Ref: LOS/4111/57/P5 Stuart Paterson JNCO Aviation Fuels, MMDF, LSS, E&LW RAF Lossiemouth Lossiemouth Moray IV31 6SD

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1 Ref: LOS/4111/57/P5 Stuart Paterson JNCO Aviation Fuels, MMDF, LSS, E&LW RAF Lossiemouth Lossiemouth Moray IV31 6SD Tel: MARCH 2015 LOSSIEMOUTH RAFT RACE 2015 Dear Sir or Madam On Sunday the 2nd August 2015, Lossiemouth will be holding its annual Raft Race. Teams, consisting of 4-8 people, will race their self built creations along the Lossiemouth East Beach Estuary. The event is supported well by the local community and regularly achieves an attendance in excess of 5000 people. The theme for this year s race is The Battle of Britain (BoB). This event is in celebration of the 75 th Anniversary of this poignant and world changing event. As such, It would be appreciated if the fancy dress and boat design/decoration could be themed around the BoB and that era. This year it has been decided that the race will be in aid of two very worthwhile charities, MFR Cash for Kids and Make a Wish Foundation. Cash for Kids is the official charity of Moray Firth Radio and provides a helping hand to disabled and disadvantaged children around the Highlands, Moray and Aberdeenshire. All the money is raised locally and spent locally and goes to children and young people under 18 throughout the region, with mental, physical or sensory disabilities, with behavioral or psychological disorders, living in poverty or situations of deprivation, suffering through distress, abuse or neglect. For many families the Make A Wish memory can be the last happy memory they have of their child having fun in a magical world, surrounded by family and friends rather than memories of days and weeks of painful treatments and hospitalization. The memory of the wish may be of their child laughing and enjoying being a princess or zoo keeper for the day or meeting a favorite celebrity. In years to come, the family can look back and remember that special time. The Lossiemouth Raft Race has proven to be a very successful community event over the years, and great fun for all the family. Attached at Annex A is a copy of everything that you need if you wish to enter a team into the race, including entry forms, rules and regulations, and sponsorship forms. I would like to thank you in advance for your time and support in helping this become the most successful Raft Race to date. If you need any further information or have any questions reference the event then please don't hesitate to contact me on the numbers above. Yours faithfully Original signed S Paterson Cpl JNCO Aviation Fuels, MMDF, LSS, E&LW, RAF Lossiemouth

2 ANNEX A TO LOS/4111/57/P5 Dated 20 MAR 15 THE 38th ANNUAL LOSSIEMOUTH RAFT RACE 2.00 PM SUNDAY 2nd AUGUST 2015 RULES AND REGULATIONS 1. Eligibility. The Lossiemouth Raft Race is open to all Service and civilian personnel employed at RAF Lossiemouth and RAF Kinloss and all groups, businesses, associations and clubs in the local area. 2. Raft Construction. Rafts are to meet the following specifications (those that do not will be disqualified from the race). A raft is a flat, preferably floating structure, which may be constructed from manufactured items of a non-nautical (and non-toxic!) nature. Rafts which closely resemble boats or canoes will be disqualified. Specially formed GRP resin (fibreglass) structures are not to be used. Propulsion is to be achieved via paddles, or sails made from domestic materials. Sharp or angled parts of the raft or associated equipment are to be suitably covered with protective padding. Each raft is to be clearly marked, front and rear, with the raft s identification number, which will be issued on the day of the race. It would be fantastic if the rafts design/decoration had associations with the Battle of Britain (BoB) aircraft and themes of that particular era. 3. Crew Composition. Each crew must consist of a minimum of 4 and a maximum of 8 persons all over the age of 16 years. A team captain nominated from each raft will be responsible for both the raft and crew for the duration of the race. Crews are encouraged to wear fancy dress, however, no clothing is to be worn that could prove hazardous if the raft should overturn or sink. All crew members MUST be able to swim at a basic level. 4. Safety. For your own safety, all crew members are to abide by the following instructions: a. Anyone who in the opinion of the organisers has been drinking alcohol prior to the start of the race will be barred from competing. b. Crew members must be able to affect an immediate escape from the raft and must not be restricted in any way. c. All race participants are to wear a buoyancy aid, this will be provided on the day; however, crews may wear their own. d. The River Lossie may contain obstructions that could cause cuts and abrasions. Crews are to wear foot protection and are advised to wear hand protection. e. All crews must obey the instructions of the organizers and safety boat crews. 5. Entry. All entry forms and enclosed cheques/deposits are to be returned to the Raft Coordinators, Cpl Stuart Paterson, SAC Darren Walker before the 20th July E mail: LOS-LSSMTFLFUELSJNCO03@mod.uk Cpl Stu Paterson Address: Raft and Teams Coordinator, JNCO Aviation, F&L, MMDF, LSS, E&LW, RAF Lossiemouth IV31 6SD Tel MIL: CIV:

3 SAC Darren Walker Address: Officers Mess, RAF Lossiemouth E mail: LOS-OffsMessCat-AC1@mod.uk Tel MIL: /7210 CIV: /7210 a. 35 entrance fee paid by cheque only. b. All teams are encouraged to raise as much money as possible for the nominated Raft Race charities. Cheques are to be made payable to Service Funds RAF Lossiemouth. 6. Prizes. Trophies and awards will be presented as soon as possible after the end of the race. Prizes will be awarded for: a. Overall 1 st, 2 nd & 3 rd b. First Service Team c. First Civilian Team d. Best Fancy Dress Raft and Outfit. 7. Assembly. Registration is to be attended by team captains, and will take place in the control tent at pm. Crews are to assemble with their rafts in the assembly area by 1.30 pm. The rafts will be inspected to ensure their construction complies with the race rules and regulations. The judging of the fancy dress will also take place at this time. A final brief for captains will take place at the assembly area at 1.30 pm. Due to water temperature it is recommended that rafts are not launched until 1.40 pm for a start time of 2.00 pm. At the end of the race, all teams are to meet up at the control tent at 3.00pm for the presentation of awards. 8. Sponsorship. Teams are encouraged to raise sponsorship for the event. Sponsorship raised for the Raft Race Charity Fund should be sent, in the form of a cheque to the OIC: Flt Lt Ollie Harbridge, XV Sqn, RAF Lossiemouth, Moray, IV31 6SD. Cheques should be made payable to Service Funds RAF Lossiemouth and are to be sent no later than 14 September 15. Please see the attached sponsorship form at Annex B. 9. Liability. All participants take part in the race voluntarily. The organisers, RAF Lossiemouth and the Ministry of Defence will not accept any liability for loss, damage, injury or death caused during the race or any activities connected with the race. 10. Throwing of Missiles. All Raft Race crews are yet again reminded that the throwing of eggs, flour bombs and water balloons is to be confined to the race only. In the past battles have started during the fancy dress competition and this had led to complaints from residents in the area and parents worried over the safety of their children. Team captains are to ensure that crews adhere to this instruction and keep to the spirit of the event, allowing all spectators and local residents to enjoy the day. 11. The aim of the Lossiemouth Raft Race is to raise money for worthwhile charities and, above all, to have fun. GOOD LUCK! Yours faithfully Original signed S Paterson Cpl JNCO Aviation Fuels

4 Enclosures: 1. Lossiemouth Raft Race Entry Form. 2. Lossiemouth Raft Race Sponsorship Form. Enclosure 1 LOSSIEMOUTH RAFT RACE 2015 ENTRY FORM SUPPORTING Return to (by 20 July 2015): Cpl Paterson JNCO Aviation Fuels, MMDF, LSS, Royal Air Force No of Buoyancy Aids required: LOSSIEMOUTH Moray IV31 6SD Acceptance and Declaration I have read, understood and accept, without reservation, the rules for the 2015 Lossiemouth Raft Race. Team Captain Organisation/Section: Address (non RAF Lossiemouth teams) Contact Tel No: (Work) (Home) (Mobile)

5 Official Use: RAFT NO: DEPOSIT PAID: Charity Donation:

6 LOSSIEMOUTH RAFT RACE 2015 SPONSORSHIP FORM Enclosure 2 SUPPORTING Sponsorship Form and Gift Aid Declaration We, who have given our names and addresses below, and who have ticked the box entitled Gift Aid ( ), want MFR s Cash for Kids to reclaim tax on the donation detailed below, given on the date shown. We understand that each of us must be a UK resident and pay income tax or capital gains tax equal to the tax reclaimed by the charity on the donation. Participants Event Participants Address: Event Date: Please print your details clearly as we are only able to claim Gift Aid on fully legible information. Full Name Home Address (only home address is acceptable for Gift Aid reclaim) Postcode Amount Pledged Ref No: Date Given Gift Aid? ( )

7 Please print your details clearly as we are only able to claim Gift Aid on fully legible information. Ref No: Full Name Home Address (only home address is acceptable for Gift Aid reclaim) Postcode Amount Pledged Date Given Gift Aid? ( )

8 Please print your details clearly as we are only able to claim Gift Aid on fully legible information. Ref No: Full Name Home Address (only home address is acceptable for Gift Aid reclaim) Postcode Amount Pledged Date Given Gift Aid? ( ) Grand Total Date donation received: / / Total tax to be reclaimed on above donations MFRs Cash for Kids Head Office PO Box 271, Inverness, IV3 8UJ Tel No: cashforkids@mfr.co.uk web: Registered Charity Number SC Make-A-wish Foundation UK, London Road, Camberley GU15 3HQ Charity Registration No s /SC Web. Make-a-wish.org.uk Tel