1 GRADUATE STUDENT GUIDE PROGRAMMES DE 2 E ET 3 E CYCLES EN GÉNIE MÉCANIQUE Septembre 2014
2 TABLE OF CONTENTS 1. INTRODUCTION THE PROGRAMS OF 2ND AND 3RD CYCLES IN MECHANICHAL ENGINEERING The program committee The person responsible for the program committee Studies and Research Program of the Student Term Registration Requirements for Graduation Master's Doctorate Registration when initial submission is done Doctoral qualification examinations Progress of the studies and financial support plan Mechanical Engineering seminar ( Séminaire de génie mécanique ) Studies and research plan ( Plan d études et de recherche ) Master s dissertation and Ph. D. thesis Writing in the English language Manuscript-based thesis Fast-track to a Ph. D At the time of initial submission (master s and Ph. D.) Prepare the Ph. D. thesis defense Final submission (Master s and Ph. D.) GENERAL INFORMATION the Department of Mechanical Engineering The Association of Graduate Students Teaching Assistance Workspace, Keys, Borrowed material Mail and Posting of General Information for Graduate Students Photocopies Library Test-Rigs and Instrumentation Computer Hardwares and Softwares for Research APPENDIX A - STUDIES AND RESEARCH PROGRAM APPENDIX B - FINANCIAL ASSISTANCE AND SUPPORT TO SUCCESS APPENDIX C - SÉMINAIRE DE GÉNIE MÉCANIQUE APPENDIX D - GUIDE FOR THE DOCTORAL WRITTEN QUALIFICATION EXAMINATION Mathematics Field 1: Fluid mechanics Field 2: Energetics Field 3: Applied mechanics Field 4: Dynamics and control Field 5: Materials and fabrication Field 6: Industrial production APPENDIX E AUTORISATION DE DÉPÔT POUR ÉVALUATION... 51
4 P a g e 1 A WORD FROM THE PROGRAM DIRECTOR The Student Guide has been updated this year to better reflect recent changes that have taken place in our institution. Following the implementation of the softwares Capsule and Banner for managing studies, we have for instance brought precisions regarding the requirements for graduation and the procedures for initial and final submission of the dissertation and thesis. We also propose improvements in the programs. For the master s degree, the form Plan d études et de recherche (studies and research plan) and the course Séminaire de génie mécanique (GMC-7042) have been upgraded. For the Ph. D. degree, the qualification examination (GMC- 8002) now focuses on two fields instead of three and the role of the thesis committee was expanded. It was also necessary to have procedures to write a manuscript-based thesis and to fasttrack to a Ph. D. program, two approaches that have become common practice nowadays. There are currently about 80 students registered in a master s degree in Mechanical Engineering (MM-GMC) and about 60 in a doctorate program (D-GMC). With our 25 professors well recognized in their field of expertise, our laboratories equipped with advanced technologies, our competent staff and 60 years of experience in 2014, the Department of Mechanical Engineering of Université Laval can provide you with quality training. More importantly, it is you, our graduate students, who make this reputation with your hard work and your commitment. We are very proud to have you onboard. Please allow me to wish you great success in your graduate studies, and also wish to you that the academic training acquired at Université Laval will bring you a thriving career! Claire Deschênes, eng., PhD., September 1st 2014
5 2 P a g e 1. INTRODUCTION This guide has been prepared for students registered for MSC or Ph. D. studies in Mechanical Engineering. It is meant to provide them with: a) A summary of rules governing their studies, found in various official documents issued by Université Laval. b) Information specific to the programs in Mechanical Engineering. For more detailed and official information, the student should refer to the sites and the following documents: - Programs, courses and class schedules: / ULaval_programmes-cours-horaires.html - Faculty of graduate and postdoctoral studies (thesis and dissertation, submission, etc.): - Bursary and financial aid office: - Regulation: On studies: Reglement_des_etudes.pdf Disciplinary rules: Reglement_disciplinaire.pdf Regarding intellectual property: Reglement_1980.html - Student life office (general information, welcome, international students): - International students: https://www.reg.ulaval.ca/cms/site/reg/page71790.html Guide_sejour/Foreign_student_handbook.pdf - Your rights: Student rights declaration: Declaration_des_droits.pdf Ombudsman
6 P a g e 3 2. THE PROGRAMS OF 2ND AND 3RD CYCLES IN MECHANICHAL ENGINEERING 2.1 THE PROGRAM COMMITTEE The program committee consists of the program director, three (3) professors from the Department of Mechanical Engineering appointed for 2 years by the Conseil de la faculté (Faculty council) on the Dean s recommendation and two (2) representatives of the 2nd and 3rd cycles students appointed for one year by their association. According to the Règlement des Études (regulation on studies), article 1.II. 63 and 1.II.64, this committee: a) ensures the quality of the program and teaching offered in line with developments in the field of knowledge and the needs of society, as well as respect for the aims and objectives of the program, as adopted by the University Council, and taking into account, where appropriate, approved changes; b) ensures the quality and relevance of the means used to achieve these goals and meet those needs and, after consulting the departments concerned, proposes the modifications to the Faculty Council; c) works on the recruitment and assist the program director in fulfilling its responsibilities regarding the admission, welcome and supervision of students; d) decides on the means to implement in order to promote the progress of the students in the program. To fulfill these roles, the program committee: studies the admission requests submitted in every graduate program; approves of the academic program (choice of courses, research project, schedule of activities) of every student undertaking a master s or Ph. D. degree; supervises the progress of the student and controls its conformity with the academic program previously approved of; supervises the evaluation process of the master s dissertation or Ph. D. thesis. 2.2 THE PERSON RESPONSIBLE FOR THE PROGRAM COMMITTEE The students will complete most of the administrative tasks required by its program with the person responsible for the program committee. These tasks are: registration at the beginning of a semester; choice of courses; submission of the academic program; submission of the master s dissertation or Ph. D. thesis. The students must first contact their supervisor and then the person responsible for the program committee (also responsible for the graduate programs) regarding any problems related to their studies. The latter person works with the staff from the Secrétariat des études (studies secretariat) which records the guidelines in Banner. This person is:
7 4 P a g e Mrs Claire Deschênes, eng., Ph. D. Adrien-Pouliot Building, room PLT-3352 Telephone: STUDIES AND RESEARCH PROGRAM OF THE STUDENT Master s degree with dissertation in Mechanical Engineering New students registered for a Master s degree should meet with their supervisor within the first month after their first registration in order to define their studies and research program, as well as the schedule of their activities ( Plan d études et de recherche ). For a full-time student (12 credits or more per semester), this program should not exceed 4 semesters and 45 credits, although it is possible to prolong the Master s degree en route. Optional courses have to be chosen from the list given in the program description (see: Index des programmes ) and are limited to the number needed to obtain 11 credits (usually 4 courses). The courses of the program are listed in section 2.5. It is possible to build an individualized track by taking courses in the second and third cycles other than those listed if the supervisor and the program director approves of it. They will appear initially in the Info supplémentaire (additional info) section in their Capsule dossier. They can be transferred to the curriculum at all times in a personalized way with the approval of the program director. Following this meeting, the student fills out the form Plan d études et de recherche proposed in Appendix A and has it signed by his or her supervisor, and co-supervisor, and transfers the document to the person responsible for the program committee. Every subsequent major modification must be justified and approved of by the program committee. Doctorate s degree (Ph. D.) in Mechanical Engineering A summary of the program requirements is given in section 2.5. Students registered for a Ph. D. program present their project during their second qualification examination ( Examen oral GMC-8000 ) which should be taken in their second semester, but no later than during the third. For a full-time student, the program should not exceed 8 semesters and 96 credits. Optional courses have to be chosen from the list given in the program description (see: Index des programmes ) and are limited to the number needed to obtain 9 credits (usually 3 courses). The courses of the program are listed in section 2.5. It is possible to build an individualized track by taking courses in the second and third cycles other than those listed if the supervisor and the person responsible for the program approves of it. They will appear initially in the Info supplémentaire (additional info) section in Capsule. They can be transferred to the curriculum at all times in a personalized way with the approval of the program director.
8 P a g e TERM REGISTRATION During the registration period preceding the beginning of every semester, the student must register online using the software Capsule which may be found at the following address: During the semester preceding the approbation of his or her program, the student must refer to his supervisor for the choice of the courses to be taken. For the following semesters, the student must follow the Plan d'études et de recherche (studies and research plan) approved by the program committee. If the courses chosen are no longer available, the student must consult with his or her supervisor in order to choose new courses. It is the student s responsibility to be aware of the periods during the year when he can register, make modifications to his choice of courses or withdraw a class without failure, with or without refund. Before registering in Capsule, students should consult their progress report ( rapport de cheminement ). Registration to credits is made by consulting Recherche de cours. The choice of a course GMC-xxxx at a given semester will give the necessary NRC number (5 digit reference course number). In case of difficulty or question, the staff from the Secrétariat des études (studies secretariat) or the program direction can help. Errors and courses that are not listed in the right block must be reported immediately to the program direction. 2.5 REQUIREMENTS FOR GRADUATION Master's This program requires 45 credits distributed as follows: Bloc Exigence commune (1 credit) GMC-7042 Séminaire de génie mécanique Registration at the 1st semester Bloc Recherche (33 credits) GMC-6801 Activité de recherche - mémoire credits at the 1st semester GMC-6802 Activité de recherche - mémoire credits at the 2nd semester GMC-6803 Activité de recherche - mémoire credits at the 3rd semester GMC-6804 Activité de recherche - mémoire credits at the 4th semester Bloc - Cheminement sans concentration (11 crédits) GCI-7030, GEL-7015, GEL-7017, GEL-7021, GMC-7000 à GMC-7006, GMC-7008 à GMC-7026, GMC-7028 à GMC-7031, GMC-7043, GMC-7044 Génie industriel (11 crédits) GIF-7005, GIF-7006, GIN-7000 à GIN-7002, GIN-7010 à GIN-7017, GIN-7900, GMC- 7009, GMC-7017, GMC-7021, GMC-7023, GMC-7025, GMC-7026, GMN-7003, GSO à GSO-6083, GSO-6087, GSO-7005, GSO-8008, GSO-8012, IFT-7011, MNG-7000, MQT-6003, MQT-6006 à MQT-6009, MQT-6011, MQT-6013, MQT-6014, MQT-8001, MQT-8005, RLT-7014, SIO-6021
9 6 P a g e Registration for the activities in the research block ( bloc recherche ) provides the number of credits indicated in the table above for means of graduation and payment of tuition fees. Registration to one of these activities results in full-time studies. The progress report ( rapport de cheminement ) in Capsule allows you to see which activities in the research block ( bloc recherche ) have already been done in order to choose an activity that has not been selected yet. If all research activities GMC-6801 to GMC-6804 have been completed and the initial submission is not done yet, the student can register for additional activities as follows: TRE-6800 TRE-6801 Poursuite de recherche mémoire 1 (maximum 1 registration) Poursuite de recherche mémoire 2 (maximum 4 registrations) The program direction may accept courses other than those listed above in the regular path, as long as the request is justified and recommended by the supervisor. It is possible to take English language classes, but these cannot pass as eligible courses for the program. The research project as well as the courses to be taken and the schedule of the work activities are written down in the Plan d études et de recherche (studies and research plan) and must be approved by the program committee before the end of the second semester. See Appendix A for details Doctorate This program requires 96 credits distributed as follows: Exigence commune (5 credits) GMC-8000 Examen de doctorat oral 1.0 Cr (before the end of the 3rd sem.) GMC-8001 Communication orale de doctorat 1.0 Cr (before the end of the 7th sem.) GMC-8002 Examen de doctorat écrit 3.0 Cr (before the end of the 2nd sem) Recherche (82 credits) GMC-8821 Activité de recherche - thèse credits/activity (full-time) GMC-8822 Activité de recherche - thèse credits/activity (full-time) GMC-8823 Activité de recherche - thèse credits/activity (full-time) GMC-8824 Activité de recherche - thèse credits/activity (full-time) GMC-8825 Activité de recherche - thèse credits/activity (full-time) GMC-8826 Activité de recherche - thèse credits/activity (full-time) GMC-8827 Activité de recherche - thèse credits/activity (full-time) GMC-8828 Activité de recherche - thèse credits/activity (full-time) Please note that the students whose first registration was done before A2009 are registered to the GMC-8801 to GMC-8808 group and that the students registered for the first time between A2009 and A2011 are registered to the GMC-8811 to GMC-8818 group.
10 P a g e 7 Cours (9 credits) Cheminement sans concentration GCI-7030, GEL-7015, GEL-7017, GEL-7021, GMC-7000 à GMC-7006, GMC-7008 à GMC-7026, GMC-7028 à GMC-7031, GMC GMC-7043, GMC-7044 Cheminement Génie industriel GIF-7005, GIF-7006, GIN-7000 à GIN-7002, GIN-7010 à GIN-7017, GIN-7900, GMC-7009, GMC- 7017, GMC-7021, GMC-7023, GMC-7025, GMC-7026, GMN-7003, GSO-6080 à GSO-6083, GSO-6087, GSO-7005, GSO-8008, GSO-8012, IFT-7011, MNG-7000, MQT-6003, MQT-6006 à MQT-6009, MQT- 6011, MQT-6013, MQT-6014, MQT-8001, MQT-8005, RLT-7014, SIO-6021 Registration for the activities in the research block ( bloc recherche ) provides the number of credits indicated in the table above for means of graduation and payment of tuition fees. Registration to one of these activities results in full-time studies. The progress report ( rapport de cheminement ) in Capsule allows you to see which activities in the research block ( bloc recherche ) have already been done in order to choose an activity that has not been selected yet. If all research activities GMC-8821 to GMC-8828 have been completed and the initial submission is not done yet, the student can register for additional activities as follows: TRE-8800 TRE-8801 Poursuite de recherche thèse 1 (maximum 2 registrations) Poursuite de recherche thèse 2 (maximum 5 registrations) The program direction may accept courses other than those listed above in the regular path, as long as the request is justified and recommended by the supervisor. It is possible to take English language classes, but these cannot pass as eligible courses for the program. Every student who is registered in the doctorate program in Mechanical Engineering is subjected to two qualification examinations with an aim of ensuring that he has a minimum of knowledge in Mechanical Engineering and competences necessary to conclude his research project. Moreover, halfway of his studies, the student will have to make an oral communication to present the progress of his research. The thesis committee is formed at the first semester of admission of the student with the approval of the program direction. It is composed of at least the thesis supervisor and two other teachers working in the same field of research, including his or her co-supervisor if applicable. This committee ensures the follow-up of the student during his research project Registration when initial submission is done When the initial submission was made and the dissertation or thesis is still under evaluation at the next semester, registration is not mandatory. However, to continue to enjoy the privileges offered to the students of Université Laval, it is possible to register to: TRE-7802 Thèse ou mémoire déposé pour évaluation
11 8 P a g e This registration gives the status of full-time student even if zero credit is allocated. An attestation of studies may be provided by the Registrar s Office. 2.6 DOCTORAL QUALIFICATION EXAMINATIONS GMC-8002 Examen de doctorat écrit The first of these examinations must be normally taken before the end of the second semester. Usually, the examination is planned at the beginning of the last month of the semester. For this, the student must be registered to the 3 credit course GMC-8002 Examen de doctorat écrit during this semester. The purpose of this examination is to give students time to review and consolidate their knowledge and to ensure that they have the necessary background to succeed in class and to undergo a doctoral research in Mechanical Engineering. The supervisor of the student decides on the examined subjects. The thesis committee must select the subjects among the six fields listed in Appendix D. These written examinations are in two fields: mathematics and the research field of the candidate. Unless otherwise stated, no reference books are allowed for these exams, but students are entitled to have a hand-written summary on a 8½ x 11 page (both sides) for each 3 hour exam. Examples of exam and solved exercises are available at the Department of Mechanical Engineering. The complete written examination includes four subjects of 90 minutes spread over two non-consecutive half days. The mathematics exam lasts 180 minutes and includes two subjects, the first of which is compulsory. The examination in the research field of the candidate may have one or two subjects, depending on the field, for a total of 180 minutes. The grades for these exams are those of the 2nd and 3rd cycles of Mechanical Engineering: A+ [ ] A [ ] A- [ ] B+ [ ] B [ ] B- [ ] C+ [ ] C [ ], E [ ] Failure The passing mark is 60 % in each field. Any mark lower than 35 % for a field or a failure in two fields yields to the immediate exclusion from the program. The authorized repeats take place in the following semester. Any new failure involves the exclusion from the program. The marks indicated on the report will be the average of the two fields with following weighting: 50 % for the field of research, 50 % for the field of mathematics.
12 P a g e 9 GMC-8000 Examen de doctorat oral The second examination is a non-public oral examination which the student must take before the end of his third semester. For this, the student must be registered to the one (1) credit course GMC-8000 Examen de doctorat oral. In preparation for this examination, the student must provide his thesis committee, at least two weeks before the planned date for his examination, with a written report of at most twenty (20) pages (including the bibliography and with a font equivalent to Times New Roman 12 points, 2,5 cm margins) including the problematic of his research, a review of the literature on the subject, the methodology which he intends to use for his work, the list and the availability of the necessary equipment (softwares and experimental), a schedule which should not exceed eight semesters and the list of the courses done and the courses to follow to finish his program (minimum 9 credits). At the examination, the student presents his research project during 30 minutes. He is then questioned by his thesis committee on his subject and knowledge necessary to its realization. The committee bases its evaluation on the contents of the report, the oral presentation and the quality of the answers to the questions. Following this examination, the student can be authorized to continue his project, can have to redo his report while conforming to the requirements of the committee or can be excluded from the program. He is notified of the conclusions of the committee in the days following the examination with the grade Pass (P) or Failure (N) which will be shown on the term report. GMC-8001 Communication orale de doctorat Between the 5th and the 7th semester, the doctorate student must make an oral communication, in which he presents the progress of his research to the critics of his thesis committee. For this, the student must be registered for the one (1) credit course GMC-8001 Communication orale de doctorat. This step aims to help students by providing guidance for their research project. The presentation lasts 30 minutes. A revised and updated version of the document presented for the oral examination (at most 20 pages, font equivalent to Times New Roman 12 points, 2,5 cm margins) must be presented two weeks before the planned date. The thesis committee gives a formal evaluation to the student with the note Pass (P) or Failure (N) which will be shown on the term report. The student is notified of the conclusions of the committee in the days following the examination. 2.7 PROGRESS OF THE STUDIES AND FINANCIAL SUPPORT PLAN In order to allow for the program committee to follow the advance of the studies of the graduate students, we have set milestones in the progress of the studies, which aim at financially encouraging those who show reasonable progression in their graduate studies. For more details, see the document Financial assistance and support to success at Appendix B.
13 10 P a g e 2.8 MECHANICAL ENGINEERING SEMINAR ( SÉMINAIRE DE GÉNIE MÉCANIQUE ) Master s degree Every Master s student must include the course GMC-7042 Séminaire de génie mécanique (seminar) in his program. The purpose of this course is to initiate the graduate student to scientific research and effective communication of results. Registration must be done at the first fall or winter semester of his program. The requirements for this course are as follows: - Attend four 50 minute workshops about aspects related to research methodology: 1) research introduction and planning of the seminar, 2) literature review, 3) preparing and giving and oral presentation, 3) writing a dissertation or a thesis. To prove his presence at a given workshop, the student must ask the person responsible for this workshop to sign the form in Appendix C. - Attend, during his entire program, a minimum of eight (8) conferences, including at least four (4) in the course GMC To prove his presence at a given conference, the student must ask a professor attending the conference to sign the form in Appendix C. He hands over this document to the program direction when he presents his seminar. - Give a seminar about his research project (25 minutes total) at his next-to-last or last semester of registration to the master s program. 2.9 STUDIES AND RESEARCH PLAN ( PLAN D ÉTUDES ET DE RECHERCHE ) Master s Together with his research supervisor, every Master s student has to prepare during his first semester a studies and research plan ( Plan d études et de recherche ). For more details, see Appendix A. Doctorate For doctorate students, the studies and research plan ( Plan d études et de recherche ) is presented as part of the oral examination. This oral examination should be done before the end of the third semester. See section 2.6 for the description of the course GMC-8000 Examen de doctorat oral MASTER S DISSERTATION AND PH. D. THESIS Before undertaking the writing of his master s dissertation or doctoral thesis, the student should consult the Faculty of graduate and postdoctoral studies website in Mémoire et thèse : https://www.fesp.ulaval.ca/cms/site/fesp/accueil/memoire-et-these (in French) This new tool aims at providing the necessary information needed throughout the student s program. It is a unique reference regarding graduate studies.
14 P a g e 11 For consistency, it is recommended to follow the model below for the title page, especially regarding the layout and font size: - Page de titre standard - Doctorat (format World), format ODT et format LaTex - Page de titre standard - Maîtrise (format World), format ODT et format LaTex 2.11 WRITING IN THE ENGLISH LANGUAGE The writing of the dissertation or thesis is in the French language. However, the Regulation on studies, articles 54 and 98, gives the program direction the right to authorize the writing of parts or all of a dissertation or thesis in a language other than French. The student must obtain, on the recommendation of his supervisor, the approval of the program direction prior to writing MANUSCRIPT-BASED THESIS The Faculty of graduate and postdoctoral studies (FESP) specifies that it is the student and his supervisor who decide whether to make use of the writing of a manuscript-based thesis. The department of Mechanical Engineering approves this approach. Reference criterions suggested by the program committee of Mechanical Engineering The main body of the dissertation or thesis may include one or more papers, published or unpublished, respecting the following criterions: Minimum number of papers as a primary author (guide: 75 % of the content from the student) Minimum number of papers published or accepted (with a letter from the editor) Quality of the journals where the articles were or will be published 3 1 Recognized journals in the field of the student The FESP specifies that even when the program direction requires the insertion of published papers it cannot unduly delay the evaluation of a student if the publication or acceptance for publication is delayed. Publication of a paper should not prevent its insertion in the thesis or restrict the future dissemination of it. Authorization The manuscripts of papers published by the candidate during his studies which relate to his research project will be integrated into the main body of the dissertation or thesis so that it is considered during the evaluation. The structure of the dissertation or thesis must therefore be organized according to these insertions.
15 12 P a g e From the moment the student and his supervisor consider the writing of a manuscript-based dissertation or thesis, an authorization to proceed must be requested in writing to the program direction, along with a writing outline. Structure of a manuscript-based dissertation or thesis FESP requirements. The dissertation or thesis must be more than a collection of manuscripts. It must keep its usual structure in which papers are inserted, among other parts of the dissertation or thesis, to form a non-repetitive cohesive unit. The text and presentation of each paper must be adapted accordingly, which requires eliminating unnecessary sections and presenting the papers in a manuscript form and not as reprints or photocopies of publications. Each paper, when inserted into the dissertation or thesis, forms a separate chapter. Papers must have been prepared and published during the graduate studies, as part of the research project undertaken for graduation. Including papers in a dissertation or thesis must be done in strict compliance with copyright. Requirements of the 2nd and 3rd cycles program committee in Mechanical Engineering The introduction and conclusion should be written to bring out the consistency of the approach. The program committee suggests including the following items: Abstracts in the French and English languages Table of contents Nomenclature (if applicable) Introduction and summary (foreword, problematic, objectives ) Literature review for the whole project Explanations on the integration of all the papers in a scientifically cohesive unit and on the main contributions A methodology (sub) chapter which explains the experimental approach and apparatus or the numerical method and preliminary tests, unless they are explicitly described in the papers Papers (one per chapter) o Title, introduction, abstract in the French language (or in the English language if allowed by the program direction) o The paper itself General conclusion and prospects Appendices
16 P a g e 13 For more details: General: https://www.fesp.ulaval.ca/cms/site/fesp (in French) Rédaction dans une langue autre que le français Règles générales de présentation matérielle Ordre des parties du mémoire ou de la thèse Diffusion et publication d'un mémoire ou d'une thèse Politique relative à l'intégrité scientifique 2.13 FAST-TRACK TO A PH. D. If the student registered in a master s degree with dissertation works on a research project that as sufficient extent and originality to be a thesis, he can fast-track to a Ph. D. program. Requirements of the Regulation on studies (article 195) have the approval of his supervisor complete the master s degree (courses, seminars, etc.) demonstrate that the research project has sufficient extent and originality to be a thesis, in the opinion of the supervisor and the program direction demonstrate that you possess the skills required to undertake and complete a Ph. D. degree, by a written and oral presentation of his project (all qualification examinations in Mechanical Engineering will evaluate that) The requirements of the Ph. D. program will be fully completed afterwards. A course followed for the master s degree cannot count for the Ph. D. degree (one course cannot be included in two programs). Request for a fast-track to a Ph. D. program must be submitted to the program direction along with a file containing the relevant information to make a decision: description of the master s research and Ph. D. research to realize, connection between the two projects, justification of the project extent, courses to take, approval of the supervisor AT THE TIME OF INITIAL SUBMISSION (MASTER S AND PH. D.) You will find complete information on the following website: https://www.fesp.ulaval.ca/cms/site/fesp/accueil/memoire-et-these/evaluationterminale/depot-initial The master s evaluation committee includes at least three persons among which one is not related to the student s research. The FESP recommends a panel of four persons when the student has a co-director. The Ph. D. evaluation committee includes at least four persons among which two are not related to the student s research and one is not from Université Laval. The FESP requires a panel of at least five persons when the student has a codirector. The full address of these persons must be provided, including and phone number.
17 14 P a g e Forms must be completed and signed (by student and by research director or supervisor). You must bring these documents to the program director (Mrs Claire Deschênes, room PLT-3352), who will allow the initial submission after checking that the scholar requirements are completed. The whole file must be brought to the Secrétariat des études (studies secretariat) (room PLT-3120) and then the secretariat will transfer it to FESP after having entered the data into Banner. The documents to be submitted are: 1. Form Autorisation de dépôt pour évaluation (see in the Graduate student guide in the Department of Mechanical Engineering website, completed. Note that the form Autorisation de dépôt initial en vue de l évaluation terminale (FES-71) at The Faculty of graduate and postdoctoral studies (FESP) won t be necessary at the Faculty of sciences and engineering, given that the supervisor signs the form Autorisation de dépôt pour évaluation. 2. This last document includes the supervisor or director suggestions of examinators: Provide phone numbers, s and full postal addresses. Indicate if the FESP must communicate with them in English or French, if you gave them a paper copy or an electronic copy, or if the FESP must send them a paper copy. In that case, the student must send to the FESP the required copies on CD media or paper (bound copies). Copying costs are the student responsibility. A copy of the title page of the dissertation or thesis. For consistency, it is mandatory to follow the model of title page, notably for layout and font size : See https://https://www.fesp.ulaval.ca/cms/site/fesp/lang/fr/accueil/memoire-etthese/redaction-de-memoire-et-de-these/outils-de-traitement-texte A copy of the abstracts of the dissertation or thesis (French and English if available in English). 3. An electronic copy on USB key, CD or by of the thesis or the dissertation. (sent to 4. Licence non exclusive de diffusion pour mémoire et thèse for the Bibliothèque nationale, signed by the student 5. Autorisation des coauteurs pour un article inclus dans le mémoire ou la thèse, one form for each paper cosigned and inserted in the dissertation or thesis (if appropriate) 6. Autorisation de rédiger dans une langue autre que le français, if appropriate 7. VRR 101 Déclaration de l étudiant éthique de la recherche 8. FES-106 Demande de restriction de diffusion (up to 12 months 1 ) if appropriate, signed by the student and approved by supervisor (to provide with document 9) 9. Agreement related to the confidentiality of an essay, a dissertation, a thesis if appropriate. 1 After the first 12 months, if the diffusion restriction must be extended, please use the form below : ation_diffusion_differee_fes_110_mai2013.pdf
18 P a g e PREPARE THE PH. D. THESIS DEFENSE Prior to the defense, a defense certificate must be issued by the FESP. Requirements: all evaluation reports are entered; the student s supervisor must have forwarded to the program direction the information regarding the location and time of the defense and the composition of the jury, identifying the external examiner; the program direction must have sent this information to the FESP via the Banner system and agreed that the defense should take place, depending on the evaluation reports. The student and his supervisor are responsible to book rooms for the defense and jury deliberations. Room reservations for the Alexandre-Vachon Building and the Adrien- Pouliot Building are made through Pixel under Réservations. Here are some possible rooms: *Pavillon Vachon : Salle du Conseil 1039-B Salles de cours 2820, 2830, 2840, 3820, 3850 Contact : Mme Véronique Lagacé, poste 3178 ou *Pavillon Pouliot : Salle 3370 et salle 3355 pour les délibérations du jury Contact : Mme Véronique Lagacé, poste 3178 ou **Pavillon Pouliot : Salle de vidéoconférence facultaire 1138-H Inscription d une combinaison comptable valide pour réserver 15 personnes autour de la table + environ 15 personnes. Pavillon Casault : Salle du Conseil (salle 3632) et salle 3865 pour les délibérations du jury Contact : Mme Marie Marquis, poste 2732 Pavillon Marchand : Amphithéâtre Hydro-Québec (salle 1210, 80 places) et salle 1225 pour les délibérations du jury Forfait soutenance (4 heures et moins) : 60,00 $ Contact : Mme Marie-Marlène Racine, poste 3933 Pavillon COPL : Auditorium (salle 1168, 80 places) et salle pour les délibérations du jury Contact : Mme Michelle Bernier, poste 3817 Mme Cinthia Côté-Ricard, poste Envirotron (Jardin Van Hende) Salle 1240 et salle 1147-Z pour les délibérations du jury Forfait soutenance : 65,00 $ pour une demi-journée Contact : Mme Isabelle Dolzy, poste 3742 Pavillon Gene-H. Kruger: Salle (115 places) Forfait soutenance (4 heures et moins) : 113,00 $ + 60,00 $ salle réunion pour délibérations du jury Contact : Mme Marthe Larouche, poste 2438 * Prendre note que les réservations de salles pour le pavillon Vachon et le pavillon Pouliot se font sur Pixel à l aide de l outil «Réservation». Pour connaître les salles de cours disponibles, utiliser l outil «Recherche plage horaire cours» qui se trouve dans le menu «Outils administratifs». Pour de l aide ou de l information supplémentaire, communiquez avec Mme Véronique Lagacé, poste **Pour la salle de vidéoconférence HD, il y a des frais de réservation (fournir une combinaison comptable, grille tarifaire disponible à Un test de compatibilité devra être effectué avec le correspondant. Contacter à cet effet un technicien à l adresse pour l organisation plusieurs jours à l avance.
19 16 P a g e 2.16 FINAL SUBMISSION (MASTER S AND PH. D.) Banner now allows the program direction to approve the final submission. All deposits must be done with an electronic copy. For more information, see Mémoire et thèse électronique : https://www.fesp.ulaval.ca/cms/site/fesp/accueil/memoire-etthese/redaction-de-memoire-et-de-these/memoire-these-electroniques. The steps at the Department of Mechanical Engineering are as follows: The student makes the requested corrections in the evaluation reports and the defense report if necessary. The person(s) designated to verify if the corrections have been made send to the program direction by the approval to proceed to the final submission. The student indicates whether the title has changed since the initial submission. The program director or the student supervisor will inform the student by written communication that the final submission has been approved. Mrs Rose-Marthe Boisrond will also be informed so that she can authorized the payment of the possible amount of money from the financial support plan for this step. For the master s program, the final submission will be authorized by the FESP who will send to the student the attestation required. For the Ph. D. program, the FESP would have already sent the attestation to the student when the results of the defense were recorded into the system The final submission of the dissertation or thesis is done by the student at the FESP secretariat, after having obtained an agreement from the program director. This final step starts the process of graduation. The process that will be followed by the FESP until graduation is detailed on the following link : https://www.fesp.ulaval.ca/cms/site/fesp/accueil/memoire-et-these/evaluationterminale/depot-final_1.
20 P a g e GENERAL INFORMATION 3.1 THE DEPARTMENT OF MECHANICAL ENGINEERING The Department of Mechanical Engineering is the administrative unit responsible for the 2nd and 3rd cycles programs in Mechanical Engineering. The department head is currently: Jean Ruel, eng., Ph. D. Adrien-Pouliot Building, Room 1504-C Phone: ext The student will be in regular contact with his directors, co-director and the person responsible for the program committee. Besides those, you might occasionally have business to do with the following people: Fonction Nom Local Téléphone Administrative manager Johanne Pouliot PLT-1314-A ext Responsible practices and research work Boris Mayer St-Onge PLT-3306-E ext Data processing PLT ext Specialist in electrical engineering Yves Jean, eng. PLT ext Electronics technicians André Chamberland PLT-1340-C ext Electronics technicians Michel Dominique PLT-1340-C ext Administrative technician Rose-Marthe Boisrond PLT ext Secretary Diane Moore PLT ext Agent of academic management Karine Fortin PLT ext To contact the academic secretary ( agente de gestion des études ) by , please use the following
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