SPILL PREVENTION CONTROL AND COUNTERMEASURES TRAINING MANUAL

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1 SPILL PREVENTION CONTROL AND COUNTERMEASURES TRAINING MANUAL Original Date of PYC SPCC Plan: June 7, 2004 Adopted Date of PYC SPCC Training Manual: June 10, 2004 CONTACT Abel Ferreira, PYC Fuel Chairman

2 TABLE OF CONTENTS Introduction page 3 PYC SPCC Plan Training I. Purpose page 3 II. Plan Authorization..page 3 III. Scope..pages 3-4 IV. Plan Components and Assignments...pages 4-5 V. Definitions...page 6 VI. Storage Tanks..page 7 VII. Emergency Spill Response Procedures pages 7-16 VIII. Reportable Spill Emergency Contact Reporting pages IX. Conclusions...page 18 PYC Boat Fueling Procedure page 19 PYC Reportable Spill Countermeasure.page 20 PYC Fuel Committee.....page 21 Internet Reference Web Sites.pages PYC Fuel Committee Acknowledgements....page 24 PYC Member/Personnel Acknowledgement Form...page 25 2

3 INTRODUCTION: Spill Prevention, Control, and Countermeasure (SPCC) plans for facilities are prepared and implemented as required by the U.S. Environmental Protection Agency (U.S. EPA) regulation contained in Title 40, Code of Federal Regulations, Part 112, (40 CFR 112). A non-transportation related facility is subject to SPCC regulations if: the capacity of any one aboveground storage tank (AST) exceeds 660 gallons; or the total aboveground storage capacity exceeds 1, 320 gallons; or the underground storage (UST) capacity exceeds 42,000 gallons; and if, due to its location, the facility could reasonably be expected to discharge oil into or upon the navigable waters or adjoining shorelines of the United States. PYC SPCC PLAN TRAINING: I. Purpose The intention of a Spill Prevention, Control and Countermeasures (SPCC) Plan is to establish the procedures and equipment required to prevent the discharge of oil and hazardous substances in quantities that violate applicable water quality standards, cause a sheen upon or discoloration of the surface of navigable waters or adjoining shorelines, or cause sludge or emulsion to be deposited beneath the surface of the water or upon adjoining shorelines. The Plan also establishes the activities required to mitigate such discharges (i.e., countermeasures) should they occur. II. Plan Authorization III. Scope A SPCC Plan has been prepared for The pursuant to 40 CFR 112 (Protection of the Environment, Oil Pollution Prevention). It will be available to the Department of Environmental Conservation (DEC) and the US Environmental Protection Agency (EPA) Regional Administrator, and his/her agents, upon request, for on-site review during normal working hours. A SPCC plan applies to all sites where oil is stored, processed, distributed, or consumed, and could be reasonably expected to discharge oil in harmful quantities, and when the storage capacity of the site exceeds 1,320 gallons. Currently, the aggregate storage capacity of the is approximately 3,000 gallons. Responsible full time employee at the PYC site shall become familiar with the contents of the Plan. 3

4 The PYC SPCC Coordinator shall be responsible for implementation of emergency spill response activities. In addition, two PYC Members shall be trained as assistant SPCC Coordinators to assume the SPCC Coordinator's responsibilities in the Coordinator's absence. PYC personnel/members with responsibilities for compliance with the requirements of the PYC SPCC Plan will participate in periodic training that teaches personnel/members to perform their duties in a way to prevent the discharge of harmful quantities of oil or hazardous substances. This training will include familiarization with this Plan, emergency response procedures, equipment, systems, and Material Safety Data Sheets (MSDS) for the products stored onsite. Training will be provided by the SPCC Coordinator/Assistant SPCC Coordinator s and/or Fuel Committee designated Training Facilitator(s). Training documentation records will be maintained by the Fuel Committee Chairman. IV. Plan Components and Assignments Management Approval The SPCC Plan will be reviewed and approved by PYC Board of Directors at a level of authority invested in them to commit necessary resources to implement the Plan. Professional Engineer Certification The SPCC Plan for a site must be reviewed and certified to be in accordance with good engineering practices by a Registered Professional Engineer. Plan Reviews and Amendments As set forth in 40 CFR 112, the SPCC Plan shall be reviewed and/or amended, if necessary, whenever there is a change in the design of the site, construction, operation, or maintenance which materially affects the site's potential for the discharge of regulated material. 4

5 Site Information The PYC is located in Hyde Park, New York on the eastern shore of the Hudson River. Located at N ', W ' 5

6 V. Definitions AST: Aboveground Storage Tank Boom: a temporary floating barrier used to contain an oil spill DEC: Department of Environmental Conservation Discharge: includes but is not limited to, any spilling, leaking, pumping, pouring, emitting, emptying, or dumping EPA: Environmental Protection Agency Harmful Quantities: a discharge that violates applicable water quality standards or causes a sheen upon, or discoloration of, the surface of the water or the adjoining shorelines MSDS: Material Safety Data Sheet Navigable waters: means all waters of the United States that are connected with a navigable stream, lake, or sea Oil: means oil of any kind or in any form, including but not limited to gasoline, diesel, lubrication oil, petroleum, fuel oil, sludge, oil refuse, and oil mixed with wastes other than dredged spoil Sorbents: materials that soak up liquids SPCC: Spill Prevention Control and Countermeasures Spill: defined by US EPA as the discharge of oil into, or upon, the navigable waters of the United States or adjoining shorelines, in harmful quantities Spill Control Kit: Safety equipment used in order to protect and provide containment of contaminants in the event of a spill UST: Underground Storage Tank 6

7 VI. Storage Tanks PYC SPCC Training Manual There are four (4) aboveground storage tanks (ASTs) at the PYC containing gasoline, diesel, kerosene, or #2 fuel oil. Underground Storage Tanks There are no underground storage tanks (USTs) at the PYC. Waste Oil There is one (1) waste oil facility servicing the PYC. This is an inside facility that meets all of the required secondary containment and absorption protection needed to meet the EPA requirements in 40 CFR VII. Emergency Spill Response Procedures A. General Keep the material separated from water to minimize migration and the resulting potential increase in human and environmental exposure. Every effort should be made to contain at the source rather than resort to separation of the material from expanded portions of the environment or downstream water. B. Discovery of Release from Container/Tank/or Operating Equipment The person discovering a release of material from a container, tank, or operating equipment should initiate certain actions immediately: Assure that no danger to human life exists. If there is an immediate threat to human life. (i.e. a fire in progress or fumes overcoming personnel), the fire alarm should be sounded to evacuate the building. Request the assistance of the fire department's hazardous materials response team if an uncontrollable spill has occurred and/or if the spill has migrated beyond the site boundaries. 7

8 Extinguish any sources of ignition. Vehicles should be turned off. Avoid sparks and movement creating static electricity. Attempt to stop the release at its source. Simple procedures (turning valves, plugging leaks, etc.) may be attempted by the discoverer if there are no health or safety hazards and there is a reasonable certainty of the origin of the leak. Identify the material released. Consult MSDS documents which provide the information for proper identification of the characteristics of the released material. Initiate spill notification and reporting procedure. Report the incident immediately to the PYC SPCC Coordinator/or Assistant Coordinator(s) who will notify the DEC and EPA. C. Containment of Release from Container/Tank/ or Operating Equipment If material is released outside a containment area, it is critical that the material be contained as quickly as possible. Attempt to stop the release at the source. If the source of the release has not been found; if special protective equipment is necessary to approach the release area; or if assistance is required to stop the release, a fire department response should be initiated by contacting the Fire Department using the on site alarm system. The Local Fire Department will then notify the appropriate emergency department or agencies. PYC SPCC personnel and/or members should be available to guide the fire department's efforts. 8

9 Contain the material released into the environment. Following proper safety procedures, the spill should be contained by absorbent materials and dikes using shovels and brooms; if the spill occurs on the fuel dock, deployment of the containment boom(s) may be necessary. Consult applicable MSDS documents for material compatibility, and environmental precautions. Recover or cleanup the material spilled. As much material as possible should be recovered and reused where appropriate. Material which cannot be reused must be discarded as hazardous waste. Liquids absorbed by solid materials shall be shoveled into open top drum, or if the size of the spill warrants, into a roll-off container. After a cleanup, the drum lids shall be secured and the drums shall be appropriately labeled identifying the contents, the date of the spill/cleanup, and the site name and location. Combining non-compatible materials can cause potentially dangerous chemical and/or physical reactions or may severely limit disposal options. Compatibility information can be found on the MSDS documents. Cleanup of the spill area. Surfaces that are contaminated by the release shall be cleaned using an appropriate substance or water. Cleanup water must be minimized, contained and properly disposed. Occasionally, porous materials (such as wood, soil, or oil-dry) may be contaminated; such materials will require special handling for disposal. Decontaminate tools and equipment used in cleanup before replacing in Spill Containment Kit. 9

10 Notification and reports to outside agencies. The SPCC Coordinator shall determine if a reportable spill has occurred and shall make all necessary notifications. Arrange for proper disposal of any waste materials. Waste material from the cleanup must be characterized and labeled. The waste must be transported and disposed of in compliance with all applicable laws and regulations. Review the SPCC Plan. Appropriate personnel shall review spill response efforts, notification procedures, and cleanup equipment usage to evaluate their adequacy during a spill episode. Where deficiencies are found, the plan shall be revised and amended. D. Spill Discovery on Navigable Waters-PYC SPCC Spill Containment Boom Pictorial Note: The pictures in this pictorial represent a containment boom deployed south with an outgoing tide. If this were to be demonstrated with an incoming tide the boom would be deployed north. Were a reportable spill to occur at the PYC fuel dock, spill responders would use protective equipment from the Spill Containment Kit (i.e.tyvek suits, neoprene gloves and protective eyewear before deploying the boom). The primary tools used to respond to oil spills are mechanical containment recovery, and clean-up equipment, such as oil containment booms. INTRODUCTION TWO MAJOR STEPS involved in controlling oil spills are containment and recovery. 10

11 Stop the release at the source. Containment booms are used to control the spread of oil to reduce the possibility of polluting shorelines and other resources, as well as to concentrate oil in thicker surface layers, making recovery easier. In addition, booms may be used to divert and channel oil slicks along desired paths, making them easier to remove from the surface of the water. 11

12 Boom is secured to aft/port cleat of vessel. It is necessary for stationary booms to be monitored or tended due to changes produced by shifting tides. Boom is fully deployed from vessel and secured to Service Dock. 12

13 CONTAINMENT WHEN AN OIL SPILL occurs on water, it is critical to contain the spill as quickly as possible in order to minimize danger and potential damage to persons, property, and natural resources. Containment equipment is used to restrict the spread of oil and to allow for its recovery, removal, or dispersal. The most common type of equipment used to control the spread of oil is floating barriers, called, booms. Angled deflection of boom. Oil containment boom is angled across the current to divert or deflect oil away from sensitive areas and toward lower current areas for recovery. RECOVERY OF OIL ONCE AN OIL SPILL has been contained, efforts to remove the oil spill from the water begin. Two types of equipment booms and sorbents are commonly used to recover oil from the surface. 13

14 Floating absorbent pads and bulk absorbent are used. Sorbents are materials that soak up liquids. They are used to recover oil through the mechanisms of absorption. Absorbents allow oil to penetrate into pore spaces in the material they are made of. To be useful in combating oil spills, sorbents need to be both oleophilic and hydrophobic (water-repellant). Although they may be used as the sole cleanup method in small spills, sorbents are most often used to remove final traces of oil. 14

15 Spill containment boom is being removed from the water. 15

16 Disposal compliance. Once the sorbent containment boom has been used to recover oil from the water it is transported and disposed of in compliance with all applicable laws and regulations. The PYC will use 55 gallon drums/containers that are characterized and labeled for transportation and disposal purposes. 16

17 VIII. Reportable Spill Emergency Contact Reporting In the event of a reportable spill, the PYC employee/member discovering the release will contact the Local Fire Department by dialing 911 as soon as possible after the incident has occurred. Contact preference is listed in prioritized order on the Internal Reporting list. If spill discharge to surface water is imminent, emergency contacts/agencies should be notified as described below. 1. Internal Reporting In the event of a spill, the following internal contacts shall be made: TITLE NAME TELEPHONE a) SPCC Coordinator Abel Ferreira Alt# Asst Coordinator Ernie Klopping Asst Coordinator Paul DeLano Asst Coordinator Matt Wattoff Asst Coordinator John Kwak b) Fuel Chairman Abel Ferreira Alt# c) PYC House Chairman Nick Seeger d) PYC Commodore Frank Desiano e) PYC Vice Commodore Mark Jaggi f) PYC Rear Commodore Allen White g) Staatsburg Fire Department

18 IX. Conclusions 2. Reporting to Outside Agencies After the SPCC Coordinator has been notified, he/she will conduct reporting to outside agencies, such as NYS DEC; NYS Division of Coastal Resources; National Response Center; US EPA; Local Fire Department and/or Local Police Department, if necessary. It is difficult to demonstrate the value of spill prevention programs. The difficulty lies in the inability to count spills that have not occurred as a result of diligence on the part of an organization. What is clear, however, is that spill prevention programs do work and that reduced frequency is not a reason for complacency. The PYC Fuel Committee has the utmost confidence that its members will abide by the PYC SPCC Plan and work diligently to prevent spills at the facility. 18

19 PYC BOAT FUELING PROCEDURE Ensuring your safety, the safety of all members/guests and the safety of the Club 1) Adequately secure vessel to fuel dock. 2) Ask guests to step off boat. 3) Eliminate all ignition/static electricity sources and no smoking. 4) Close up boat hatches/ports/blower off, if applicable. 5) Deploy fuel line and spill containment holder to vessel. 6) Attach spill containment holder to vessel/open top. 7) Return to fuel tank/turn on pump. 8) Keep nozzle in contact w/fill neck. Prevent static electricity spark. 9) Return to vessel/dispense fuel/stop when close to full. 10) Remove spill containment holder/pour captured fuel, if any, in vessel tank. 11) Tighten vessel fuel cap. 12) Return fuel line to nozzle housing/return spill containment holder to container housing. 13) Run vessel blowers, if applicable/check for vapors. NOTE: Pumping fuel into small portable tanks is permitted once the fuel line is brought to the gravel area in front of the fuel dock. No portable tanks are to be filled on the fuel dock. 19

20 PYC REPORTABLE SPILL COUNTERMEASURE The ideal: Prevention is a sound investment! Safety First Account for All Personnel Remember the SWIMS Procedure Stop the leak Warn others Isolate the area Minimize your exposure Standby to assist spill responders In an effort to simplify familiarization of the Plan to its members the PYC Fuel Committee has created this bulleted procedure to follow in the event of a reportable spill. The Spill Discoverer Should Make sure that everyone is safe Call local fire department if immediate threat to human life Extinguish any sources of ignition Identify type of material spilled Initiate internal reporting call the SPCC Coordinator first The Spill Discoverer/Responder s Should Stop the release at source Contain the material released to the environment Recover/clean-up material spilled Clean-up surfaces contaminated by spill Decontaminate tools/equipment Properly dispose of waste material Report Spill Kit replenishment needs to Fuel Chairman The SPCC Coordinator/Assistant Coordinators Will Notify the remainder of the internal chains of command Notify 2 primary outside agencies: NYS DEC, NYS Dept of State Division of Coastal Resources or National Response Center Complete the necessary notification document(s) Review the PYC SPCC Plan with the Fuel Committee to evaluate spill countermeasure deficiencies, if any; revise/amend plan if necessary 20

21 PYC 2011 FUEL COMMITTEE Fuel Chairman: Abel Ferreira SPCC Coordinator: Abel Ferreira Assistant SPCC Coordinator: Mathew P. Wattoff Assistant SPCC Coordinator: Ernie Klopping Assistant SPCC Coordinator: Paul DeLano Assistant SPCC Coordinator: John Kwak Registered Professional Engineer: John Kwak 21

22 INTERNET WEB SITE REFERENCES Slides.pdf

23 INTERNET WEB SITE REFERENCES epspccmodelplan_retail.doc+sample+spcc+plans&hl=en mpleplan.doc+sample+marina+spcc+plan&hl=en 23

24 PYC FUEL COMMITTEE ACKNOWLEDGMENTS The PYC Fuel Committee gratefully acknowledges the assistance received from Frank Desiano in providing the PYC SPCC Plan Draft to the committee. The PYC Fuel Committee gratefully acknowledges the assistance received from Bill Spencer in providing the digital pictures for the Boom Pictorial. 24

25 Pop Quiz Open Book TEST YOUR PYC SPCC KNOWLEDGE 1) What does SPCC stand for? 2) In the event of a reportable spill, who does the spill discoverer internally call first? 3) What does the acronym MSDS stand for? 4) Name the 4 key components of an SPCC Plan: 5) A is a temporary floating barrier used to contain an oil spill. 6) Fill in the blanks for what a reportable spill discoverer must do: Assure that no to exists. any sources of. Attempt to the at its. the material. Report the incident internally to the PYC or first. What s your PYC SPCC Test Your Knowledge Score? 25

26 PYC MEMBER/PERSONNEL ACKNOWLEDGEMNT FORM I hereby acknowledge receipt of the PYC SPCC Training Manual Version I adopted on June 10, I have read the manual and evidence my agreement to abide by the PYC SPCC Plan as outlined in the PYC SPCC Training Manual. Print Name Signature Date **NOTE: Please sign and date the acknowledgment form at the end of your PYC SPCC training session and hand in to the PYC Fuel Committee Training Facilitator. 26

27 Season Review Acknowledgement Form PYC MEMBER/PERSONNEL ACKNOWLEDGEMNT FORM I hereby acknowledge receipt of the PYC SPCC Training Manual Version I adopted on June 10, I understand that each boating season I am required to review the manual as a requirement in order for me to have authorization to use the PYC fuel pumps. I have reviewed the manual and evidence my agreement to abide by the PYC SPCC Plan as outlined in the PYC SPCC Training Manual. Season: Print Name Signature Date Please sign and date the acknowledgment form and mail to PYC at PO Box 667, Hyde Park NY or put in Fuel Chairman drop box located in Club office. 27

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