Chairman Tom Search called the meeting to order at 6:43 p.m. and asked for a reading of the minutes.

Transcription

1 Minutes of the regular meeting of Memorial Hospital s Board of Directors held Monday, June 2, 2014, in the Board Room. Present: Tom Search, Mike Vasquez, Evelyn Schuwerk, Dan Colvis, Richard Allison, William E. Rabe and Ron Pechacek. Present for a portion of the meeting: Melissa Soellner. Also Present: Scott Hinze, D.O.; Susan Diddlebock, Director of Nursing; May Rose, Human Resources Director; Gail Miesner, Controller; David Smith, Hospital Attorney; Brett Bollmann, CEO; and Apryl Bradshaw, Executive Assistant. Chairman Tom Search called the meeting to order at 6:43 p.m. and asked for a reading of the minutes. To dispense with the reading of the minutes and accept them as printed and distributed prior to the meeting. Motion made by Vasquez and seconded by Schuwerk. Motion carried. Diabetes Self Management Training Program Melissa Soellner gave a presentation on the Diabetes Self Management Training Program. Melissa reported on the pilot program results and also the grant received for program implementation. On April 25 th Memorial Hospital was officially accredited by the American Association Diabetic Educators and is the only accredited program in Randolph County. Yearly reports are submitted including number of patient s, the number of referring physicians as well as the outcome of the patient. Chief Executive Officers Report 1. The State of Illinois issued a rebate check in the amount of $19,950 for the new high efficiency chiller that was installed this past February. Memorial Hospital applied and was awarded the rebate under the State of Illinois Public Sector Energy Efficiency Program. 2. Memorial Hospital has been selected by CMS for an audit of meaningful use of certified HER technology for the meaningful use phase one attestation period. The Centers for Meidcare and Medicaid Services has contracted with Figliozzi & Company, CPAs to conduct a meaningful use audit of certified Electronic Health Record Technology as required in the Health Information Technology for Economic and Clinical Health Act.

2 Medical Staff Report Dr. Hinze was present who reported the following from the May Medical Staff minutes. The Medical Staff reviewed the below applications, the supporting documentation, and information received during the credentialing and privileging processes. Based on this review, it is the Medical Staff's opinion that the following applicants meet the requirement for Medical Staff appointment and have documented appropriate education, training, experience, current competency, clinical judgment, professionalism, and health status to perform the privileges requested. To grant Reappointment Privileges to Steven Cohen, M.D., Read Only Radiology; Harvey Mirley, M.D., Orthopedic Surgery; and Daniel Hafenrichter, M.D., Vascular Surgery. Motion was made by Allison and seconded by Schuwerk. Motion carried. Finance Report Gail Miesner presented financial activities for the month of April, Inpatient and outpatient revenue statistics were discussed along with operating expenses. Financial statistics for the Chester Medical Group were reviewed and discussed in detail. Requiring Board approvals are: Accounts Payable of $982,345.16; and Salary & Benefits of $839, To approve the Finance Report and the Accounts Payable and Salary & Benefits figures. Motion made by Pechacek and seconded by Allison. Motion carried. Special Finance Report Gail Miesner reported on the Finance Committee Report and recommendation for modification of the Investment Policy to change investment length from 5 to 10 years.

3 To approve the modification of the Investment Policy to change investment length from 5 to 10 years. Motion made by Allison and seconded by Vasquez. Motion carried. The second item recommended by the Finance Committee for approval is the proposed 2014/15 budget and 4% charge master increase effective July 1, To approve the proposed 2014/2015 budget and the charge master increase of 4%. Motion made by Schuwerk and seconded by Colvis. Motion carried. Performance Improvement Susan Diddlebock presented the hospital performance improvement report. She also discussed the patient satisfaction survey results from 4 th quarter and where our hospital percentage is compared to the ICAHN benchmark percentages. OLD BUSINESS Labor Relations Dave Smith gave a brief update on labor relations. Chester Clinic Parking Lot Two bids for concrete and two bids for asphalt have been submitted for the Chester Clinic parking lot directly in front of the clinic. Brief discussion was held and more information will be gathered and taken to July Board Meeting for approval. NEW AND OTHER BUSINESS Contract Services PolicyTech - Memorial Hospital currently utilizes Meditech for the management of policies and procedures. The current system is dated and very inefficient. An evaluation was performed on more innovative software and cloud based options to help departments streamline policy management. PolicyTech cloud policy management solution automates and simplifies the process of writing, approving and distributing policies, and capturing

4 policy attestation. The PolicyTech service initial set up fee is $2,500 with an ongoing annual fee of $4,840 for a total initial year cost of $7,340. To approve $2,500 setup fee for the PolicyTech service. Motion made by Vasquez and seconded by Pechacek. Motion carried. Capital Expenditures None. Review/Revisions to Hospital Plans & Policies 1. Patient Complaint and Grievance Policy. To approve the revisions to the patient complaint and grievance policy. Motion made by Colvis and seconded by Schuwerk. Motion carried. 2. Equipment Management Plan To approve the additions to the equipment management plan. Motion made by Rabe and seconded by Pechacek. Motion carried. 3. Utilities Management Plan To accept utilities management plan as reviewed. Motion made by Schuwerk and seconded by Colvis. Motion carried.

5 Annual Contract Service Evaluation None. Physician Agreement Recommend approval of Dr. Liefer s agreements with Memorial Hospital and Chester Medical Group for a 1 year term; July 1, 2014 through June 30, To allow Brett Bollmann to sign a letter agreement with Dr. Liefer for one year. Motion made by Vasquez and seconded by Pechacek. Motion carried. Adjournment The next Board of Directors meeting will be Monday, July 7, To adjourn the Board meeting at 8:07 p.m. Motion made by Vasquez and seconded by Rabe. Motion carried. Evelyn Schuwerk, Secretary Tom Search, Chairman