Google Docs Forms. Step by Step Tutorial

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1 Google Docs Forms Step by Step Tutorial Naomi Harm Innovative Educator Consulting Blog:

2 Agenda 1. Google Docs Overview Requirements How to access Google Docs Functions overview Google Forms editor 2. Forms overview Elements overview Short Text box Long Text box Radio button Check box Combo box Radio Button (with scale) 3. Creating a Google Documents Form in 10 steps

3 1. Google Docs overview In this section you will be provided a general overview of accessing and using Google Docs

4 1. Google Docs Overview Requirements To use Google Docs you have the following requirements: Computer (basically any computer will be enough, even the oldest ones) Internet connection A gmail account A web browser A little (but not much) computer experience!

5 1. Google Docs Overview How to access Google Docs 1. Via your Gmail account 2. Directly via

6 1. Google Docs Overview Functions overview

7 1. Google Docs Overview Google Forms Editor

8 2. Forms overview In this section you will be explained how to use and combine different form elements such as text boxes, radio buttons, check boxes, combo boxes

9 2. Forms overview Elements overview This form is available in the following URL: Training/

10 2. Forms overview Short Text Box The short text box is used to receive an open answer from the respondent that only requires a few characters or words. Examples: First Name, last Name Mobile Phone Name one of your strenghts

11 2. Forms overview Long Text Box The Long Text Box is used to enable the respondent to provide a complex open feedback, such as a sequence of sentences or a text: Examples: Paper abstract Full address Explain your motivation to join us Explain how the decision in the previous answer was achieved

12 2. Forms overview Radio Button The Radio Button allows a single choice out of a list of potential responses. The respondent can select one and only one of the options Examples: Gender (M/F) Age (several intervals) Do you want to receive our newsletter (Yes/No)

13 2. Forms overview Check Box The Check Box allows the respondent to select multiple answers, from a list of possible responses, by ticking the selected options Examples: Areas of interest Previous work experience Select the places you ve been before

14 2. Forms overview Combo box The Combo Box illustrates a single choice question, just like the Radio Button, where respondents can choose one and only one of the presented options: Examples: Gender (M/F) Age (several intervals) Do you want to receive our newsletter (Yes/No) Country (choose from a list of countries) The difference between a Combo Box and a Radio Button is simply it s look & feel

15 2. Forms overview Radio Button (with scale) The Radio Button with scale is a particular application of the Radio Button. respondents can choose one option on a ranked list of options: Examples: Degree of satisfaction Level of agreement Frequency of use Expected final ranking position How many appointments did you have this week?

16 3. Creating a Google Docs Form in 10 steps In this section you will be presented a 10 steps approach on how to create a Google Docs Form from beggining to end

17 3. Creating a Google Docs Form Step 1: Login to your Google Docs account Go to and login to your Google Docs account, using your Gmail user settings.

18 3. Creating a Google Docs Form Step 2: Create a new form Create a new Form. This will open a new window or tab with the Form Edition view

19 3. Creating a Google Docs Form Step 3: Insert form Title and Introduction Insert the Form Title and Form Introduction. You can also delete the Question 1 that is created by default once you start a new form. A new question setup will appear immediately (go to step 4)

20 3. Creating a Google Docs Form Step 4: Insert questions Fill the prompted fields to create the first question. Click Done when the first question is defined

21 3. Creating a Google Docs Form Step 5: Add new question Click Add question and select the second question type Insert question details and click done to save the question. Repeat this step for all the questions you decide to include in your form.

22 3. Creating a Google Docs Form Repeat Step 5

23 3. Creating a Google Docs Form Step 6: edit confirmation message

24 3. Creating a Google Docs Form Step 7: save and preview your form

25 3. Creating a Google Docs Form Step 8: discover the file in your Google Docs folder Your form file will appear in your Google Docs account: Clicking on the file you will open the spreadsheet view of the form, with all the questions and responses NOTE: In Google Docs you can change the Form File Name, without changing any content of the form

26 3. Creating a Google Docs Form Step 9: edit form properties The spreadsheet view allows you to edit form properties, share the form with coworkers and activate notifications

27 3. Creating a Google Docs Form Step 10: making your form available You can make your form available through your Direct URL created by Google Docs or Embedding your form in another website or portal. The Embedded form can be done through the URL or an HTML tag. Check your website or portal administration settings to determine how to do it

28 Google Docs Forms Step by Step Tutorial Naomi Harm Innovative Educator Consulting Blog:

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