SharePoint for the Business User: Content Management. black and white solutions for a grey world

Transcription

1 SharePoint for the Business User: Content Management black and white solutions for a grey world

2 Slide Deck & Webcast Recording links Questions and Answers We will answer questions at the end In Microsoft Live Meeting Click the Q&A panel or click Alt-Q After the webcast - extra questions to info@gig-werks.com Remember to go to the full screen in Live Meeting (F5)

3 About Gig Werks Enterprise Content Management Document Management Web Content Management Records Management Q&A

4 Company began in 2002 Gold Partner Since 2002 Field managed since 2004 Microsoft Best Technology Partner 2010 and 2011 Various other Microsoft Awards and Tech Forum Award Winner 2008 Invited into the Partner Evidence Program for SharePoint 2010 Market Focus From 100 seats to 150,000 Headquartered in New York, with clients across the United States

5 Check-in/check-out Versioning Views - Sort & Filter Metadata & Taxonomy Document Sets

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8 Key Word Category Field or Column Stored with document Document Set Navigation

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10 Established Planned Exists in advance Hierarchical Stored centrally

11 Simple and Intuitive Experience

12 Site Authoring Editing Tools Rich Media Publishing

13 Site Authoring Made Simple Site Intuitive Familiar Customization User Editing Interface Experience Challenge: Users need to be able to edit, theme and publish SharePoint sites easily and quickly, without involving IT Screen Shots (Click to Expand) Potential savings/efficiency gains: Users save time updating collaboration sites. IT resources are freed-up from supporting users with basic updates and publishing Familiar User Interface Project Manager Easy Editing Customer quote: SharePoint Server 2010's new Ribbon interface gives our users a much more intuitive, familiar environment, making the content publishing process a lot faster. Create Site Set Permissions - Boy Scouts of America Upload Data and Add Info Learn more > Use Rich Media Content Apply Color Template Scenario Publish

14 Site Authoring Made Simple Site Intuitive Familiar Customization User Editing Interface Experience Challenge: Users need to be able to edit, theme and publish SharePoint sites easily and quickly, without involving IT Screen Shots (Click to Expand) Potential savings/efficiency gains: Users save time updating collaboration sites. IT resources are freed-up from supporting users with basic updates and publishing Familiar User Interface Project Manager Easy Editing Customer quote: SharePoint Server 2010's new Ribbon interface gives our users a much more intuitive, familiar environment, making the content publishing process a lot faster. Create Site Set Permissions - Boy Scouts of America Upload Data and Add Info Learn more > Use Rich Media Content Apply Color Template Scenario Publish

15 Site Authoring Made Simple Site Intuitive Familiar Customization User Editing Interface Experience Challenge: Users need to be able to edit, theme and publish SharePoint sites easily and quickly, without involving IT Screen Shots (Click to Expand) Potential savings/efficiency gains: Users save time updating collaboration sites. IT resources are freed-up from supporting users with basic updates and publishing Familiar User Interface Project Manager Easy Editing Customer quote: SharePoint Server 2010's new Ribbon interface gives our users a much more intuitive, familiar environment, making the content publishing process a lot faster. Create Site Set Permissions - Boy Scouts of America Upload Data and Add Info Learn more > Use Rich Media Content Apply Color Template Scenario Publish

16 Declare Records Multiple Disposition Workflows Audit Logs

17 Challenges to complying with records regulations Business Records Management Inconsistent record retention and disposition policies High cost of maintaining records beyond required lifetime End users fail to adopt existing ECM for records compliance workflow Inconsistent search results in manual review Workflows, Approvals, Auditing and Versioning Difficulties enforcing compliant workflow processes No method to audit archived document activity, leading to compliance failure and liability Time-consuming and error-prone manual validation of versions Information Risk Unrestricted or unauthorized user access Accidental disclosure of confidential information 17

18 Make Compliance Part of Life Records Management Made Simpler Challenge: As business processes and regulatory requirements become more complex, companies need to ensure their ability to promote compliance and avoid making it a burden on productivity Screen Shot (Click to Expand) Project Manager RFP Document Author Records Manager Potential savings/efficiency gains: Increasing ROI on existing investments in information systems HOLD! and productivity gains in-light of time savings, training efficiencies and better decision-making Archive Records Management Record Sales Manager Field Rep Customer Service Rep Scenario Customer Quote: With SharePoint Server 2010, we ve achieved a consistent records management infrastructure while giving business units the flexible taxonomies that Legal they desire. Department - Towers Watson Learn more >

19 Make Compliance Part of Life Records Management Made Simpler Challenge: As business processes and regulatory requirements become more complex, companies need to ensure their ability to promote compliance and avoid making it a burden on productivity Screen Shot (Click to Expand) Project Manager RFP Document Author Records Manager Potential savings/efficiency gains: Increasing ROI on existing investments in information systems HOLD! and productivity gains in-light of time savings, training efficiencies and better decision-making Archive Records Management Record Sales Manager Field Rep Customer Service Rep Scenario Customer Quote: With SharePoint Server 2010, we ve achieved a consistent records management infrastructure while giving business units the flexible taxonomies that Legal they desire. Department - Towers Watson Learn more >

20 Information Management

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22 We d love to hear more detailed feedback on this session ... info@gig-werks.com To get more related materials please visit: Connect with Gig Werks: