P. O. Box 3243, Addis Ababa, ETHIOPIA Tel.: (251-11) Fax: (251-11) VACANCY ANNOUNCEMENT

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1 AFRICAN UNION UNION AFRICAINE UNIÃO AFRICANA P. O. Box 3243, Addis Ababa, ETHIOPIA Tel.: (251-11) Fax: (251-11) VACANCY ANNOUNCEMENT HEAD OF PROCUREMENT, TRAVEL AND STORES DIVISION The African Union, established as a unique Pan African continental body, is charged with spearheading Africa s rapid integration and sustainable development by promoting unity, solidarity, cohesion and cooperation among the peoples of Africa and African States as well as developing a new partnership worldwide. Its Headquarters is located in Addis Ababa, capital city of Ethiopia. In seeking to achieve this objective, the African Union intends to strengthen its capacity to deliver by, among others, the implementation of its organizational structure and the filling of all vacant posts. 1. Post: Job title: Grade: Supervisor: Directorate: Duty Station: HEAD OF PROCUREMENT, TRAVEL AND STORES DIVISION P5 Director Administration and Human Resources Management Administration and Human Resources Management Addis Ababa, Ethiopia 2. Job purpose: This is a managerial position heading the Procurement, Stores and Travel Division. Under the overall responsibility of the Director AHRM, the decisions of the AUC Tender Board and within the AUC Regulations, relevant manuals and guidelines, the head of Division oversees, manages, plans and directs all activities for the procurement of 1

2 goods and services, Manages the Stores, arranges and manages the procurement travel services, prepare, negotiate and manage all contracts related to procurement of goods and services of the AUC. The Head of Division Serves as Secretary to the Tender Board and is the lead AUC expert on all issues related to procurement and goods and services contracts., Major duties and responsibilities: Plans, develops and manages the procurement activities of the AUC involving multi-million dollar expenditures for local and worldwide procurement of a broad range of goods and services. Serves as principal advisor to Commission management; provides authoritative technical and policy advice on all aspects of procurement; develops and disseminates best practices. Leads and directs a procurement, travel and stores work teams; plans and allocates work assignments; coaches, mentors, and evaluates staff; participates in recruitment and selection of new staff and in the development of training programs. Analyzes unusually complex and/or critical procurement proposals of significant financial or operational impact; determines appropriate strategy/approach to best serve institutional interests, and ensures implementation, of the procurement programme in accordance to the Procurement Manual, established rules, practices and procedures, as necessary. Ensure compliance with the provision of the Procurement Manual and the decisions of the Tender Board as Approved by Management. Directs, manages and conducts planning, solicitation, negotiation, and, if necessary, termination of contractual and procurement action Develops proposals on revisions to procurement policies and procedures; develops and recommends strategy for the effective implementation of procurement policies and reforms. Services as Secretary of the AUC Tender Board, Prepare all reports, contracts for procurement of goods and services, for consideration of the Tender Board. 2

3 Ensure the efficient management of the AUC Stores and delivery of services Manage Develop and manage the Commission travel Services and travel procurement system to ensure timely and efficient delivery of travel services, COMPETENCIES: - Knowledge of all facets of international procurement, including state-of-the-art knowledge of procurement and contract principles, techniques, practices, regulations, as well as current knowledge of broader economic and market perspective. - Knowledge of and experience in cost analysis evaluation techniques, combined with knowledge of administrative and management principles relevant to the direction of procurement operations of significant complexity, volume and financial and/or operational impact. is conscientious and efficient in meeting commitments, observing deadlines and achieving results;; shows persistence when faced with difficult problems or challenges; remains calm in stressful Situations Ability to communicate effectively both orally and in writing; and possess sound analytical skills; Ability to deal with people in a multicultural environment with tact and diplomacy; Ability to solve problems and be service-oriented; Ability to use initiative and have the capacity to work under pressure; Ability to work on own initiative as well as working as part of a team 3. QUALIFICATIONS 1. Education Advanced university degree (Master s degree or equivalent) in business administration, public administration, commerce, law or a related field; Qualifications in procurement and supply management advantageous. 3

4 2. Experience: A minimum of ten years of progressively responsible experience in procurement, contract management, administration or related area. 3. Language requirement : Proficiency in English or French languages. Knowledge of one or several other working language(s) would be an added advantage 4. Age requirement: Candidates must preferably be between 35 and 50 years old. 5. Tenure of Appointment: The appointment will be made on a fixed term contract for a period of three (3) years, of with the first twelve months will be considered as a probationary period. Thereafter, the contract will be for a period of two years renewable, subject to satisfactory performance and eliverables. 6. Gender Mainstreaming: The AU Commission is an equal opportunity employer and qualified women are strongly encouraged to apply. 7. Candidates from the following least represented countries are encouraged to apply: Eretria, Central African Republic, Cape Verde, Comoros, Congo (DRC), Djibouti, Equatorial Guinea, Liberia, Mauritania, Namibia, Sahrawi Arab Republic, SaoTome and Principe, Seychelles and Somalia. 8. Remuneration: Indicative basic salary of 47, per annum plus other related entitlements e.g. Post adjustment (46% of basic salary), Housing allowance 16, perineum), education allowance (75% of tuition and other education related expenses for every eligible dependent up to a maximum of US$7, per child per annum), etc for internationally recruited staff of the Commission. 4

5 Applications must be made through the AUC E-recruitment Website not later than 10 th June Directorate of Administration and Human Resource Management African Union Commission 5

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