APPLICATION FOR LANDLORDS CONSENT TO ALTERATIONS AND LICENCE

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1 APPLICATION FOR LANDLORDS CONSENT TO ALTERATIONS AND LICENCE This form must be completed and returned to the address below, together with all relevant documentation as referred to. No fee is payable at this time. It is a requirement under the terms of your lease to obtain landlords consent for alterations before commencement of any works. Not doing so will mean you are in breach of your lease, which can have serious consequences. Please read the notes at the end of this form. APPLICANTS AND PROPERTY DETAILS NAME OF APPLICANT(S) / LEASEHOLDER(S) 1) 2) 3) 4) ADDRESS OF APPLICANT(S) / LEASEHOLDER(S) Postcode ADDRESS OF PROPERTY (if different from above) Postcode NAME OF MAIN CONTACT DAYTIME TELEPHONE NUMBER EVENING TELEPHONE NUMBER MOBILE TELEPHONE NUMBER ADDRESS

2 ALTERATIONS HAVE THE WORKS BEEN COMPLETED? If the your answer is yes, then please give date of completion and provide the following documents where applicable: date of completion: 1. Copy of letter sent to residents in the building notifying of proposed alterations 2. Plans showing property before and after 3. Planning permission, 4. Building control Full Passing of Plans (notice is not sufficient) 5. Party wall notice and conditional survey 6. Insurance documents 7. Electrical and gas safety certificates Please note that depending on the nature of the work, more documents may be requested. Brief description of works (Please continue on separate sheet if necessary)

3 DOES THE AREA OF THE WORK INCLUDE EXCAVATION? (Note: If yes you will be required to purchase the area to be excavated as your demised area ends with the flooring) DOES THE WORK INCLUDE EXTENSION OVER THE GARDEN OR EXTERNAL AREA? (Note: If yes please note most gardens are covered by a restrictive covenant restricting its use as a garden only) DO THE PROPOSALS AFFECT ANY AREA OUTSIDE YOUR PROPERTY? DO THE PROPOSALS AFFECT ANY COMMUNAL AREAS OR OTHER RESIDENTS FACILITIES? HAVE YOU DISCUSSED YOUR PROPOSALS WITH OTHER RESIDENTS OF THE BUILDING? (Note: if no then please do) IS PLANNING PERMISSION FOR THE PROPOSED WORKS REQUIRED? (if no, please provide written confirmation that planning permission is not required) IF, THEN HAVE YOU APPLIED FOR A PLANNING PERMISSION? If yes, then please give planning reference number: IS BUILDINGS REGULATIONS (BUILDING CONTROL) APPROVAL REQUIRED? If yes, then please give planning reference number:

4 DO THE WORKS REQUIRE THE SERVING OF PARTY WALL TICES (1996 ACT)? (Note: if yes then please provide copies of notice and survey) HAVE YOU DISCUSSED YOUR PLANS WITH OTHER OCCUPANTS OF THE BUILDING? (Note: if no then please do.) IF YOUR ANSWER IS TO THE ABOVE THEN WERE ANY OBJECTIONS RAISED? (Note: If yes, please give details. Other resident will be contacted by the council) DETAILS OF WHO WILL BE CARRYING OUT THE WORKS ARE YOU PLANNING TO CARRY OUT THE PROPOSED WORKS YOURSELF? (If no, then please give details of the contractor you are going to use) NAME OF MAIN CONTRACTOR DAYTIME TELEPHONE NUMBER EMERGENCY TELEPHONE NUMBER MOBILE TELEPHONE NUMBER ADDRESS ADDRESS OF Postcode Please note that your appointed contractor must provide copies of the following insurance certificates: 1. Public Liability Insurance (min 5 million of cover) 2. Employee Liability Insurance (min 5 million cover) 3. Works Liability Cover (min 1.5 times the value of the building)

5 Full Name Signature Date Return the completed form to: h&f Home Buy Service King Street, Hammersmith, London W6 9XY

6 1. INTRODUCTION. IMPORTANT TES 1.1 As a leaseholder if you want to carry out alterations to your property you need to have the consent of the Housing Services Department of the council who are your landlord. This consent is not the same as Planning Consent. Planning deal with the external appearance of the property and additions to it such as extensions and loft conversions. Similarly Building Regulations approval does not constitute landlords consent, although you may require one or both of these consents as well. You should contact the Councils Environment Department at the Town Hall ( ) for details of how to obtain Planning Consent and Building Regulations approval. It is a requirement under the terms of your lease to obtain landlords consent for alterations before commencement of any works. Not doing so will mean you are in breach of your lease, which can have serious consequences. 1.2 If you make alterations to your property without the consent of the landlord you are likely to encounter problems when you decide to sell the property. If the changes you have made are significant this could delay completion of the sale and possibly result in the purchaser pulling out. 1.3 The Council cannot unreasonably withhold consent for alterations to your property, provided all the necessary consents and regulations have been agreed. If consent is not given we will tell you why and if possible, make alternative suggestions that may help you carry out other alterations that may be suitable. 1.4 The consent will take the form of a licence, which will set out in detail exactly what is it we are giving you permission to do. It will also make some requirements of you to ensure that, while the works are being carried out, your neighbours and the public are not inconvenienced by your work. 1.5 Please note that your application will be deemed to have been withdrawn if you do not provide documents or payment within 28 days of a request being made. 2. ALTERATIONS REQUIRING A LICENCE 2.1 In general you will need a licence if the works you are planning to carry out alter the internal appearance of the property. For example internal alterations might include, taking down an internal wall to join two rooms, combining bathrooms and W.Cs etc. Although these types of

7 alterations do not generally require planning permission, clearance by Building Control must be obtained, particularly if the work affects the kitchen. This is because of the risk of fire and the need for the council to ensure other residents are not put at unnecessary risk. 2.2 You will also need landlords consent if you are planning to extend your property. If you are planning to build an extension, convert a loft or open up the basement you must first check that you actually own the area in question. You will also need Planning Consent and Building Regulations Full Plans approval. 2.3 You do not require consent to renew central heating, unless you are moving the flue or boiler position. However, such work must be carried out by a Gas Safety Approved installer. If however you are installing central heating for the first time in the property you will need landlords consent, as you will have to open part of the structure of the building to allow the ventilation of the flue. 2.4 Please note that we do not normally give consent to the installation of replacement windows. This is because the council has a rolling programme for window replacement across the borough. It is important that the design and safety aspects of replacement windows meet the councils requirement. If you replace your windows without consent the council may remove them and replace them at the time we carry out the renewal for the whole block. You will be charged your share of the cost regardless of whether or not your windows are replaced. 3. OBTAINING A LICENCE 3.1 Obtaining a licence can take some time to complete. In general you should allow at least four weeks from the date you return the form. This is because we have to assess your proposed plans and be satisfied that they will not have any adverse effect on the building or other occupants. The length of time taken to obtain the licence can be longer if you fail to provide all the necessary information requested. 3.2 You should complete the form as fully as possible, giving as much detail as you can. If you have not yet decided which company you are going to employ to carry out the alterations, you must state this in the appropriate section on the form. However, you must provide these details and the insurance details as soon as you appoint a builder. The licence cannot be issued until this information has been provided. 3.3 When your application is received the drawings will be referred to the councils technical staff for inspection and they will then consider giving their approval to the alteration design. Once this is received, and providing all other necessary consents have been given, Legal

8 Services will then be instructed to draw up the licence which will be sent to you/your solicitor in draft form. You must then read and agree the licence and return it to Legal Services. Providing that all the necessary information has been provided the licence will be completed and signed off by the council. You should keep the licence with your lease for future reference. 4. HOW MUCH DOES A LICENCE COST? 4.1 You will be responsible for paying the councils costs in providing the licence. This is made up of Legal fees, Professional fees (Surveyors) and an administration charge. However the level of charge will depend on the nature of the project. 4.2 For small projects, which do not require any input from the technical section you will be charged approximately 150 for administration charges. For more major works such as extensions, loft conversions, removal of load bearing walls etc. the costs will be between ,500 and will include Professional fees. Additionally, lease variations will be charged at approximately 500 per lease. Please note that these figures are approximate and for guidance purposes only. You will be asked to pay the exact fees when the draft licence is sent to you. 4.3 For some alterations, such as building an extension, the building s insurance premium will be updated to reflect the increase in the property size. The Council will also amend the service charge percentages for all the properties in the building to ensure that service charges are apportioned fairly. 4.4 As part of the application process surveyors will survey all the flats in the building and draft new floor plans. The percentage of service charges to be contributed by each flat will then be re-assessed. The cost of the survey, plans and possible lease variations will be the responsibility of the leaseholder applying for the alteration. The applicant leaseholder(s) will also be responsible for the costs of legal advice and/or representation of affected residents. 5. FURTHER INFORMATION 5.1 If you need any assistance in completing the form or require further information please feel free to contact the H & F Home Buy on

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