LLAMA DEPARTMENT. Show Dates: August 27-28, Approved by ALSA as a Level III Eastern Regional Qualifier. Superintendent Michele Batt

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1 LLAMA DEPARTMENT Show Dates: August 27-28, 2015 Approved by ALSA as a Level III Eastern Regional Qualifier Superintendent Michele Batt ENTRY DEADLINE: 4:30 p.m. on July 23, 2015 Entry Fee: $17.00 per animal Stall Fee: $20.00 per stall (Animal or Display - Limit of 1 Display stall per farm) ALSA Fee: $5.00 per animal ALSA Farm Fee: $60.00 per farm, if Non-ALSA member Llama Show T-Shirt $12.00 Premiums: Will be paid 10/15 11/15 Important Information These new rules affect all livestock and horses A. All OPEN HORSES must enter gate #5. Once unloaded, exit gate #5 then reenter at gate #7 and proceed to gate #11. Continue straight on perimeter road, turn left at State Police Barracks go towards tracks and follow signage to the Green Livestock parking area in the infield. To reload at end of show exit infield at gate #10, proceed to gate #6 and re-enter at gate #5. Take a left to barns, load horses then exit gate #5 to leave Fair. B. All SHEEP, GOATS, LLAMAS have a new inspection station. It is now located just inside gate #7 past the state troopers check point. Once inspected proceed to gate #11, turn left on Belle Isle and go to barns. C. BEEF, SWINE AND 4-H HORSES enter gate #7, proceed to gate #11 NOT gate #10 (gate #10 is an exit only gate), turn left on Belle Isle and go to barns. D. ALL LIVESTOCK EXCEPT OPEN HORSES once unloaded are to proceed back down Belle Isle, go past gate #10, then at gate #11 turn left and proceed down perimeter road. Turn left at the State Police Barracks, go towards tracks and follow signage to the Green Livestock parking area in the infield. NO parking by barns will be allowed. ***ATTENTION*** A photocopy of each animal s health papers does not have to accompany the entry form. Therefore, it is IMPERATIVE that you bring the original health papers with you for inspection upon arrival on the Fairgrounds. ***ATTENTION*** Livestock arrival times, dates and procedures ALL have been changed. Please check carefully for new information. Also, see livestock and release schedules & map in the back of the book. Early Entry Postmarked on or between - June 1 & June 30, 2015 Final Entry Closing Date - July 23, 2015 If you have additional questions, please feel free to contact: Youth Judging Michele Batt, Show Superintendent battmichele@rochester.rr.com Emergency Barn Number , ext

2 2015 T-SHIRT August, 2015 BVD-PI Testing All cattle, llamas and alpacas exhibited at NY county fairs or the State Fair must be negative to an approved test appropriate to detect Bovine Viral Diarrhea persistent infection (BVD-PI). The testing veterinarian is responsible to make sure the proper test is conducted. This is a once in a lifetime test that must be reported on the required certificate of veterinary inspection. The issuing veterinarian is responsible for verifying the validity of the test, the identification of the animal and recording the test date on the CVI. If a previous test is not verifiable the test must be repeated. Schedule of Events (Subject to Change) All llamas must be inspected at the new vet check station located just inside Gate #7 before unloading at Barn. Llamas may arrive between 9:00 a.m. and 12:00 midnight on Wednesday, Aug.26 as well as 6:00 a.m. to 8:00 a.m. on Thursday, Aug. 27. WEDNESDAY, AUGUST 26 Arrival and Stalling THURSDAY, AUGUST 27 8:30 AM Mandatory ringside exhibitor meeting w/ judge 9:00 AM Show Begins Adult Showmanship Senior Youth Showmanship Intermediate Youth Showmanship Junior Youth Showmanship Non-Breeder Llama Halter Suri Wool Female Llama Halter Suri Wool Male Llama Halter Light Wool Female Llama Halter Light Wool Male Llama Halter Medium Wool Female Llama Halter Medium Wool Male Llama Halter Heavy Wool Female Llama Halter Heavy Wool Male Llama Halter Bred and Owned Male Llama Bred and Owned Female Llama Best of Show Llama Get of Sire Llama Produce of Dam Youth Judging Halter Classes Youth Judging Showmanship Classes Leaping Llama (as time permits) 2

3 FRIDAY, AUGUST 28 9:00 AM Set up performance course Pack class weights will be checked at weigh station Senior Youth Obstacle Intermediate Youth Obstacle Junior Youth Obstacle Sub-Junior Youth Obstacle Novice Obstacle Advanced Obstacle Master Obstacle Senior Youth Pack Intermediate Youth Pack Junior Youth Pack Novice Pack Advanced Pack Master Pack Youth Judging Obstacle Classes Costume Classes Sub-Junior Youth (sign up at Fair) Youth Classes may be combined Adult depending on numbers. Stall Awards & Photo Contest Awards 8:00 PM Llama Games (As Time Permits) SATURDAY, AUGUST 29 8:00 AM Senior Youth Public Relations Intermediate Youth Public Relations Junior Youth Public Relations Novice Public Relations Advanced Public Relations Master Public Relations Grand & Reserve Performance Champions Junior, Intermediate & Senior Youth Grand & Reserve Performance Champion Youth Judging Awards 3:00 PM Exhibitors begin departing 5:00 PM All exhibitors/tack/animals/trailers must be away from Llama barn and barn parking lot. Alpaca & Llama Show Association (ALSA) Rules The New York State Fair Llama Show is ALSA approved and follows the rules and regulations set forth by ALSA. Each exhibitor is responsible for knowing the current ALSA regulations governing their entries. For further ALSA information contact: ALSA. Exhibitors must be the registered owners and make entry in the exact names as shown on the registration certificate (exact owner and animal names). Exception: Exhibitors may use the Permission to Show form provided by ALSA that grants permission from the owner on the Registration Certificate to a person who is purchasing an animal to show that animal under their own name. A copy of ILR Transfer of Ownership is acceptable documentation pending final papers. An exhibitor shall never protest a Judge s decision in the ring and should ask the Ring Steward for permission to talk to the Judge. If exhibitors have a complaint or protest regarding the Judge s decision, they should put it in writing, sign it and submit it to show management. If you wish to file an official protest with ALSA, see the ALSA handbook for the official procedure to be followed. Only voice and hand commands may be used in exhibiting animals. The use of food, clickers or any other device is strictly prohibited. 3

4 Show Management may dismiss an exhibitor who is abusive or demonstrates bad sportsmanship towards the Judge, Show Personnel or any other exhibitor. ALSA Show Fees A $5 per animal fee is required FOR EVERY ANIMAL (this includes the sire and dam for Get or Produce even if not present at show) entered in the show Non-ALSA members will be charged a $60 non-member fee. Exhibitors showing ONLY in the Youth classes must pay $15 nonmembership fee. ALSA members must include their ALSA numbers on the entry form, and present their ALSA cards at the Show. Show Management Rules & General Information The rules printed herein and the livestock general rules are made a part of the conditions under which all entries of exhibitors are made, and exhibitors are respectfully requested to read them carefully, thereby avoiding confusion at the time of the Fair. The decision of the judge(s) is final in all cases, except when error, fraud, misrepresentation or collusion not discovered at the time of the award is proven. In such case, the Superintendent or such referee(s) as he/she appoints may make decisions. These decisions are final. The Judge or Ring Steward can dismiss at any time, any animal not in complete control by the exhibitor. Exhibitors are not allowed to have dogs in the barn (seeing eye dogs are exempt). All llama groups, 4 H groups, etc. are invited to bring information about their groups (typical members, typical activities, costs, location, etc.) we want anyone who is interested in these great animals to be able to find your group! Early Entry Stalling Exhibitors providing entries postmarked ON OR BETWEEN June 1 and June 30 may indicate preferred stalling. This will be done on a first postmarked basis. Entries postmarked the same date will be selected by lottery. ANY INCOMPLETE ENTRY WILL NOT BE CONSIDERED. It is the exhibitor s responsibility to provide a complete entry, INCLUDING ATTACHMENTS AND FEES. Final entry deadline postmarked no later than 7/24/2015. General Stalling Information Stalling will be assigned according to postmark. All exhibitors will be notified of their stall locations prior to the Fair. Entries will be accepted up to the capacity of the barn. The stalls are 8 x 8 stationary stalls. All sides are open vertical pipes and roughly 4 high. The floors are cement, and electricity and water are available near each stall. The exhibitor must supply hoses, extension cords and multiple outlets if desired. Tack, feed and hay must be kept within a stall. All stalls maybe decorated. There are two types of stalls: Animal and Display. Animal Stalls must house a maximum of two animals REGARDLESS OF SIZE. The exhibitors must provide their own feed, hay and bedding. Sand and newspaper bedding are not permitted. Straw, hay or shavings can be purchased from Mike Teske at (315) OR Harry Moore at (315) Display Stalls are adjacent to Animal Stalls. Display Stalls are only available in conjunction with Animal Stalls, and are only allowed when you bring at least 3 animals that are entered in the show. Stall decorations are encouraged, as prizes will be awarded. Display stalls must have a public display and be kept neat and tidy at all times. If there is a problem per show management, no future display stalls will be allowed for that farm/exhibitor. Sale of Animals You are welcome to put up neat and conservative For Sale signs. Please remember the Fair rules no sales are to be conducted on the Fairgrounds meaning no exchange of money or animals Fans are recommended for your animals health and comfort. NOTE: IT IS THE RESPONSIBILITY OF ALL EXHIBITORS TO KEEP THE BARN AREA CLEAN AT ALL TIMES. Security Security is at your own risk. Show Location The NYS Fair is located off I-690, 3.5 miles south of exit #39on I-90 (NYS Thruway). There is easy access from Route 81 to I A map will be provided with the Exhibitor s letter. Arrival/Parking/Departure Exhibitor passes for two people and parking credentials for one vehicle and one trailer will be provided via the mail to exhibitors by the NYS Fair. Additional admission tickets may be obtained at the Gate, or as follows 4

5 The Fair officially opens Thursday, August 27. Animals may arrive as early as Wednesday, August 26 between 9:00 a.m.. and midnight and between 6:00 a.m. and 9:00 a.m. on Thursday, August 27. Vehicles will be allowed access to the barn and fairgrounds all day Wednesday, and until 9:00 AM on Thursday, August 27. Llamas must be in place by 8:00 a.m. on Thursday. Vehicle access is limited to the hours of 11:00 PM Thursday to 9:30 AM Friday. Midnight to 6:00 AM Friday, August 28 is quiet time animals and gear may be brought in but no construction or display setting up is permitted during this time. The show starts PROMPTLY at 9:00 AM on Thursday, August 27. Trailers MUST be removed from behind the Llama Barn and parked in the Lewis parking lot. The distance traveled to the Fair will determine which exhibitors may bring trailers to the rear of the Llama/Alpaca Barn before 9:30 AM on Saturday, August 29. This information will be provided at the Fair. Exhibitors must leave their animals and displays in place until Saturday, August 29 (unless released by Show Management). ALL EXHIBITORS MUST LEAVE BY 5:00 PM, SATURDAY. Class Information Animal substitutions are not permitted from the original entry unless an animal becomes injured or ill and permission is obtained from the Show Superintendent. A veterinarian certificate verifying injury or illness must accompany the request for substitution. The substitute animal will show in its own halter class, but not in the performance class(es) of the original. All llamas entering halter classes should be presented for judging with a halter and lead rope and no additional decorations. Llamas may be entered in only one halter class. No farm/ranch, animal, organizational name, logo or insignia shall be displayed on the exhibitor or animal during the class. Youth exhibitors are permitted to wear 4-H and FFA approved apparel in the show ring with personal names covered. Such FFA and 4-H apparel may be worn in Youth classes only. Open toed shoes, sandals and bare feet will disqualify the exhibitor, and they will be dismissed from the show ring immediately. Youths of all ages are encouraged to participate in both halter and in the youth classes offered. It is recommended youth 8 through 12 not show intact males over 24 months. The minimum age for a handler in any class is 8 years old, except in the Sub- Junior class(es). In accordance with ALSA regulations, llamas and alpacas will compete in the same performance and optional classes. If you sign up for a Costume Class, you must submit your one minute typed/printed narrative (and music on a LABELED CD if desired) to the announcer no later than Noon on Friday. Nursing mothers may not be accompanied in the ring by their babies. We recommend that nursing mothers not be shown. As an exhibitor, please be prompt for each of your classes. Once the class has entered the ring & the gate is closed, late exhibitors may not join that class. Performance Classes AN ANIMAL MAY ONLY BE ENTERED IN ONE PERFORMANCE DIVISION: YOUTH OR ADULT. Class List for details. Classes are numbered and listed sequentially as they will appear in the show. See Definitions Class # 1. Adult Showmanship 2. Senior Youth Showmanship 3. Intermediate Youth Showmanship 4. Junior Youth Showmanship Non-Breeder Llama Halter 5. Yearling Grand Champion Non-Breeder 6. Two Year Old 7. Adult Reserve Champion Non-Breeder Suri Wool Llama Halter 8. Juvenile Female Grand Champion Suri Female 9. Yearling Female 10. Two Year Old Female Reserve Champion Suri Female 11. Adult Female 12. Juvenile Male Grand Champion Suri Male 5

6 13. Yearling Male 14. Two Year Old Male Reserve Grand Champion Suri Male 15. Adult Male Light Wool Llama Halter 16. Juvenile Female Grand Champion Light Wool Female 17. Yearling Female 18. Two Year Old Female Reserve Champion Light Wool Female 19. Adult Female 20. Juvenile Male Grand Champion Light Wool Male 21. Yearling Male 22. Two Year Old Male Reserve Champion Light Wool Male 23. Adult Male Medium Wool Llama Halter 24. Juvenile Female Grand Champion Medium Wool Female 25. Yearling Female 26. Two Year Old Female Reserve Champion Medium Wool Female 27. Adult Female 28. Juvenile Male Grand Champion Medium Wool Male 29. Yearling Male 30. Two Year Old Male Reserve Champion Medium Wool Male 31. Adult Male Sub-Junior Youth Costume (just sign up for this at the fair) 32. Youth Costume These classes may be combined 33. Adult Costume Heavy Wool Llama Halter 34. Juvenile Female Grand Champion Heavy Wool Female 35. Yearling Female 36. Two Year Old Female Reserve Champion Heavy Wool Female 37. Adult Female 38. Juvenile Male Grand Champion Heavy Wool Male 39. Yearling Male 40. Two Year Old Male Reserve Champion Heavy Wool Male 41. Adult Male 42. Bred and Owned Male Llama 43. Bred and Owned Female Llama 44. Llama Get of Sire 45. Llama Produce of Dam Sub-Junior Youth Obstacle (just sign up for this at the fair) 46. Junior Youth Obstacle 47. Intermediate Youth Obstacle 48. Senior Youth Obstacle 49. Novice Obstacle 50. Advanced Obstacle 51. Master Obstacle 52. Junior Youth Pack 53. Intermediate Youth Pack 54. Senior Youth Pack 55. Novice Pack 56. Advanced Pack 57. Master Pack 58. Junior Youth Public Relations 59. Intermediate Youth Public Relations 60. Senior Youth Public Relations 61. Novice Public Relations 62. Advanced Public Relations 63. Master Public Relations 6

7 64. Senior Youth Judging (halter, showmanship, obstacle, oral reasons) 65. Intermediate Youth Judging 66. Junior Youth Judging (halter, showmanship,, obstacle, quiz) 67. Photo Contest Photo Contest Photo must be either an 8 x 10 color or black and white photo in frame or mounted on photo board ready for display. All photos need to include at least one llama. Categories include: 1) Scenic; 2) Playful/comical or 3) Llama with a person. Label Exhibitor s name and Category on back. Photos will be displayed. Please limit to 2 per category per exhibitor. Ribbons will be awarded. Youth Division To accumulate points, youths must be members of ALSA, and if not members, can join up to 15 days after the show. An animal may be entered in either the youth division OR the adult performance division. Youth must have written permission of a parent, project leader, 4-H advisor, or FFA advisor to participate in a youth event. Youth division entries must be made in the name of the youth. Youth may exhibit only 1 entry per class. PLEASE NOTE: Youth performance classes do not qualify for Show or Grand/Reserve Performance Champion status, per ALSA rules. Youth performance classes DO qualify for either Junior /Intermediate/Senior Youth Grand/Reserve Performance Champion. See Definitions for specifics. All Youth ages 8 through 18 as of 1/1 of this calendar year may show in ALSA approved Youth Classes. A youth who becomes 8 during the year becomes eligible as of the date of their birthday. All Youth who were between the ages of 8 and 18 must have the Youth Consent Form completed to participate in youth classes Youth Age Divisions (See age definitions above) Sub-Junior 7 years old and younger Junior Ages 8 through 11 Intermediate Ages 12 through 14 Senior Ages 15 through 18 Youth Performance Grand/Reserve Champion, Junior, Intermediate & Senior This award will be presented to any youth who shows overall excellence by placing well in numerous show events. Youth must enter and compete in youth obstacle, youth pack and youth public relations. The youth with the highest accumulated point total wins. The same animal must be used in all 3 classes. Youth Pack Classes Please keep in mind, it is the exhibitor s responsibility to be prepared to enter the ring in a timely manner. Sharing equipment is permissible provided there is no delay resulting in slowing or stopping the class. Exhibitors must provide their own saddle or day pack with 2 cinches complete with fill material. Llamas must be 5 months or older. Junior Youth Pack Junior youth will not put on or take off the pack during the class. Intermediate & Senior Youth Pack Intermediate & senior youth may take off the pack during the class. Youth Judging Program Junior, Intermediate and Senior Youth will judge one halter class, one performance class and one showmanship class. These classes are designed to give the youth experience in evaluating llama conformation, showmanship and obstacle performance. The Reasons Presentations encourage the Senior & Intermediate Youth to organize their thoughts and practice speaking skills while critiquing a halter class. The questions class will test the llama knowledge of the Junior contestants. Youth must be ALSA members and enrolled in the Judging Program, thus having the Judging Handbook. More detailed description for this contest may be found in the ALSA Handbook, 17 th edition. Please make entry on an official entry form. There is no additional entry fee for this program and a youth does not need a llama at the show to participate. Youth Judging will take place during the show, with a wrap-up on Saturday morning. Halter & Performance Class Definitions Non-Breeder Llamas Geldings, vasectomized males, spayed or non-reproductive females must be accompanied by a registration or veterinarian certificate verifying the above condition. The veterinarian must refer to the animal by name and registration number on the certificate. These classes are not divided by wool or sex. If fewer than 3 llamas in any age division, ages may be combined. Llama Age Divisions Juvenile 5 12 months Yearling months Two Year Old months Adult 37 months & older 7

8 Halter Grand and Reserve Grand Champion Grand Champion will be selected from the first place llamas in each age division. Reserve Champion will be selected from the remaining first place llamas and the second place llama from the Grand Champion s age division. Get of Sire/Produce of Dam Classes The name of the sire/dam and information on that animal (registration number, date of birth, animal s ALSA number, etc.) MUST appear on your entry form. The sire/dam are not exhibited. There may be more than one entry per sire/dam but only the top placing will earn points. All offspring exhibited in these classes must have been shown in their respective halter classes. You will receive a form in your exhibitor package at the Fair to fill out requesting information on the offspring. This form must be turned into the Clerk by Noon on Thursday, 8/21. Get of Sire Three offspring, either sex of the same sire, and by at least 2 different dams. If the Exhibitor(s) is not the sire s owner, they must have written permission of the sire s owner. Produce of Dam Two offspring, either sex, by the same dam and the same sire or two different sires. If the Exhibitor(s) is not the dam s owner, they must have written permission of the dam s owner. Bred & Owned Llama For breeding quality animals whose dams were owned by the exhibitor when the dam was bred, when the animal was born and is still owned by the exhibitor. These classes are limited to 1 animal of each sex from the same farm, demonstrating the best that farm has to offer. Novice Performance Classes Open to all entries who have never entered an Advanced class and/or who have fewer than three ribbons in either first, second or third place in Open or Novice division of the respective ALSA approved class. At the option of the Exhibitor, after placing once in either first, second or third, the llama may enter the Advanced Division. PLEASE NOTE: Once an animal is moved into the Advanced class, they are there forever there is no going back into Novice. Advanced Performance Classes Open to all entries who previously placed first, second or third place in Open or Novice divisions of the respective ALSA approved classes, or to any animal deemed capable of competing at the Advanced level by its owner. Once an animal has entered an Advanced class, it is no longer eligible to compete in Novice classes regardless of its placement. Pack Classes Please keep in mind, it is the exhibitor s responsibility to be prepared to enter the ring in a timely manner. Sharing equipment is permissible provided there is no delay resulting in slowing or stopping the class. All exhibitors must provide their own pack system suitable for backcountry use complete with fill material and/or weights as applicable. Show management will check weights at ringside during the obstacle course setup. Animals must be at least 5 months to compete in an Open, Novice or Advanced pack class. Age requirements: 5 through 36 months no weight, 37 months and older 25 lbs. weight. Animals age 37 months and over must carry a pack system with two cinches and a minimum weight of 25 lbs. The system is required to have removable panniers. Animals 5 to 36 months of age must carry a pack system or training pack with two cinches, complete with fill material to simulate a full pack loaded for an actual packing trip. Performance Champion, Grand/Reserve Any animal who shows overall excellence by placing well in numerous show events. There must be at least 5 animals shown in the class. Show management may combine the Novice, Advanced and Master obstacle courses to make a large combined (Open Obstacle) class, in order for a Performance Champion to be awarded. The animal with the highest accumulated point total wins. Youth classes do not qualify. Prizes and Awards Show management expresses with gratitude their appreciation for the prizes, trophies and awards that have been contributed. These will be presented in addition to ribbons, rosettes and premiums offered by the New York State Fair, in most, but not all cases. Premiums Class premiums will be: First place - $25.00, second place - $20.00, third place $15.00, fourth place - $10.00 and fifth place - $5.00. The NYS Fair will mail all premiums to the Premium Payee several weeks after the show. Premiums will be awarded in all classes except Grand/Reserve Champion, Grand/Reserve Performance Champion, Junior, Intermediate & Senior Youth Grand/Reserve Performance Champion & Sub-Junior Classes and Photo Contest. Stall Awards Most Educational and Most Attractive Awards will be presented. Stalls will be judged on presentation, cleanliness of stall area and overall impression. Entry Information Early Entry Deadline: On or between June 1 and June 30 Final Deadline: July 23 Please type or print clearly. Payee is the individual/social security # or farm name/federal ID # that the winning premium check will be issued to. All animals present must be entered in ring classes (halter/performance). All animals 13 months and older, with the exception of Youth Classes, must be registered or have passed screening with the International Llama Registry (ILR). The Alpaca Registry, Inc. (ARI), or the Canadian Livestock Record Corporation (CLRC). Non-Breeder llamas do not have to be registered or have passed screening with the ILR or CLRC, except those recorded with 8

9 ALSA and participating in the Award System. Non-registered breeding llamas 5 months to 12 months of age should provide a copy of application pending. Animals entered only in youth classes need not be registered. A copy of the registration for each animal entered must be sent with a copy of the entry form to the Show Superintendent. If entering animals in Get of Sire or Produce of Dam class, the sire and dam information must be entered on the entry form and a copy of their registration must be included with your entry. Entry will be disqualified if copies of registration certificate not provided (Except as specified.) T-Shirts and Sweatshirts NYS Fair Llama Show T-shirts will be available this year. Pre-Order Prices: Short sleeve T-shirts are $12. Orders must be received on the entry forms by July 23. Fees/Expenses Payable to: $17.00 Entry fee per animal... NYS Fair $20.00 Per stall (Animal or Display) (Limit of One Display Stall Per Farm)... Michele Batt $5.00 Per animal (ALSA fee)... Michele Batt $60.00 Per farm, if non-alsa member... Michele Batt $12.00 Llama Show Theme T-shirt... Michele Batt The entry form with entry fee, payable to New York State Fair must be sent to: Entry Department NYS Fair 581 State Fair Boulevard Syracuse, NY A second check including stall fees, mandatory ALSA entry charges, non ALSA members fee, T-shirt (as applicable) must be sent at time of entry. This is payable to Michele Batt and should be sent with a copy of the entry form to: Michele Batt, Superintendent 3008 Gaines Road Albion, NY No refunds, unless withdrawal of animal is accompanied by Veterinary slip prohibiting showing due to animal s health. Both entries (fees to NYS Fair) and stall registrations (fees to Michele Batt) must be postmarked the same day. Remember the early entry-stalling deadline is on or between June 1 and June 30. 9