CLINIC, REHABILITATION, TARGETED CASE MANAGEMENT OPTIONS AND BHHF CONTRACT PROVIDERS
|
|
- Gordon Sims
- 8 years ago
- Views:
Transcription
1 APS UTILIZATION MANAGEMENT GUIDELINES West Virginia MEDICAID, CLINIC, REHABILITATION, TARGETED CASE MANAGEMENT OPTIONS AND BHHF CONTRACT PROVIDERS APS Healthcare, Inc.- West Virginia
2 West Virginia Clinic, Rehabilitation, and Targeted Case Management Options AND BHHF Services for Bureau for Behavioral Health Services Contract Providers Table of Contents APS West Virginia Medicaid ASO Definitions... 8 Registration Service Tier 1 H2011 Crisis Intervention BH496 Crisis Phone Call BH497 Involuntary Commitment Linkage Service BH498 Involuntary Commitment Certification Service H0031 Mental Health Assessment by a Non-Physician T1023 HE Screening by Licensed Psychologist Psychological Testing with Interpretation and Report Developmental Testing: Limited Psychiatric Diagnostic Interview Examination Pharmacological Management H2010 Mental Health Comprehensive Medication Services H0032 Mental Health Service Plan by Non-Physician H0032 AH Mental Health Service Plan Development by Non-Physician- Psychologist Participation G9008 Physician Coordinated Care Oversight Services Initial Registration (Tier 1), Tier 2 Continued Stay H0036 Community Psychiatric Supportive Treatment H0004 HO Behavioral Health Counseling, Professional, Individual H0004 HO HQ Behavioral Health Counseling Professional, Group APS Healthcare, Inc.-WV 2
3 West Virginia Clinic, Rehabilitation, and Targeted Case Management Options AND BHHF Services for Bureau for Behavioral Health Services Contract Providers Table of Contents Tier 2 Services H0004 Behavioral Health Counseling, Supportive, Individual H0004 HQ Behavioral Health Counseling, Supportive, Group H0032 AH PP Mental Health Service Plan Development by Non-Physician- Psychologist Participation G9008 PP Physician Coordinated Care Oversight Services Case Consultation T1017 Targeted Case Management Service Tier 3 Services T1017 CM Targeted Case Management Service H0215 Comprehensive Community Support Services H2012 Day Treatment H2012 MR Day Treatment H0040 Assertive Community Treatment (ACT) H2014 U4 Skills Training and Development (1:1 by Paraprofessional) H2014 U1 Skills Training and Development (1:4 by Paraprofessional) H2014 HN U4 Skills Training and Development (1:1 by Professional) H2014 HN U1 Skills Training and Development (1:4 by Professional) H2019 HO Therapeutic Behavioral Services- Development H2019 Therapeutic Behavioral Services- Implementation H0019 U1 Residential Children s Services Level I H0019 U2 Residential Children s Services Level II H0019 U3 Residential Children s Services Level III H0019 U4 Crisis Support- Children s Emergency Shelter H0004 HO IP Behavioral Health Counseling, Professional, Individual H0004 HO HQ IP Behavioral Health Counseling, Professional, Group H0004 IP Behavioral Health Counseling, Supportive and Individual H0004 HQ IP Behavioral Health Counseling, Supportive, Individual Appendices... i-ix APS Healthcare, Inc.-WV 3
4 WV Clinic, Rehabilitation, and Targeted Case Management Options AND BHHF Services for Bureau for Behavioral Health Services Contract Providers APS West Virginia Medicaid ASO the right consumer in the right service at the right time with the right provider at the right intensity for the right duration with the right outcome These Utilization and Service Guidelines are organized to provide an overview of the Medicaid Clinic, Rehabilitation, and Targeted Case Management Options for providing community behavioral health services, and the specific services that comprise these options. Additionally, these Utilization Management Guidelines contain the Crisis Services provided by Bureau for Behavioral Health and Health Facilities (BHHF) contract providers to individuals eligible to receive BHHF funding for these services. Notice that each service listing provides a definition, service tier, program option, initial authorization limits, increments of reauthorization, and service exclusions. In addition, the service listing provides consumer-specific criteria, which discusses the conditions for admission, continuing stay, discharge, clinical exclusions, and basic documentation requirements. The elements of these service listings will be the basis for utilization reviews and management by APS Healthcare, Inc. (APS). APS has developed the guidelines from the current Clinic Option, Rehabilitation Option, and Targeted Case Management Service Codes, including the assignment of standard codes for each procedure. Admission and continuing stay criteria for these services are developed based upon the intensity of the service in question. Medicaid consumers are served best when services are tailored to individual needs and are provided in the least restrictive setting. Low intensity services utilized for Consumer Intake and Triage require registration and APS Healthcare, Inc.-WV 4
5 are open to all Medicaid consumers with a known or suspected behavioral health disorder. Crisis services provided to BHHF eligible consumers are identified and criteria for requesting these services are specified based on policy from the Bureau for Behavioral Health and Health Facilities. Services requiring completion of the West Virginia APS CareConnection include continued outpatient services after an initial benefit has been exhausted, and high intensity services provided to long-term consumers or consumers with treatment needs that require service intensity or duration beyond the registration level. Prior authorizations are required for these services. To register a service or request an authorization, the service provider submits the appropriate required information to APS. The provider will be notified if the request is approved, if additional information is needed to make the decision (pend), and/or what alternative services may be recommended. In the event the consumer needs service beyond the initial authorized units, the provider will submit another prior authorization request for the service. The provider will want to submit a prior authorization request before all the service has expired. After registration or request for authorization, the decision will be transmitted to the provider to allow continued service provision and billing, or APS will communicate with the provider to resolve the request. Duplication of services by providers is not allowed. It is the responsibility of the provider(s) to coordinate care and to authorize service appropriately. For the consumers served by multiple behavioral health providers, the provider providing the case management services or the lead provider in treatment planning is considered the primary provider by APS. Each provider is responsible for registering or submitting the request for authorization for the services they provide. We are hopeful that this will encourage continued community coordination of services for consumers. The information provided at the Registration tier (Tier 1) is brief and is primarily used to track the utilization of various services as well as diagnostic groups and focus of treatment. Tier 1 also provides the information necessary for the submission of the Mental Health and Substance Abuse Block Grants for BHHF Crisis Service codes. The information submitted at Tier 2 and Tier 3 of the West Virginia APS CareConnection provides a clinically relevant summary of symptomatology and level of functioning but alone is not always sufficient documentation of medical necessity. APS strives to assist the provider in developing an appropriate plan of care for each consumer. Typically, the vast majority of discrepancies between the request for service and the final authorization APS Healthcare, Inc.-WV 5
6 are resolved through discussion and mutual agreement. In the event that a consumer truly does not have a demonstrated behavioral health, or MR/DD, diagnosis and/or a treatment service need that meets the guidelines for care, and an agreement cannot be reached for another service that better meets the need, the request will be denied. In this event, it is the provider s responsibility to share the denial with the consumer and their support system so that alternative arrangements may be made. Information at Tier 2 and Tier 3, along with the Federal Substance Abuse Reporting Data, is utilized for completing required tables for the Federal Mental Health and Substance Abuse Block Grants, as well as linking to the Client Service Data Report (CSDR) and other financial reporting by BHHF Contract Providers. Prior authorization approval does not guarantee payment for services. Prior authorization is an initial determination that medical necessity requirements are met for the requested service. In the Managed Care position paper, published in 1999, the state of West Virginia introduced the following definition of medical necessity: services and supplies that are (1) appropriate and necessary for the symptoms, diagnosis or treatment of an illness; (2) provided for the diagnosis or direct care of an illness; (3) within the standards of good practice; (4) not primarily for the convenience of the plan member or provider; and (5) the most appropriate level of care that can be safely provided. The Clinic and Rehabilitation Services Manual more clearly defines the services and criteria utilized to meet parts (1) and (2) of the definition above. In determining the appropriateness and necessity of services under the Clinic and Rehabilitation Options for the treatment of specific individuals, the diagnosis, level of functioning, clinical symptoms and stability and available support system are evaluated. This is the current role of the ASO: to devise clinical rules and review processes that evaluate these characteristics of individuals and ensure that Clinic, Rehabilitation, and Targeted Case Management services requested are medically necessary. The Utilization Management Guidelines for the WV Rehabilitation and Clinic Options published by APS serve to outline the requirements for diagnosis, level of functional impairment and clinical symptoms of individuals who require the service. Level of available support is evaluated based on treatment history, and the level of assistance required for the consumer to perform activities of daily living. Additionally, the UM guidelines outline standards of good clinical practice. Part (4) of the definition, in the context of the Clinic and Rehabilitation Options, relates to services requested by the consumer that may be helpful but are not APS Healthcare, Inc.-WV 6
7 medically necessary, as well as to alternative and complementary services not addressed in the manuals. This portion of the definition prohibits the utilization of treatment codes to provide service that meets a consumer need but does not meet the medical necessity criteria. Prior authorization review will utilize these guidelines as well as specific clinical requirements for the specific service(s) requested. Part (5) of the definition which refers to the most appropriate level of care that can be safely provided, in the context of service delivery under the Clinic and Rehabilitation Options, relates to the least restrictive service acceptable to meet the consumer s needs while ensuring that the consumer does not represent a direct danger to himself or others in the community. While the information submitted on the West Virginia APS CareConnection is a clinically relevant summary, it alone is not sufficient documentation of medical necessity. For this reason, APS care managers may request additional information to make prior authorization decisions for consumers who do not clearly meet the UM guidelines for the service or do not meet clearly meet medical necessity requirements. The assessment, treatment plan, additional service plans, and documentation of services all serve to document the appropriateness and medical necessity of services provided to a consumer. Retrospective reviews may determine that services as planned and documented do not meet the criteria requirements in the Medicaid manual. Through internal utilization management processes, providers need to ensure that medical necessity documentation is complete and consistent throughout the clinical record. The purpose of the utilization review and management system is to assure that the rights as listed above are in place for each consumer and to assure consistency in level and duration of treatment and support among service providers and throughout regions. APS Healthcare, Inc.-WV 7
8 APS West Virginia Medicaid ASO Definitions Behavioral Health Rehabilitation Services: Includes the medical and remedial services included in the Rehabilitation Option, recommended by a physician or licensed psychologist, for the purpose of reducing physical or mental disability and restoration of a recipient to his/her best functional level. A. All services are subject to a determination of medical/clinical necessity. The following four factors will be included as part of this determination: 1. Diagnosis 2. Level of functioning 3. Evidence of clinical stability 4. Available support system B. Consideration of the above factors in the treatment planning process will be documented and re-evaluated at regular treatment plan reviews. C. When required, diagnostic and standardized instruments to measure functioning which are approved by the Bureau for Medical Services will be administered at the initial evaluation and as necessary to represent the clinical condition of the consumer. D. The results of above measures will be included as part of the clinical record and serve as a part of the required documentation of service needs and justification for the levels and type of services requested and provided. Behavioral Health Clinic Services: Includes preventive, diagnostic, therapeutic or palliative items or services included in the Clinic Option and provided to outpatients under the direction of a physician. These services must be furnished by a facility that is not part of a hospital, but is organized and operated to provide medical care to outpatients. Clinic Services must be provided at the clinic, the only exception being services provided to the homeless. A. Clinic Services are under the direction of a physician: 1. A physician must sign the Authorization for Services Form. 2. The physician must have a face-to-face contact with the consumer before or at the master treatment planning juncture to authorize services. 3. Physician will periodically review the continued need for care. B. All Clinic Services are subject to a determination of medical/clinical necessity. The following four factors will be included as part of this determination: 1. Diagnosis 2. Level of functioning 3. Evidence of clinical stability 4. Available support system C. Consideration of these factors in the treatment planning process will be documented and re-evaluated at regular treatment plan reviews. APS Healthcare, Inc.-WV 8
9 D. When required, diagnostic and standardized instruments to measure functioning which are approved by the Bureau for Medical Services will be administered at the initial evaluation and as necessary to represent the clinical condition of the consumer. E. The results of the above measures will be available as part of the clinical record and serve as a part of the required documentation of service need and justification for the level and type of service requested and provided. Consumer: A. One who is determined Medicaid eligible for Behavioral Health Rehabilitation Services designated for all individuals with conditions associated with mental illness, substance abuse and/or drug dependence. or- B. One who is eligible for the Behavioral Health Clinic Services receiving professional services at an organized medical facility, or distinct part of such a facility, neither of which is providing the consumer with room and board and professional services on a continuous 24 hour-a-day basis. -and/or- C. One who is eligible for Targeted Case Management Services: Children with mental illness Adults with mental illness Children with substance-related disorders Adults with substance-related disorders Children who qualify for early intervention Children with mental retardation/developmental disabilities Adults with mental retardation/developmental disabilities and- D. One who is approved for specific Clinic, Rehabilitation, and/or Targeted Case Management Services based on meeting eligibility for specific service levels. BHHF Eligible Consumer: Consumers eligible for BHHF services must: o Be a West Virginia Resident ando Be at or below 200% of the current Federal Poverty Guidelines ando Meet at least one (1) of the following conditions: Have an eligible DSM diagnosis (under the Medicaid Clinic, Rehabilitation or Targeted Case Management options) -or- Meet the state eligibility requirements for mental retardation/developmental disability -or- Has a history of inpatient hospitalization for a mental health, substance abuse or developmental disability -or- Lives in a 24 hour supervised setting (such as a group home) -or- Receives supportive residential services to assist in management of symptoms or functional impairments related to a mental health condition, substance abuse condition or developmental disability -or- Receives services required by West Virginia Code, Chapter 27-or- Receives a crisis service APS Healthcare, Inc.-WV 9
10 BHHF Contract Provider: These providers have Grant Agreements with the Bureau for Behavioral Health and Health Facilities to provide services required by the West Virginia Code, Chapter 27 and other specific policies promulgated by BHHF to provide behavioral health services through the use of indigent care dollars and other state and discretionary dollars. These providers are required to meet specific data submission and reporting requirements set forth in their Grant Agreement. Providers who only receive Federal Mental Health and/or Substance Abuse Block Grant funds to provide specific targeted services are not BHHF contract providers BUT are required to meet specific data and reporting requirements set forth in their Grant Agreement related to the receipt of Block Grant funds. Service Tier General Criteria: Registration Services (Tier 1): All Medicaid consumers with a known or suspected behavioral health disorder. Brief, low intensity outpatient services are required to treat the identified behavioral health condition, with the purpose of reducing symptoms and/or returning the individual to their previous level of functioning. BHHF Contract Providers complete additional fields for registration to meet Federal Mental Health and Substance Abuse Block Grant requirements. All provider groups complete these data elements but for non-bhhf contract providers the fields are part of the Tier 2 data set. Tier 2 Services: Consumers who meet the following criteria: 1. Consumer requires continued services 1-2 times a week or less. 2. Symptoms are mild to moderate. 3. Consumer manages tasks of community living with moderate to no support. 4. Consumer has a severe and persistent behavioral health disorder requiring low intensity outpatient care. Tier 3 Services: Consumers who meet the following criteria: 1. Consumer requires services 3-5 days per week. 2. Symptoms are moderate to severe. 3. Consumer requires direct assistance to manage tasks of community living. 4. Consumer has a severe and persistent behavioral health disorder (MH or SA) which requires Intensive Services and in which the individual displays a high level of symptoms and a low level of functioning. The required services are often residential in nature and withdrawal of services may result in hospitalization or institutionalization. APS Healthcare, Inc.-WV 10
11 Registration Service Tier 1
12 H2011 CRISIS INTERVENTION Definition: Unscheduled, direct face-to-face intervention with a recipient in need of emergency or psychiatric interventions in order to resolve a crisis related to acute or severe psychiatric signs and symptoms. Depending on the specific type of crisis, an array of treatment modalities is available. These include, but are not limited to, individual intervention and/or family intervention. The goal of crisis intervention is to respond immediately, assess the situation and stabilize as quickly as possible. This service is not intended for use as an emergency response to situation such as a consumer running out of medication or housing problems. Any such activities will be considered inappropriate for billing of this service by the provider. Service Tier Target Population Medicaid Option Initial Authorization Re-Authorization Admission Criteria Registration MH, SA, MR/DD, A & C BHHF Consumers* Clinic/Rehabilitation Registration required for 16 units/ per consumer/per 30 days Unit = 15 minutes 1. Registration required for additional units after 30 days by any provider previously utilizing the benefit for the same consumer. 16 units/per consumer/ per 30 days Unit = 15 minutes 2. Another registration is required for any provider to exceed the limit of sixteen (16) units/ per consumer/per 30 days for utilization review purposes or- if the service is provided to address a new crisis episode. 1. The consumer has a known or suspected behavioral health diagnosis, -and- 2. Treatment at a lower level of care has been attempted or given serious consideration, - and- 3. Psychiatric signs and symptoms are acute or severe, -and- 4. Consumer has insufficient or severely limited resources or skills necessary to cope with the immediate crisis, -and- 5. Consumer exhibits lack of judgment and/or impulse control and/or cognitive/perceptual abilities, -and- 6. Consumer requires an unscheduled face-toface intervention -or- APS Healthcare, Inc.-WV 12 June 15, 2004 Updated January 1, 2006
13 Continuing Stay Criteria Discharge Criteria Service Exclusions Clinical Exclusion 7. The consumer is a risk to self, others and/or property. This service may be utilized at various points in the consumers course of treatment and recovery; however, each intervention is intended to be a discreet time-limited service, which stabilizes the consumer and moves him/her to the appropriate level of care. 1. Crisis situation is resolved and an adequate continuing care plan is established. 2. Consumer no longer meets admissions criteria. Not to be used as an emergency response to a situation such as a consumer running out of medication or housing problems. No other Clinic, Rehabilitation or Targeted Case Management Service may be provided during the period for which Crisis Intervention Services are being billed. The consumer does not require inpatient care due to level of danger to self or others. Documentation must include: A summary of events leading up to the crisis; methods of therapeutic intervention; outcome of the service; specific times and dates of service; place of service; and signature of qualified staff providing the crisis intervention service. A physician/licensed psychologist/physician assistant/nurse practitioner must review all Documentation pertinent documentation within 72 hours of the crisis and document their findings. Documentation must include the date and start/stop times of the review, recommendations for follow-up and whether the current treatment plan can be maintained or should be modified and signature of the physician/licensed psychologist/physician assistant/ nurse practitioner. Additional Service Criteria: 1. * BHHF follows the same utilization management guidelines as Medicaid for data submission and prior authorization of this service BUT sets specific rates with their contract providers which may or may not equal the current Medicaid rate. The actual units utilized and the date(s) of service are submitted on the CSDR and must fall within a registration APS Healthcare, Inc.-WV 13 June 15, 2004 Updated January 1, 2006
14 authorization period. 2. BHHF contract Providers will continue to complete existing reports such as the Involuntary Commitment Report and Residential Substance Abuse Referral forms if required by their Grant Agreement. Services provided to consumers at PI Shelters will continue to be reported by the Prevention Resource Center. Crisis Respite and Respite sites used for adults and children with developmental disabilities will submit a quarterly report on the utilization of respite services, in addition to any other specific crisis services provided. Services provided specifically to persons affected by disasters or critical incidents will be reported by accessing the DHHR web page, and using forms developed to record these types of crisis activities. 3. The mix of services offered to the consumer will be important in determining the appropriateness of this service. The use of crisis intervention will be retrospectively reviewed and the evaluation will include the clinical appropriateness of the service in conjunction with other services offered to and provided to the consumer. For example, if a person presents in crisis and the crisis is alleviated within an hour, ongoing supportive services may then be utilized to support the consumer or targeted case management services may be provided to link and refer to needed services. 4. Physician Assistant may also perform this service. Permissions granted to Physician Assistants can be found in the West Virginia Code [(b) and (o)] and legislative rule 11 CSR 1B. Program Instruction MA issued January 6, 2001 allows the Physician Assistant to be reimbursed for services rendered to Medicaid eligible individuals as outlined in their job description submitted to the West Virginia Board of Medicine. 5. A Nurse Practitioner with a Psychiatric Certification may perform this service. Any other Nurse Practitioner may perform this service provided it is within their scope of practice as defined by their Licensing Board and their contract with the Bureau for Medical Services and under the supervision of a psychiatrist. APS Healthcare, Inc.-WV 14 June 15, 2004 Updated January 1, 2006
15 BH496 CRISIS PHONE CALL Definition: Services provided in response to phone calls made by any individual who perceives he or she is involved in a crisis situation, and requests immediate assistance. Services may include, but are not limited to, assessment, triage, referrals, information and/or crisis resolution. Services may be provided to active consumers, previously active consumers whose cases have been closed, individuals previously unknown to the provider, or any individual, family member, or community resident who perceives he or she is involved in a crisis situation. Service Tier Target Population Medicaid Option Initial Authorization Re-Authorization Admission Criteria Continuing Stay Criteria Discharge Criteria Service Exclusions Registration MH, SA, MR/DD, A & C BHHF Consumers NONE- BHHF SERVICE ONLY Registration required for 48 units/ per consumer/per 92 (ninety two) days per provider Unit = 10 minutes 1. Registration required for additional units after 92 days by any provider previously utilizing the benefit for the same consumer. 48 units/per consumer/ per 92 days Unit = 10 minutes 2. Another registration is required for any provider to exceed the limit of 48 units/ per consumer/per 92 days for utilization review purposes or- if the service is provided to address a new crisis episode. The consumer perceives he or she is involved in a crisis situation and requests assistance. This service may be utilized at any time; however, crisis calls should be linked to a specific crisis episode and a new registration sought when a new crisis episode is identified for the same consumer. 1. Crisis situation is resolved and an adequate continuing care plan is established. 2. Consumer no longer meets admissions criteria. When crisis calls are part of the resolution to a face-toface crisis intervention, use H2011 Crisis Intervention. APS Healthcare, Inc.-WV 15
16 Clinical Exclusion Documentation None. Documentation must include: a record of the contact, including the nature (content) of the contact, the disposition or outcome and the date and time of the contact. Multiple crisis calls related to the same crisis episode can be recorded in a single note. For consumers with a clinical record with the provider, the note should be placed in the record. For any consumer without a clinical record, or in instances where the caller s identity is unknown, calls may be logged, including an identification number (to replace consumer ID for known or identified consumers). Additional Service Criteria: 1. The actual units utilized and the date(s) of service are submitted on the CSDR and must fall within a registration authorization period. 2. The mix of services offered to the consumer will be important in determining the appropriateness of this service. 3. BHHF contract Providers will continue to complete existing reports such as the Involuntary Commitment Report and Residential Substance Abuse Referral forms if required by their Grant Agreement. Services provided to consumers at PI Shelters will continue to be reported by the Prevention Resource Center. Crisis Respite and Respite sites used for adults and children with developmental disabilities will submit a quarterly report on the utilization of respite services, in addition to any other specific crisis services provided. Services provided specifically to persons affected by disasters or critical incidents will be reported by accessing the DHHR web page, and using forms developed to record these types of crisis activities. APS Healthcare, Inc.-WV 16
17 BH497 INVOLUNTARY COMMITMENT LINKAGE SERVICES Definition: Activities performed that relate to the involuntary commitment process, specifically related to a BHHF Contractor s responsibilities in that process. Activities may include, but are not limited to, assisting a mental hygiene commissioner or circuit clerk in setting up hearings, obtaining information for the evaluator and other parties in the process, participating in the hearing, identifying and securing the most integrated setting for an individual for whom probable cause is found, assisting in the development of a voluntary treatment agreement, or linking an individual in need of services but for whom probable cause is not found to essential and desired services. This service may also include working with or obtaining information from collateral sources, such as family or community members. Service Tier Target Population Medicaid Option Initial Authorization Re-Authorization Admission Criteria Continuing Stay Criteria Discharge Criteria Registration MH, SA, MR/DD, A & C BHHF Consumers NONE- BHHF SERVICE ONLY Registration required for 48 units/ per consumer/per 92 days per provider Unit = 10 minutes 1. Registration required for additional units after 92 days by any provider previously utilizing the benefit for the same consumer. 48 units/per consumer/ per 92 days Unit = 10 minutes 2. Another registration is required for any provider to exceed the limit of 48 units/ per consumer/per 92 days for utilization review purposes or- if the service is provided to address a new commitment episode. The consumer is involved in an involuntary commitment proceeding. This service may be utilized at any time; however, a new registration should be sought each time an involuntary commitment proceeding is initiated for the same consumer (even within the 30 day registration period). Involuntary commitment has been resolved. APS Healthcare, Inc.-WV 17
18 Service Exclusions Clinical Exclusion Documentation Some face-to-face activities may be appropriately coded under H2011 Crisis Intervention. Face-to-face activities performed by professionals completing certifications should be billed as BH498 Involuntary Commitment Certification Services. None. Documentation must include: a record of the contact, including the nature (content) of the contact, the disposition or outcome and the date and time of the contact. For consumers with a clinical record with the provider, the note should be placed in the record. For consumers not receiving services from the provider, the record of involuntary commitment services should be kept in a secure location to maintain confidentiality. Additional Service Criteria: 1. The actual units utilized and the date(s) of service are submitted on the CSDR and must fall within a registration authorization period. 2. BHHF contract Providers will continue to complete existing reports such as the Involuntary Commitment Report and Residential Substance Abuse Referral forms if required by their Grant Agreement. Services provided to consumers at PI Shelters will continue to be reported by the Prevention Resource Center. Crisis Respite and Respite sites used for adults and children with developmental disabilities will submit a quarterly report on the utilization of respite services, in addition to any other specific crisis services provided. Services provided specifically to persons affected by disasters or critical incidents will be reported by accessing the DHHR web page, and using forms developed to record these types of crisis activities. APS Healthcare, Inc.-WV 18
19 BH498 INVOLUNTARY COMMITMENT CERTIFICATION SERVICES Definition: Activities related exclusively to the certification for the involuntary commitment process. This is work performed only by the following professionals related to the provider s responsibilities in the commitment process: licensed psychologists, psychiatrists or other physicians, licensed independent clinical social workers, or advanced nurse practitioners with psychiatric certification. It includes the professional evaluation and expert testimony during the involuntary commitment hearing. Service Tier Target Population Medicaid Option Initial Authorization Re-Authorization Admission Criteria Continuing Stay Criteria Discharge Criteria Service Exclusions Clinical Exclusion Registration MH, SA, MR/DD, A & C BHHF Consumers NONE- BHHF SERVICE ONLY Registration required for 16 units/ per consumer/per 30 days per provider Unit = 10 minutes 1. Registration required for additional units after 30 days by any provider previously utilizing the benefit for the same consumer. 16 units/per consumer/ per 30 days Unit = 10 minutes 2. Another registration is required for any provider to exceed the limit of sixteen (16) units/ per consumer/per 30 days for utilization review purposes or- if the service is provided to address a new commitment episode. The consumer is involved in an involuntary commitment proceeding. This service may be utilized at any time; however, a new registration should be sought each time an involuntary commitment proceeding is initiated for the same consumer (even within the 30 day registration period). Involuntary commitment has been resolved. None. None. APS Healthcare, Inc.-WV 19
20 Documentation Documentation must include: a record of the contact, including the nature (content) of the contact, the disposition or outcome and the date and time of the contact. For consumers with a clinical record with the provider, the note should be placed in the record. For consumers not receiving services from the provider, the record of involuntary commitment services should be kept in a secure location to maintain confidentiality. Additional Service Criteria: 1. The actual units utilized and the date(s) of service are submitted on the CSDR and must fall within a registration authorization period. 2. BHHF contract Providers will continue to complete existing reports such as the Involuntary Commitment Report and Residential Substance Abuse Referral forms if required by their Grant Agreement. Services provided to consumers at PI Shelters will continue to be reported by the Prevention Resource Center. Crisis Respite and Respite sites used for adults and children with developmental disabilities will submit a quarterly report on the utilization of respite services, in addition to any other specific crisis services provided. Services provided specifically to persons affected by disasters or critical incidents will be reported by accessing the DHHR web page, and using forms developed to record these types of crisis activities. APS Healthcare, Inc.-WV 20
21 H0031 Mental Health Assessment by a Non-Physician Definition: Initial or reassessment evaluation to determine the needs, strengths, functioning level(s), mental status, and/or social history of an individual. Specialty evaluations necessary to assess needs, strengths or functioning, such as occupational therapy, nutritional, and functional skills assessments, are included. The administration and scoring of functional skills assessments are included. The administration and scoring of functional assessment instruments necessary for the medical necessity determination and level of care needed as part of this service are included. This code may also be used for special requests of West Virginia Department of Health and Human Resources for assessments, reports, and court testimony on adults or children for cases of suspected abuse or neglect. Service Tier Target Population Medicaid Option Initial Authorization Re-Authorization Admission Criteria Registration Mental Health (MH), Substance Abuse (SA), Mental Retardation/Developmental Disability (MR/DD), Adult & Child (A & C) Clinic/Rehabilitation Registration required for 6 events/ per consumer/per year 6 units for one year from date of initial service Unit = Event 1. Registration required for additional units after one year by any provider previously utilizing the benefit for the same consumer. 6 units for one year Unit = Event 2. Tier 2 data submission is required for any provider to exceed the limit of six (6) units per consumer/per year. This level of data is required to exceed the initial authorization limit and demonstrate medical necessity. The need for the additional unit should be described in the free-text field. 1. Consumer has, or is suspected of having, a behavioral health diagnosis, -and- 2. Consumer has just entered the service system, - or- 3. Consumer has need of an assessment due to request of West Virginia Department of Health and Human Resources for assessments, reports, and court testimony on adults or children for cases of suspected abuse or neglect, -or- 4. Assessment is needed to meet state requirements to authorize Medicaid services APS Healthcare, Inc.-WV 21
22 Continuing Stay Criteria Discharge Criteria Service Exclusions Clinical Exclusions Documentation and/or to evaluate the current treatment plan. 1. Consumer has a need of an assessment due to a change in consumer clinical/functional status. 2. Consumer has need of an assessment due to request of West Virginia Department of Health and Human Resources for assessments, reports, and court testimony on adults or children for cases of suspected abuse or neglect. 3. Reassessment is needed to meet state requirements to reauthorize Medicaid services and/or to update/evaluate current treatment plan. Consumer has withdrawn or been discharged from service. None None Documentation shall consist of the completed evaluation, (signed with credential initial(s) by the staff member who provided the service.) The documentation must include the place of evaluation, the date of service, and the actual time spent providing the service. The actual time spent must be documented by listing the start and stop times. Additional Service Criteria: 1. The assessments are evaluative or standardized testing instruments. 2. The assessments are administered by qualified staff and are necessary to make determinations concerning the mental, physical, and functional status of the consumer or as required to determine medical necessity. APS Healthcare, Inc.-WV 22
23 T1023 HE Screening by Licensed Psychologist Definition: Brief psychological evaluation with written report by a licensed psychologist to determine the appropriateness of consideration of an individual for participation/placement in a specified program, project or treatment protocol. This code may be utilized for the purposes of performing a brief psychological for the purposes of rendering or confirming diagnosis, evaluating or completing court ordered psychological procedures, and responding to emergent requests such as consumer evaluation in mental hygiene commitment proceedings. Code should be used when a more in depth assessment is indicated. Service Tier Target Population Medicaid Option Initial Authorization Re-Authorization Admission Criteria Continuing Stay Criteria Registration MH, SA, MR/DD, A & C Clinic/Rehabilitation Registration required for 1unit/ per 184 days/per consumer 1unit/ per consumer/per 184 days Unit = Event/Session 1. Registration required for additional units after 184 days by any provider previously utilizing the benefit for the same consumer. 1 session/per consumer/ per 184 days Unit= Session/Event 2. Tier 2 data submission is required to exceed limit of one (1) session/per consumer/per 184 days. This level of data is required to exceed initial authorization limit and demonstrate medical necessity. Only one unit (session) can be approved and the need for the additional unit should be described in the free-text field. 1. The consumer has a known or suspected behavioral health diagnosis, -and- 2. The initial screening/intake information indicates a need for additional information, -or- 3. Consumer s situation/functioning has changed in such a way that previous assessments are inadequate, -or- 4. A brief psychological is required for the purposes of rendering/confirming diagnosis, evaluation required by the court, or evaluation in mental hygiene commitment proceedings. None. APS Healthcare, Inc.-WV 23
24 Discharge Criteria Service Exclusions Clinical Exclusions Documentation Each intervention is intended to be a discreet timelimited service, which is utilized to direct the consumer to the appropriate level and type of care or should be used when a more indepth assessment is indicated. None. Documentation shall be a completed evaluation, signed by a licensed psychologist (including evidence of provision of results to appropriate parties). The documentation must include the place of the evaluation, the date, and the actual time spent providing the service. The actual time spent must be documented by listing the start and stop times. Additional Service Criteria: A Licensed Psychologist or a psychologist under supervision for licensure who meets the requirements of the West Virginia Board of Examiners may perform this service. APS Healthcare, Inc.-WV 24
25 96101 Psychological Testing with Interpretation and Report Definition: Evaluation by a psychologist including psychological testing with interpretation and report. Psychological testing includes, but is not limited to: psychodiagnostic assessment of personality, psychopathology, emotionality, and intellectual abilities (e.g., WAIS-R, Rorschach, MMPI). Academic assessment and assessment required to determine the needs, strengths, functioning level(s), mental status and/or social history of an individual are also included. Documentation requires scoring and interpretation of testing and a written report including findings and recommendations. Service Tier Target Population Program Option Initial Authorization Re-Authorization Admission Criteria Continuing Stay Criteria Registration Mental Health (MH), Substance Abuse (SA), Mental Retardation/Developmental Disability (MR/DD), Adult & Child (A&C) Clinic/Rehabilitation Registration required for 4 hours/per consumer/per year 4 units/per consumer/per year Unit = One hour 1. Registration required for additional units after year by any provider previously utilizing the benefit for the same consumer. 4 units/per consumer/ per year Unit = One hour 2. Tier 2 data submission is required for any provider to exceed the limit of four (4) units per consumer/per year. This level of data is required to exceed the initial authorization limit and demonstrate medical necessity. The need for these additional units should be described in the free-text field. 1. Consumer has, or is suspected of having, a behavioral health diagnosis, -or- 2. Consumer requires psychological testing or evaluation for a specific purpose, -or- 3. Psychological testing/evaluation is required to make specific recommendations regarding additional treatment or services required by the individual. None. APS Healthcare, Inc.-WV 25 June 15, 2004 Updated December 1, 2005
26 Discharge Criteria Service Exclusions Clinical Exclusions Documentation Requirement Each intervention is intended to be a discreet timelimited service, which is utilized to direct the consumer to the appropriate level and type of care should be utilized for developmental testing and evaluation. None Documentation shall be a completed evaluation, including scoring and interpretation of testing and a written report of findings and recommendations (including evidence of provision of results to appropriate parties), signed by a licensed psychologist. The documentation must include the place of the evaluation, the date, and the actual time spent providing the service. The actual time spent must be documented by listing the start and stop times. Additional Service Criteria: 1. Testing is for evaluative purpose(s) and purpose(s) is stated in the report. 2. A Licensed Psychologist or a psychologist under supervision for licensure who meets the requirements of the West Virginia Board of Examiners must complete the testing and report/interpretation. APS Healthcare, Inc.-WV 26 June 15, 2004 Updated December 1, 2005
27 96110 Developmental Testing: Limited Definition: Developmental Testing by a psychologist including limited developmental testing with interpretation and report. Developmental testing includes, but is not limited to: Developmental Screening Test II, Early Language Milestone Screen, and other developmental screening instruments. Documentation requires scoring and interpretation of testing and a written report including findings and recommendations. Note: Extensive and general psychological testing should be provided utilizing Psychological Testing. Service Tier Target Population Program Option Initial Authorization Re-Authorization Admission Criteria Continuing Stay Criteria Discharge Criteria Registration MH, SA, MR/DD, A&C Clinic/Rehabilitation Registration required for 2 units/per consumer/per 184 days 2 units/per consumer/per 184 days Unit = Event 1. Registration required for additional units after 184 days by any provider previously utilizing the benefit for the same consumer. 2 units/per consumer/per 184 days Unit = Event 2. Tier 2 data submission is required to exceed the limit of two (2) units per consumer/per 184 days. This level of data is required to exceed the initial authorization limit and demonstrate medical necessity. The need for these additional units should be described in the free-text field. 1. Consumer has, or is suspected of having, a developmental delay and/or behavioral health condition, -or- 2. Consumer requires developmental testing or evaluation for a specific purpose, -or- 3. Developmental testing/evaluation is required to make specific recommendations regarding additional treatment or services required by the individual. None. Each intervention is intended to be a discreet time-limited service, which is utilized to direct the consumer to the appropriate level and type of APS Healthcare, Inc.-WV 27 June 15, 2004 Updated December 1, 2005
28 Service Exclusions Clinical Exclusions Documentation Requirement care. Testing that encompasses more extensive assessment than developmental assessment should be performed using Psychological Testing. None Documentation shall be a completed evaluation, including scoring and interpretation of testing and a written report of findings and recommendations (including evidence of provision of results to appropriate parties), signed by a licensed psychologist. The documentation must include the place of the evaluation, the date, and the actual time spent providing the service. The actual time spent must be documented by listing the start and stop times. Additional Service Criteria: 1. Testing is for evaluative purpose(s) and purpose(s) is stated in the report. 2. A Licensed Psychologist or a psychologist under supervision for licensure who meets the requirements of the West Virginia Board of Examiners must complete the testing and report/interpretation. 3. If performed by staff other than a psychologist (e.g. psychometrician), a licensed psychologist must review, sign, and date the completed interpretation and report. APS Healthcare, Inc.-WV 28 June 15, 2004 Updated December 1, 2005
29 90801 Psychiatric Diagnostic Interview Examination Definition: Initial or reassessment evaluation of an individual s functional level (s), mental status, etc., by a psychiatrist or psychologist. Psychiatric Diagnostic Interview Examination includes a history, mental status, and a disposition, and may include communication with family or other sources. Service Tier Target Population Medicaid Option Initial Authorization Re-Authorization Admission Criteria Continuing Stay Criteria Discharge Criteria Service Exclusions Clinical Exclusions Registration MH, SA, MR/DD, A&C Clinic & Rehabilitation Registration required for 2 sessions/per consumer/per year Unit = Session/Event 1. Registration required for additional units after one year by any provider previously utilizing the benefit for the same consumer. 2 sessions/per consumer/ per year Unit= Session/Event 2. Tier 2 data submission is required to exceed limit of two (2) sessions/per consumer/per year. This level of data is required to exceed initial authorization limit and demonstrate medical necessity. Only one unit (session) can be approved and the need for the additional unit should be described in the free-text field. 1. Consumer has a known or suspected behavioral health diagnosis, -and- 2. Consumer is entering or reentering the service system, -or- 3. Consumer has need of an assessment due to a change in clinical/functional status. 1. Consumer has a need for further assessment due to findings of initial evaluation and/or changes in functional status or- 2. Reassessment is needed to update/evaluate the current treatment plan. 1. Consumer has withdrawn or been discharged from service. 2. Goals of consumer s Individualized Treatment Plan have been substantially met may not be provided on the same day. None APS Healthcare, Inc.-WV 29 June 15, 2004 Updated December 1, 2005
IRG/APS Healthcare Utilization Management Guidelines for West Virginia CLINIC, REHABILITATION, TARGETED CASE MANAGEMENT OPTIONS
IRG/APS Healthcare Utilization Management Guidelines for West Virginia CLINIC, REHABILITATION, TARGETED CASE MANAGEMENT OPTIONS CHANGE LOG Replace Changes Date of Change UM Guidelines Version 3.2 Align
More informationIRG/APS Healthcare Utilization Management Guidelines for West Virginia Psychological Services Version 3.1
IRG/APS Healthcare Utilization Management Guidelines for West Virginia Psychological Services CHANGE LOG Replace Changes Date of Change IRG/APS Healthcare Utilization Management Guidelines For West Virginia
More informationAPS UTILIZATION MANAGEMENT GUIDELINES West Virginia OUT OF STATE PROVIDER SERVICES Version 1.0. APS Healthcare, Inc.
APS UTILIZATION MANAGEMENT GUIDELINES West Virginia OUT OF STATE PROVIDER SERVICES APS Healthcare, Inc.- West Virginia Service Utilization Management Guidelines Out-of-State Provider Services Table of
More informationWest Virginia Bureau for Behavioral Health and Health Facilities Covered Services 2012
Assessment/Diagnostic & Treatment Services CATEGORY A & CATEGORY B Assessment/Diagnostic & Treatment Services are covered by Medicaid/Other third party payor or Charity Care - Medicaid Covered Services:
More informationProfessional Treatment Services in Facility-Based Crisis Program Children and Adolescents
Professional Treatment Services in Facility-Based Crisis Program Children and Adolescents Medicaid and North Carolina Health Choice (NCHC) Billable Service WORKING DRAFT Revision Date: September 11, 2014
More informationSubacute Inpatient MH - Adult
Subacute Inpatient MH - Adult Definition Subacute Inpatient hospital psychiatric services are medically necessary short-term psychiatric services provided to a client with a primary psychiatric diagnosis
More informationPsychiatric Rehabilitation Clinical Coverage Policy No: 8D-1 Treatment Facilities Revised Date: August 1, 2012. Table of Contents
Table of Contents 1.0 Description of the Procedure, Product, or Service... 1 2.0 Eligible Recipients... 1 2.1 Provisions... 1 2.2 EPSDT Special Provision: Exception to Policy Limitations for Recipients
More informationDepartment of Mental Health and Addiction Services 17a-453a-1 2
17a-453a-1 2 DEPARTMENT OF MENTAL HEALTH AND ADDICTION SERVICES General Assistance Behavioral Health Program The Regulations of Connecticut State Agencies are amended by adding sections 17a-453a-1 to 17a-453a-19,
More informationTRANSITIONAL RESIDENTIAL TREATMENT PROGRAM Session Law 2007-323 House Bill 1473, Section 10.49(i)
REPORT TO THE THE JOINT LEGISLATIVE OVERSIGHT COMMITTEE ON MENTAL HEALTH, DEVELOPMENTAL DISABILITIES AND SUBSTANCE ABUSE SERVICES TRANSITIONAL RESIDENTIAL TREATMENT PROGRAM Session Law 2007-323 House Bill
More informationTN No: 09-024 Supersedes Approval Date:01-27-10 Effective Date: 10/01/09 TN No: 08-011
Page 15a.2 (iii) Community Support - (adults) (CS) North Carolina is revising the State Plan to facilitate phase out of the Community Support - Adults service, which will end effective July 1, 2010. Beginning
More informationProvider Type 14 Billing Guide
State policy The Medicaid Services Manual (MSM) is on the Division of Health Care Financing and Policy (DHCFP) website at http://dhcfp.nv.gov (select Manuals from the Resources webpage). MSM Chapter 400
More informationMedicaid Behavioral Health Clinic Rehabilitation Services Manual
Medicaid Behavioral Health Clinic Rehabilitation Services Manual WV DHHR BUREAU FOR MEDICAL SERVICES JUNE 16, 2014 Charleston, WV Clinic/Rehab Collaboration Over the past year, BMS, BHHF, behavioral health
More informationTreatment Facilities Amended Date: October 1, 2015. Table of Contents
Table of Contents 1.0 Description of the Procedure, Product, or Service... 1 1.1 Definitions... 1 2.0 Eligibility Requirements... 1 2.1 Provisions... 1 2.1.1 General... 1 2.1.2 Specific... 1 2.2 Special
More informationMedicaid Behavioral Health Clinic/Rehabilitation Services Manual. WV DHHR Bureau for Medical Services June 16, 2014 Charleston, WV
Medicaid Behavioral Health Clinic/Rehabilitation Services Manual WV DHHR Bureau for Medical Services June 16, 2014 Charleston, WV Clinic/Rehab Collaboration Over the past year, BMS, BHHF, behavioral health
More informationother caregivers. A beneficiary may receive one diagnostic assessment per year without any additional authorization.
4.b.(8) Diagnostic, Screening, Treatment, Preventive and Rehabilitative Services (continued) Attachment 3.1-A.1 Page 7c.2 (a) Psychotherapy Services: For the complete description of the service providers,
More informationFlorida Data as of July 2003. Mental Health and Substance Abuse Services in Medicaid and SCHIP in Florida
Mental Health and Substance Abuse Services in Medicaid and SCHIP in Florida As of July 2003 2,441,266 people were covered under Florida's Medicaid and SCHIP programs. There were 2,113,820 enrolled in the
More informationIntensive Outpatient Psychotherapy - Adult
Intensive Outpatient Psychotherapy - Adult Definition Intensive Outpatient Psychotherapy services provide group based, non-residential, intensive, structured interventions consisting primarily of counseling
More informationDay Treatment Mental Health Adult
Day Treatment Mental Health Adult Definition Day Treatment provides a community based, coordinated set of individualized treatment services to individuals with psychiatric disorders who are not able to
More informationTargeted Case Management Services
Targeted Case Management Services 2013 Acronyms and Abbreviations AHCA Agency for Health Care Administration MMA Magellan Medicaid Administration CBC Community Based Care CBH Community Behavioral Health
More informationPartial Hospitalization - MH - Adult (Managed Medicaid only Service)
Partial Hospitalization - MH - Adult (Managed Medicaid only Service) Definition Partial hospitalization is a nonresidential treatment program that is hospital-based. The program provides diagnostic and
More informationLEVEL II.1 SA: INTENSIVE OUTPATIENT - Adult
LEVEL II.1 SA: INTENSIVE OUTPATIENT - Adult Definition The following is based on the Adult Criteria of the Patient Placement Criteria for the Treatment of Substance- Related Disorders of the American Society
More information4.401 Substance Use Partial Hospitalization Program (Adults and Adolescents)
4.40 STRUCTURED DAY TREATMENT SERVICES 4.401 Substance Use Partial Hospitalization Program (Adults and Adolescents) Description of Services: Substance use partial hospitalization is a nonresidential treatment
More informationPsychiatric Day Rehabilitation MH - Adult
Psychiatric Day Rehabilitation MH - Adult Definition Day Rehabilitation services are designed to provide individualized treatment and recovery, inclusive of psychiatric rehabilitation and support for clients
More informationIAC 9/30/15 Human Services[441] Ch 24, p.1
IAC 9/30/15 Human Services[441] Ch 24, p.1 CHAPTER 24 ACCREDITATION OF PROVIDERS OF SERVICES TO PERSONS WITH MENTAL ILLNESS, INTELLECTUAL DISABILITIES, OR DEVELOPMENTAL DISABILITIES PREAMBLE The mental
More informationOptum By United Behavioral Health. 2015 Florida Medicaid Managed Medical Assistance (MMA) Level of Care Guidelines
Optum By United Behavioral Health 2015 Florida Medicaid Managed Medical Assistance (MMA) Level of Care Guidelines Therapeutic group care services are community-based, psychiatric residential treatment
More informationNEW YORK STATE MEDICAID PROGRAM OFFICE OF MENTAL HEALTH REHABILITATION IN COMMUNITY RESIDENCES
NEW YORK STATE MEDICAID PROGRAM OFFICE OF MENTAL HEALTH REHABILITATION IN COMMUNITY RESIDENCES POLICY GUIDELINES Table of Contents SECTION I - REQUIREMENTS FOR PARTICIPATION IN MEDICAID ------------------------------------------2
More informationNJ Department of Human Services Dual Diagnosis Task Force Clinical Workgroup Service Design Recommendations
NJ Department of Human Services Dual Diagnosis Task Force Clinical Workgroup Service Design Recommendations For Discussion Only 4/23/10 Purpose The purpose of this document is to present the service design
More informationAssertive Community Treatment (ACT)
Assertive Community Treatment (ACT) Definition The Assertive Community Treatment (ACT) Team provides high intensity services, and is available to provide treatment, rehabilitation, and support activities
More informationTitle 10 DEPARTMENT OF HEALTH AND MENTAL HYGIENE
Title 10 DEPARTMENT OF HEALTH AND MENTAL HYGIENE Subtitle 21 MENTAL HYGIENE REGULATIONS Chapter 26 Community Mental Health Programs Residential Crisis Services Authority: Health-General Article, 10-901
More informationMedical Necessity Criteria
Medical Necessity Criteria 2015 Updated 03/04/2015 Appendix B Medical Necessity Criteria Purpose: In order to promote consistent utilization management decisions, all utilization and care management staff
More informationAppendix B NMMCP Covered Services and Exceptions
Acute Inpatient Hospitalization MH - Adult Definition An Acute Inpatient program is designed to provide medically necessary, intensive assessment, psychiatric treatment and support to individuals with
More informationLEVEL III.5 SA: SHORT TERM RESIDENTIAL - Adult (DUAL DIAGNOSIS CAPABLE)
LEVEL III.5 SA: SHT TERM RESIDENTIAL - Adult (DUAL DIAGNOSIS CAPABLE) Definition The following is based on the Adult Criteria of the Patient Placement Criteria for the Treatment of Substance-Related Disorders
More informationTexas Resilience and Recovery. Utilization Management Guidelines: Adult Mental Health Services
Texas Resilience and Recovery Utilization Management Guidelines: Adult Mental Health Services Effective September 2015 Introduction Texas Resiliency and Recovery, or TRR is a term to describe the service
More informationTESTING GUIDELINES PerformCare: HealthChoices. Guidelines for Psychological Testing
TESTING GUIDELINES PerformCare: HealthChoices Guidelines for Psychological Testing Testing of personality characteristics, symptom levels, intellectual level or functional capacity is sometimes medically
More informationIAC 10/15/14 Human Services[441] Ch 24, p.1
IAC 10/15/14 Human Services[441] Ch 24, p.1 CHAPTER 24 ACCREDITATION OF PROVIDERS OF SERVICES TO PERSONS WITH MENTAL ILLNESS, INTELLECTUAL DISABILITIES, OR DEVELOPMENTAL DISABILITIES PREAMBLE The mental
More informationMEDICAL ASSOCIATES HEALTH PLANS HEALTH CARE SERVICES POLICY AND PROCEDURE MANUAL POLICY NUMBER: PP 27
POLICY TITLE: RESIDENTIAL TREATMENT CRITERIA POLICY STATEMENT: Provide consistent criteria when determining coverage for Residential Mental Health and Substance Abuse Treatment. NOTE: This policy applies
More informationOptum By United Behavioral Health. 2015 New Jersey Managed Long-Term Services and Support (MLTSS) Medicaid Level of Care Guidelines
Optum By United Behavioral Health 2015 New Jersey Managed Long-Term Services and Support (MLTSS) Medicaid Level of Care Guidelines (AMHR) AMHR provides services in/by a licensed community residence. Services
More informationHow To Know If You Can Get Help For An Addiction
2014 FLORIDA SUBSTANCE ABUSE LEVEL OF CARE CLINICAL CRITERIA SUBSTANCE ABUSE LEVEL OF CARE CLINICAL CRITERIA Overview Psychcare strives to provide quality care in the least restrictive environment. An
More informationIRG/APS Healthcare Utilization Management Guidelines for West Virginia Health Homes - Bipolar and Hepatitis
IRG/APS Healthcare Utilization Management Guidelines for West Virginia Health Homes - Bipolar and Hepatitis CHANGE LOG Medicaid Chapter Policy # Effective Date Chapter 535 Health Homes 535.1 Bipolar and
More informationPsychiatric Residential Treatment Facility (PRTF): Aligning Care Efficiencies with Effective Treatment. BHM Healthcare Solutions 2013 1
Psychiatric Residential Treatment Facility (PRTF): Aligning Care Efficiencies with Effective Treatment 1 Presentation Objectives Attendees will have a thorough understanding of Psychiatric Residential
More informationCONTRACT BILLING MANUAL
ALABAMA DEPARTMENT OF MENTAL HEALTH MENTAL HEALTH AND SUBSTANCE ABUSE SERVICES DIVISION CONTRACT BILLING MANUAL EFFECTIVE JULY 1, 2013 (Revised September 9, 2013) SERVICES TABLE OF CONTENT BEHAVIORAL HEALTH
More informationQuality Management. Substance Abuse Outpatient Care Services Service Delivery Model. Broward County/Fort Lauderdale Eligible Metropolitan Area (EMA)
Quality Management Substance Abuse Outpatient Care Services Broward County/Fort Lauderdale Eligible Metropolitan Area (EMA) The creation of this public document is fully funded by a federal Ryan White
More informationNEW HAMPSHIRE CODE OF ADMINISTRATIVE RULES. PART He-W 513 SUBSTANCE USE DISORDER (SUD) TREATMENT AND RECOVERY SUPPORT SERVICES
CHAPTER He-W 500 MEDICAL ASSISTANCE PART He-W 513 SUBSTANCE USE DISORDER (SUD) TREATMENT AND RECOVERY SUPPORT SERVICES He-W 513.01 Purpose. The purpose of this part is to establish the procedures and requirements
More informationMental Health Emergency Service Interventions for Children, Youth and Families
State of Rhode Island Department of Children, Youth and Families Mental Health Emergency Service Interventions for Children, Youth and Families Regulations for Certification May 16, 2012 I. GENERAL PROVISIONS
More informationLEVEL I SA: OUTPATIENT INDIVIDUAL THERAPY - Adult
LEVEL I SA: OUTPATIENT INDIVIDUAL THERAPY - Adult Definition The following is based on the Adult Criteria of the Patient Placement Criteria for the Treatment of Substance-Related Disorders of the American
More informationPsychiatric Residential Rehabilitation MH - Adult
Psychiatric Residential Rehabilitation MH - Adult Definition Psychiatric Residential Rehabilitation is designed to provide individualized treatment and recovery inclusive of psychiatric rehabilitation
More informationFlorida Medicaid. Mental Health Targeted Case Management Handbook. Agency for Health Care Administration
Florida Medicaid Mental Health Targeted Case Management Handbook Agency for Health Care Administration JEB BUSH, GOVERNOR ALAN LEVINE, SECRETARY June 7, 2006 Dear Medicaid Provider: Enclosed please find
More informationRULES OF THE DEPARTMENT OF MENTAL HEALTH AND DEVELOPMENTAL DISABILITIES OFFICE OF LICENSURE
RULES OF THE DEPARTMENT OF MENTAL HEALTH AND DEVELOPMENTAL DISABILITIES OFFICE OF LICENSURE CHAPTER 0940-5-46 MINIMUM PROGRAM REQUIREMENTS FOR ALCOHOL AND DRUG RESIDENTIAL TREATMENT FACILITIES FOR CHILDREN
More informationMedicaid Behavioral Health Clinic/Rehabilitation Services Manual. WV DHHR Bureau for Medical Services June 16, 2014 Charleston, WV
Medicaid Behavioral Health Clinic/Rehabilitation Services Manual WV DHHR Bureau for Medical Services June 16, 2014 Charleston, WV Clinic/Rehab Collaboration Over the past year, BMS, BHHF, behavioral health
More informationDD Procedural Codes for Administrative Examinations **To be used solely by DD staff**
DD Procedural Codes for Administrative Examinations **To be used solely by DD staff** Overview An Administrative Examination is an evaluation required by the Department of Human Services (DHS) to help
More information# Category Standard Provisional Standard Notes/Comments
Page1 1 Service Definition/ Required Components Therapeutic Rehabilitation Program is rehabilitative service for adults with SMI and children with SED designed to maximize reduction of mental disability
More information[Provider or Facility Name]
[Provider or Facility Name] SECTION: [Facility Name] Residential Treatment Facility (RTF) SUBJECT: Psychiatric Security Review Board (PSRB) In compliance with OAR 309-032-0450 Purpose and Statutory Authority
More informationBehavioral Health Forum 2014 Description of 4 Mental Health Service areas
Behavioral Health Forum 2014 Description of 4 Mental Health Service areas Terri Timberlake, Ph.D. Director, Adult Mental Health Department of Behavioral Health and Developmental Disabilities Core Eligibility
More informationProcedure/ Revenue Code. Billing NPI Required. Rendering NPI Required. Service/Revenue Code Description. Yes No No
Procedure/ Revenue Code Service/Revenue Code Description Billing NPI Rendering NPI Attending/ Admitting NPI 0100 Inpatient Services Yes No Yes 0114 Room & Board - private psychiatric Yes No Yes 0124 Room
More informationTHE OFFICE OF SUBSTANCE ABUSE SERVICES REQUIREMENTS FOR THE PROVISION OF RESIDENTIAL DETOXIFICATION SERVICES BY PROVIDERS FUNDED WITH DBHDS RESOURCES
THE OFFICE OF SUBSTANCE ABUSE SERVICES REQUIREMENTS FOR THE PROVISION OF RESIDENTIAL DETOXIFICATION SERVICES BY PROVIDERS FUNDED WITH DBHDS RESOURCES PURPOSE: The goal of this document is to describe the
More informationSection 8 Behavioral Health Services
Section 8 Behavioral Health Services Superior subcontracts with Cenpatico Behavioral Health Services, Inc. to manage behavioral health services (mental health and substance abuse) for Superior Members.
More informationProgram of Assertive Community Services (PACT)
Program of Assertive Community Services (PACT) Service/Program Definition Program of Assertive Community Services (PACT) entails the provision of an array of services delivered by a community-based, mobile,
More informationOptum By United Behavioral Health. 2015 KanCare Medicaid Level of Care Guidelines
Optum By United Behavioral Health 2015 KanCare Medicaid Level of Care Guidelines (PRTF) A sub-acute facility-based program which delivers 24-hour/7-day assessment and diagnostic services, and active behavioral
More informationMENTAL HEALTH PARITY AND ADDICTION EQUITY ACT RESOURCE GUIDE
MENTAL HEALTH PARITY AND ADDICTION EQUITY ACT RESOURCE GUIDE May 2014 THE UNIVERSITY OF MARYLAND CAREY SCHOOL OF LAW DRUG POLICY AND PUBLIC HEALTH STRATEGIES CLINIC 2 PARITY ACT RESOURCE GUIDE TABLE OF
More informationILLINOIS DEPARTMENT OF CENTRAL MANAGEMENT SERVICES CLASS SPECIFICATION PSYCHOLOGIST CLASS SERIES CLASS TITLE POSITION CODE EFFECTIVE DATE
ILLINOIS DEPARTMENT OF CENTRAL MANAGEMENT SERVICES CLASS SPECIFICATION PSYCHOLOGIST CLASS SERIES CLASS TITLE POSITION CODE EFFECTIVE DATE PSYCHOLOGIST I 35611 07-01-04 PSYCHOLOGIST II 35612 07-01-04 PSYCHOLOGIST
More informationMAD-MR: 12-01 OTHER LONG TERM CARE SERVICES Eff: 3-1-12 PSYCHOSOCIAL REHABILITATION SERVICES INDEX
INDEX 8.315.3 8.315.3.1 ISSUING AGENCY...1 8.315.3.2 SCOPE...1 8.315.3.3 STATUTORY AUTHORITY...1 8.315.3.4 DURATION...1 8.315.3.5 EFFECTIVE DATE...1 8.315.3.6 OBJECTIVE...1 8.315.3.7 DEFINITIONS...1 8.315.3.8
More informationOther diagnostic, screening, preventive, and rehabilitative services, i.e., other. than those provided elsewhere in the plan.
State Ut Ohio Attachment 3.1 -A Item 13 -d 1- Page 1 of 28 13. Other diagnostic, screening, preventive, and rehabilitative services, i.e., other 1. Rehabilitative services provided by community mental
More informationMemphis TGA Ryan White Part A & MAI Substance Abuse-Outpatient Standards of Care
PURPOSE Memphis TGA Ryan White Part A & MAI Substance Abuse-Outpatient The purpose of the Ryan White Part A and MAI Substance Abuse- Outpatient is to ensure that uniformity of service exists in the Memphis
More informationWest Virginia Department of Health and Human Resources Bureau for Behavioral Health Services
West Virginia Department of Health and Human Resources Bureau for Behavioral Health Services Support and Alternative Services Reporting Policy Effective July 1, 2005 (Revised ) For the Comprehensive Behavioral
More informationNEW HAMPSHIRE CODE OF ADMINISTRATIVE RULES. PART He-M 1301 MEDICAL ASSISTANCE SERVICES PROVIDED BY EDUCATION AGENCIES
CHAPTER He-M 1300 SPECIALIZED SERVICES PART He-M 1301 MEDICAL ASSISTANCE SERVICES PROVIDED BY EDUCATION AGENCIES Statutory Authority: RSA 186-C:27; I-II He-M 1301.01 Purpose. The purpose of these rules
More informationAlcohol and Drug Rehabilitation Providers
June 2009 Provider Bulletin Number 942 Alcohol and Drug Rehabilitation Providers New Modifier and s for Substance Abuse Services Effective with dates of service on and after July 1, 2009, eligible substance
More informationBehavioral Health Provider Training: Program Overview & Helpful Information
Behavioral Health Provider Training: Program Overview & Helpful Information Overview The Passport Behavioral Health Program provides members with access to a full continuum of recovery and resiliency focused
More informationOptum By United Behavioral Health. 2015 Florida Medicaid Managed Medical Assistance (MMA) Level of Care Guidelines
Optum By United Behavioral Health 2015 Florida Medicaid Managed Medical Assistance (MMA) Level of Care Guidelines Statewide Inpatient Psychiatric Program Services (SIPP) Statewide Inpatient Psychiatric
More information907 KAR 9:005. Level I and II psychiatric residential treatment facility service and coverage policies.
907 KAR 9:005. Level I and II psychiatric residential treatment facility service and coverage policies. RELATES TO: KRS 205.520, 216B.450, 216B.455, 216B.459 STATUTORY AUTHORITY: KRS 194A.030(2), 194A.050(1),
More informationClinical Criteria 4.201 Inpatient Medical Withdrawal Management 4.201 Substance Use Inpatient Withdrawal Management (Adults and Adolescents)
4.201 Inpatient Medical Withdrawal Management 4.201 Substance Use Inpatient Withdrawal Management (Adults and Adolescents) Description of Services: Inpatient withdrawal management is comprised of services
More informationIntensive Outpatient Program (IOP) Clinical Documentation Training. February 2013
Intensive Outpatient Program (IOP) Clinical Documentation Training February 2013 Training Objectives APS Healthcare Introduction Utilization Review Process Overview of Medical Necessity Clinical Documentation
More informationMental Health and Substance Abuse Services in Medicaid and SCHIP in Colorado
Mental Health and Substance Abuse Services in Medicaid and SCHIP in Colorado As of July 2003, 377,123 people were covered under Colorado s Medicaid and SCHIP programs. There were 330,499 enrolled in the
More informationHow To Get A Mental Health Care Plan In Vermont
Agency of Human Services STANDARD OPERATING PROCEDURES MANUAL FOR VERMONT MEDICAID INPATIENT PSYCHIATRIC AND DETOXIFICATION AUTHORIZATIONS Department of Vermont Health Access Department of Mental Health
More informationFrequently Asked Questions (FAQs) from December 2013 Behavioral Health Utilization Management Webinars
Frequently Asked Questions (FAQs) from December 2013 Behavioral Health Utilization Management Webinars 1. In the past we did precertifications for Residential Treatment Centers (RTC). Will this change
More informationDivision of Behavioral Health. Requirements for Program Staff
Division of Behavioral Health Requirements for Program Staff Integrated BH Regulations Training 1 Program Staff Program Staff are professionals who render behavioral health services directly to a recipient.
More informationRULES OF THE TENNESSEE DEPARTMENT OF MENTAL HEALTH AND DEVELOPMENTAL DISABILITIES
RULES OF THE TENNESSEE DEPARTMENT OF MENTAL HEALTH AND DEVELOPMENTAL DISABILITIES CHAPTER 0940-05-47 MINIMUM PROGRAM REQUIREMENTS FOR ALCOHOL AND DRUG OUTPATIENT DETOXIFICATION TREATMENT FACILITIES TABLE
More information6002 Credentialing Mental Health Screeners and Payment for Voluntary Admissions
6002 Credentialing Mental Health Screeners and Payment for Voluntary Admissions 1.0 Mental Health Screener Credentialing Title 16, Chapter 51 of the Delaware Code states that only psychiatrists and professionals
More information8.401 Eating Disorder Partial Hospitalization Program (Adult and Adolescent)
8.40 STRUCTURED DAY TREATMENT SERVICES 8.401 Eating Disorder Partial Hospitalization Program (Adult and Adolescent) Description of Services: Eating Disorder partial hospitalization is a nonresidential
More informationCHAPTER 37H. YOUTH CASE MANAGEMENT SERVICES SUBCHAPTER 1. GENERAL PROVISIONS Expires December 2, 2013
CHAPTER 37H. YOUTH CASE MANAGEMENT SERVICES SUBCHAPTER 1. GENERAL PROVISIONS Expires December 2, 2013 10:37H-1.1 Purpose and scope The rules in this chapter govern the provision of case management services
More informationAmerican Society of Addiction Medicine
American Society of Addiction Medicine Public Policy Statement on Treatment for Alcohol and Other Drug Addiction 1 I. General Definitions of Addiction Treatment Addiction Treatment is the use of any planned,
More informationPsychiatric Rehabilitation Services
DEFINITION Psychiatric or Psychosocial Rehabilitation Services provide skill building, peer support, and other supports and services to help adults with serious and persistent mental illness reduce symptoms,
More informationTREATMENT POLICY #10. Residential Treatment Continuum of Services
Michigan Department of Community Health, Behavioral Health and Developmental Disabilities Administration BUREAU OF SUBSTANCE ABUSE AND ADDICTION SERVICES TREATMENT POLICY #10 SUBJECT: Residential Treatment
More informationWORKERS COMPENSATION PROTOCOLS WHEN PRIMARY INJURY IS PSYCHIATRIC/PSYCHOLOGICAL
WORKERS COMPENSATION PROTOCOLS WHEN PRIMARY INJURY IS PSYCHIATRIC/PSYCHOLOGICAL General Guidelines for Treatment of Compensable Injuries Patient must have a diagnosed mental illness as defined by DSM-5
More informationTexas Resilience and Recovery
Texas Resilience and Recovery Utilization Management Guidelines Child & Adolescent Services Texas Resilience and Recovery Utilization Management Guidelines: Child and Adolescent Services Effective September
More informationOUTPATIENT SERVICES. Components of Service
OUTPATIENT SERVICES Providers contracted for this level of care or service are expected to comply with all requirements of these service-specific performance specifications. Additionally, providers contracted
More informationInstructions for Funding Authorization/Reauthorization Process. Residential Alcohol and Other Drug Treatment Programs
Instructions for Funding Authorization/Reauthorization Process Clinician Instructions: Residential Alcohol and Other Drug Treatment Programs For initial authorization or authorization of continued stay,
More informationDRUG MEDI-CAL TITLE 22 TRAINING
CALIFORNIA CODE OF REGULATIONS TITLE 22 Drug Medi-Cal Beneficiary Record Requirements 1 PRESENTATION OUTLINE PSPP Review Overview Admission/Physical Exam Treatment Plan Questions and Answers (10 mins)
More informationKansas Data as of July 2003. Mental Health and Substance Abuse Services in Medicaid and SCHIP in Kansas
Mental Health and Substance Abuse Services in Medicaid and SCHIP in Kansas As of July 2003, 262,791 people were covered under Kansas's Medicaid and SCHIP programs. There were 233,481 enrolled in the Medicaid
More informationCABHAs and non-cabha agencies may provide Comprehensive Clinical Assessments, Medication Management, and Outpatient Therapy.
Page 7c.1b 4.b Early and periodic screening, diagnostic and treatment services for individuals under 21 years of age, and treatment of conditions found. (continued) Critical Access Behavioral Health Agency
More informationCHAPTER 535 HEALTH HOMES. Background... 2. Policy... 2. 535.1 Member Eligibility and Enrollment... 2. 535.2 Health Home Required Functions...
TABLE OF CONTENTS SECTION PAGE NUMBER Background... 2 Policy... 2 535.1 Member Eligibility and Enrollment... 2 535.2 Health Home Required Functions... 3 535.3 Health Home Coordination Role... 4 535.4 Health
More informationDEPARTMENT OF SERVICES FOR CHILDREN, YOUTH AND THEIR FAMILIES DIVISION OF CHILD MENTAL HEALTH SERVICES PROGRAM DESCRIPTIONS
DEPARTMENT OF SERVICES FOR CHILDREN, YOUTH AND THEIR FAMILIES DIVISION OF CHILD MENTAL HEALTH SERVICES PROGRAM DESCRIPTIONS OVERVIEW The Division of Child Mental Health Services provides both mental health
More informationACUTE TREATMENT SERVICES (ATS) FOR SUBSTANCE USE DISORDERS LEVEL III.7
ACUTE TREATMENT SERVICES (ATS) FOR SUBSTANCE USE DISORDERS LEVEL III.7 Providers contracted for this level of care or service are expected to comply with all requirements of these service-specific performance
More informationSTATE OF NEVADA Department of Administration Division of Human Resource Management CLASS SPECIFICATION
STATE OF NEVADA Department of Administration Division of Human Resource Management CLASS SPECIFICATION TITLE GRADE EEO-4 CODE MENTAL HEALTH COUNSELOR V 43* B 10.135 MENTAL HEALTH COUNSELOR IV 41* B 10.137
More informationBilling Frequently Asked Questions
Billing Frequently Asked Questions What are the general conditions which must be met in order to bill for a service? All billed services except assessment must be medically necessary for the treatment
More informationCHAPTER 1223. OUTPATIENT DRUG AND ALCOHOL CLINIC SERVICES
CHAPTER 1223. OUTPATIENT DRUG AND ALCOHOL CLINIC SERVICES GENERAL PROVISIONS Sec. 1223.1. Policy. 1223.2. Definitions. 1223.11. Types of services covered. 1223.12. Outpatient services. 1223.13. Inpatient
More informationNORTH COUNTRY COMMUNITY MENTAL HEALTH NORTHERN AFFILIATION UTILIZATION MANAGEMENT PLAN November 1, 2001. Revised January 2013
NORTH COUNTRY COMMUNITY MENTAL HEALTH NORTHERN AFFILIATION UTILIZATION MANAGEMENT PLAN November 1, 2001 Revised January 2013 I. Mission II. III. IV. Scope Philosophy Authority V. Utilization Management
More informationPerformance Standards
Performance Standards Outpatient Performance Standards are intended to provide a foundation and serve as a tool to promote continuous quality improvement and progression toward best practice performances,
More informationBH RESIDENTIAL TX OPTIONS Quick Reference Guide 4.9.12 Therapeutic Group RESIDENTIAL REHAB <21
Psychiatric Residential Treatment Facility (PRTF)
More informationCHAPTER 5 SERVICE DESCRIPTIONS. Inpatient Hospital Psychiatric Services. Service Coverage
CHAPTER 5 SERVICE DESCRIPTIONS Inpatient Hospital Psychiatric Services Service Coverage Inpatient psychiatric care involves skilled psychiatric services in a hospital setting. The care delivered includes
More informationAs the State Mental Health Authority, the office of Mental Health has two main functions:
NYSOMH Mission The mission of the New York State Office of Mental Health is to promote the mental health of all New Yorkers, with a particular focus on providing hope and recovery for adults with serious
More information