1 Standards for Inpatient Rehabilitation Units 1st Edition Editors: Joanne Cresswell, Mark Beavon and Sabrina Kamayah July 2011 Pub. No. CCQI107
3 Foreword We are delighted to be able to release the First Edition of the AIMS Standards for Inpatient Rehabilitation Units. The AIMS process is increasingly becoming recognised to be one of the very best tools currently available to produce some needed improvements that make a meaningful difference to all those that either provide or receive care in today's rehabilitation units. It is always worth remembering that none of this would have been possible without the unbelievably hard work of all of those that are associated with this process. This includes the staff at the Royal College of Psychiatrists, the healthcare professionals, the service user and carer reviewers, and the staff who work on our member wards/units. This edition is completely the result of your invaluable input: thank you for your continuing support. You should be justly proud of this laudable work and please remember to promote AIMS whenever and wherever you can. Jo Cresswell AIMS Senior Programme Manager July 2011 Editors Note It is recognised that there is a broad range of types of rehabilitation units and therefore some standards will not apply to all. The accreditation process relating to these standards is tailored as far as possible to meet these differing requirements, so as to prevent an unfair bias to any individual unit.
5 Contents Introduction Acknowledgements vii ix STANDARDS: Section 1: General Standards 1 Section 2: Timely and Purposeful Admission 9 Section 3: Safety 17 Section 4: Environment and Facilities 21 Section 5: Therapies and Activities 29 Glossary of Terms and Abbreviations 35 Bibliography 39 AIMS-Rehab Standards Feedback Form 47
7 Introduction The accreditation standards, drawn from key documents, will help units demonstrate compliance with the Care Quality Commission s Standards for Better Health and will support implementation of NICE guidelines and the National Service Framework. They have been subject to extensive consultation with all professional groups involved in the provision of rehabilitative care and with service users and their representative organisations. The standards are reviewed on an annual basis and are applied each year during the self- and peer-review processes by AIMS member units. The standards cover the following topics: General Standards Timely and Purposeful Admission Safety Environment and Facilities Therapies and Activities The full set of standards is aspirational and it is unlikely that any unit would meet all of them. To support their use in the accreditation process, each standard has been categorised as follows: Type 1: failure to meet these standards would result in a significant threat to patient safety, rights or dignity and/or would breach the law; Type 2: standards that an accredited unit would be expected to meet; Type 3: standards that an excellent unit should meet or standards that are not the direct responsibility of the unit. A copy of these standards will be sent to each member unit. The standards are also available on our website at:
9 Acknowledgements The following people have given us advice and support in compiling and editing these standards: Dr Elina Baker Dr Elizabeth Barron Dr Rob Baskind Ms Helen Bennett Dr Kristoff Bonello Ms Susan Bouzidi Ms Joan Bradford Ms Anna Burke Mr Godwin Calafato Dr Rob Chaplin Mrs Rachel Christian-Edwards Ms Shanie Cracknell Mr Daniel Daka Dr Steffan Davies Mr Paul Donelly Dr Tom Edwards Ms Loraine Emery Ms Miranda Feyisetan Mr Gareth Foote Mr Neil Gallagher Dr William Grant Ms Christine Halliday Dr Michele Hampson Dr John Hanna Ms Sandra Hutton Ms Marion Janner Dr Peter Jarrett Mr Aroonduth Jeeneea Devon Partnership NHS Trust South Essex Partnership University NHS Foundation Trust Bradford District Care Trust Cardiff and Vale University Health Board South Essex Partnership University NHS Foundation Trust Cygnet Healthcare Camden and Islington NHS Foundation Trust North West Regional Offender Health Team, Bury PCT Carer Representative Royal College of Psychiatrists' Centre for Quality Improvement College of Occupational Therapists South Essex Partnership University NHS Foundation Trust Oxleas NHS Foundation Trust Northamptonshire Healthcare NHS Foundation Trust St. Andrew s Healthcare Dudley and Walsall Mental Health Partnership NHS Trust Humber NHS Foundation Trust Oxleas NHS Foundation Trust Nottinghamshire Healthcare NHS Trust South Essex Partnership University NHS Foundation Trust Northumberland, Tyne and Wear NHS Foundation Trust Service User Representative Nottinghamshire Healthcare NHS Trust British Psychological Society Northumberland, Tyne and Wear NHS Foundation Trust Service User Representative Oxleas NHS Foundation Trust South London and Maudsley NHS Foundation Trust
10 Ms Andrea Joseph Dr Sridevi Kalidindi Dr Helen Killaspy Ms Carla King Mrs Sarah King Ms Maria Kordowicz Ms Sarah Kwinika Ms Sue Lake Dr Paul Lelliott Ms Gill Lowe Mr Patrick McCaul Mr Simon McVay Mr Mark Milton Dr Shawn Mitchell Mrs Elizabeth Moody Mr Shorayi Nyamupanda Mr Michael Osborne Mr Jonathan Radcliffe Ms Louise Reynolds Dr Glenn Roberts Ms Che Rosebert Ms Annmarie Shaw Ms Jacquline Somers Ms Yvonne Stoddart Mr Luke Taylor Dr Trevor Turner Mr Leslie Upton Mrs Rachel Webb Dr Jonathan West Mr Adrian Worrall Mr Norman Young South Essex Partnership University NHS Foundation Trust South London and Maudsley NHS Foundation Trust University College London Northumberland, Tyne and Wear NHS Foundation Trust Service User Representative Royal College of Psychiatrists' Centre for Quality Improvement Cygnet Healthcare Humber NHS Foundation Trust Royal College of Psychiatrists' Centre for Quality Improvement Humber NHS Foundation Trust Service User Representative South Essex Partnership University NHS Foundation Trust Cornwall Partnership NHS Foundation Trust St. Andrew s Healthcare Northumberland, Tyne and Wear NHS Foundation Trust South London and Maudsley NHS Foundation Trust South London and Maudsley NHS Foundation Trust South London and Maudsley NHS Foundation Trust Camden and Islington NHS Foundation Trust Devon Partnership NHS Trust South West London and St. George s Mental Health NHS Trust Dudley and Walsall Mental Health Partnership NHS Trust St. Andrew s Healthcare National Mental Health Development Unit Cornwall Partnership NHS Foundation Trust Royal College of Psychiatrists Carer Representative Devon Partnership NHS Trust Oxleas NHS Foundation Trust Royal College of Psychiatrists' Centre for Quality Improvement Royal College of Nursing
11 Section 1 General Standards
13 NUMBER TYPE STANDARD Policies and Protocols All staff are informed how to access policies, procedures and guidelines and are able to do so when required. MDT staff are consulted in the development of policies, procedures and guidelines that relate to their practice. All policies and protocols are reviewed every three years with the support of the policy development/clinical governance teams. Managers audit the implementation of policies and procedures relating to the unit and provide feedback to MDT staff. Staffing The unit has an agreed minimum staffing level across all shifts, which is met. There are systems in place to ensure that all factors that affect staffing numbers and skill mix are taken into consideration, and staffing levels are reviewed on a daily basis. These factors are: levels of observation; sickness and absence; training; supervision; escorts; consultation, outreach and liaison functions; the need to promote patients independence; therapeutic engagement; acuity levels; conformance with local human resources guidance; staff capabilities; clinical meetings. The unit has its own dedicated lead consultant who will provide expert input into key matters of service delivery, staff support and supervision, and overall service co-ordination. Specific sessions are set aside in the consultant s job plan to ensure sufficient time is available for their consistent and regular input to the team and related forums. The agreed minimum staffing level includes one or more registered nurse per shift The Unit Manager has control over the unit budget There is access to relevant faith-specific support, preferably from someone with an understanding of mental health issues. There is access to dedicated sessional or part-sessional administrative support, which meets the needs of the unit Levels of sickness, absence and injuries are monitored.
14 Positive actions are identified that can be taken to reduce sickness levels. At all times, a doctor is available to quickly attend an alert by staff members when interventions for the management of disturbed/violent behaviour are required, according to NICE CG25 or within 30 minutes. During intimate or physical examinations, a chaperone is always considered, depending on the risks and needs of the patient or staff, and the unit has a protocol relating to this. The nominated person in charge of the shift is the point of contact for consultation, negotiation, and decision-making for all unit operational matters The unit has a psychologist who is part of the MDT The unit has an occupational therapist who is part of the MDT The unit is able to access social workers when required The unit has access to a pharmacist/pharmacy technician who can provide specific advice on medication regimes for people with complex mental health problems and/or treatment resistance. The unit has access to an arts therapist, e.g. art, drama, music, dance, etc The unit makes use of peer support workers The unit makes use of support, time and recovery workers. Recruitment and Retention of Staff When posts are vacant or in the event of long-term sickness, immediate arrangements are made for temporary staff cover. There is a clear and written policy on the recruitment and use of bank and agency staff including: a system to ensure staff have the basic skills, attitudes and competencies required; proper arrangements for the induction and management of bank and agency staff; a system to routinely monitor and report on the use of bank and agency staff MDT staff exit interviews are fed back to the Unit Manager Arrangements are in place so that Service User Representatives can be involved in interviewing potential members of the MDT during the recruitment process. Arrangements are in place so that Carers/Carer Representatives can be involved in interviewing potential members of the MDT during the recruitment process.
15 3.6 2 Exit interviews are conducted using a standardised format. Appraisal, Supervision and Staff Support The unit has clear clinical supervision guidelines which incorporate supervision contracts between supervisor and supervisee to cover: learning/training objectives; resolution of conflict (arbitrator identified); roles and responsibilities; practicalities, e.g. location; boundaries, e.g. time and agreed agenda; documentation to be used; confidentiality (adherence to professional code of conduct and Trust/organisational policy); actions in event of non-attendance or cancellation; frequency and duration. The unit has a clear system of monitoring and auditing supervision. This is reviewed every 12 months. All staff receive an annual appraisal and personal development planning. Supervisors receive appropriate training as agreed in local policy, taking into consideration profession-specific guidelines Non-clinical staff receive regular line management supervision Clinical supervision occurs at a minimum of every eight weeks, or more frequently, as per professional body guidance. Clinical staff receive training, support and supervision from experienced senior practitioners in providing one-to-one therapeutic contact. Clinical staff receive training, support and supervision from experienced senior practitioners in providing therapeutic group work. Staff have access to a unit-based reflective practice/staff support group to discuss clinical work at least monthly with a suitable facilitator. All staff are able to take regular allocated breaks away from patients during their shift. Registered nurses receive regular managerial supervision from a person with appropriate experience and qualifications. Staff are self-aware and are encouraged to look after their own wellbeing. Staff Education and Training Training budgets enable all staff to meet requirements for their continuing professional development and the Knowledge and Skills Framework.
16 All staff have up-to-date training in basic life support, fire and manual handling. Access to training is facilitated, and there are arrangements for staff cover to allow staff to attend training. There is clinical leadership training for registered mental health nurses (band 6 and above), psychiatrists and other members of the MDT. All new staff are allocated a mentor/preceptor who oversees their induction. Staff who undertake assessment and care planning have received training in care planning as part of the care management programme, including CPA (England and Wales) and discharge planning. Staff who undertake assessment and care planning have received training in how to assess capacity and the Mental Capacity Act (England and Wales). Staff who undertake assessment and care planning have received training in risk management and risk assessment. Staff who undertake assessment and care planning have received training in self-harm and suicide awareness and prevention techniques. Staff who undertake assessment and care planning have received training in how to involve patients and carers. Staff who undertake assessment and care planning receive training in locally agreed outcome measures. Staff who undertake assessment and care planning have received training in physical health needs and referrals. There is an investment in the development of managerial and leadership competencies of Unit Managers and Charge Nurses. All practitioners who administer medications have been assessed as competent to do so. This is repeated on a yearly basis using a competency-based tool. Clinical staff receive training and support from staff with appropriate clinical skills to provide basic psychological and psychosocial interventions (including, but not limited to, conflict resolution/deescalation, engagement activity scheduling, group facilitation). The unit can demonstrate that qualified staff from nursing, occupational therapy, psychiatry and clinical psychology receive ongoing training and supervision to provide a repertoire of problem-specific, low intensity psychological interventions in line with NICE guidance. The unit can demonstrate that qualified staff from nursing, occupational therapy, psychiatry and clinical psychology receive ongoing training and supervision to provide a repertoire of problem-specific, high intensity psychological interventions in line with NICE guidance.
17 All education and training in the safe and therapeutic management of aggression and violence is based upon the recommendations contained in the interim Mental Health Policy Implementation Guide 2004, the NICE CG 2005, the Mental Health Act Code of Practice and the All Wales Passport (England and Wales) Staff have received diversity awareness training Staff have received training in safeguarding children and vulnerable adults. Staff who undertake assessment and care planning have received training in the basic principles of rehabilitation and recovery-oriented practice. All MDT staff are invited to attend an annual team-building event with clearly defined outcomes. All band 6 staff and above have allocated time and resources to engage in clinical governance activity relevant to their work Staff have received training in coaching skills. Advocacy The ward has a working relationship with an independent advocacy service. Compliments and Complaints There are clear policies and procedures for managing complaints Information is available for patients/carers about: how to make a verbal complaint; how to make a written complaint; how to suggest service improvements/enhancements; how to make a written compliment; how to make a donation. This is publicised and easily available. All MDT staff are trained as part of their induction to respond effectively to patients who express a concern regarding their hospital experience. There is evidence of audit, action and feedback from complaints, suggestions and compliments. Smoking There is a smoke-free policy for staff and patients, which follows HDA guidance and best practice.
18 There is support for staff and patients to assist with the smoking policy, including: consideration of the use of NRT while on the premises to help with withdrawal or as a coping strategy; a comprehensive support programme, with information available about the support on offer; strategies to make sure staff know and understand the Trust or organisation's policy, and monitor levels of comprehension; advice about the potential effects of smoking cessation on serum Clozapine levels and appropriate monitoring. Where smoking is permitted, there is a safe allocated area for this purpose.
19 Section 2 Timely and Purposeful Admission
21 NUMBER TYPE STANDARD TIMELY AND PURPOSEFUL ADMISSION There is an information-sharing protocol confirmed at the Trust/ organisation s board level, of which all staff are aware, and this is publicised to visitors and patients. There is an identified and documented contact or link person for each agency involved with each patient. The unit has clear documented admission criteria, outlining the types of needs the unit addresses and the interventions available. The unit has an operational policy that makes a commitment to rehabilitation and recovery-based practice. Clinical decision-making by the multidisciplinary team is characterised by positive risk-taking. This includes a willingness to take considered and managed risks in the interest of helping the patient to grow and recover, and a willingness to accept that setbacks/failures may occur as part of the recovery-focused rehabilitation process. There is evidence of positive risk-taking (e.g. patients being encouraged to be involved in decisions regarding leave, maintaining their own safety, observation levels). Before Admission The referring team provides information on previous care planning and interventions. The specific reasons for admission are agreed between the referring team, the unit team and as far as possible the patient and carers. Admission Process When talking to patients and carers, health professionals avoid using clinical language and jargon. The patient and accompanying person (where appropriate) are met on arrival, shown to an appropriate area, and offered refreshments, etc. The patient is introduced to a member of staff who will be their point of contact for the first few hours of admission.
22 Before the patient is admitted, or on admission, they are given a welcome pack or introductory booklet that contains the following: a clear description of the aims of the unit; the current programme and modes of treatment; a clear description of what is expected, and rights and responsibilities; a simple description of the unit s philosophy, principles and their rationale; the unit team membership, including the name of the patient s Consultant Psychiatrist and Key Worker/Primary Nurse; visiting arrangements; personal safety on the unit; unit facilities; programme of activities; what practical items patients need in hospital and what should be brought in; resources to meet ethnic and gender needs. If the patient is admitted informally, on the day of their admission or as soon as they are well enough, they are given accessible written information on their rights, rights to advocacy and second opinion, right of access to interpreting services, professional roles and responsibilities and the complaints procedure. On the day of their admission or as soon as they are well enough, the patient (and carer, where permitted) is told the name(s) of their Primary Nurse/care team and how to arrange to meet with them. If the patient is detained either on admission or subsequently, they are, in accordance with section 132 of MHA, given written information on their rights, rights to advocacy and second opinion, right to move hospital, right of access to interpreting services, professional roles and responsibilities, and the complaints procedures. The patient is offered the opportunity to visit the unit prior to admission. Initial Assessment and Care Planning A full physical examination is carried out as part of the admission process. Further targeted examinations are undertaken if the physical history or physical symptoms demand (including blood tests, urinalysis, ECG, EEG, x-rays, brain imaging). This is undertaken promptly and a named individual is responsible for follow-up. Where the patient is found to have a physical condition which may increase their risk of collapse or injury during restraint this is: clearly documented in their records; regularly reviewed; communicated to all MDT members; evaluated with them and, where appropriate, their carer/advocate.
23 The patient is involved in the decisions (wherever possible) about when, where and with whom information about them is going to be shared and used. The patient is able to involve the people they rely on for support (carers/relatives/neighbours/friends) in their assessments. The immediate risk assessment of the patient includes: identification of whether they may be predatory or likely to abuse or offend; potential physical, psychological and social risks to themselves and/or others; risk of self-harm; level of substance use; absconding risk; consent or refusal of consent to treatment; sexual vulnerability; financial vulnerability; self-neglect; public protection and safeguarding issues. The patient meets with a nurse to complete the initial unit assessment and initiate their care plan within the first 72 hours following admission. This includes: ethnicity; employment status; gender needs; spiritual needs; cultural needs; social needs; physical needs; assessment of mental capacity (if required); continuing consent or refusal of consent to treatment. All care plans are negotiated with the patient, and are based on a comprehensive physical, psychological, social and cultural/spiritual assessment. They include a comprehensive risk and strengths assessment, taking into account patient preferences and goals. The patient is informed of the process of how and when they may access their current records if they wish to do so. The patient is offered a copy of their care plan, and/or is able to access their care plan when requested A copy of the care plan is given to the carer if the patient agrees All assessments are documented, signed/validated (electronic records) and dated by the assessing practitioner. The patient is given the opportunity to discuss and plan their preferences regarding the use of physical healthcare investigations, such as blood glucose monitoring, blood pressure and weight checks. This is recorded in their individualised care plans or advance directives.
24 If a detained patient is identified as presenting with a risk of absconding, then a crisis plan is completed, which includes instructions for alerting carers and any other person who may be at risk. The unit team agrees a team management plan for risk/violent/abusive behaviour, which the Primary Nurse or delegated deputy negotiates with the patient, outlining issues and appropriate interventions. Findings from risk assessments are communicated across relevant agencies and care settings, in accordance with the laws relating to patient confidentiality. The use of clinical outcome measures and other clinical data is promoted and supported. These measures include outcome measures, e.g. HoNOS, and risk indicators. The unit has standardised but flexible care pathways in order to maximise equity in care provision. There is a multi-disciplinary assessment of the patient s strengths and areas of need completed within four weeks, to identify rehabilitation goals for the admission. Patients have individualised collaborative treatment and recovery plans developed within the first month of admission. The goals of the admission are informed by the patient s personal perspective on their recovery, and this perspective is not superseded by professionals intentions about the intended outcome from the admission. During assessment, the patient s social network is identified, and this is utilised in recovery care planning. Patients have a formal assessment of their daily living skills, including meal planning and preparation, laundry, bed making, money handling, household skills, budgeting, social skills and road safety, which is regularly re-assessed A CPA review is held within four weeks of admission. Carers The patient s main carer(s) is/are identified and contact details are recorded. The principal carer is advised how to obtain an assessment of their own needs.
25 The principal carer is contacted within three working days of admission and offered a meeting with a named professional, during which: the carer s views about ongoing and future involvement are recorded; the carer is given an explanation and information sheet about unit procedures etc.; the carer is offered information on carer advocacy; staff explain how carers can contact the unit for extra information, advice or support as needed, including outside of planned meetings. Continuous Assessment If needs are identified that cannot be met by the unit team, then a referral is made to a service that can do so. The referral should be made within a specified time period after identifying the need, and the date of the referral recorded in the patient s notes. Where an unmet need is identified, there is a clear mechanism for reporting it. Patients have a comprehensive, ongoing assessment of risk to self and others with full involvement of the patient and their carer (if the patient gives consent) and have corresponding care plans There is a standardised process for the assessment of mental capacity Risk management plans are reviewed at a minimum frequency of every six months and updated accordingly in collaboration with the patient (wherever possible) and their carer (where appropriate). Reviews Actions from reviews are fed back to the patient, and this is documented Reviews are facilitated to allow carers to express their views Patients have the opportunity to meet their consultant outside of reviews. A full multi-disciplinary review of the patient occurs regularly at a predetermined frequency, of which the patient is made aware. The patient s community keyworker (if allocated) attends the first review. Discharge Planning Managers and practitioners have agreed standards for discharge planning The patient is actively involved in developing their discharge plan.
26 The patient and carer (if requested by the patient) are actively involved in who takes part in discharge planning, including the development of their discharge plan. The patient is given timely notification of transfer or discharge, and this is documented in their notes. The patient is given a copy of a written aftercare plan, agreed on discharge, which sets out: the care and support to be provided; needs for further rehabilitation; recovery and relapse prevention plan; physical and psychiatric medication; the name of their care co-ordinator; the action to be taken should signs of relapse occur or if there is a crisis, or if the patient fails to attend treatment; specific action to take in the first week. Prior to discharge, the date of the next CPA review or other review date is recorded in the notes and communicated to the patient and members of the MDT. Written copies of discharge plans are sent out within seven days of discharge to the patient, carer(s) (where relevant), social workers, community mental health nurses, GPs, and other community, residential and day-care staff. There is a procedure in place for informal patients who discharge themselves against medical advice. The patient s allocated CMHT care co-ordinator/cpn meets with the patient prior to discharge. Local information systems are capable of producing accurate and reliable data about delayed transfers/discharges and action is taken to address any identified problems. A discharge pathway and an estimated discharge date is agreed in conjunction with community services within the first six weeks of admission. The unit aims to place patients in accommodation that provides them with the greatest degree of independence possible for their level of functioning. Where the unit has influence, the patient is provided with at least two options of onward accommodation placement. Where the unit has influence, its working practices are flexible enough to allow periods of graded leave to onward accommodation placement before final discharge Patients are offered the opportunity to visit new accommodation If appropriate, patients are able to have trial leave to new accommodation.
27 Section 3 Safety
29 NUMBER TYPE STANDARD SAFETY There is an annual and comprehensive general risk assessment to ensure the safety of the clinical environment. There is a management plan to address any shortfalls in the safety of the clinical environment. All staff adhere to Department of Health Guidance on confidentiality (HSC 2000/009: Data Protection Act 1998: protection and use of patient information. Department of Health, 2000). Observation There is a policy on patient safety, the use of therapeutic interventions and observation, which includes: how activities, therapies and staff skill mix are used specifically to improve patient safety; how patients are informed about maintaining their personal safety, including the use of alarms; who can instigate observation above the general level and who can change the level of observation; who should review the level of observation and when reviews should take place (at least every shift); how the patient s perspective will be taken into account; the process through which a review by a full clinical team will take place if observation above the general level continues for more than one week. Patients receive information about the level of observation that they are under, how it is instigated, the review process and how patient perspectives are taken into account. Management of Violence There is an operational policy on searching, based on legal advice, which complies with NICE Guidance and the Human Rights Act. There are agreed protocols in place with the local police that ensure effective and sensitive liaison regarding incidents of criminal activity, harassment or violence. There are local protocols to ensure that the police and staff are aware of the procedures and ascribed roles in an emergency, in order to prevent misunderstanding between different agencies. The policies set out what constitutes an emergency requiring police intervention. There are written policies on the use of restraint, of which all staff are aware. The policies include provision for review of each incident of restraint, and its application is audited and reported to the hospital managers.
30 Any incident requiring rapid tranquillisation, physical intervention or seclusion is recorded contemporaneously, using a local template, which records the use of these interventions and the procedures taken during these interventions, and any adverse outcomes. The unit has mechanisms to document and monitor all incidents of violence and aggression. There are systems in place to ensure that post-incident support and review are available and take place. The following groups are considered: staff involved in the incident; patients; carers and family, where appropriate; other patients who witnessed the incident; visitors who witnessed the incident. A collective response to alarm calls is agreed before incidents occur, and is consistently rehearsed and applied. Where risk assessment indicates, there is an established, reliable and effective means of communication during escorted leave etc., such as two-way radios or mobile phones. There is a written mutual code of conduct or similar for unit behaviour, of which patients are advised, and adherence to this is monitored. Management of Alcohol and Illegal Drugs The unit has a strategy for the comprehensive care of patients with alcohol and/or drug problems, which includes: liaison between mental health and substance misuse services; regular drug/alcohol screening to support decisions about care/treatment options; liaison between mental health and statutory and voluntary agencies; staff training (which includes input from the police); the appointment of key staff who will lead clinical developments; clear protocols, agreed with the police; consideration as to the impact on other patients of adverse behaviours due to alcohol/drug abuse.
31 Section 4 Environment and Facilities
33 NUMBER TYPE STANDARD ENVIRONMENT AND FACILITIES Whilst ensuring appropriate levels of security, patients are cared for in the least restrictive environment possible. Potential ligature points are managed as part of individual and unit risk assessments. Facilities ensure routes of safe entry and exit in the event of an emergency related to disturbed/violent behaviour. There is secure, lockable access to a patient s room, with external staff override. Furniture is arranged so that alarms can be reached and doors are not obstructed. Alarm Systems Security measures, for example alarm systems or call buttons to alert staff, are available Alarm systems/call buttons are available to staff Alarm systems/call buttons are available to patients and visitors and instructions are given for their use Alarm systems/call buttons are checked and serviced regularly Alarms are available in interview rooms, reception areas and other areas where one patient and one staff member work together. Medical Equipment Emergency medical equipment, as required by the Trust/organisation s guidelines, is available within three minutes. The emergency equipment is maintained and checked weekly or after use. The unit has access to a specific room for physical examination and minor medical procedures. Confidentiality All patient information is kept in locked cabinets, locked offices or securely password protected on IT systems. In spaces where personal and confidential discussions are held, such as interview rooms and consulting/examination/treatment spaces, conversations should not be heard outside of the room.
34 Seclusion There is a clear written policy on the use of seclusion, which complies with the Mental Health Act and NICE CG 25. In services where seclusion is practiced, there is a designated room fit for the purpose. The seclusion room: allows clear observation; is well insulated and ventilated; has access to toilet/washing facilities; is able to withstand attack/damage; has a two-way communication system; has a clock that patients can see. Use of Rooms and Space Areas that need to be quiet are located as far away as possible from any sources of unavoidable noise. There is at least one room for interviewing and meeting with individual patients and relatives, which is furnished with comfortable seating. The unit is managed to allow optimum use of available space and rooms There is a designated space for patients to receive visits from children There is a designated area or room (de-escalation space) that staff may consider using, with the patient s agreement, specifically for the purpose of reducing arousal and/or agitation. Note: this area is in addition to the seclusion room, and may be the patient s own room if they are the sole occupier. The unit environment is sufficiently flexible to allow for specific individual needs in relation to gender. The unit environment is sufficiently flexible to allow for specific individual needs in relation to ethnicity. The unit environment is sufficiently flexible to allow for specific individual needs in relation to disability. Male and female patients have separate sleeping accommodation in separate areas of the unit. The unit offers a range of semi-private and public spaces outside the private bedroom, which allow people a different level of participation with the life of the unit There are lounge areas that may become single-sex areas as required Social spaces are located to provide views into external areas There is a room in which all residents and staff can comfortably be accommodated for community meetings.
35 Catering The dining area is big enough to allow patients to eat in comfort and to encourage social interaction, including the ability for staff to engage with and observe patients during meal times The dining area is reserved for dining only during allocated mealtimes There is water/soft drinks available to patients 24 hours a day Hot drinks are available to patients 24 hours a day upon request Healthy meals or snacks are available outside of meal times Units have facilities and procedures in place to allow patients to plan a menu, shop for ingredients and cook a meal as part of their rehabilitation programme Staff and patients can eat with each other There is a kitchen available within the unit, in which activities relating to meal preparation can be undertaken by patients. The kitchen facilities are suitable for the assessment of food preparation by occupational therapy as a component of an Activities of Daily Living assessment. The kitchen facilities are suitably arranged in order to permit both supervised and unsupervised preparation of meals, depending upon the individual circumstances of the patient. Patients views on catering are audited using a service user satisfaction survey. Dignity All patients have access to lockable storage, which may include their own individual rooms or access to a safe on the unit There is access to the day room at night for patients who cannot sleep Patients can access resources that enable them to meet their individual self-care needs, including ethnic- and gender-specific requirements Patients can wash and use the toilet in private Patients can make and receive telephone calls in private There is a policy on the use of mobile phones, including camera phones, which is communicated to staff, patients and visitors, e.g. by means of a poster Laundry facilities are available to all patients Patients have access to items associated with specific cultural, religious or spiritual practices, e.g. covered copies of faith books.
36 Relevant assistive technology equipment, such as hoists and handrails, are provided to meet individual needs and to maximise independence in self-care needs. Patients have access to the following within or near to the unit/hospital site: gym; library facilities; multi-faith prayer/worship room; bank facilities; music facilities; basic shop; internet access; canteen. Patient Comfort The unit is able to control light The unit is able to control temperature The unit is able to control ventilation The unit has arrangements to control avoidable noise There is an alternative (such as night lights) to bright fluorescent lighting in bedrooms, providing different levels of lighting which both the patients and staff can control The design of windows considers safety and patient comfort. Provision of Information Information for staff on work-related counselling services is clearly displayed. Information leaflets about relevant mental health problems and treatments are available. These are also available in different formats and languages when required. Information is available for staff and patients/carers about mental health and local public and voluntary sector services that are available, which includes: services and expected waiting times; facilities; advocacy services; local support/advice organisations for patients and carers; health promotion. Information is up-to-date and regularly supplied to all relevant service areas in sufficient quantity Examples of recovery stories are available.
37 Activity Equipment All patients can access a range of current culturally-specific resources for entertainment that includes the following: good quality magazines; daily newspapers; board games; cards; a TV and VCR/DVD with videos/dvds; computers and internet access; games console. Patients are able to bring their personal electrical equipment into the unit, and a procedure is in place to ensure this is checked and meets safety regulations. Outside Space The unit has direct access to an outside space for exercise and access to fresh air, which is safe and has seating. Staff Unit-based staff have access to a dedicated staff room, either on or off the unit. All staff have access to a locker or locked area to store personal belongings.
39 Section 5 Therapies and Activities
41 NUMBER TYPE STANDARD THERAPIES AND ACTIVITIES Medication During the administration or supply of medicines to patients, privacy, dignity and confidentiality are ensured. The choice of medication is made jointly with the patient based on an informed discussion of: the patient s history; the relative benefits of the medication; the side effects; alternatives; the patient s physical, emotional and social needs involving the patient s advocate or carer where appropriate. Upon commencement of any new medication, the patient s Allocated Nurse monitors the tolerability and side effects of this on a daily basis. Patients have access to a pharmacist and/or pharmacy technician to discuss medications. Carers have access to a pharmacist and/or pharmacy technician to discuss medications. The unit helps all patients to understand the functions, limitations and side effects of their medications. The unit enables the patient to manage their own medication, including self-administration and self-monitoring of the desired effects and side effects. The ward doctor and the Primary Nurse monitor the therapeutic response to medication at a minimum frequency of once per month There is a policy for self-administration of medication All patients undertake a medication management programme, suited to their needs and abilities, as part of a discharge plan. Carers are offered education on medication management before a patient is discharged. Engagement Each patient has the opportunity to have supportive one-to-one sessions with staff every day, and this is documented. Staffing During the delivery of the formal therapeutic programme, there is at least one member of staff in each group and activity, and others
42 available if needed Patients have access to a psychologist for more than one day per week per unit. Staff are given planned and protected time to make sure activities and interventions are provided regularly and routinely Patients have access to art therapies Healthcare Assistants, Occupational Therapy Support Workers, volunteers and activity workers are involved in facilitating a broad range of therapeutic and leisure activities both on and off the unit. Therapeutic Milieu The nature and quality of relationships are of primary importance There are expectations of behaviour, and processes to maintain and review them It is recognised that people communicate in different ways There are opportunities to be spontaneous and try new things Recipients and providers share responsibility for the environment Engagement and purposeful activity is actively encouraged Power and authority are open to discussion External relationships are sought and valued. Provision of Activities and Therapies Each patient has the opportunity to be involved in negotiating an activity and therapy programme, relevant to their identified needs, goals and preferences that includes evening and weekend activity. This is recorded in their care plan, and regularly monitored and reviewed. Systems are in place to regularly review with patients and staff the quality and provision of therapeutic activities. Systems are in place to regularly review with patients and staff the quality and provision of social activities The frequency, regularity and diversity of activities are monitored All patients are offered specific psychosocial interventions appropriate to their presenting needs and in accordance with national standards (i.e. NICE). At least one staff member linked to the unit is delivering one basic, low intensity psychological intervention At least one staff member linked to the unit is delivering one problem-
43 specific, high intensity psychological intervention At least one staff member linked to the unit is delivering two or more problem-specific, high intensity psychological interventions (to correspond to two or more diagnostic criteria as per NICE guidance) Patients have access to therapy materials/equipment when requested There is a minimum of 25 hours of planned activities per week. These may take place either on or off the unit. All patients have access to health screening and a healthy living programme to include medication management, relapse prevention, and healthy diet and exercise support/advice. The unit s routines and procedures such as medical reviews and daily therapeutic programme are flexible enough to allow patients to pursue their own personal recovery goals away from the unit. The unit s routines and procedures are flexible enough to allow patients to maintain and develop their friendships and social networks away from the unit. Patients have access to interventions/organisations which facilitate/assist with finding work or enrolling for study. Patients have access to interventions that promote self-management of symptoms/problems. Patients on the unit can independently access mainstream contexts on a regular/daily basis, e.g. for shopping, eating out, personal finances, public transport, religious observance. Wherever possible, patients attend medical and dental appointments without staff escort Patients have access to educational and vocational activities. Group Activities and Therapies Group activities are protected and not interrupted In addition to one-to-one therapeutic contact, each patient is invited to attend therapeutic group contact with both staff and fellow patients for at least one half-hour each day, Monday to Friday. Patients have access to interventions that promote self-management, social inclusion and staying well plans, either on an individual or group basis. Patients are able to access regular group meetings that have a psychoeducational focus, either on or off the unit. Carers are able to access regular group meetings that have a psychoeducational focus.
44 Patients are encouraged to provide mutual support by recruiting expatients as volunteers, and by current or former patients facilitating recovery and other groups. Timetabled activities include preparation for employment, education and leisure, and where possible these are delivered in the community or by organisations in-reaching the unit. Several planned activities/groups in the unit s weekly programme are happening in mainstream contexts (e.g. gyms, libraries, cafés) and these adopt a socially inclusive approach. Interventions aimed at enhancing daily living skills or skills for social integration occur in real world contexts/settings. External Activities and Therapies Patients are able to leave the unit to attend activities elsewhere in the building and, with appropriate supports and escorts, to access usable outdoor space every day. Patients are supported and encouraged to access local organisations, advocacy projects and religious and cultural groups from their own community. The ward has working relationships with community-based voluntary sector organisations, and there is evidence of in-reach working by these organisations on the unit
45 Glossary of Terms and Abbreviations
47 Allocated Nurse Clinical supervision CPA CPN CMHT ECG EEG HDA HoNOS IMCA Managerial supervision MDT MHA NICE NMC NRT OT PALS Primary Nurse The nurse allocated responsibility for the patient s care for the duration of a shift A professional relationship between a staff member and their supervisor. A clinical supervisor s key duties are: monitoring employees work with patients; maintaining ethical and professional standards in clinical practice. Care Programme Approach Community Psychiatric Nurse Community Mental Health Team Electrocardiogram Electroencephalogram Health Development Agency Health of the Nation Outcome Scales Independent Mental Capacity Advocate Supervision involving issues relating to the job description or the workplace. A managerial supervisor s key duties are: prioritising workloads; monitoring work and work performance; sharing information relevant to work; clarifying task boundaries; identifying training and development needs. Multi-Disciplinary Team - all health professionals involved in patient care Mental Health Act National Institute for Health and Clinical Excellence Nursing and Midwifery Council Nicotine Replacement Therapy Occupational Therapist Patient Advice and Liaison Services Inpatient nurse responsible for the individual patient s care
51 Abolition of the Supervision Register Criteria for a Robust CPA. CPAA (2003). Acute Care 2004: A national survey of adult psychiatric wards in England. Sainsbury Centre for Mental Health (2005). Acute Care Collaborative: Standards. London Development Centre for Mental Health, the King s Fund and London s Mental Health Provider Trusts (2004). Acute Inpatient Mental Health Care: Education, Training and Continuing Professional Development for All. National Institute for Mental Health in England (2004). Acute in-patient psychiatric care for young people with severe mental illness. Recommendations for commissioners, child and adolescent psychiatrists and general psychiatrists. Royal College of Psychiatrists (2002). Acute Problems: A survey of the quality of care in acute psychiatric wards. Sainsbury Centre for Mental Health (1998). Adult Mental Health Services for Wales: Equity, Empowerment, Effectiveness and Efficiency. The National Assembly for Wales (2001). Alcohol Harm Reduction Strategy for England. Cabinet Office (2004). Audit Pack for Monitoring the Care Programme Approach, An. Department of Health (2001). Back on Track? CPA care planning for service users who are repeatedly detained under the Mental Health Act. Sainsbury Centre for Mental Health (2005). Beyond the Storms: Reflections on personal recovery in Devon. Devon Partnership NHS Trust (2009). Breaking the Circles of Fear: A review of the relationship between mental health services and African and Caribbean communities. Sainsbury Centre for Mental Health (2002). Breaking the Cycle of Rejection: The Personality Disorder Capabilities Framework. National Institute for Mental Health in England (2003). Capable Practitioner, The: A framework and list of the practitioner capabilities required to implement The National Service Framework for Mental Health. Sainsbury Centre for Mental Health (2001). Clinical Governance Standards for Mental Health and Learning Disability Services. Royal College of Psychiatrists (2002). Code of Practice: Mental Health Act Department of Health and Welsh Office (1999). Count me in: Results of a national census of inpatients in mental health hospitals and facilities in England and Wales. The Healthcare Commission (2005). Data Protection Act 1998: protection and use of patient information. Department of Health (2000). Delivering race equality in mental health care: An action plan for reform inside and outside services; and The Government s response to the independent inquiry into the death of David Bennett. Department of Health (2005). Depression: Management of depression in primary and secondary care. National Institute for Clinical Excellence (2004).
52 Designed for Life: Creating world-class Health and Social Care for Wales in the 21 st Century. Welsh Assembly Government (2005). Developing services for carers and families of people with mental illness. Department of Health (2002). Effective care co-ordination in mental health services: modernising the care programme approach a policy booklet. Department of Health (1999). Enabling recovery for people with complex mental health needs: A template for rehabilitation services. Royal College of Psychiatrists (2009). Engaging and Changing: Developing effective policy for the care and treatment of Black and minority ethnic detained patients. National Institute for Mental Health in England (2003). Essence of Care: Patient-focused benchmarks for clinical governance. Department of Health (2003). Getting the Medicines Right: Medicines Management in Adult and Older Adult Acute Mental Health Wards National Mental Health Development Unit (2009). Green Light for Mental Health Part A: The Guide / Part B: The Tools. Department of Health (2004). Guidance on the discharge of mentally disordered people and their continuing care in the community. Local Authority Social Services Letter. Department of Health (1994). Health and Safety at Work etc Act HMSO (1974). Healthy Body Healthy Mind: Promoting Healthy Living for people who experience mental health problems. A guide for people working in inpatient services. SHIFT/National Institute for Mental Health in England (2004). Implementing recovery: A methodology for organisational change. Sainsbury Centre for Mental Health (2010). Independent Inquiry into the death of David Bennett. Norfolk, Suffolk and Cambridgeshire Strategic Health Authority (2003). Independent Specialist Advocacy in England and Wales: Recommendations for Good Practice. University of Durham / Department of Health (2002). Inside Outside: Improving Mental Health Services for Black and Minority Ethnic Communities in England. National Institute for Mental Health in England (2003). Interfaces Project Report, The: Exploring the links between mental health services for children, adults and families. National Institute for Mental Health in England (2003). Investigation into matters arising from care on Rowan Ward, Manchester Mental Health and Social Care Trust. Commission for Health Improvement (now the Healthcare Commission) (2003). London s State of Mind. The King s Fund (2003). Mainstreaming Gender and Women s Mental Health: Implementation Guidance. Department of Health (2002). Making the case for a rehabilitation facility: Helping psychiatrists to work together with commissioners and senior service managers. Royal College of Psychiatrists (2010).
53 Management of Health and Safety at Work Regulations, The. HMSO (1999). Mental Health National Service Framework (and the NHS Plan). Workforce Planning, Education and Training. Underpinning Programme: Adult Mental Health Services. Final Report by the Workforce Action Team. Department of Health (2001). Mental Health Nursing: Addressing Acute Concerns. Standing Nursing and Midwifery Advisory Committee (1999). Mental Health Policy Implementation Guide: Adult Acute Inpatient Care Provision. Department of Health (2002). Mental Health Policy Implementation Guide: Developing Positive Practice to Support the Safe and Therapeutic Management of Aggression and Violence in Mental Health Inpatient Settings. Department of Health (2004). Mental Health Policy Implementation Guide: Dual Diagnosis Good Practice Guide. Department of Health (2002). Mental Health Policy Implementation Guide: National Minimum Standards for General Adult Services in Psychiatric Intensive Care Units (PICU) and Low Secure Environments. Department of Health (2002). Mental Health Policy Implementation Guide: Support, Time and Recovery (STR) Workers. Department of Health (2003). Mental Health Services Workforce Design and Development. Best Practice Guidance. Department of Health (2003). Mental Health Workforce for the Future, A: A planner s guide. Sainsbury Centre for Mental Health (2003). Models of care for the treatment of drug misusers. Promoting quality, efficiency and effectiveness in drug misuse treatment services in England. National Treatment Agency for Substance Misuse (2002). Moving On: Key learning from Rowan Ward. Working to improve inpatient services for older people with mental health problems. Care Services Improvement Partnership (2005). National Audit of Violence ( ), The: Final Report. Royal College of Psychiatrists (2005). National Service Framework for Mental Health, The. Department of Health (1999). National Suicide Prevention Strategy for England. Department of Health (2002). National Visit, The: A one-day Visit to 309 Acute Psychiatric Wards by the Mental Health Act Commission in collaboration with The Sainsbury Centre for Mental Health. Sainsbury Centre for Mental Health (1997). New Roles for Psychiatrists. British Medical Association (2004). NHS Estates Schedules of Accommodation: Accommodation for people with mental illness. NHS Estates (April 2003). NHS Plan, The. HMSO (2000). No Health Without Mental Health Academy of Medical Royal Colleges (2009).
54 Not just bricks and mortar: Report of the Royal College of Psychiatrists Working Party on the size, staffing, structure, siting, and security of new acute adult psychiatric in-patient units. Royal College of Psychiatrists (1998). Organising and Delivering Psychological Therapies. Department of Health (2004). Patient Environment Action Teams NHS Estates (2005). Patient Environment Action Teams Assessment National Patient Safety Agency (2006). Patient s Charter, The: Privacy and Dignity and the Provision of Single Sex Hospital Accommodation (Executive Letter). Department of Health (1997). Perinatal Maternal Mental Health Services. Royal College of Psychiatrists (2000). Personality disorder: No longer a diagnosis of exclusion. Policy implementation guidance for the development of services for people with personality disorder. National Institute for Mental Health in England (2003). Placed Amongst Strangers. Twenty years of the Mental Health Act 1983 and future prospects for psychiatric compulsion. Tenth Biennial Report Mental Health Act Commission (2003). Preventing Suicide: A Toolkit for Mental Health Services. National Institute for Mental Health in England (2003). Protecting NHS Trust staff from violence and aggression. Wales Audit Office (2005). Realising the Potential: A Strategic Framework for Nursing, Midwifery and Health Visiting in Wales into the 21st Century. National Assembly for Wales (2001). Recovery is for all: Hope, agency and opportunity in psychiatry. A Position Statement by Consultant Psychiatrists. South London and Maudsley NHS Foundation Trust and South West London and St George s Mental Health NHS Trust (2010). Redesigning Mental Health: Access, Booking and Choice Service Improvement Guide. National Institute for Mental Health in England (2003). Review of Secure Mental Health Services. Welsh Assembly Government (2009). Safer Wards for Acute Psychiatry: a review of the available evidence. National Patient Safety Agency (2004). Safety First: Five-Year Report of the National Confidential Inquiry into Suicide and Homicide by People with Mental Illness. Department of Health (2001). Safety, privacy and dignity in mental health units: Guidance on mixed sex accommodation for mental health services. NHS Executive (1999). Schizophrenia: Core interventions in the treatment and management of schizophrenia in primary and secondary care. National Institute for Clinical Excellence (2002).
55 Self-harm: The short-term physical and psychological management and secondary prevention of selfharm in primary and secondary care. National Institute for Clinical Excellence (2004). Service Standards for Therapeutic Communities. Royal College of Psychiatrists (2005). Sign of the Times, A: Modernising Mental Health Services for people who are Deaf. Department of Health (2002). Spoonful of Sugar, A: Medicines management in NHS Hospitals. The Audit Commission (2001). Standards for Better Health. Department of Health (2004). Star Wards. Bright (2005). Star Wards 2: The Sequel. Bright (2008). Talkwell: Encouraging the art of conversation on mental health wards. Bright (2009). Under Pressure: Report of the Risk and Quality Review of NHS Mental Health Services. Wales Collaboration for Mental Health (2005). Understanding the standards. Healthcare Commission (2004). Violence: The short-term management of disturbed/violent behaviour in in-patient psychiatric settings and emergency departments. National Institute for Clinical Excellence (2005). Ward watch: Mind's report on hospital conditions for mental health patients. Mind (2004). Wish you were here? Ethical considerations in the admission of patients to substandard psychiatric units. Royal College of Psychiatrists (1996). Women s Mental Health: Into the Mainstream. Strategic Development of Mental Health Care for Women. Department of Health (2002). Working Together Learning Together : A Framework for Lifelong Learning for the NHS. Department of Health (2001).
57 AIMS-Rehab Standards Feedback Form We hope that you have found the AIMS standards useful and would very much appreciate your feedback. Your comments will be incorporated, with the approval of the AIMS members, into future editions of this publication. 1. Have you found these standards useful? Yes No Comments: 2. Do you have suggestions for new sections or topic areas you would like to see included in future versions? 3. Do you have suggestions for new standards you would like to see included in future versions? 4. Do you have any general suggestions about this document that would improve its usefulness? 5. What is your profession? Thank you for taking the time to complete this form. Your comments will be considered carefully. Please photocopy and return this form to: AIMS The Royal College of Psychiatrists Centre for Quality Improvement, 4th Floor, Standon House 21 Mansell Street London E1 8AA
60 AIMS The Royal College of Psychiatrists Centre for Quality Improvement 4th Floor, Standon House 21 Mansell Street London E1 8AA Tel: Fax: The Royal College of Psychiatrists
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