Tablet PC Quick Start

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1 Tablet PC Quick Start Software Training Services Ver The University of Akron

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3 Table of Contents Introduction to the Tablet PC... 1 About This Manual... 1 Initial Use... 2 Tablet PC Specifications... 6 Tablet PC Tutorials on Your Machine... 7 Customize Your Settings... 9 Use Windows Journal for Note Taking Practice Inking Use the Input Panel Resize a Text Box Add Another Page Copy, Cut and Paste Reorganize Ink Type Text Anywhere in a Note Search the Note(s) Use Flags to Mark an Item for Easy Reference Search for Flags Save, Open or Print Notes Start a New Note Import Documents to Use as a Template Journal Notes Other Interesting Features in Journal Ink Integration in Office 2003 Programs Keyboard Shortcuts For the Tablet In Windows programs Speech Recognition Setup Use Speech Recognition Use OneNote Suggestions Create a Notebook and Add Sections Take Notes Containers Personalize OneNote Side Note Flags Audio and Video Notes OneNote Tutorials Microsoft Experience Pack for the Tablet PC... 52

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5 Introduction to the Tablet PC About This Manual One of the most important features of the Tablet PC is the ability to take handwritten notes. This ability is useful when the notes are: stored in an accessible way searched easily shared easily Think of the Tablet PC as the automation of a paper notebook. The pen and screen are the equipment to make note taking easy. The Tablet PC operating system and the software, such as Windows Journal and OneNote, are the instructions that make note taking easy, accessible, searchable and shareable. This booklet outlines basic steps for the tasks that you will do most often on your Tablet PC. You will: Set up and organize your Tablet for the way you work Learn to use the pen as a mouse Learn to use Windows Journal for note taking Use the Pen and Ink integration in Office 2003 applications Review the basics of OneNote Review speech recognition Ver

6 Initial Use Your HP 2710p has several components. When viewed from the side, here are the major three components. Tablet PC Extended battery Expansion base (docking station with DVD/RW) - A docking station combines the signals from all the cables plugged into computer into one docking point. This expansion base also contains a DVD/RW drive. Attach the three components by following the pictorial instructions on the equipment itself. Ver

7 Connect the computer to external power to charge the battery. 10 hours of power* Primary battery 5 hrs. Extended battery additional 5 hrs *approx. time Plug the AC adapter into the power connector on the computer. Plug the power cord into the AC adapter. Plug the other end of the power cord into an AC outlet. The battery light is on the same surface as the keyboard. When the computer receives AC power, the battery begins to charge and the battery light turns on. When the battery is charged, the light turns off. LIGHTS 1-4 Caps lock Drive Battery Power Ver

8 To open the Tablet: Move the Release latch to the right. Raise the display screen. Release latch Power switch To turn on the Tablet: Slide the Power Switch to the right. To switch from notebook mode to slate mode: Open the Tablet. Start Windows and login. Grasp the top of the display. Avoid touching the LCD screen. Swivel the display clockwise 180 degrees. Press the display down until it lays flat on top of the keypad. It will lock into place. Use the release latch to unlock it and return to notebook mode. To turn off the Tablet: Save your work. Close all programs. Select Start > Shut Down. Ver

9 To detach the three major components, use the latch on the right, bottom corner of the expansion base. Push the latch in the direction of the arrow, as shown in. Lift up the Tablet with the attached battery, as shown in. If there is resistance, use the latch to release the Tablet. Additional information is available in one of the HP booklets that accompanied your Tablet. It is titled Getting Started HP Notebook PC. Ver

10 Tablet PC Specifications Vendor / Model HP / 2710p Configuration Tablet Standard Processor Type Intel Core 2 Duo Ultra Low Processor Speed Voltage 1.20 GHz 2 MB L2 cache System Memory 2.0 GB 667 MHz Video Intel GMA X3100 Manufacturer Video Memory 256 MB integrated memory Video Resolution XGA LCD Size 12" Hard Drive 100 GB Optical Drive 8x DVD +/- RW Pointing Device Trackpoint Only Ethernet 10/100/1000 Wireless Intel a/g OS Windows XP Tablet USB ports Firewire 1 Port Warranty 4 years Weight 3.6 lbs Ver

11 Tablet PC Tutorials on Your Machine One of the first skills to learn is the use of the pen. Here are the basics: Mouse Single click Double click Right click Pen Single tap Double tap Press and hold There is an interactive tutorial available on the Tablet to assist you. 1. Tap the pen once on the Start button. 2. Tap the pen once on the menu option Get Going with Tablet PC. The full screen tutorial Welcome to tablet computing is displayed. Writing is easier if your palm is planted firmly on the glass and the pen tip is a comfortable distance from your palm. 3. Follow the on screen instructions. The second part of this tutorial is titled Using Tablet PC Input Panel to enter information. You might want to wait to review this tutorial until you have customized the settings on your Tablet. The next section of this manual has instructions for customizing your settings. Ver

12 CAUTION: Put your regular pens out of reach so you do not grab them accidentally. Jewelry on your writing hand can scratch the screen. Additional tutorials are available at: Start > All Programs > Tablet PC > Tablet PC Tutorials Tutorials available at this menu option include: Tablet PC Basics Note Taking in Journal Improving Handwriting Recognition Importing and Annotating Files Giving Presentations Going Mobile Using Speech Recognition It is suggested that you customize the settings on your Tablet first, before viewing these tutorials. The next section of this manual reviews settings. Ver

13 Customize Your Settings This customization may be easier in slate mode. Follow the instructions on page 4 to switch from notebook mode, where the keypad can be used, to the slate mode, using the PC like a tablet of paper. Access the settings dialog box by: Double tapping the Change Tablet and Pen Settings icon Tray. in the System OR Select Start > Control Panel >Tablet and Pen Settings The Tablet and Pen Settings dialog box is displayed. Ver

14 Tap on the Settings tab, if necessary, to view that page of the dialog box. Tap on the appropriate option for you for Handedness and Menu location. In the Calibration area of the page, both the landscape and the portrait orientation need to be calibrated. With Landscape selected at the down arrow, click on Calibrate. The following screen is displayed. Follow the instructions in the text box. Ver

15 When you are finished, the OK button will activate. Click on OK. Select Portrait at the down arrow on the Settings tab and repeat the steps to calibrate the screen for the portrait mode. If you make a mistake while calibrating, tap on cancel while in the calibration screen OR repeat the calibration steps. At any time in the future, you may access this dialog box and modify the settings by using the instructions beginning on page 9. Tap on the Pen Options tab to view that page. Ver

16 In the Pen Actions area, tap once to select Double tap. Tap on the Settings button. The following box is displayed. Follow the directions to set the Double tap speed and spatial tolerance to match your Double tap. Click on OK. Follow these steps for each of the other pen actions: Press and hold Point/Hover Click on OK to close the Tablet and Pen Settings box. Ver

17 It is suggested that you wait to modify the following settings on this page, until you have used the Input Panel and pen and know how you will use these tools. The Start Input Panel gesture Use pen button to right click Use the top of the pen to erase (where available) Use Windows Journal for Note Taking Journal is a program that allows you to write, save and search notes. Unlike keyboarding, the pen allows you to draw as you would in a spiral notebook. For example, a note could look like this: This drawing and writing is referred to as Ink. Journal does an automatic conversion of handwriting to text and invisibly saves the conversion within the document. This makes the note searchable. Ver

18 Practice Inking 1. Open Windows Journal at Start > Windows Journal. A blank note is displayed. 2. Switch the Tablet s mode to make it closely resemble a tablet of paper and easier to write with the pen. Grasp the top right corner of the display screen. Keeping the screen in the upright position, turn the screen 180 degrees clockwise. Press the screen down to lay on top of the keyboard. It will lock into place. Do not force the screen into position. The Tablet will switch from landscape to portrait mode. 3. Note that the cursor is a small black dot, rather than the I-bar that you are used to seeing in many programs. 4. In the Note Title area, write a name/heading for this note. Ver

19 5. Tap on the Eraser tool in the toolbar. If you do not see the Eraser tool, the Pen toolbar is not displayed. In the menu, select View > Toolbars > Pen. The Pen toolbar contains the Eraser tool. Remember the 6. Move the tip of the pen back and forth power of over one of the words Edit, > Undo or the in the Note Title to erase the word. Move the pen as Undo tool to though you were holding an eraser. reverse changes Tip: Many pens also use the bottom tip of the pen to erase, that you made. just like the eraser on a pencil. 7. Tap on the Pen tool in the toolbar to turn off the eraser and begin to use the pen. 8. Write a sentence or two in the main note taking area (outside of the Note Title). 9. Tap on the down arrow for the Pen tool. 10. Select a different pen point from the list. 11. Write another sentence that begins a line or two below your original writing. Ver

20 Convert a key word from handwriting to text Follow these steps: Select the text to convert. - Tap the Selection tool (Lasso). - Use the pen to draw an oval around the text to convert. Although you draw an oval, the selected text will appear with a box around it when you lift the pen. From the menu, select Actions > Convert Handwriting to Text. The Text Correction dialog is displayed. Ver

21 - If the converted text is correct, tap OK. - If the converted text is incorrect, select the correct text from the list in the Alternative list box. OR - Correct the text by using the Input Panel. Tips for Handwriting Conversion Leave clear, open spaces between each word. Keep the writing horizontal. Convert only key words. Use the Input Panel 1. Tap on the Input Panel tool, which is in the Taskbar to the right of the Start button. The Input Panel is displayed at the bottom of the screen. Input Panel 2. Note the three buttons on the left side of the Input Panel. These are the three modes of the Input Panel: Character Pad Writing Pad On-Screen Keyboard Ver

22 3. Click on each tool to see how the Input Panel changes its display. Writing Pad correct by writing with the pen Character Pad correct by writing individual characters On-Screen Keyboard correct by typing with the pen 4. In this first example, use the On-Screen Keyboard tool. 5. Be sure that the word to be converted is highlighted (selected) in the converted text area of the dialog box. 6. Use the pen to type the correct word on the Input Panel s keyboard. The highlighted text is deleted and the typing replaces it in the Converted text box of the Text Correction dialog. Ver

23 7. Click on OK in the Text Correction dialog box. A message with two choices is displayed. 8. In this example, select Insert in the same Journal Note. 9. Click on Finish. 10. To close the Input Panel, click on its X. Ver

24 Resize a Text Box When text is converted, its box usually is much larger than it needs to be. Resize the text box by: Placing the pen on the selection handle (small rectangle) on the lower right corner of the container. When the pointer is shaped as a double-headed arrow, drag on the diagonal to resize the container to be only as large as necessary. It may be necessary to use a selection handle on the right side of the container to modify the width, a second time. Ver

25 Add Another Page Unlike Word, Journal does not automatically start a second sheet of paper. When you want a new sheet of paper, click on the New Page tool at the bottom of the vertical scroll bar. This tool is available only when you are on the last page of the notes. The new pages are added after the last page of notes. This tool changes to be the Next tool, when you are not on the last page of the notes. To move between the pages, use: The Next and Previous tools that are in this area The vertical scrollbar The page bar (at View > Page Bar) The Pan tool (at View > Toolbars > View) Copy, Cut and Paste 1. Use the Selection tool (Lasso) to draw a circle around one of the sentences. 2. Tap on the Cut tool or the Copy tool in the Standard toolbar. 3. Tap on the New Page tool to add a page two. 4. On page two, click on the Paste tool. The cut item is pasted on page two. 5. Use the Previous tool to return to page one. 6. Tap on the Paste tool, again. The cut or copied item is pasted at the end of the items on page one. Ver

26 Reorganize Ink 1. Use the Selection tool to draw a circle around the items to be moved. 2. Place the pen tip on the border of the selection box, but not on the selection handles (the small rectangles). 3. With the pointer shaped like a four-pronged arrow, drag the box to a new location in the note. Type Text Anywhere in a Note 1. From the menu, select Insert > Text Box. 2. The pointer will look like a crosshatch. 3. Place the pen where you want to begin the left upper corner of the text box. 4. Drag to draw a rectangle. The text box is drawn and the cursor is flashing inside it. 5. Use the keyboard to type the text OR Use the Input Panel s on-screen keyboard to enter the text. Ver

27 Search the Note(s) 1. Select Edit> Find from the menu or press CTRL + F. The Find bar is displayed. It is similar to the Find dialog box used in the Microsoft Office programs. 2. Tap to place the cursor in the Look for box. 3. Use the keyboard or the Input Panel to enter the word or phrase for which to search. 4. At the down arrow for Look in, select the appropriate option. 5. Tap on the Find button. 6. Tap the Next button to move to the next found item. 7. Tap on the Find Bar s X to close it. Ver

28 Use Flags to Mark an Item for Easy Reference 1. Scroll to the location in which to place the flag. 2. On the Pen toolbar, click on the down arrow of the flag tool. The available flags are displayed. 3. Select the flag to be used. (The flag colors mean whatever you want them to mean.) 4. Tap in the note to place a flag. Save the note to save the flag. Search for Flags 1. Select Edit> Find from the menu or press CTRL + F. The Find Bar is displayed, as shown on the previous page. 2. Tap the More button in the Find Bar. The Find Bar expands to display additional options. 3. Mark the box to Look for flags. 4. Use the Find and Next buttons to locate the flags. 5. Tap on the Find Bar s X to close it. Ver

29 Save, Open or Print Notes This is the same as for any file in Windows. By default, the note will be saved on the Tablet s C drive at My Documents\My Notes. When the File > Open command is used, the familiar Open dialog box is displayed. Save frequently, as you would with any of your computer-based work. When the Open tool, in the Standard toolbar, is used to open a note, the following dialog box is displayed. The ink from the Note Title area is displayed in the first column. Journal notes have a file extension of.jnt. The appearance of the printed (hard copy) of notes is very good. Ver

30 Start a New Note To start a new note in a new file, tap on the New tool in the Standard toolbar. Do not confuse this with adding a new page to an existing note, which is described on page 21. Templates, other than the default lined notepad, are available. To start a new note with a different template: From the menu, tap on File > New Note from Template. A list of available templates is displayed. Tap on the name of the template to use. Tap on the Open button. Ver

31 Examples of templates: Graph Month Calendar Music To Do List Ver

32 Import Documents to Use as a Template You may create documents in a program, such as Word, and import it to Journal to use as a background template. This can be a good way to complete forms. Suppose that you had an interview document that was created in Word. Import this document to Journal and take handwritten notes during the interview. Ver

33 1. To import a file: Tap on File > Import in the menu. OR Tap on the Import tool displayed. on the Standard toolbar. The Import dialog box is Locate the file to import. Select the file and tap on the Import button in the dialog box. The import message is displayed. 2. Click on Next. The program is opened in which the file to import was created. The file is opened. The file is imported to Journal. Ver

34 3. Save the imported file as a template by: Tap on File > Save As. The Save As dialog box is displayed. At Save as type, select Windows Journal Template. Type a file name for this template. Tap on the Save button in the dialog box. The file is now available from the menu at File > New Note from Template. Be careful if you immediately use the file on the screen. Use the File > Save As command and save it as a Windows Journal Note before you begin editing. If you do not do this, you will modify the template rather than create a new note from the template. Ver

35 Journal Notes 1. Select File > Send to Mail Recipient. A dialog box is displayed. To send Journal notes to a Mac user, use the.tif option. The note will appear only in black and white, no other colors. 2. Choose the option that works best. Tip: Windows Journal is only on the Tablet PCs. To open a Journal note on a PC, the Journal Viewer program can be used. At UA, the Journal Viewer was pushed to all PCs and can be added to a PC through the Control Panel, Run Advertised Programs. For a home PC, go to and search for Journal Viewer. Alternatively, save the note and attach it as a file when creating the message in your e- mail program. Other Interesting Features in Journal While inking, press F11 to use the full screen. Press F11 again to display the toolbars, taskbar and menu bar. To format: The Format toolbar is available at View > Toolbars > Format. With Ink or text selected, tap Edit > Format Text or Format Ink. Ver

36 Ink Integration in Office 2003 Programs Windows Journal and OneNote are programs that are setup to use ink, as they open. In Word, Excel and PowerPoint, ink may be used, but the appropriate toolbar and tool must be selected first. In Outlook 2003, ink may be used in messages, if Word is used as the editor. In Outlook 2003, this option is set at Tools > Options on the Mail Format tab. Some reasons to use ink in the Office programs are: To send a handwritten or hand drawn pictures within an . To markup/edit Word, Excel and PowerPoint documents in your own handwriting. In each of these programs, tap on: View > Toolbars > Ink Annotations OR 1. Pen selection 2. Eraser 3. Select objects 4. Line color 5. Line style 6. Show/hide markup View > Toolbars > Ink Drawing and Writing Ver

37 Use the Ink Annotations toolbar to annotate the existing content of a document, as you would mark up a document on paper. Use the Ink Drawing and Writing toolbar to incorporate handwritten text or hand draw pictures as the content of your Office document or . Usually, Office must be on the Tablet PC to create ink. However, the ink is treated as an object, so anyone with Office may copy, cut, paste, delete, format and resize the ink. Tip: In the Slide Show view of PowerPoint, the pen tool on the Slide Show toolbar can be used to annotate the slides. This is available to anyone with Office. Tablet PC is not needed. Keyboard Shortcuts For the Tablet Fn key + F4 to switch between the Tablet s display and an external monitor Ctrl + Alt + Right arrow to rotate the screen display 270 degrees (to portrait mode) Ctrl + Alt + Up arrow to rotate the screen back to Normal landscape In Windows programs Ctrl + C to copy Ctrl + X to cut Ctrl + V to paste Ctrl + O to open Alt + F4 to close active window Ctrl + S to save Ctrl + N to start a new document Ver

38 Speech Recognition Setup With speech recognition setup, you can dictate text in the Microsoft Office programs. You also can give voice commands to select menu options. Some languages are not available for the speech recognition feature. Check this at Start > Help and Support. Search for feature availability. In order to use this feature, you need: A good quality microphone/headset To set up speech recognition for your voice The initial setup process takes about minutes. You will read out loud several paragraphs of text. It is important that you are in a quiet environment for this process. After the setup, a tutorial is available about using speech recognition. 1. Pick a quiet place to setup speech recognition. Little or no background noise is best. 2. Plug in the microphone or microphone/headset. A microphone/headset probably will work best. The headset and microphone jacks are clearly labeled on the right side of the Tablet. Although the Tablet has a built-in microphone, the sound quality of the recording will be better when a microphone/headset is used. Ver

39 3. Tap on the Input Panel tool to the right of the Start button. The Input Panel is displayed. 4. In the Input Panel, tap on the Tools and Options tool. A list is displayed. 5. From the list, tap on Speech. The Speech Recognition Enrollment message box is displayed. 6. Read the message and tap on Next. 7. The Microphone Wizard begins. 8. Follow the directions in the Wizard. 9. When you are prompted to continue with More Training, you may wish to select that option. The more training you do (by reading passages to the computer), the more accurate the speech recognition will be. You may do more training at any time by selecting Speech Tools > Voice Training in the Input Panel. Ver

40 10. At the end of the Wizard, there is an option to start the Tablet PC tutorials. If you select to do this, the Experience the Tablet PC window is displayed. 11. If you have not completed any of these tutorials, review How to use the Training. 12. Then, tap the Using Speech Recognition option. Use Speech Recognition If the Input Panel is not open, tap on the Input Panel tool Start button. to the right of the Select either the Dictation or the Command button on the Input Panel. To use dictation mode: 1. Click on the Dictation button in the Input Panel. 2. Open a program that is speech enabled, such as Word. 3. Speak softly. Enunciate. 4. To punctuate, say the word, such as comma, period or question mark. 5. To correct an error: Select the word(s) with the pen and pronounce them again. OR Use your word processing skills and the keyboard to make corrections. 6. If your speech is not being recognized well, consider the More Training options outlined on page 35. The more time you spend to train the system, the better it will be at recognizing your spoken word. 7. Turn off the Dictation mode by clicking on the Dictation button. Ver

41 To use command mode: 1. Click on the Command button in the Input Panel. 2. Speak softly. Enunciate. 3. To see a list of command words that can be used: Tap the Speech Tools button. A list of options is displayed. Tap What Can I Say? Expand a category of voice commands to view a list of command words that are available. 4. Turn off the Command mode by clicking on the Command button. Ver

42 Use OneNote OneNote is a program that goes beyond the basic taking of notes as in Journal. If you frequently clean up and reorganize your handwritten notes, refer back to your notes and distribute your notes, One Note may be a better choice than Journal for you. In this manual, some basic information and instructions are given. OneNote is a place to gather, organize and search notes, clippings, and reference materials. There are tools for incorporating text, pictures, drawings, audio and video. The notes are organized by notebook, section and page. You can paste into OneNote almost anything that can be captured using the standard copy and paste features of Windows. Suggestions Start with one or two Notebooks. Create a few Sections in each Notebook. Sections help organize notes by activity, topic, or people in your life. Create as many Note Pages in each section as you need. There is no Save tool in OneNote because it saves all your notes automatically. The notes are saved to My Documents in a folder named My Notebook. Ver

43 A OneNote Notebook uses this hierarchy: In Windows Explorer: Notebooks are regular folders. Sections are regular files. A section file name has the extension.not, for example, Intro to Econ.one. Create a Notebook and Add Sections 1. From the menu, tap on Start > All Programs > Microsoft Office > OneNote The first time that OneNote is started, the Tour window is displayed. Close the window by tapping on its X. When you are ready to take the tour, tap on Help > Office OneNote Tour in the OneNote menu. 2. Decide whether to use the My Notebook folder and create sections in it (Skip to step 5.) OR to create a new notebook. (Proceed to step 2.) If you are not sure, create a new notebook. Ver

44 3. To create a new notebook: In the menu, tap on Insert > New Folder. A tab labeled New Folder is displayed. Type a name for the Notebook (New Folder). In this example, Spring 2008 is typed. Press the ENTER key. 4. To open a notebook: Tap on the tab for that notebook OR Click on the down arrow next to My Notebook and select the notebook from the list that is displayed. The notebook is opened. In this example, Spring 2008 is opened. Ver

45 5. To create sections in the open notebook: In the menu, tap on Insert > New Section. A tab labeled New Section is displayed. Type a name for the Section. Press the ENTER key. 6. Repeat step 5 to create additional sections. In this example, three sections are created in the Spring 2008 notebook. Ver

46 Take Notes Pen and Type/Selection tools Section tabs Page title 1. Tap on the tab for the Section where you want to take notes. The first blank page for that Section is displayed. 2. Select the tool that you want to use: Type/Selection tool OR Pen Remember that you can use the Input Panel with the pen. Tap on the Input Panel icon to the right of the Start button. 3. To add a page title: With the Type/Selection tool active, tap in the title area of the page to place the cursor and type a title. With the Pen tool, write in the title area. 4. Use your tool of choice to write/type some notes on the body of the page. Ver

47 5. Switch to the tool that you did not use, either the Type/Selection tool or the Pen tool, to try it out. 6. To copy a screenshot: Check out the Snipping Tool in the Experience Pack for another way to copy a screenshot. Make the program/document active. In this example, start the web browser, such as Internet Explorer. To copy from the display screen, press the Windows key + S. (The Windows key is between the fn key and the Alt key on the keyboard.) A message is displayed. Microsoft Office OneNote 2003 Create a screen clipping of any region of the screen by dragging a rectangle with your mouse or pen. Click anywhere to cancel the screen clipping. The pointer of the mouse or pen will look like a crosshatch. With the message displayed, use the mouse or pen to drag and draw a rectangle around the items to be copied. The copy will be placed on a page called Side Notes in My Notebook. To place the copy in another location in OneNote: - The copy is on the clipboard, so open the folder and activate the page in which to place the copy. - Tap on Edit > Paste from the menu. The copy is pasted on the page. If the screenshot was from a web page, note that the URL, web page name and date and time of your copy are Ver

48 included. URL and date stamp 7. To add a new page, tap on the New Page tool. A new blank page is added after the existing pages in this Ver

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