators to support with the Autumn, Spring and Summer exam series. Your presence will ensure the fair and proper conduct of examinations in an environment that enables a student to perform at their best. You will assist with setting up of exam venues, checking examination packs, assisting candidates and actively invigilating during examinations. You will be required to check attendance, record relevant details so good communication, written and verbal are essential. You may be required to scribe/read for students with special needs. It is essential that you are reliable, possess good interpersonal skills and an ability to deal with matters calmly, swiftly and firmly, without being confrontational. Previous experience in working with secondary school age children would be a distinct advantage as would any previous supervision experience but isn t essential. PLEASE NOTE - ALL COMPLETED APPLICATION FORMS TO BE RETURNED DIRECTLY TO THE SCHOOL. or, if sending by post, FAO Mrs Linda Harpwood, School Manager, Pencoed Comprehensive School, Pencoed, Bridgend, CF35 5LZ 3

4 Job Description POST: Examinations Invigilator GRADE OF POST: Grade 2, SCP 8 RESPONSIBLE TO: Examinations Officer JOB PURPOSE: Under the direction of the Examinations Officer, the post holder will assist the examinations team in the correct running and supervision of examinations including when necessary assisting with the preparation of examination rooms, completion of examination paperwork, attendance registers, invigilation reports, collation of examination documentation. Main Duties and Responsibilities: To assist in the preparation of the examination room ensuring that it meets the JCQ (Joint Council for Qualifications) requirements. Reporting to the Examinations Officer, arrive at least 15 minutes before an examination session, or earlier if required. To assist with the setting up of the examinations rooms/sports hall To manage candidates assembly in the examinations rooms/sports hall in an orderly manner ensuring pupils are seated appropriately. To fully brief candidates to ensure that they are made fully aware of exam conditions before the exam commences. Including all the JCQ warnings. To ensure the correct identification and registration of candidates and report any absences as soon as possible to the Main Office.. To be responsible for opening papers and authorised materials and to distribute these to candidates in accordance with the examination rules and regulations. To attend to late or unregistered candidates quickly and efficiently with minimum fuss and disruption and in accordance with the examination rules and regulations. 4

5 To notify candidates of examination start and finish times ensuring that efficient timekeeping is maintained. To record all start and finish times in accordance with the examination rules and regulations. To respond to queries regarding insufficient or incorrect paperwork in accordance with examination rules and regulations. To respond to all queries from candidates during the examination quickly, professionally and in accordance with JCQ regulations. To contact the Examinations Officer in the event of candidates raising concerns or difficulties in respect of an examination paper where a professional judgement may be required. To supervise candidates in a professional, quiet and unobtrusive manner. To notify the Examinations Officer of any disruptions that may occur. To ensure that examination is carried out strictly in accordance with the guidelines set out by the Joint Examinations Board. To be aware of the procedures should an evacuation of the examination room become necessary. To supervise any candidates who may need to leave the room in accordance with the examination regulations. To supervise any clash candidates between their examination. To ensure that examination conditions are maintained until candidates are dismissed. To collect and collate examination scripts ensuring no documents are left unattended at any time and are promptly packaged and or delivered to the exams officer/person responsible for examinations. To ensure that the room and desks are clear and in good order. To ensure that the seating plan has been signed for any examination invigilated. To ensure that scripts are never left unattended, that there are no missing scripts and they are safely delivered to the Examinations Officer or designated staff in the Main Office. To undertake training relating to the job as required. To undertake other related duties appropriate to the job as required, this may include assisting with Access Arrangements. 5

6 To be aware of and adhere to applicable rules, regulations, legislation and procedures including Equal Opportunities Policy, (including Health and Safety, Data Protection. To maintain confidentiality of information acquired in the course of undertaking duties for the school. REVIEW DATE/RIGHT TO VARY This Job Description is as currently applies and will be reviewed regularly. You may be required to undertake other tasks that can be reasonably assigned to you, including development activities, which are within your capability and grade. CRIMINAL RECORDS CHECK This post requires a criminal records check through the Disclosure & Barring Service (DBS) 6

7 PERSON SPECIFICATION Examinations Invigilator The following attributes represent the range of skills, abilities and experiences etc relevant to this position. Applicants are not expected to meet all of these attributes to be suitable for short listing. Attributes Requirements Method of Evaluation / Testing Qualifications, Education & Training Good standard of numeracy & literacy skills Production of original Qualification Certificates and application form. Desirable Essential or Desirable Knowledge & Experience Skills & Personal Qualities To have worked in an environment where high levels of confidentiality are required To have undertaken tasks where attention to detail is essential Have had previous experience of invigilation Previous experience in working with children Previous experience of working in a school setting Ability to use common sense and initiative Ability to develop creative solutions quickly in response to need Ability to work to predetermined instructions Ability to make appropriate judgements Good interpersonal skills Interview, application form, reference and selection process. Interview, application form, reference and selection process. All Desirable All Essential Ability to keep calm under pressure or during unexpected circumstances Vigilant Ability to make appropriate judgements Possess good concentration Reliable, conscientious and punctual Be flexible, particularly over use of time to cater for pressure points Ability to work constructively as part of a team or alone as necessary Ability to work methodically, accurately and with attention to detail Ability to be firm but fair at all times 7

8 Attributes Requirements Method of Evaluation / Testing Ability to develop and maintain effective working relationships with all staff and students Good written and verbal skills Ability to communicate clearly and accurately with candidates and members of staff Essential or Desirable 8

9 Employee Benefits Examination Invigilators Casual Posts Salary: Grade 2 SCP an hour Pension Scheme All staff are eligible to join the Local Government Pension Scheme, which is currently a final salary scheme. It is a contributory scheme. Maternity/Adoption/Paternity Pay & Leave We offer a generous scheme which provides payments in addition to statutory provisions. Subsidised Leisure All employees are eligible to purchase a Bridgecard at reduced rates which offers discounted access to the council s leisure centres within the borough. Occupational Health Services There are a range of services available to promote staff welfare. These include an in-house counsellor, fast-track physiotherapy and effective return to work programmes. Training and Development We recognise the importance of learning to the success of the organisation and are committed to the investment in and development of our staff. We believe that our customers deserve a service from staff who are competent and trained to do their jobs. 9

10 Conditions of Service Examination Invigilators Working Hours As and when required for mock and external examinations Location The normal place of work will be Pencoed Comprehensive School. Medical Clearance Any offer of appointment is subject to medical clearance. You will be required to complete a medical questionnaire, but may also require medical examination before appointment. References Appointment is subject to receipt of a minimum of two satisfactory references. Wherever possible these should be from previous employers. Criminal Records An enhanced Disclosure Check by the Criminal Records Bureau will be necessary for the successful applicant, and appointment will not be confirmed before a satisfactory disclosure is received. Probationary Period New staff to Bridgend County Borough Council appointed to this post will be subject to a 6 month probationary period. If you have any queries relating to this job, please contact Linda Harpwood, School Manager,

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