Exhibit Application & Contract (Acceptance and Placement Subject to Space Availability)

Transcription

1 Exhibit Application & Contract (Acceptance and Placement Subject to Space Availability) ALL EXHIBITORS MUST BE MEMBERS OF EITHER ABAG OR NBAA. RESERVE: Exhibitor wishes to reserve m by m which is 3m by 3m (9.8 by 9.8 ). Exhibit space(s) to be used solely by our organization during LABACE 2009, August 13,14,15, 2009 in São Paulo, Brazil. If our choice of Booth space has been allocated, we request LABACE Management to assign the best available space. If four or more Booth spaces are requested, indicate dimensions (length by width) in spaces above. BOOTH NUMBER(S): 1st Choice: 2nd Choice: 3rd Choice: 4th Choice: 5th Choice: 6th Choice: STATIC DISPLAY / CHALET VILLAGE SPACE: Exhibitor wishes to reserve m by m of Static Display (aircraft only) Space, which is 3m by 3m Exhibit Spaces. Exhibitor wishes to reserve m by m of Chalet Village Space, which is 3m by 3m (maximum of 9) Spaces. Exhibitor wishes to be located adjacent to: Exhibitor does not wish to be located adjacent to: Although it is LABACE Management s intent to place Exhibitors in their space(s) of choice, kindly understand that it may not always be possible and that, in such case. Exhibitors will not be entitled to any subsequent claim, reimbursement or fine. Exhibitor understands and agrees to the following payment schedule for each 3m by 3m (9.8' by 9.8') space on a non-refundable basis, regardless of its actual participation, unless its non-participation is due entirely to LABACE. Important: Stand layout and booth/area numbering is tentative and is subject to change until February 18, PAYMENT CALCULATION: Raw Booth Price: Multiply US$ 2,800 x 3m by 3m (9.8' by 9.8 ) = total Basic Shell-Scheme Booth Price: Multiply US$ 3,500 x 3m by 3m (9.8' by 9.8 ) = total Premium Shell-Scheme Booth Price: Multiply US$ 3,900 x 3m by 3m (9.8 by 9.8 ) = total Ramp Space (Aircraft Only) Price: Multiply US$ 255 x 3m by 3m (9.8 by 9.8 ) = total Chalet Village Price: Muttipty US$ 2,800 x 3m by 3m (9.8 by 9.8 ) = total Non-Members: Add US$350 (applied towards NBAA er ABAG [please designate] Membership dues) Discount (chalet/booth spaces only): Subtract US$ 50 per 3m x 3m chalet/booth space reserved (contract and full payment must be received on or before February 18, 2009) Municipality Tax: Add US$ 250 per Brand Exhibited Multiply US$ 250 x Brands = Total Brands =,,,, Sum of above lines: Grand Total due LABACE PREPAYMENT DISCOUNT - LABACE will offer a special discount to Companies making full payment - on a nonrefundable basis on or before February 18, The prepayment discount is U.S. $50 for each 3m by 3m (9.8' by 9.8 ) Booth space or Chalet Village Space booked. Exhibitors making payments after the February 18, 2009 deadline are not eligible for this discount. In signing this Application/Contract, Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify, defend and hold LABACE, and Sator Soluções em Eventos Ltda., and their respective officers, employees, members and agents (collectively nominated ORGANIZERS) harmless from and against any and all claims. losses, injuries and damages to persons or property, governmental charges or fines and attorney's fees arising out of or caused by: a) Exhihitor's installation, b) removal, maintenance, occupancy or use of the Exhibition premises, or any part thereof, or c) arising out of or caused by Exhibitor's participation in Exhibition activities. Therefore, if any of the above mentioned persons or organizations is involved in any legel action arising from the participation of the Exbibitor in LABACE, the Exhibitor agrees to arrange for their immediate exclusion from said action and, in the event any of them may be required to pay any amounts to third parties. Exhibitor will reimburse such amounts within 5 (five) days from the date of the original disbursement, Furthermore, the Exhibitor agrees to abide by the Rules & Regulations for the Exhibition as set forth by LABACE (in its own interpretation) throughout the LABACE 2009 Exhibitor Prospectus. "Aircraft information must be filled out online (wing number, ETA) by July 31, 2009, those aircrafts that do not supply the proper information will risk losing its participation at LABACE." Date: Signed: (In Issues) Type or print (All correspondence relating to the Exhibit should be mailed to): Company Name: Contact: Address 1: City: State: Zip/Postal code: Phone: Fax: Cell phone: Card type: American Express MasterCard Visa Cardholder s name: SECURITY CODE PAYMENT SCHEDULE Important: AlI payments must be made in full by July 18th, CARDHOLDER SIGNATURE INSTALLMENT DATE OF PAYMENT INSTALLMENT DATE OF PAYMENT BANK WIRE TRANSFER INSTRUCTIONS: OUTSIDE BRAZIL: Banco Bradesco S/A - Account Name: ABAG - Associação Brasileira de Aviação Geral Branch Number: Account Number Swift Code: BBDEBRSPSPO INSIDE BRAZIL: Banco Bradesco - Número do Banco: Código da Agência: Número da Conta: Favorecido: ABAG - Associação Brasileira de Aviação Geral FOR EXHIBITOR By: Title: Printed name: THE ABOVE APPLICATION IS HEREBY ACCEPTED BY LABACE AND THE FOLLOWING EXHIBIT SPACE ASSIGNED

2 General Plan / Static Floor Plan & Chalets Exhibits at Congonhas Airport* (*) Location subject to change

3 VASP Hangar Floorplan / Indoor Exhibits at Congonhas Airport* (*) Location subject to change

4 Publication Bins Reservation Request One copy will be returned as acknowledgement As a service to Exhibitors and Publishers of trade pubtications. LABACE 2009 will offer an area of Bins where publications may be displayed in São Paulo. Exhibitors will be provided one free Bin per reserved 3m by 3m (9.8 by 9.8') Booth space - two maximum. Other Publishers may purchase Bins at a cost of US$ 650 per Bin. LABACE Management will assign an attendant to receive shipments, stock Bins and maintain the publications areas. A full-time attendant will be on duty during Show hours. Bins are for publications only. Advertising and promotional materials are not permitted and will be discarded by LABACE Management with no refunds given. Shipping instructions and special Labets will be included in the Exhibitor Service Kit, scheduled for distribution in mid-june To order Publications Bin(s), complete the information below and mail or fax to the LABACE Latin American Office before February 18, Payment and one sample of each publication must be included with the reservation form. TYPE or PRINT Company Name: Contact: Title: Address 1: Address 2: City: State: Zip/Postal Code: Phone: Fax: Cell Phone: Reserve Bin(s) in the Publications Tables in São Paulo for display of the following periodical(s): Please include a sample of all periodicals. PAYMENT METHODS Charge my credit card in the amount of: US$ Cardholders name: Card Type: American Express MasterCard VISA EXP. DATE SECURITY CODE BANK WIRE TRANSFER INSTRUCTIONS: OUTSIDE BRAZIL: Banco Bradesco S/A - Account Name: ABAG - Associação Brasileira de Aviação Geral Branch Number: Account Number Swift Code: BBDEBRSPSPO INSIDE BRAZIL Banco Bradesco - Número do Banco: Código da Agência: Número da Conta: Favorecido: ABAG - Associação Brasileira de Aviação Geral Please indicate on the wire transfer the Company name, invoice number and reference for payment (i.e.: Exhibit Space, Static DispLay Space, Sponsorship, Registration, etc.) and labace@abag.org.br For more information, please contact: LABACE LATIN AMERICA OFFICE Ricardo Nogueira ABAG / Vice-President labace@abag.org.br Rua Coronel Tobias Coelho, São Paulo - SP - Brazil Tel +(55)(11) : Fax: +(55)(11) SATOR EVENTOS Av. Brigadeiro Faria Lima, andar Cj São Paulo - SP - Brazil Att Rogerio Sautner rogerio@sators.com.br Tel/Fax: +(55)(11) Mobile: +(55)(11) Daniel Wilson daniel@sators.com.br Tel/Fax: +(55)(11) Mobile: +(55)(11)

5 Meeting Room(s) Reservation Form LABACE provides meeting rooms at cost to Exhibitors who require additional meeting space during Show days. However, these rooms are allocated on a first-come, first-served basis, and any charges for audio/visual and/or catering are the responsibility of the Exhibitor. Also please note LABACE Management is not responsible for providing signage or promotion of meetings. LABACE makes every effort to provide a meeting room thal is appropriate in size and set in the manner required. However, rooms must be shared throughout the course of the Show, and cannot always be laid out as requested. If you would like to secure meeting room space, please complete this form and fax it to the addresses on the bottom af the page. Once your room has been confirmed, you will receive a notice of the room number and the room set, along with a form to order audio/visual and/or catering for your event. Please understand that LABACE Management does not allow room set changes during the Show without labor charges. In order for LABACE Management to offer meeting space at cost, we must abide by these rules. Card type: American Express MasterCard Visa Cardholder s name: Company Name: Contact: Title: Address 1: Address 2: City: State: Zip/Postal Code: Phone: Fax: Cell Phone: Metting Name: Type of Meeting: Business Meeting Breaktast Luncheon Reception Press Conference Day and Date of Meeting: Exact Time of Meeting: Start Time: Completion Time: Anticipated Attendance: Audiovisual Fee: US$ 220,00 Room Set: Theatre Style U-Shape (seating only) Classroom Styte Conference Style (tables and chairs) Rounds of 10 Comments/Special Requests: SIGNATURE Bank Wire Transfer instructions: OUTSIDE BRAZIL: Banco Bradesco S/A - Account Name: ABAG - Associação Brasileira de Aviação Geral Branch Number: Account Number Swift Code: BBDEBRSPSPO INSIDE BRAZIL: Banco Bradesco - Número do Banco: Código da Agência: Número da Conta: Please indicate on the wire transfer the Company name, invoice number and reference for payment (i.e.: Exhibit Space, Static Display Space, Sponsorship, Registration, etc.) and labace@abag.org.br For more information, please contact: LABACE LATIN AMERICA OFFICE Ricardo Nogueira ABAG / Vice-President labace@abag.org.br Rua Coronel Tobias Coelho, São Paulo - SP - Brazil Tel +(55)(11) : Fax: +(55)(11) SATOR EVENTOS Av. Brigadeiro Faria Lima, andar Cj São Paulo - SP - Brazil Att Rogerio Sautner rogerio@sators.com.br Tel/Fax: +(55)(11) Mobile: +(55)(11) Daniel Wilson daniel@sators.com.br Tel/Fax: +(55)(11) Mobile: +(55)(11)

6 Sponsorship Opportunities TOTE BAGS Sponsorship US$ 27,000 WATER COOLERS AT STATIC DISPLAY Sponsorship US$ 8,000 BUSINESS CENTER Sponsorship US$ 10,000 Pocket Agenda Sponsorship US$ 8,000 Y0U ARE HERE" FLOOR DISPLAYS Sponsorship US$ 6,500 MASTER SPONSOR (1 quota) Sportsorship US$ 49,000 PRESS ROOM Sponsorship US$ 13,000 OPENING GENERAL BRUNCH SPEAKERS Sponsorship US$ 13,000 PLATINUM SPONSOR (2 quotas) Sponsorship US$ 37,000 HOTEL SHUTTLE BUSES US$ 1,100 por bus (total 7) Number of buses: VALET PARKING Sponsorship US$ 10,000 GREEN EVENT SPONSOR (1 quota) Sponsorship US$ 27,000 LABACE REGISTRATION BADGE LANYARDS Sponsorship US$ 10,000 INTERNET CAFÉ Sponsorship US$11,000 OFFICIAL SHOW GUIDE & DIRECTORY OF EXHIBITING COMPANIES ADS Full-page, four-color advertisement US$ 1,100 Double page, four-color advertisement US$ 2,000 Back Cover, four-color advertisement US$ 1,600 Date: Signed: Type or print (All correspondence relating to the Exhibit should be mailed to): Company Name: Contact: Address 1: City: State: Zip/Postal code: Phone: Fax: Cell phone: Card type: American Express MasterCard Visa Cardholder s name: PAYMENT SCHEDULE EXP. DATE SECURITY CODE SIGNATURE INSTALLMENT DATE OF PAYMENT INSTALLMENT DATE OF PAYMENT lmportant: All payments must be made in full by July 15th, Bank Wire Transfer Instructions: OUTSIDE BRAZIL: Banco Bradesco S/A - Account Name: ABAG - Associação Brasileira de Aviação Geral Branch Number: Account Number Swift Code: BBDEBRSPSPO INSIDE BRAZIL: Banco Bradesco - Número do Banco: Código da Agência: Número da Conta: Favorecido: ABAG - Associação Brasileira de Aviação Geral SILVER SPONSOR (2 quotas) Sponsorship US$ 17,000 Grand Total due LABACE: US$ Bank Wire Transfer instructions: OUTSIDE BRAZIL: Banco Bradesco S/A Account Name: ABAG - Associação Brasileira de Aviação Geral Branch Number: Account Number Swift Code: BBDEBRSPSPO INSIDE BRAZIL: Banco Bradesco Número do Banco: 237 Código da Agência: Número da Conta: Please indicate on the wire transfer the Company name, invoice number and reference for payment (i.e.: Exhibit Space, Static Display Space, Sponsorship, Registration, etc.) and labace@abag.org.br For more information, please contact: LABACE LATIN AMERICA OFFICE Ricardo Nogueira ABAG / Vice-President labace@abag.org.br Rua Coronel Tobias Coelho, São Paulo - SP - Brazil Tel +(55)(11) : Fax: +(55)(11) SATOR EVENTOS Av. Brigadeiro Faria Lima, andar Cj São Paulo - SP - Brazil Att Rogerio Sautner rogerio@sators.com.br Tel/Fax: +(55)(11) Mobile: +(55)(11) Daniel Wilson daniel@sators.com.br Tel/Fax: +(55)(11) Mobile: +(55)(11)