DISTRICT RECORDS RETENTION POLICY August 20, 2009June 20, 2013
|
|
|
- Cassandra McDonald
- 8 years ago
- Views:
Transcription
1 DISTRICT RECORDS RETENTION POLICY August 20, 2009June 20, 2013 ITEM TITLE AND DESCRIPTION OF RECORDS RETENTION POLICY REMARKS NO. 1 DISTRICT CHRON FILES General, routine Fiscal year plus 5 years after issuance. correspondence issued by Staff filed chronologically. 2 LITIGATION FILES - Case files containing pleadings and Counsel correspondence, memo s, etc. Fiscal year plus 5 years after case is closed. Maintained by Counsel regarding litigation matters. 3 CLAIM FILES - Files pertaining to claims for tort, contract, etc., against the APCD: a. Claims which do not develop into lawsuits. Fiscal year plus 3 years after receipt. Clerk of the Board b. Claims which do develop into lawsuits. Fiscal year plus 3 years after claim is settled. Clerk of the Board 4 CONTRACTS - Land, buildings or improvements. Permanent. 5 COMPUTER NETWORK BACKUP TAPES Fiscal year plus 5 years1 year. 6 BACKUP TAPES 6 months42 calendar days. 7 GRANT AGREEMENTS Fiscal year plus 5 years after grant expires. 8 DOCUMENTS WITHHELD FROM PUBLIC RECORDS ACT REQUEST Fiscal year plus 2 years after denied the request. Gov. Code 60201(d)(5) Formatted: Top: 0.44" Formatted: Font: Bold Formatted: Centered Formatted Table 9 NOTES, OR INTERAGENCY OR INTRA- AGENCY MEMORANDA - that are not retained by the in the ordinary course of business, if the public interest in withholding these records clearly outweighs the public interest in disclosure. (This category applies to most sent and received by the.) 10 GENERAL REFERENCE FILES AND REFERENCE LIBRARY - Documents and correspondence of interest to management. Includes materials such as reports, historical records, studies, statistical analyses, texts, etc. Zero retention required unless the public interest in withholding outweighs the public interest in disclosure. Fiscal year plus 2 years after receipt.
2 11 PURCHASE ORDERS - Purchase requisition forms Fiscal year plus 5 years. and correspondence relating to acquisitions of supplies, equipment, agreements, services, etc. with vendors. 12 WORK REQUESTS Fiscal year plus 1 year. 13 FIXED ASSET INVENTORY - Inventory of all Fiscal year plus 5 years. departmental fixed assets. 14 REQUEST FOR WARRANTS Fiscal year plus 5 years or anytime after authorized reproduction. 15 TRAVEL EXPENSE CLAIMS - Includes mileage and expense claims. Fiscal year plus 5 years. 16 BI-WEEKLY TIMECARDS Fiscal year plus 5 years or after audit (2) years minimum. 17 BI-WEEKLY PAYROLL REGISTERS - Payroll Fiscal year plus 7 years or after audit. information for all employees including benefit These records are retained on CD. deductionss. Government Code Maintained by Auditor-Controller. Government Code FINAL BUDGET Permanent. 19 PROPOSED BUDGET Fiscal year plus 5 years after issuance. 20 CONTRACTS - Routine maintenance, service, independent contractors Fiscal year plus 5 years after contract expires. 21 AUDIT REPORTS. - Audits prepared by or commissioned by Auditor- Controller Fiscal year plus 10 years. 22 PAYMENTS AND CLAIMS - Payments, claims Fiscal year plus 5 years. and invoices for materials and services. Includes transfers and, other billings., 23 FIXED ASSET RECORDS Fiscal year plus 5 years after asset is retired. 24 JOURNAL ENTRY. - Used to enter postings to Fiscal year plus 3 years. general ledger that are not automatically entered by the accounting system. (Statue of limitations is 4 years. (CCP 337)
3 25 DEPOSIT RECORDS. - Records documenting receipt and deposit of funds in Treasury. 26 LOANS - LONG TERM. - Records of long term loans to used for special projects and verify expenses. Includes accounting records. 27 CAPITAL LEASES. - Includes all information on all capital leases to keep track of payments on leases and for annual financial report. Includes copies of all leases on file and a capital lease schedule. 28 ACCOUNTS RECEIVABLE. - Includes invoices, attachments, backup copies and remittance advices. Filed by account and invoice number PAYROLL TAX RECORDS - Basic employee data 7 including name, address, and gender. Annual calendar year compensation records including: Amount of annual payment, straight time and overtime hours/pay, pension payments, fringe benefits paid, deductions, amounts of wages subject to withholding and actual taxes withheld HEALTH AND WELFARE PLAN 8 DOCUMENTS - Summary plan descriptions (updates including changes and modifications) annual reports, notice of reportable events (plan amendments that may decrease benefits) and plan terminations Fiscal year plus 5 years after audit. Fiscal year plus 5 years. Fiscal Year plus 5 years after final payment. Fiscal year plus 5 years after final payment made. Paper records: calendar year plus one, annual financial audit, whichever comes first. Payroll Processor compact disks: Fiscal year plus 7 years for salary information and 15 years for state and federal tax report records, and employee W-2 forms. Fiscal year plus 6- years from date of reportable events. Treasurer/ Federal Insurance Contribution Act, Federal Income Tax Withholding Act Employee Retirement Income Security Act INS FORM I-9 One year after date of termination Immigration Reform 9 and Control Act INDUSTRIAL INJURY FILES - Forms, employee Fiscal year plus 5 years. OSHA correspondence and reports relating to employees injuries and illness. 3 1 MERIT, PROBATION, ANNUAL REVIEW LISTS - Iindicates the date of employee reviews. (printouts monthly). Fiscal year plus 2 years. Formatted: Font: Not Bold, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:
4 33 3 EMPLOYEE PERSONNEL FOLDERS - 2 Personnel records relating to hires, rehires, tests used in employment, promotion, transfers, demotions, selection for training, layoff, recall, doctors notes, terminations or discharge. 34 EMPLOYEE BENEFITS FOLDER - benefit plan enrollment forms; all medical plan and related enrollments and change requests; beneficiary forms; life insurance; all health and welfare related documents; coverage declinations; all COBRA related notices and COBRA enrollment documents PERSONNEL REQUISITIONS - Forms and 3 correspondence regarding filling of departmental positions including inquiries, resumes and applications EMPLOYEE LEAVES OF ABSENCE - Basic 4 employee data including name, address, occupation, rate of pay, daily and weekly hours worked per pay period, additions to/deductions from wages and total compensation. Dates and hours of leave taken by eligible employees. Copies of employee notices and documents describing employee benefits or policies and practices regarding paid and unpaid leave. Records of premiums payments of employee benefits. Records of any disputes regarding the designation of leave. OSHA Records Illness and Prevention Program ( 3203) a. Records of scheduled and periodic inspections required by 3203(a)(4) to identify unsafe conditions and work practices. Fiscal year plus 5 years after employee leaves. Fiscal year plus 5 years after employee leaves. Fiscal year plus 2 years. Fiscal year plus 7 years. Fiscal year plus 2 years. Age Discrimination in Employment Act b. Employee safety and health training records. Fiscal year plus 2 years. Family Medical Leave Act and California Family Rights Act Title 8 of California Code of Regulations 8 CCR 32 03, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style: Formatted: Font: Not Bold, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Indent: Left: 0.25" Formatted: Indent: Left: 0.25"
5 c. Ttraining records for employees who have worked for less than one year. Employee Exposure Records. ( 3204) eemployee records relating to exposure to toxic substances. Requests for accommodation of disability HEARING BOARD - Files relating to applications 6 for variances, permit appeals, abatement orders BOARD FILES -: Agendas, Minutes, Staff Reports, 7 and written public comments, Ordinances and records related to formation, change of organization, or reorganization of the district COMMUNITY ADVISORY COUNCIL AGENDA ITEMS PERMIT FILES - Includes Title V ENFORCEMENT AND COMPLIANCE FILES - 0 Includes Title V AIR TOXICS FILES ASBESTOS FILES COMPLAINT FILES COMPLIANCE VERIFICATION REPORTS 4 AND EMISSION SOURCE TEST REPORTS 47 4 BURN PERMIT LOGS 5 If retained, fiscal year plus 2 years. Fiscal year plus 30 years. 1 year after employee leaves, unless claim filed. Fiscal year plus 1 year after all source permits are canceled or expired. Permanent. May be destroyed after 5 years if reproduced by authorized reproduction. Fiscal year plus 5 years after Council meeting. Fiscal year plus 3 years after all source permits are canceled or expired and no enforcement action is pending. Fiscal year plus 3 years after all source permits are canceled or expired and no enforcement action is pending. Fiscal year plus 3 years after all source permits are cancelled or expired. Fiscal year plus 1 year after project notification. Fiscal year plus 5 years after complaint is received, unless enforcement case is pending. Fiscal year plus 5 years after date of submittal. Fiscal year plus 2 years after the date of issuance. 8 CCR CCR CCR 3204 Maintained by Clerk of the Board Maintained by the Clerk of the Board Gov. Code , Indent: Left: 0.25", Indent: Left: 0.25", Indent: Left: 0.25", Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:
6 48 4 ANNUAL EMISSION INVENTORY REPORTS Fiscal year plus 1 year after all source 6 permits are cancelled or expired LAND USE FILES Fiscal year plus 5 years after project is 7 approved or denied AIR QUALITY MONITORING FILES Fiscal year plus 5 years RULES. - files related to adoption, 9 amendment and repeal of rules and regulations. Permanent. If electronically reproduced, may be destroyed fiscal year plus 5 years. Maintained by Gov. Code 60201(d)(2) 52 5 INNOVATIVE TECHHNOLOGY GROUP AND Fiscal year plus 7 years after grant is. Carl Moyer CARL MOYER PROGRAM GRANT FILES. CLEAN AIR PLAN FILES 54 5 PUBLIC RECORDS ACT REQUESTS DUPLICATIVE FILES -. (as defined in Gov. Code ) 56 CREDIT CARD AUTHORIZATION FORMS - Credit card authorization forms with receipt proof of processing. expired. Fiscal year plus 3 years after a plan is superseded, repealed or otherwise invalid or unenforceable Guidelines Fiscal year if granted, or fiscal year plus. Gov. Code two years if request is denied (d)(5) May be destroyed at any time. Gov. Code Fiscal year plus 5 years after processing must be shredded., Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style:, Numbered + Level: 1 + Numbering Style: Formatted: Font: Bold Formatted: Font: Bold
Age Discrimination in Employment Act of 1967
A. Document Retention Policy 1. Objective The Objective of this policy is to establish a records retention program for SOME. Under this program, SOME s records will be retained for at least the minimum
RECORD RETENTION REQUIREMENTS SUMMARY GUIDE
RECORD RETENTION REQUIREMENTS SUMMARY GUIDE Jennifer L. Suich Lindquist & Vennum P.L.L.P. (612) 371-2435 jsuich@lindquist.com I. Documents Related to Recruitment Type of Record Retention Period Statute
RECORD RETENTION REQUIREMENTS SUMMARY GUIDE 2012. Joshua T. Natzel Lindquist & Vennum PLLP (612) 752-1041 jnatzel@lindquist.com
RECORD RETENTION REQUIREMENTS SUMMARY GUIDE 2012 Joshua T. Natzel Lindquist & Vennum PLLP (612) 752-1041 jnatzel@lindquist.com I. Documents Related to Recruitment Type of Record Retention Period Statute
DOCUMENT RETENTION POLICY Revised 01/2009
DOCUMENT RETENTION POLICY Revised 01/2009 I. Purpose To ensure the most efficient and effective operation of The National Council of Jewish Women ( NCJW ), we are implementing this Document Retention Policy
Generally Accepted Record Retention Guidelines
Document Name /Type Accident reports and claims (settled cases) Accommodation requests Accounts payable ledgers and schedules Accounts receivable ledgers and schedules Ads and Notices of overtime opportunities
Fact Sheet #21: Recordkeeping Requirements under the Fair Labor Standards Act (FLSA)
U.S. Department of Labor Wage and Hour Division (Revised July 2008) Fact Sheet #21: Recordkeeping Requirements under the Fair Labor Standards Act (FLSA) This fact sheet provides a summary of the FLSA's
Employee Record Retention. Jeff Baldwin Department of History, Arts & Libraries Records Management Services
Employee Record Retention Jeff Baldwin Department of History, Arts & Libraries Records Management Services Introduction This is only going to be a general overview of some of the laws in place. The administrative
RECORDS MANAGEMENT MANUAL COLORADO SPECIAL DISTRICTS
SCHEDULE NO. 15 PERSONNEL RECORDS General Description: Records relating to the hiring, employment, safety, benefits, compensation, retirement and termination of district employees. The specified retention
Class 1-Permanent Record
Campus: District Department: Fiscal Services Classification Length of Retention for Class 3 records Supervisor of Destruction 1 = Permanent Record A = Upon acceptance of District Audit 1 = District Designee
FEDERAL RECORDKEEPING RECORD RETENTION WHAT RECORDS - FOR HOW LONG
FEDERAL RECORDKEEPING RECORD RETENTION WHAT RECORDS - FOR HOW LONG Federal recordkeeping requirements are extensive. The following table explains in digest form some of the most important requirements
Record Retention Schedule
Bay Area Air Quality Management District 939 Ellis Street San Francisco, CA 94109 Record Retention Schedule This schedule is a catalog of all record types employed by the Bay Area Air Quality Management
Tompkins County Area Development Records Retention Policy
A. General Policy Statement Tompkins County Area Development Records Retention Policy Adopted January 21, 2010 1. The purpose of this policy statement is to allow Tompkins County Area Development, Inc.
DOCUMENT RETENTION POLICY
DOCUMENT RETENTION POLICY I. Purpose To ensure the most efficient and effective operation of The Western Pennsylvania Humane Society, we are implementing this Document Retention Policy ( DRP or policy
LONG ISLAND UNIVERSITY RECORDS RETENTION POLICY
LONG ISLAND UNIVERSITY RECORDS RETENTION POLICY Statement of Policy Long Island University requires the retention of University records for specific periods of time, regardless of format, taking into account
GENERAL RECORDS RETENTION AND DISPOSITION SCHEDULE FOR ALL STATE OF INDIANA ADMINISTRATIVE AGENCIES
GENERAL RECORDS RETENTION AND DISPOSITION SCHEDULE FOR ALL STATE OF INDIANA ADMINISTRATIVE AGENCIES ITEM NO. RECORD SERIES TITLE/DESCRIPTION (This Retention Schedule is approved on a space-available basis)
American Skin Association
American Skin Association Document Retention Policy ARTICLE I STATEMENT OF POLICY 1. Purpose. This document retention policy is intended to ensure that all documents regarding the operations of American
Administration Department. {Insert Name of Organization} Operating Policy Record Retention and Destruction
RECORD RETENTION AND DESTRUCTION POLICY 1) Purpose Administration Department Policy #: Total pages: 10 Attachments: Approved by: Effective Date: Date Revised: Date to be reviewed: The purpose of this Policy
Retention Period for Specific Records. Retention Period. Permanent. Permanent. Permanent
for Specific s Corporate/Organization s Board records, including agendas, resolutions, and minutes Corporate maps or hierarchy charts Incorporation records, including articles of incorporation and bylaws,
General Document Retention and Destruction Policy
General Document Retention and Destruction Policy 11/22/2013 GENERAL RECORD/DOCUMENT RETENTION & DISPOSITION SCHEDULE NOVEMBER, 2013 A. This document governs the disposition of records generated, maintained,
Connecticut Sports Foundation, Inc. (CSF) RECORD RETENTION AND DESTRUCTION POLICY
Connecticut Sports Foundation, Inc. (CSF) RECORD RETENTION AND DESTRUCTION POLICY 1) Purpose The purpose of this Policy is to ensure that necessary records of CSF which are of no value are discarded at
termination Civil Rights Act of 1964 Title VII 1 year from date of personnel action or date record is made (whichever is later)
Employer Record Retention Requirements The following table summarizes numerous employer recordkeeping and retention requirements, indicating the longest retention period established by FEDERAL law. State
Category Records to be Retained Period of Record Retention
Personnel Records Retention In order for the City to reduce it s requirements to provide space for and maintain inactive employee personnel files the following is adopted: 1. All records on inactive employees
CENTRAL KY RIDING FOR HOPE, INC.
CENTRAL KY RIDING FOR HOPE, INC. RECORD RETENTION AND DESTRUCTION POLICY 1) Purpose The purpose of this Policy is to ensure that necessary records and documents of Central KY Riding For Hope, Inc. are
THE LEICHTAG FAMILY FOUNDATION RECORD RETENTION AND DESTRUCTION POLICY
THE LEICHTAG FAMILY FOUNDATION RECORD RETENTION AND DESTRUCTION POLICY I. Purpose The records of the Leichtag Family Foundation (the Foundation ) are important to the proper functioning of, and the most
4) Suspension of Record Disposal In Event of Litigation or Claims
Appendix X(z) RECORD RETENTION AND DESTRUCTION POLICY 1) Purpose The purpose of this Policy is to ensure that necessary records and documents of are adequately protected and maintained and to ensure that
Interstate Commission for Adult Offender Supervision
1 I. Authority The Executive Committee is vested with the power to adopt a policy on behalf of the Interstate Commission during periods when the Interstate Commission is not in session. The Executive Committee
Sample Document Retention/Destruction Policy
Sample Document Retention/Destruction Policy This policy specifies how important documents (hardcopy, online or other media) should be retained, protected and eligible for destruction. The policy also
INTRODUCTION. I. Definitions.
INTRODUCTION Eastern University (the University ) adopts the attached Record Retention Policy which policy is consistent with the University s commitment to its mission. Implementing a Record Retention
Colorado Springs School District 11 Records Retention Schedule
General Description: Records generally relating to the hiring, employment, safety, benefits, compensation, discrimination claims, retirement and termination of school district employees. 1. Collective
RECORDS RETENTION SCHEDULE
GUIDELINES FOR RETENTION OF CORRESPONDENCE RECORDS RETENTION SCHEDULE Up to One Year. Generally, correspondence including memoranda and e-mail should be retained for up to one year: Routine letters, notes,
TIPS FOR ORGANIZATION
How to Organize Your Files Presented by: Trina Martin UAN Project Accountant 1 TIPS FOR ORGANIZATION Tips presented aren t required by law they are suggestions for organization. Other methods may be used.
Employer Record Retention Requirements
Brought to you by Kistler Tiffany Benefits Employer Record Retention Requirements The following table summarizes numerous employer recordkeeping and retention requirements, indicating the longest retention
EMPLOYMENT RECORD RETENTION REQUIREMENTS
EMPLOYMENT RECORD RETENTION REQUIREMENTS Colorado does not have any laws requiring the preservation of employee personnel files. However, there are several federal laws that apply to the retention of records.
Published on e-li (http://ctas-eli.ctas.tennessee.edu) July 01, 2016 Employment Records Retention Schedule. Dear Reader:
Published on e-li (http://ctas-eli.ctas.tennessee.edu) July 01, 2016 Dear Reader: The following document was created from the CTAS electronic library known as e-li. This online library is maintained daily
Record Retention Guide For State & Federal Requirements (California / Nevada)
Record Retention Guide For State & Federal Requirements (California / Nevada) A guide prepared as a service to our member credit unions. (Revised: 11/18/2010) Presented by: The Research & Information Department
GENERAL RETENTION SCHEDULE for WASHINGTON S COMMUNITY and TECHNICAL COLLEGE SYSTEM
for The following records retention schedules pertain to the primary copy of a record regardless of media. Some records are given special designations disposition instructions. When indicated on the schedules
COMPANY, INC. Corporate Policies and Procedures. Policy Number: 3.5 Date Issued/Revised: May 16, 2003 May 25, 2004. Person, CEO
COMPANY, INC. Corporate Policies and Procedures Policy Number: 3.5 Date Issued/Revised: May 16, 2003 May 25, 2004 Subject: Corporate Records Retention Approvals: Person, CEO Person, Corporate Controller
AMERICAN MEDIA INSTITUTE RECORDS RETENTION POLICY
AMERICAN MEDIA INSTITUTE RECORDS RETENTION POLICY American Media Institute ( AMI ) is committed to compliance with all applicable laws and regulations governing the management, retention, and destruction
RECORD RETENTION & DESTRUCTION POLICY
City & County of San Francisco BOARD OF APPEALS RECORD RETENTION & DESTRUCTION POLICY The Board of Appeals Record Retention and Destruction Policy is adopted pursuant to Chapter 8 of the San Francisco
Federal EEO Record-Keeping Requirements
Federal EEO Record-Keeping Requirements Record-keeping requirements are imposed on employers under several federal laws. The following table summarizes the requirements of Title VII, Executive Order 11246,
The Arkansas General Records Retention Schedule
Agency Policy # 200.00 The Arkansas General Records Retention Schedule August 2006 Compliance Date: Upon the earlier of: 1) July 1, 2007; or 2) The line-item appropriation to the agency in question of
DOCUMENT RETENTION AND DESTRUCTION POLICY
DOCUMENT RETENTION AND DESTRUCTION POLICY I. Purpose This policy provides for the systematic review, retention, and destruction of documents received or created by [ORGANIZATION NAME] in connection with
THE RECORD RETENTION GUIDE FOR SALONS/SPAS. Prepared by: Kopsa Otte 306 East Seventh York, NE 68467 402-362-6636 E-mail info@kopsaotte.
THE RECORD RETENTION GUIDE FOR SALONS/SPAS Prepared by: Kopsa Otte 306 East Seventh York, NE 68467 402-362-6636 E-mail info@kopsaotte.com THE RECORD RETENTION GUIDE What records does your business need
FYI RECORDKEEPING. Employee File Management
RECORDKEEPING Employee File Management Revised: March 2014 Summary: Organizing information about employees into individual employee files is a common practice because it makes it easier to access information.
ADMINISTRATIVE RECORDS SCHEDULE 2: PAYROLL AND PAY ADMINISTRATION RECORDS. September 2010. Revision 2
1 of 6 ADMINISTRATIVE RECORDS SCHEDULE 2: PAYROLL AND PAY ADMINISTRATION RECORDS Revision 2 Payrolling and pay administration records pertain to the disbursements employees receive in return for their
WEF RECORDS MANAGEMENT POLICY Approved: August 2006; July 23, 2009
A. GENERAL POLICY STATEMENT WEF RECORDS MANAGEMENT POLICY Approved: August 2006; July 23, 2009 The primary purpose of the Water Environment Federation (WEF ) record management policy is to properly identify
Records Retention. Theresa E. Corona Claire E. Gagnon. American Payroll Association Minnesota Chapter June 17, 2010
Records Retention Theresa E. Corona Claire E. Gagnon American Payroll Association Minnesota Chapter June 17, 2010 6968510 Records Retention and YOU How many of you have responsibilities related to: Retention
Office of Economic Development Records Retention Schedule
Records Series Title Boards & Commissions Minutes - Notes Boards & Commissions Minutes - Workshop Audio tapes Board/Commission Meeting Agenda and Minutes - Board Coordinator Copy Audio Tapes - Closed Meetings
Idaho Records Center A Program of the Idaho State Archives
Idaho s Center A Program of the Idaho State Archives Human Resource s Schedule of the s Management Guide (This Schedule Revised April, 2008) C.L. BUTCH OTTER, GOVERNOR Idaho State Historical Society Janet
Records Retention Schedule
MONTGOMERY COLLEGE Records Retention Schedule 2014 Montgomery College Montgomery College consolidated schedule published as of March 2014. Each office may revise its schedule as required; therefore, each
State of Florida GENERAL RECORDS SCHEDULE GS1-L FOR LOCAL GOVERNMENT AGENCIES. Department of State. Division of Library and Information Services
State of Florida GENERAL RECORDS SCHEDULE GS1-L FOR LOCAL GOVERNMENT AGENCIES Department of State Division of Library and Information Services Bureau of Archives and Records Management Tallahassee, Florida
Record Retention Schedule for Banks. Feb 19, 2014
Record Retention Schedule for Banks Feb 19, 2014 This Record Retention Schedule created by AdvisX was designed to provide a summary of record retention requirements of various regulations. Where specific
FIVE MANAGEMENT SYSTEM Policies and Procedures Checklist
FIVE MANAGEMENT SYSTEM Procedures Checklist Provided by: Navajo Nation Office of the Auditor General TABLE OF CONTENTS Introduction.........................................1 General Administrative Procedures...............................1
DOCUMENT RETENTION POLICY TEMPLATE LOYAL ORDER OF MOOSE ENTITIES
DOCUMENT RETENTION POLICY TEMPLATE LOYAL ORDER OF MOOSE ENTITIES The corporate records of each Lodge, Legion or Association (hereafter Entities ) are important assets. Corporate records include essentially
Prepared by: Division of Archives and Records Management 2300 Stuyesant Avenue, PO Box 307 Trenton, NJ 08625-0307 www.njarchives.org 609.530.
STATE OF NEW JERSEY COUNTY & MUNICIPAL AGENCIES GENERAL RECORDS RETENTION SCHEDULE M100000-905 Prepared by: Division of Archives and Records Management 2300 Stuyesant Avenue, PO Box 307 Trenton, NJ 08625-0307
RECORDS RETENTION SCHEDULE LG16
RECORDS RETENTION SCHEDULE LG16 Municipal Solicitors, Law Departments, Legal or Special Counsels of Municipal Councils, Boards, Commissions or Departments November 2010 Office of the Secretary of State
Appendix B: Record Retention Schedule
Administrative and/or Executive Records Broadcast License - Experimental broadcast records 2 47 CFR 74.181 Public Relations Materials - all recruitment materials 1 38 USC 3696 Policies and procedures with
Retention of University Records DRAFT SCHEDULE. TYPE OF RECORD OFFICIAL REPOSITORY DURATION Academic Personnel
Retention of University Records DRAFT SCHEDULE TYPE OF RECORD OFFICIAL REPOSITORY DURATION Academic Personnel Academic search records See Affirmative Action/Equal Opportunity Section Annual Conflict of
RECORD RETENTION AND DESTRUCTION POLICY STANDUP FOR KIDS
RECORD RETENTION AND DESTRUCTION POLICY STANDUP FOR KIDS The information listed in the retention schedule below is intended as a guideline and may not contain all the records StandUp For Kids, Inc. may
HOWARD UNIVERSITY POLICY
HOWARD UNIVERSITY POLICY Policy Number: 400-003 Policy Title: RECORD RETENTION AND DESTRUCTION POLICY Responsible Officer: General Counsel Responsible Office: Office of the General Counsel Effective Date:
DUE DILIGENCE CHECKLIST Acquisition of Stock
Buyer Buyer Consultant [Financial Consultant/Investment Banker] Buyer Legal Counsel KEY Seller Seller Entity or Seller Entities Seller,, and any other individual or entity that is an affiliate of the Seller
S E C T I O N 2 P A Y R O L L S E R V I C E S P R I M A R Y N U M B E R S
S E C T I O N 2 P A Y R O L L S E R V I C E S P R I M A R Y N U M B E R S 9 7 0 0 9 9 9 9 Section 2 covers records relating to the payroll functions and activities that are unique to the Emergency and
RECORDS MANAGEMENT MANUAL STATE GOVERNMENT AGENCIES
11-1. Adverse Action Files Case files and related records created in reviewing an adverse action (corrective, disciplinary or nondisciplinary removal, suspension, leave without pay, reduction in force)
SCHEDULE NO. 30 FINANCIAL RECORDS
COLORADO MUNICIPAL RECORDS RETENTION SCHEDULE 30.010 SCHEDULE NO. 30 FINANCIAL RECORDS General Description: Records documenting and ensuring accountability for the receipt and expenditure of public funds.
RECORDS MANAGEMENT MANUAL STATE GOVERNMENT AGENCIES
10-1. Administrative Payroll Reports Reports and statistics with supporting and related records pertaining to workload and personnel management, payroll operations and administration. Record copy: Retain
VIRGINIA TECH ABBREVIATED STATE RECORDS RETENTION SCHEDULE
VIRGINIA TECH ABBREVIATED STATE RECORDS RETENTION SCHEDULE The following records retention information is a subset of the complete general state agency records retention guidance available from the Library
FORM OF RETENTION. PERIOD OF RETENTION a. Six months from date record made or personnel action taken, whichever is later.
Federal EEO Record-Keeping Requirements Federal enforcement agencies must be able to review employment records in order to determine whether an employer has discriminated in employment on the basis of
Record Retention and Document Destruction Procedure
Record Retention and Document Destruction Procedure Statement of Purpose This policy provides for the systematic review, retention, and destruction of documents received or created by Every Nonprofit in
GENERAL SCHEDULE FOR STATE AGENCY RECORDS
GENERAL SCHEDULE FOR STATE AGENCY RECORDS Issued By: North Carolina Department of Cultural Resources Office of Archives and History Division of Historical Resources Archives and Records Section Government
RECORDS RETENTION SCHEDULE LG2
RECORDS RETENTION SCHEDULE LG2 Municipal Finance Directors, Tax Collectors, Treasurers, Comptrollers, Purchasing Agents, School Business Managers, Fire Districts, Water Districts Special Purpose Districts
BRIDGEVALLEY COMMUNITY AND TECHNICAL COLLEGE OPERATING POLICY
BRIDGEVALLEY COMMUNITY AND TECHNICAL COLLEGE OPERATING POLICY Effective Date Subject Number Page September 14, 2014 RECORDS RETENTION GUIDELINES E-OP-8-14 1 of 11 Supersedes/Supplements: Reference: BC
Records Retention and Archival Policy BU-PP 038
Records Retention and Archival Policy BU-PP 038 Objective Federal and state laws and regulations require Baylor University to adhere to numerous record retention guidelines or mandates. In addition to
RECORD RETENTION AND DESTRUCTION POLICY
RECORD RETENTION AND DESTRUCTION POLICY 1. PURPOSE: The purpose of this Record Retention and Destruction Policy ( The Policy ) is to ensure that The Minerals, Metals & Materials Society (the Society )
RECORDS RETENTION AND DISPOSITION SCHEDULE AMENDMENT NORTH CAROLINA COMMUNITY COLLEGE SYSTEM COLLEGES IN THE COMMUNITY COLLEGE SYSTEM
RECORDS RETENTION AND DISPOSITION SCHEDULE AMENDMENT NORTH CAROLINA COMMUNITY COLLEGE SYSTEM Amend the records retention and disposition schedule approved August 1, 2002 by revising Item 45536, Item 45545
District Court of Maryland
Agency: District Court of Maryland Page 1 of 9 Division/Unit: Headquarters Revises Schedule 975, dated January 1984 Administrative Records Section I Administrative Operation Records and Files Records and
WRIGHT STATE PHYSICIANS
TITLE: Document Management Policy 1 APPLICABILITY: Workforce POLICY: R1029 I. PURPOSE The corporate documents of Wright State Physicians, Inc. (the "Corporation") are important assets of the Corporation.
UAN File (Or other software vendor) 3/12/2015. How to Organize Your Files. Not requirements Other methods may be used
How to Organize Your Files Presented by: Trina Martin UAN Project Accountant Tips For Organization Not requirements Other methods may be used 2 UAN File (Or other software vendor) UAN User Agreement Correspondence
University of Chicago Group Life Insurance Summary Plan Description
University of Chicago Group Life Insurance Summary Plan Description January 1, 2010 University of Chicago Group Life Insurance Page 1 Table of Contents Your Group Life Insurance Benefits... 3 Participating
Page 1 of 14. Record Retention Policy
Page 1 of 14 Record Retention Policy Approved By Board: December 16, 2009 Page 2 of 14 Rappahannock EMS Council 435 Hunter Street, Fredericksburg, VA 22401 540-373-0249; Fax: 540-373-0536; Toll Free: 1-877-892-9465;
This schedule applies to: Consolidated Technology Services
This schedule applies to: Consolidated Technology Services Scope of records retention schedule This records retention schedule authorizes the destruction/transfer of the public records of the Consolidated
Sample Due Diligence Checklist
Sample Due Diligence Checklist 01.0. CORPORATE ORGANIZATION AND HISTORY 1.1. - Overview of corporate legal structure, banking relationships (other than transaction financing), organizational charts and
deduction for employees' annuity plans for services they perform Record of tuition waivers for employees and dependents
Annuity Records Payroll: Checks Student Accounting Records: Financial Aid - Tuition Remission Applications Unemployment Insurance Payments Workers Compensation Payments Organizational Charts Affirmative
Posting and Recordkeeping Requirements
Posting and Recordkeeping Requirements Introduction State and federal laws vary with regard to the requirements for an employer to display informational posters and retain company records. The following
RECORDS RETENTION AND DISPOSTION SCHEDULE
RECORDS RETENTION AND DISPOSTION SCHEDULE St. John s University 2007 Prepared by: Office of General Counsel Office of Records Management and Archives - 1 - CONTENTS Introduction Archival Records General
CPA DUE DILIGENCE CHECKLIST FOR THE SALE AND ACQUISITION OF A BUSINESS
Law Offices of Robert A. Briskin, a Professional Corporation 1901 Avenue of the Stars, Suite 1700, Los Angeles, California 90067 Certified Specialist - Taxation Law Telephone (310) 201-0507 The State Bar
PALOMAR COMMUNITY COLLEGE DISTRICT. Classification Title: Manager, Payroll
PALOMAR COMMUNITY COLLEGE DISTRICT Classification Title: Manager, Payroll Department: Payroll Staff Category: Administrative Association (Classified Administrator) FLSA Status: Exempt Salary Range: 55
RECORDS MANAGEMENT POLICY
RECORDS MANAGEMENT POLICY GENERAL INFORMATION Policy Statement: Washington University requires that its records be managed in a manner consistent with applicable law, and in accordance with plans developed
Arkansas Department of Education Rules Governing The Arkansas Financial Accounting and Reporting System, and Annual Training Requirements August 2005
1.0 Regulatory Authority Arkansas Department of Education Rules Governing The Arkansas Financial Accounting and Reporting System, and Annual Training Requirements August 2005 1.01 These rules are promulgated
Exhibit III Records and Information Management (RIM) Policy. Records Retention Schedule
Exhibit III Records and Information Management (RIM) Policy Records Retention Schedule DEFINITIONS FOR USE IN RECORDED INFORMATION: information recorded on/in a tangible medium (e.g. paper documents and/or
STATE OF MICHIGAN LONG TERM DISABILITY INCOME PROTECTION PLAN October 1, 2007
STATE OF MICHIGAN LONG TERM DISABILITY INCOME PROTECTION PLAN October 1, 2007 This document is the State of Michigan self-funded Long Term Disability Income Protection Plan (LTD Plan). The LTD Plan is
Records Management Policy
Records Management Policy Who should be involved? The entire board reviews the overall compliance policy or philosophy. Many times, the administrative team and school legal counsel, often working with
GENERAL GOVERNMENT ADMINISTRATION EXECUTIVE RECORDS RETENTION AND DISPOSITION SCHEDULES (ERRDS) ERRDS, DIVISION OF VOCATIONAL REHABILITATION REPEALED
TITLE 1 CHAPTER 18 PART 644 GENERAL GOVERNMENT ADMINISTRATION EXECUTIVE RECORDS RETENTION AND DISPOSITION SCHEDULES (ERRDS) ERRDS, DIVISION OF VOCATIONAL REHABILITATION 1.18.644.1 ISSUING AGENCY: State
A - 3 Plan deduction indicates membership in 1&2..( 24 5$6
! " #$%&' ( First, an important note from our lawyers. This booklet is intended only as a guide and does not establish any legal rights. It is intended as a summary of the benefits provided at the time
RECORDS RETENTION POLICY
RECORDS RETENTION POLICY Table of Contents Section 1 - Purpose Section 2 - Policy Section 3 - Definitions Section 4 - General Section 5 - Program and Administrative Files Section 6 - Financial Accounting
The following definitions apply specifically for the purposes of this Policy:
LINCOLN UNIVERSITY olicy: Record Retention olicy Number: HRM-118 Effective Date: August, 2006 Revisions: September, 2011 Next Review Date: September, 2014 Review Officer: Chief Human Resources Officer
Notwithstanding the retention period stated herein, should such periods conflict with federal law, the period of longer retention shall apply.
Records Retention Schedules These guidelines set forth the procedures for disposal of institutional records for all institutions governed by the Tennessee Board of Regents. Disposal of institutional records
STATE OF SOUTH DAKOTA CLASS SPECIFICATION. Class Title: Human Resource Specialist I Class Code: 11321 Pay Grade: GG
STATE OF SOUTH DAKOTA CLASS SPECIFICATION Class Title: Human Resource Specialist I Class Code: 11321 Pay Grade: GG A. Purpose: Provides human resource services in one or more areas, which may include benefits,
Document Retention Policy (DRP) DEVELOPING A DRP. Creating Your. 1. What is a Document Retention Policy and Why Do You Need One?
NFIB GUIDE TO DEVELOPING A DRP 2014 WHAT S INSIDE 1. What is a Document Retention Policy and Why Do You Need One?» Business Efficiency» Protection in Litigation» Compliance with Federal and State Laws
Department Records Description Retention Retention Number Accounting
Department Description Retention Retention Number Accounting Accounting Annual Financial Statements Audit Reports (Agency Copies) Bids and Competitive Selection Budgeting Collection Contracts and Agreements
ARCHITECTURAL SERVICES CONTRACT. THIS CONTRACT FOR ARCHITECTURAL SERVICES is made by and between the County of Nueces, hereinafter called County and
ARCHITECTURAL SERVICES CONTRACT STATE OF TEXAS COUNTY OF NUECES THIS CONTRACT FOR ARCHITECTURAL SERVICES is made by and between the County of Nueces, hereinafter called County and hereinafter called Architect