Internal Audit in Public and International Organisations

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1 International Seminar Internal Audit in Public and International Organisations Implementation Risk Management Reporting 19 th 20 th February 2015, Berlin Brochure With speakers from: European Court of Auditors, Internal Audit Department, Chief Internal Auditor UNESCO, Internal Oversight Service NATO Support Agency Airlift Management Programme, Office of the Programme Manager Ministry of Finance, Central Audit Service, the Netherlands EUROFOUND, Internal Control Administration and Finance Unit 1

2 INTERNATIONAL SEMINAR Internal Audit in Public and International Organisations Internal Audit: A Broad Range of Responsibilities and Challenges Internal auditors in public institutions around the world face a unique range of challenges. Their work implies more than simple determination whether controls are in place and regulations are obeyed. Internal audit professionals have to comply with national and international audit standards to be able to identify potential fraud indicators. Structured planning as well as comprehensive supervision and reporting are key elements of their work. Furthermore, they need to be proactive and have to operate preventively to consult their organisation or institution. Managing Risks and Current Trends An efficient risk management system is necessary to develop an effective internal audit process. Even more important is constantly following current regulations, the changing legal framework and latest auditing techniques. It is therefore essential for internal auditors to keep themselves up-to-date. Gain In-Depth Knowledge of Internal Audits in Public Institutions At this seminar you as internal auditor get the opportunity to gain in-depth knowledge of internal audits in the public sector and optimise your working strategies. Exchange experiences and opinions with other international participants and benefit from the advice of our experienced and skilled experts from a broad range of international, European and national public institutions. Who is this seminar for? Directors, Heads of Units, Auditors, Controllers, Advisors, Managers, Officers, Audit Experts and other professionals who carry out internal audits from: International organisations European Institutions and Agencies Public administrations on national and regional level from around the world Especially from the following departments: Internal Audit Department Inspection Department Financial Control Department Management Support Department Quality Assurance Department International Cooperation Department Investment Department Professional speakers, interesting topics and professional coordinating persons. Thank you. Algirdas Pupkus, Head of Internal Audit Unit, National Paying Agency, Ministry of Agriculture, Lithuania 2

3 What will you learn at this seminar? What are the functions, roles and developments in internal audit? What has to be taken into account when designing internal audit systems for public administration? How to develop internal audit in compliance with international standards In what way does internal auditing work in experienced institutions? How to avoid pitfalls when implementing an IA system What is particularly important when auditing public projects? How to handle fraud cases How to plan and supervise an IA effectively What are current IT trends to focus on in IA, in the role of auditor and consultant? What is the added value of using risk management for internal audit? Your benefits Discuss internal audit strategies on international level Clarify the position of internal audit and the role of internal auditors Be prepared learn how to prevent and detect the risk of fraud and corruption Be up-to-date as auditor and consultant, regarding the consequences, opportunities and especially the risks of the latest IT trends Improve your communication and reporting skills Benefit from best practice reports and case studies Discuss your challenges with our experts and receive practical advice how to proceed Network and exchange experiences with our international experts and professionals working in the field of internal audit Professional and useful. Lajos Emesz, Public Internal Control Officer, Ministry for National Economy, Hungary A good occasion for sharing experiences. Piergiorgio Di Bonito, Internal Auditor, E.P.P. Group European Parliament 3

4 PROGRAMME DAY 1 Internal Audit in Public and International Organisations Registration and Handout of Seminar Material Opening Remarks from the European Academy for Taxes, Economics & Law Welcome Note from the Chair and Round of Introductions Scott Cohen, CIA/CGAP/CFE/CPCM/CPA, Internal Auditor, Office of the Programme Manager, NATO Support Agency Airlift Management Programme The Role of the Internal Audit in Public International Organisation Positioning of the Internal Audit Function: - Internal Auditor/Audit Committee/External Auditor - Institution s Corporate Governance Role of the Internal Auditor - Assurance and consulting services - Reporting on risks - Monitor implementation of Risk Management - Implementation of Institution s Code of Ethics - Information Security and IT governance Challenges for the Internal Auditors - Meet top management and audit committee s expectations - From compliance to consulting Meletios Stavrakis, Chief Internal Auditor, Internal Audit Department, European Court of Auditors SCOTT A. COHEN, CIA/CGAP/CFE/CPCM/ CPA Internal Auditor, Office of the Programme Manager, NATO Support Agency Airlift Management Programme Since January 2010, Scott Cohen has served as the Director of Internal Audit for the Airlift Management Programme at NATO Support Agency. Prior to this assignment, he served for three years as the Theatre Financial Controller at the NATO Training Mission in Iraq. Before joining NATO, Scott Cohen served as a Supply Officer in the US Navy for 20 years. He has worked ashore as Contracting Officer at the Navy Ships Parts Control Center, Business and Financial Manager at the Naval Sea Systems Command as well as Program Manager at the Naval Supply Systems Command. His professional certifications include: Certified Internal Auditor (CIA), Certified Government Audit Professional (CGAP), Certified Fraud Examiner (CFE), Certified Professional Contract Manager (CPCM) and Certified Public Accountant (CPA). Additionally, Scott Cohen serves on the Global Public Sector Committee of the Institute of Internal Auditors and is currently working on a comparison of IIA and INTOSAI Standards Coffee Break and Networking Opportunity Audit of Project Monitoring Audit objectives Methodology Findings (Achievements and Challenges) Recommendations Sameer Pise, Principal Auditor, Internal Oversight Service, UNESCO Lunch Break and Networking Opportunity Case Study MELETIOS STAVRAKIS Chief Internal Auditor, Internal Audit Department, European Court of Auditors Since 2009 Meletios Stavrakis is Internal Auditor at the European Court of Auditors (ECA) and Member of the Luxembourg Institute of Internal Auditors. He has participated in seminars and conferences organised by the Institute of Internal Auditors and other training organisations specializing in Risk Management and performance audits. Meletios Stavrakis has worked as an auditor at the ECA since 1981, auditing principal areas of EU s expenditure and financing. He was in charge of various audit assignments in the fields of agricultural, social and regional expenditure, has conducted audit missions in the Commission and in most of the EU s Member States. Working in the international environment provided him with very good knowledge in internal control systems of the various national administrations and organisations in charge of the management of the EU funds. 4

5 Implementing an Internal Audit System Guidance from the Institute of Internal Auditors Internal Audit Governance Practical challenges Incorporating Risk-Based Auditing Scott Cohen, CIA/CGAP/CFE/CPCM/CPA, Internal Auditor, Office of the Programme Manager, NATO Support Agency Airlift Management Programme Effective Risk Management Auditor s role in risk management Levels of risk management Communicating with Management, Public Sector Boards and Committees Developing a Risk Register and Heat Map Scott Cohen, CIA/CGAP/CFE/CPCM/CPA, Internal Auditor, Office of the Programme Manager, NATO Support Agency Airlift Management Programme SAMEER PISE Principal Auditor, Internal Oversight Service, UNESCO As Principal Auditor at the Internal Oversight Service of the UNESCO, Sameer Pise has been planning and managing internal audits at UNESCO Headquarters, field offices and institutes since January From 2009 to 2011 he was also supervisor at the Administrative Manual Secretariat of the UNESCO, coordinating the institutionalisation of UNESCO s Administrative Manual governance and secretariat. Sameer Pise first joined the organisation in January As a budget analyst he prepared, reported and monitored UNESCO s budget for the Bureau of the Budget until Coffee Break and Networking Opportunity Workshop Implementing an Internal Audit System In this interactive workshop you will put theory into practice. In small groups you work on a case study incorporating ideas from the previous lectures on implementing an IA system and an effective risk management. In case of questions our expert is ready to give you advice. Discuss a case within your groups Establish implementation strategy Identify possible problem areas and Questions & Answers Scott Cohen, CIA/CGAP/CFE/CPCM/CPA, Director of Internal Audit, Office of the Programme Manager, NATO Support Agency Airlift Management Programme Coffee break will be provided during the workshop. A very good professional experience Enigl Kolaneci, Audit Department Director, Albpetro SH., Albania End of Day One The seminar is highly recommended and professionally conducted. 5

6 PROGRAMME DAY 2 Internal Audit in Public and International Organisations Welcome Note from the Chair Scott Cohen, CIA/CGAP/CFE/CPCM/CPA, Director of Internal Audit, Office of the Programme Manager, NATO Support Agency Airlift Management Programme Improving Planning and Supervision of an Audit Process: A Yearlong Exercise The main actors of the planning and supervision - Management - Heads of Units finance and support sectors - Committees - External validation The various hats of the internal auditor - Fact finder and planner - Lawyer proof reader - Reporter ex post watchdog Guidelines on an Internal Control Committee - Definition of an ICC - Objectives - Applicability in your organisation? An EU agency Internal Control Committee Year -1 / Year 0 / Year +1 agenda: How to understand its planning Pierre Faller, Project Officer Data Protection, Internal Control Administration and Finance Unit, EUROFOUND PIERRE FALLER Project Officer Data Protection, Internal Control Administration and Finance Unit, EUROFOUND Since 2012, Pierre Faller works for the EU Agency Eurofound. Eurofound is the European Foundation for the Improvement of Living and Working Conditions which is based in Dublin. There, he has been working in internal control administration where he is in daily liaison with the European Commission s Internal Audit Service. Before that, Pierre Faller worked in the EU administration as a lawyer. In this function he was responsible for managing and drafting contracts, internal procedures and compliance of the administration with EU regulations and directives Providing and Receiving Assurance in International Public Organisation: How to Assess on Your Agency s Level of Good Governance What we understand or perceive in the following expression: «obtaining the assurance» What may be your regulatory and compliance requirements: meet your agency s obligations - General regulations - Internal policies - Ethical values Actors: who is providing the assurance and who is interested in receiving the assurance? - Internal and external providers - Internal and external receivers Assurance mapping : establishing a list of risks within the agency and listing its strength and weaknesses - Building a list of risks - Assessing on your own place strength and weaknesses - Confronting the results Documenting the assurance Pierre Faller, Project Officer Data Protection, Internal Control Administration and Finance Unit, EUROFOUND Excellent Maria Smith, Legal office Mangager, Central Bank of Ireland Relevant to our requirements as a Department :45 Coffee Break and

7 Reporting of Internal Audit Reporting framework of the Internal Audit Function: - Who are my key stakeholders? - What does each of them needs to know? - What is expected from an audit report? - Effective communication - The sins of reporting Structuring the report: - Structured or non-structured? - Use of templates? - Recommendations and action plans IA Annual Report: - Assurance model on sound financial management Meletios Stavrakis, Chief Internal Auditor, Internal Audit Department, European Court of Auditors Lunch Break and Networking Opportunity Fraud and Corruption in Public Administration Fraud symbol: Fraud Tree, Fraud Triangle, Fraud Red Flags The most important instruments to detect fraud The Anti Fraud Cycle, the role of the (internal) auditor DO s and DONT s during a fraud investigation Fraudit IT and Fraud Trend Watching New cases of fraud to be expected in future Case examples Jo Kremers, Senior Audit Manager, Audit Authority EU Funds, Central Audit Services, Ministry of Finance, the Netherlands Case Study IT Trends The current trends - Their influence on the auditees and the audit environment - The opportunities and especially the risks of these trends - What to do about these What could be your role as auditor and consultant How to tell management, also as input for risk management What are the consequences for your (IT) audits IT trends as tools in (IT) auditing and in Forensic IT auditing / Frauditing Jo Kremers, Senior Audit Manager, Audit Authority EU Funds, Central Audit Services, Ministry of Finance, the Netherlands MELETIOS STAVRAKIS Chief Internal Auditor, Internal Audit Department, European Court of Auditors Since 2009 Meletios Stavrakis is Internal Auditor at the European Court of Auditors (ECA) and Member of the Luxembourg Institute of Internal Auditors. He has participated in seminars and conferences organised by the Institute of Internal Auditors and other training organisations specializing in Risk Management and performance audits. Meletios Stavrakis has worked as an auditor at the ECA since 1981, auditing principal areas of EU s expenditure and financing. He was in charge of various audit assignments in the fields of agricultural, social and regional expenditure, has conducted audit missions in the Commission and in most of the EU s Member States. Working in the international environment provided him with very good knowledge in internal control systems of the various national administrations and organisations in charge of the management of the EU funds. JO KREMERS Senior Audit Manager, Audit Authority EU Funds, Central Audit Services, Ministry of Finance, the Netherlands Jo Kremers is Senior Audit Manager in the Audit Authority for EU Funds at the Ministry of Finance in the Netherlands. He is certified public auditor as well as certified IT auditor. For the past 30 years he has been working in the Dutch Tax and Customs Administration as external auditor, fraud investigator and internal auditor. Furthermore, he has gained vast experience as project leader and expert in Information Security Audits and Integrity Audits. He is lecturer, trainer and expert at The National Academy for Finance and Economics in The Hague. Working as an expert in international projects, he has gained notable experience in strengthening the internal control and audit function in the public sector in and (candidate) EU Member States End of Seminar and Hand-out of Certificates Very informative. Graziella Grech, Programme Manager, Internal Audit & Investigations Department, Office of the Prime Minister, Malta 7

8 ORGANISATIONAL MATTERS Internal Audit in Public and International Organisations Date of Event 19 th 20 th February 2015 Booking Number S-908 Event Language The event language will be English. Event Price 1.389,- Euro excl. German VAT (19%) The above price covers the following: Admission to the seminar Hand-out documents Seminar certificate, if seminar fully attended Soft drinks and coffee/tea on both event days Lunch on both event days Upon request you can receive a digital version of the seminar documents after the event for 60,- Euro excl. German VAT (19%) in addition to the seminar. BOOKING Phone: +49 (0) Fax: +49 (0) For online booking please visit our website: Contact European Academy for Taxes, Economics & Law at Potsdamer Platz, Entrance Leipziger Platz 9, Berlin, Germany Phone: +49 (0) Fax: +49 (0) Internet: Your contact persons for the programme: Regina Lüning, M. Sc. econ. Head of Marketing and Sales Phone: +49 (0) Fax: +49 (0) Carl von Duhn Conference Manager Phone: +49 (0) Fax: +49 (0) (Programme is subject to alterations) Event Location RAMADA Hotel Berlin-Alexanderplatz Karl-Liebknecht-Strasse 32 D Berlin, Germany Phone: +49 (0) Fax: +49 (0) Please contact the hotel directly and refer to the European Academy for Taxes, Economics & Law if you wish to benefit from a limited room availability-contingent. Of course you can always look for an alternative hotel accommodation. 8

9 BOOKING Fax: +49 (0) Phone: +49 (0) For online booking please visit our website: European Academy for Taxes, Economics & Law at Potsdamer Platz Entrance: Leipziger Platz Berlin / Germany BOOKING BOOKING NUMBER: S-908 (PR) 19 th 20 th FEBRUARY 2015, BERLIN Herewith we register the following persons for the International Seminar: Internal Audit in Public and International Organisations Delegate 1 Ms. Mr. First name Last name Your organisation Department Unit Job position Street Postcode / City Country Delegate 2 Ms. Mr. First name Last name Your organisation Department Unit Job position Street Postcode / City Country Delegate 3 Ms. Mr. First name Last name Your organisation Department Unit Job position Street Postcode / City Country Phone Fax Phone Fax Phone Fax I hereby order the digital version of the seminar documents (fee required) in addition to the seminar. I hereby order the digital version of the seminar documents (fee required) in addition to the seminar. I hereby order the digital version of the seminar documents (fee required) in addition to the seminar. Invoice Organisation First name Your Organisation Department Unit Job Position Ms. Mr. Last name Street Postcode / City Country Phone Fax With my signature I confirm my registration and accept the General Terms and Conditions as legally binding. I herewith agree to receive further information from the European Academy for Taxes, Economics & Law In case of registration of more than one delegate do you prefer: single invoice? collective invoice? NOTE Only Valid with Signature and Stamp. Place, Date Authorised Signature and Stamp European Academy for Taxes, Economics & Law Brauner Klingenberg GmbH Leipziger Platz Berlin Phone +49 (0) Fax +49 (0)

10 Terms & Conditions for Conferences, Seminars and other Training Courses 1. Area of Application The following terms and conditions settle the contractual relationship between conference participants and the European Academy for Taxes, Economics & Law Brauner Klingenberg GmbH [referred to as European Academy for Taxes, Economics & Law in the following]. Differing terms and conditions, as well as, other settlements and/or regulations have no validity. 2. Registration / Confirmation of Application A registration can be made via internet, mail, fax, or . The registration is considered granted and legally binding if not rejected by the European Academy for Taxes, Economics & Law in writing within seven (7) days after receipt of registration. The registration will be supplemented by a booking confirmation via . Partial bookings are only valid for seminars designed in modules. 3. Service The course fee covers the fee per participant and course in net, subject to current German VAT. It includes training course documents as per course description, a lunch meal/ snack and refreshments during breaks, as well as, a participation certificate. The European Academy for Taxes, Economics & Law has the right to change speakers/instructors and to modify the course program if and where necessary while maintaining the overall nature of the course. All registered participants will be notified in case of a course cancellation due to force majeure, due to speakers preventions, due to troubles at the chosen location or due to a low registration rate. Course cancellation notification due to a low registration rate is issued no later than two (2) weeks before the course date. Course fees are reimbursed in the cases listed above; however, reimbursement for travel expenses or work absenteeism is only granted in cases of intention or gross negligence by the European Academy for Taxes, Economics & Law. Any reimbursement of travel expenses are to be considered as an exceptional goodwill gesture and form no future general obligation. In case of disturbances and/or interruptions, the European Academy for Taxes, Economics & Law commits itself to solve or limit any problems that might occur in order to maintain and continue the course as planned. 4. Payment Date and Payment, Default of Payment Payment of the course fee is payable immediately upon receipt of invoice. Where payment is not received or lacking clear assignment to a participant prior to commencement of the course, the European Academy for Taxes, Economics & Law may refuse the relevant participant s participation in that course. The course fee, however, is still due immediately and can be claimed as part of a dunning procedure or legal action. In accordance with BGB 247 (1), in case of default of payment within the stipulated time period, default interest on arrears of at least 5% above the ECB base rate is due and payable. The European Academy for Taxes, Economics & Law can claim higher damage for delay if and where proven. Equally, the participant may prove that a damage has not occurred or has had less effect than estimated by the European Academy for Taxes, Economics & Law. Payment shall be made by cashless bank transfer; cash or cheques will not be accepted. The European Academy for Taxes, Economics & Law is not liable for any loss of means of payment. The participant may only offset such claims against the European Academy for Taxes, Economics & Law s as are undisputed, legally recognized or recognized in writing by the European Academy for Taxes, Economics & Law. The right of retention is only acceptable in accordance with a counterclaim based on the same contract. 5. Cancellation Cancellations need to be issued in writing. Cancellation by the participant will be subject to cancellation charges as follows: 30 days or more prior to commencement of the course: service charge of 80,00 net, subject to current German VAT, payable immediately, course fee will be reimbursed, two (2) weeks to 30 days prior to commencement of the course: 50% of course fee net, subject to current German VAT, payable immediately, non-attendance or cancellation less than two (2) weeks prior to commencement of the course: 100% of course fee net, subject to current Germany VAT, payable immediately The European Academy for Taxes, Economics & Law gladly accepts without additional costs a substitute participant nominated in case of a cancellation if the substitute participant is registered at least three (3) days prior to the commencement of the course. Neither cancellation of a specific module/part of the course or substitution per module/per day is possible. 6. Copyright Seminar/course documents are protected by property rights and may not be duplicated, processed, amended, circulated or published in any other way without the written consent of the European Academy for Taxes, Economics & Law. The European Academy for Taxes, Economics & Law reserves all rights. 7. Liability All seminars and courses are prepared and presented by qualified speakers and instructors. The European Academy for Taxes, Economics & Law accepts no liability for the upto-dateness, correctness and completeness of the seminar documentation, as well as, presentation of the seminar. 8. Applicable Law, Place of Jurisdiction, Place of Performance All cases shall be governed and construed in accordance with German law to the exclusion of the UN Sales Convention. As far as legally admissible, place of performance and place of exclusive jurisdiction shall be Berlin, Germany. 9. Data Protection The European Academy for Taxes, Economics & Law protects personal data by taking appropriate protection measures. For the purpose of optimization of the product and service portfolio and according to the regulations of the data privacy laws, it stores and processes person-specific data on the training participants. Hence, all European Academy for Taxes, Economics & Law website hits are registered. All personal data will, in accordance with the law, be used for documentation requests, placed orders or other enquiries in order to send information out by post. The European Academy for Taxes, Economics & Law will, in accordance with the law, inform participants by about special offers that resemble previously booked seminars. If and where personal data needs to be transferred to countries lacking appropriate data protection schemes, the European Academy for Taxes, Economics & Law shall grant alternative adequate protection. Furthermore, the European Academy for Taxes, Economics & Law will use personal data as far as participants have granted respective permission. When collecting personal data, the European Academy for Taxes, Economics & Law will always ask for permission regarding information about offers. The participant may, at any time, express their objection to data collection for the purpose of advertisement or address via or fax. Any data provided to the European Academy for Taxes, Economics & Law will be processed for reservations and bookings, as well as, for information about other seminars. Names and company names will be published in a participants list and forwarded to the mailing company. 10

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