REVISED. BOARD OF TRUSTEES McHENRY COUNTY COLLEGE DISTRICT #528

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1 REVISED BOARD OF TRUSTEES McHENRY COUNTY COLLEGE DISTRICT #528 Thursday, July 23, 2015 Board Room Regular Board Meeting 8900 U.S. Highway 14 6:30 p.m. Crystal Lake, IL CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. COLLEGE MISSION STATEMENT 5. ACCEPTANCE OF AGENDA AGENDA 6. ACCEPTANCE OF MINUTES: Special Board Meeting, June 23, 2015 Regular Board Meeting, June 25, OPEN FOR RECOGNITION OF VISITORS AND PRESENTATIONS Three (3) minutes per person or less. 8. PRESIDENT S REPORT: Dr. Vicky Smith 9. PRESENTATIONS A. MCC Branding and Survey Results: Ms. Christina Haggerty, Chief Communications Officer (10 minutes) B. Service & Strength - Phi Theta Kappa at MCC: Ms. Heidi Boring, Instructor of Mathematics and Chapter Advisor (7 minutes) 10. COMMUNICATIONS A. Faculty Report: Ms. Anne Humphrey and Ms. Elaine Whalen B. Adjunct Faculty Report C. Staff Council Report: Ms. Tawnja Trimble D. Student Trustee Report: Mr. Jason Memmen E. Comments from the Board F. Attorney Report 11. APPROVAL OF CONSENT AGENDA For Approval A. Executive Summary, Board Report #15-74 B. Financial Statements 1. Treasurer s Report, Board Report # Ratification for Accounts Payable Check Register, Board Report #15-76 C. Requests to Purchase/Renew 1. Ferrilli Annual Enterprise Resource Planning, Portal and Business Intelligence Support, Bd Rpt # Roof Replacement Buildings C and A - Main Campus, Board Report #15-78 D. Addendum to Joint Educational Agreement College of DuPage, Board Report #15-79 E. Destruction of Closed Session Recordings, Board Report #15-80 Revised 7/20/15

2 REVISED F. Personnel 1. Appointment of Replacement Director of Nursing, Board Report # Appointment of Replacement Instructor of Culinary Management, Board Report # Appointment of Replacement Instructor of Health Information Technology, Board Report # Appointment of Replacement Instructor of Mathematics, Board Report # Appointment of Replacement Instructor of Photography, Board Report # Appointment of Replacement Instructor and Program Chair of Business, Board Report # Salary Adjustment/Advanced Placement, Board Report # ACTION ON ITEMS REMOVED FROM CONSENT AGENDA 13. UPDATE ON PRESIDENTIAL SEARCH, Mr. Mike Smith 14. BOARD COMMITTEE REPORTS A. Finance and Audit Committee: Ms. Cynthia Kisser B. Committee of the Whole: Ms. Linda Liddell 1. Discussion of Ideas for Board Retreat 15. ICCTA REPORT: Ms. Linda Liddell 16. FRIENDS OF MCC FOUNDATION REPORT: Ms. Molly Walsh and Ms. Karen Tirio 17. FOR INFORMATION A. New Employees B. Resignation C. Office of Marketing and Public Relations Update D. Office of Resource Development Update E. Office of Sustainability Update F. Quarterly Report on Grants G. Upcoming Events 18. SUMMARY COMMENTS BY BOARD MEMBERS 19. FUTURE AGENDA ITEMS 20. CLOSED SESSION A. 120/2(c) Exception #5, Purchase of Land B. 120/2(c) Exception #21, Review of Closed Session Minutes C. Other matters as pertain to the exceptions of the Open Meetings Act 21. ACCEPTANCE OF CLOSED SESSION MINUTES: Regular Board Meeting, June 25, ADJOURNMENT Michael Smith Chair Revised 7/20/15

3 McHenry County College Information Report July 23, 2015 Student Trustee Report Summer semester is coming to an end, and the start of a new academic year is approaching rapidly. The campus is quieter in the summer, but there is still much activity with New-Student Orientation (NSO) sessions and Kids in College programs. NSO has progressed nicely this summer, and students are excited for the Convocation Ceremony on August 13, On Wednesday July 22, 2015, Student Life sponsored an outdoor movie showing of Pitch Perfect 2 in the Cafeteria Patio. All new students, current students and employees were invited to attend. Students enjoyed meeting and interacting with each other and indulging on the popcorn and ice-cream served throughout the show. This was an excellent opportunity to promote convocation and the offerings available through Student Life. The MCC Clay Club and Art Department hosted a pottery sale the week of Monday, July 6, The sale raised $1,200 that will go towards student scholarships. The Student Government Executive Board has met throughout the summer to finalize their reorganization. The goal is to restructure the organization to allow for more new student membership and focus more intently on being the voice of the student body. Board of Trustees Chair Smith joined the Student Government Executive Board at their July meeting. Students were able to communicate with Chair Smith their expectations of the Board of Trustees and how these two governing bodies can partner for student success. Chair Smith shared his ideals for the Student Government as well. Student space, in addition to collaborative learning space, is still a primary concern for the students. There is not adequate room to study, prepare for class, and to continue learning outside of the classroom in a comfortable, student-centered environment. As they pursue their educational goals, students would love nothing more than to feel at home here at McHenry County College. Our focus is learning and student success is our goal. Together we can bring this goal to fruition. Jason Memmen Student Trustee

4 McHenry County College Board Report #15-74 July 23, 2015 Information Executive Summary Attached is the Executive Summary of financial information with year-to-date results for FY 2015 through the month of June. Recommendation It is recommended that the Board of Trustees accepts the Executive Summary as presented. Vicky Smith President

5 Executive Summary Fiscal Year 2015 is currently 100.0% complete (excluding year-end adjustments) with the year-to-date results ending June 30, 2015 being reported. In the Operating Funds, total revenue is 82% of budget, as compared with 104% at the same time last year. Total expenditures are 70% of budget, as compared with 89% of budget at the same time last year. The Operating Funds include both the Education Fund and the Operations and Maintenance Fund, and together comprise most of the instruction and instructional support activities of the College. The following items relate to the Operating Funds (Fund 01 and Fund 02) as a whole: Revenue Local governmental is 91% of budget and down $2,177,280 (-8.1%) from last year at this time. FY15 revenue is $24,603,795 vs. FY14 revenue of $26,781,075. For FY15, this revenue is derived from 50% of the 2013 tax levy (as approved by the Board in December 2013) and 50% of the 2014 tax levy (as approved by the Board in December 2014). State government is 99% of budget and up $347,621 (14.5%) from last year at this time. FY15 revenue is $2,748,295 vs. FY14 revenue of $2,400,673. The variance is due in part to the increase in State support over last year based on the growth in the enrollment numbers from the prior two years for MCC. Student tuition and fees is 93% of budget and down $591,507 (-4.0%) from last year at this time. FY15 revenue is $14,158,804 vs. FY14 revenue of $14,750,311. Sales and service fee is 78% of budget and up $46,410 (51.9%) from last year at this time. FY15 revenue is $135,783 vs. FY14 revenue of $89,372. This revenue is comprised of the activity, Kids at College primarily. Facilities is 52% of budget and down $3,000 (-21.4%) from last year at this time. FY15 revenue is $11,000 vs. FY14 revenue of $14,000. This revenue is comprised of activity relating to the use or rental of college facilities. Investment is 54% of budget and up $120,265 (927.8%) from last year at this time. FY15 revenue is $133,227 vs. FY14 revenue of $12,963. The increase in performance is attributable to the change in investment policy and strategy, which sought to increase duration of the overall portfolio in order to earn a higher return. Other is 42% of budget and down $9,375,176 (-64.3%) from last year at this time. FY15 revenue is $5,204,516 vs. FY14 revenue of $14,579,692. This category consists mainly of employee contributions to health insurance and other insurance related activities. The employee health insurance contributions account for $4,972,258of the total. Other larger items are from Retiree health contributions at $66,668, Retiree Drug Subsidy at $24,308, and Other Misc Income at $74,850 with the remaining balance being made up of smaller accounts such as NSF charges, assorted fines, fees, and miscellaneous income all of which total $66,432. The large variance from last year is a result of the On-Behalf Payment for the employer s pension contribution for employees made by the State, which has not yet been booked for FY15. For FY14 that On- Behalf Payment was $9,073, Expenditures Salaries expenditures are currently 91% of budget and down $557,176 (-2.2%) over last year at this time. FY15 expenditures are $24,362,694 vs. FY14 expenditures of $24,919,870. The main 1

6 variance between FY14 and FY15 is the yearend accrual that needs to occur for FY15, which is already accounted for in FY14. Employee benefit expenditures are currently 54% of budget and down $9,463,294 (-52.2%) over last year at this time. FY15 expenditures are $8,651,867 vs. FY14 expenditures of $18,115,160. This account group will be significantly below budget until year-end adjustments are made for SURS contributions paid by the State on behalf of the employees. The amount expensed for SURS contributions range between $6 -$9 million annually depending on the actuarial tables maintained by the State. However, this expense is offset by an equal amount in other revenue. The large variance from last year is a result of the On-Behalf Payment for the employer s pension contribution for employees made by the State, which has not yet been booked for FY15. For FY14 that On-Behalf Payment was $9,073, Contractual services expenditures are currently 95% of budget and up $266,419 (6.3%) over last year at this time. FY15 expenditures are $4,488,949 vs. FY14 expenditures of $4,222,529. The account includes contractual services for custodial services, legal services, construction management, roads and grounds, and architectural type services. Materials and supplies expenditures are currently 72% of budget and down $366,238 (-14.6%) over last year at this time. FY15 expenditures are $2,140,272 vs. FY14 expenditures of $2,506,510. Travel and meeting expenditures are currently 61% of budget and down $16,388 (-3.1%) over last year at this time. FY15 expenditures are $510,880 vs. FY14 expenditures of $527,267. Fixed charge expenditures are currently 101% of budget and up $413,578 (25.1%) over last year at this time. FY15 expenditures are $2,063,467 vs. FY14 expenditures of $1,649,889. Included in this category are bond principal, interest payments, lease payments, and general insurance. Utilities expenditures are currently 82% of budget and down $80,712 (-8.4%) over last year at this time. FY15 expenditures are $880,165 vs. FY14 expenditures of $960,878. Capital expenditures are currently 15% of budget and down $1,366,485 (-56.2%) over last year at this time. FY15 expenditures are $1,065,326 vs. FY14 expenditures of $2,431,811. Other expenditures are currently 111% of budget and down $129,140 (-13.6%) over last year at this time. FY15 expenditures are $820,358 vs. FY14 expenditures of $949,498. This category includes tuition waivers, tuition related refunds, and miscellaneous expense. Major Changes over last year All Funds Designated Fund Balance: Decreased $2,701,745 to $79,950,250 from last year s balance of $82,651,995. The change is due to a net decrease in assets of $2,410,761 and a net increase in liabilities of $290,985 over the prior year. Excess/(Deficit) of revenues over expenditures: Changed to $365,134, a decrease of $6,960,650 over last year of $7,325,784. The change is due to a net decrease in revenue of $249,965 and a net increase in expenditures of $6,710,685 over the prior year. Vicky Smith President 2

7 All Funds Statement of Net Position (Balance Sheet) June 30, 2015 Operations & Operations & Auxilliary Liability Restricted Working Cash General Fixed General Long- Trust & Agency All Funds Education Fund Maintenance Maintenance Entrerprises Audit Fund Protection & Purposes Fund Fund Asset Fund Debt Fund Fund Fund (Restricted) Fund Fund Settlement Fund Assets Cash 8,133, ,620 6,968, , ,775 95, ,798 75,968 - Investments 38,035,497 20,556, ,323 11,884, ,739, ,923,261 Receivables 19,123,452 16,932,348 1,424,328-30,132 17, , ,971 Interfund Receivables 2,192,726 2,389,108 8,237-32,012 (245,641) ,333 3, Inventory 720, , Prepaid Expenditures & Deferred Charges 431, ,466 10,159-9, Fixed Assets 46,885, ,885, Other Assets 82, , Total Assets 115,605,368 40,408,333 9,342,502 11,884,497 1,190,758 (96,466) 2,835,273 46,885,912 82, , ,901 2,591,249 Liabilities Payroll Deductions Payable 1,090, ,834 52,349-90, ,372-26,073 Accounts Payable 1,103,112 1,095, ,102 (1,572) Interfund Payable 2,192, ,097, ,095,310 Accrued Expense 445, , Deferred Revenue 21,964,884 19,464,979 1,565,635-85, , ,635 Fixed Liabilities 6,271, ,271, Other Liabilities 2,586,757 78, , ,189, , Total Liabilities 35,655,119 21,966,687 1,617,985 1,097, ,583 (610) - - 8,461, ,131 60,547 1,910,018 Designated Fund Balance 79,950,250 18,441,646 7,724,518 10,787, ,175 (95,857) 2,835,273 46,885,912 (8,379,082) - 70, ,231 Assigned Fund Balance 33% Unassigned for annual budgeted expenditures 18,489,381 15,131,188 3,358,192 Other Designated Reserves 0 Capital Improvement/Investment in Capital Assets 57,672,993 10,787,081 46,885,912 0 Liabilities, Protection, and Settlement -5,590,278-6,271, ,231 Working Cash/Other Restricted 1,724,497-95,857 1,750,000 70,354 Remaining Unassigned Balance 7,653,657 3,310,457 4,366, , ,085, ,107,

8 All Funds Statement of Net Position (Balance Sheet) June 30, 2015 Total Assests = $ 115,605,368 Total Assests = $ 118,016,129 Other Assets 0.1% Cash 7.0% FY15 Assets - All Funds Other Assets 0.1% Cash 1.6% FY14 Assets - All Funds Prepaid Expenditures & Deferred Charges 0.4% Fixed Assets 40.6% Investments 32.9% Prepaid Expenditures & Deferred Charges 0.4% Fixed Assets 39.6% Investments 28.4% Inventory 0.6% Interfund Receivables 1.9% Receivables 16.5% Inventory 0.5% Interfund Receivables 3.8% Receivables 25.7% Other Liabilities 7.3% Fixed Liabilities 17.6% Payroll Deductions Payable 3.1% FY15 Liabilities - All Funds Accounts Payable 3.1% Interfund Payable 6.1% Accrued Expense 1.3% Other Liabilities 10.0% Fixed Liabilities 13.2% Payroll Deductions Payable 2.9% Accounts Payable 1.6% FY14 Liabilities - All Funds Interfund Payable 12.6% Accrued Expense 1.0% Deferred Revenue 61.6% Deferred Revenue 58.7% Total Liabilities = $ 35,655,119 Total Liabilities = $ 35,364,134

9 All Funds Statement of Activities (Income Statement) June 30, 2015 Operations & Liability Operations & Auxilliary Maintenance Restricted Working Cash General Fixed General Long- Protection & All Funds Education Fund Maintenance Entrerprises Audit Fund (Restricted) Purposes Fund Fund Asset Fund Debt Fund Settlement Fund Fund Fund Fund Revenue Local Governmental Sources 25,935,772 22,009,725 2,594, ,032 1,236,944 State Governmental Sources 4,090,335 2,058, , ,342, Federal Governmental Sources 6,679,919 1, ,678, Student Tuition & Fees 14,235,411 11,207,891 2,950,913-76, Sales & Service Fees 4,762, , ,626, Facilities Revenue 52,191 11, , Investment Revenue 241, ,324 6,903 82, , ,837 Nongovernmental Gifts, Scholarships, Grants & Bequests 83,358 50, , Other Revenue 5,214,237 5,186,212 18, ,867 9, (988,867) - - Total Revenue 61,294,697 40,788,154 6,259,511 1,070,907 4,753,933 8,053,074 14,172 - (988,867) 95,032 1,248,781 Expenditures Salaries 27,059,240 23,766, ,190-1,581, , ,348 Employee Benefits 9,777,926 8,534, , ,434 79, ,672 Contractual Services 5,408,972 2,881,586 1,607, , , ,380 20,520 General Materials & Supplies 5,481,559 1,903, ,587-3,134, , ,516 Travel & Conference/Meeting 579, ,106 32,774-37,930 29, ,082 Fixed Charges 678,371 2,055,073 8,393-31, (1,483,667) - 67,079 Utilities 887, , ,101-4, ,447 Capital Outlay 3,704, , ,827 1,180,793 2, ,130-1,038, Other Expenditures 7,352, , ,073 6,531, Contingency Total Expenditures 60,929,563 40,733,722 4,250,255 1,180,793 5,667,592 8,209,191-1,038,631 (1,483,667) 87,380 1,245,664 Excess/(deficit) of revenues over expenditures 365,134 54,432 2,009,256 (109,886) (913,659) (156,117) 14,172 (1,038,631) 494,800 7,652 3,116 Operating transfers in Operating transfers out Beginning Fund Balance 79,585,118 18,387,214 5,715,263 10,896,967 1,912,834 60,260 2,821,100 47,924,544 (8,873,881) 62, ,115 Ending Fund Balance 79,950,252 18,441,646 7,724,519 10,787, ,175 (95,857) 2,835,272 46,885,913 (8,379,081) 70, ,231

10 All Funds Statement of Activities (Income Statement) June 30, 2015 Total Revenue = $ 61,294,697 Total Revenue = $ 61,544,662 Investment Revenue 0.4% Facilities Revenue 0.1% Nongovernmental Gifts, Scholarships, Grants & Bequests 0.1% Other Revenue 8.5% FY15 Revenue - All Funds Investment Revenue 0.0% Facilities Revenue 0.1% Nongovernmental Gifts, Scholarships, Grants & Bequests 0.0% Other Revenue 8.2% FY14 Revenue - All Funds Sales & Service Fees 7.8% Local Governmental Sources 42.3% Sales & Service Fees 7.5% Local Governmental Sources 42.1% Student Tuition & Fees 23.2% Student Tuition & Fees 24.1% Federal Governmental Sources 10.9% State Governmental Sources 6.7% Federal Governmental Sources 12.5% State Governmental Sources 5.5% Fixed Charges 1.1% Utilities 1.5% Travel & Conference/Meeting 1.0% Other Expenditures 12.1% Capital Outlay 6.1% FY15 Expenditures - All Funds Contingency 0.0% Salaries 44.4% Fixed Charges 1.9% Travel & Conference/Meeting 1.0% Capital Outlay 1.3% Utilities 1.5% Other Expenditures 15.5% FY14 Expenditures - All Funds Contingency 0.0% Salaries 45.3% General Materials & Supplies 9.0% General Materials & Supplies 9.4% Contractual Services 8.9% Employee Benefits 16.0% Contractual Services 7.6% Employee Benefits 16.5% Total Expense = $ 60,929,563 Total Expense = $ 54,218,878

11 Operating (Funds 01 & 02) Statement of Activities June 30, 2015 FY15 FY14 FY15 Change Over % Actual Budget Actual Budget FY14 Change Revenue Local Governmental Sources $ 24,603,795 $ 27,012,529 91% $ 26,781,075 $ 26,813, % $ (2,177,280) -8.1% State Governmental Sources 2,748,295 2,777,254 99% 2,400,673 2,303, % $ 347, % Federal Governmental Sources 1,674-0% - - 0% $ 1, % Student Tuition & Fees 14,158,804 15,213,204 93% 14,750,311 15,691,117 94% $ (591,507) -4.0% Sales & Service Fees 135, ,120 78% 89,372 25, % $ 46, % Facilities Revenue 11,000 21,000 52% 14,000 23,100 61% $ (3,000) -21.4% Investment Revenue 133, ,800 54% 12,963 30,600 42% $ 120, % Nongovernmental Gifts, Scholarships, Grants & Bequests 50,570-0% 12,653-0% $ 37, % Other Revenue 5,204,516 12,254,476 42% 14,579,692 11,639, % $ (9,375,176) -64.3% Total Revenue $ 47,047,665 $ 57,697,383 82% $ 58,640,741 $ 56,527, % $ (11,593,076) -19.8% Expenditures Salaries $ 24,362,694 $ 26,901,296 91% $ 24,919,870 $ 26,706,288 93% $ (557,176) -2.2% Employee Benefits 8,651,867 15,876,243 54% 18,115,160 16,530, % $ (9,463,294) -52.2% Contractual Services 4,488,949 4,744,783 95% 4,222,529 5,410,768 78% $ 266, % General Materials & Supplies 2,140,272 2,981,509 72% 2,506,510 2,934,883 85% $ (366,238) -14.6% Travel & Conference/Meeting 510, ,701 61% 527, ,716 67% $ (16,388) -3.1% Fixed Charges 2,063,467 2,048, % 1,649,889 1,765,817 93% $ 413, % Utilities 880,165 1,075,605 82% 960, , % $ (80,712) -8.4% Capital Outlay 1,065,326 7,011,189 15% 2,431,811 5,536,470 44% $ (1,366,485) -56.2% Other Expenditures 820, , % 949, , % $ (129,140) -13.6% Contingency - 1,750,000 0% - 1,750,000 0% $ - 0.0% Total Expenditures $ 44,983,977 $ 63,968,142 70% $ 56,283,413 $ 62,945,241 89% $ (11,299,435) -20.1% Excess/(deficit) of revenues over expenditures $ 2,063,688 $ (6,270,759) $ 2,357,328 $ (6,418,028) $ (293,640) -12.5% Net Transfers Out/(In) $ - $ 2,500,000 $ 2,500,000 $ 4,454,324 $ (2,500,000) % Net Operating Funds Surplus/(Deficit) $ 2,063,688 $ (8,770,759) $ (142,672) $ (10,872,352) $ 2,206, % Operating Fund Balance based on Total Budgeted Expenditures* 21,322,714 20,981,747 Less : Adjusment for budgeted SURS Pass Thru Expense ($6.75m*.3334) 2,250,000 2,053,835 Adjustment for Contingency ($1.75m*.3334) 583, ,333 Unassigned Fund Balance 33% of adjusted budgeted expenditures 18,489,381 18,344,578 Audited Beginning Fund Balance 24,102,477 24,102,477 24,245,146 24,245,146 Net Operating Funds Surplus/(Deficit) 2,063,688 (8,770,759) (142,672) (10,872,352) Calculated YTD Ending Fund Balance (budget estimate) $ 26,166,165 $ 15,331,718 $ 24,102,474 $ 13,372,794 *Net of Transfers Out/(In)

12 Operating Funds - Statement of Activities June 30, 2015 Actual Budget Revenue Local Governmental Sources 24,603, ,012, State Governmental Sources 2,748, ,777, Federal Governmental Sources 1, Student Tuition & Fees 14,158, ,213, Sales & Service Fees 135, , Facilities Revenue 11, , Investment Revenue 133, , Nongovernmental Gifts, Scholarships, Grants & Bequests 50, Other Revenue 5,204, ,254, Total Revenue 47,047, ,697, Millions Operating Revenues (Funds 01 and 02) Actual Budget Expenditures Salaries 24,362, ,901, Employee Benefits 8,651, ,876, Contractual Services 4,488, ,744, General Materials & Supplies 2,140, ,981, Travel & Conference/Meeting 510, , Fixed Charges 2,063, ,048, Utilities 880, ,075, Capital Outlay 1,065, ,011, Other Expenditures 820, , Contingency - 1,750, Total Expenditures 44,983, ,968, Excess/(deficit) of revenues over expenditures 2,063, (6,270,759.00) Millions Operating Expenditures (Funds 01 and 02) Actual Budget

13 McHenry County College Board Report #15-75 July 23, 2015 Information Treasurer s Report Attached is the Treasurer s Report for the month of June, including details regarding the College s investments. Recommendation It is recommended that the Board of Trustees approves the Treasurer s Report as presented. Vicky Smith President

14 McHenry County College Treasurer's Report For the Month of June 2015 Bank Name Account Beginning Deposits (+) Disbursements (-) Ending Balance Other Additions Other Subtractions Balance Crystal Lake Bank & Trust Operating $1,264, $13,627, $6,972, $7,920, Crystal Lake Bank & Trust Credit Card $100, $346, $262, $184, Crystal Lake Bank & Trust Employee Benefits $0 $36, $36, $0 Crystal Lake Bank & Trust Payroll $9, $1,737, $1,737, $8, Crystal Lake Bank & Trust Federal Student Loan $13, $39, $39, $13, /14/2015 REPORT-Treasurer.xlsx

15 McHenry County College June 30, 2015 Investments 06/30/15 06/30/15 05/31/15 % of Total College Fund Financial Institution Investments Investments Investments Interest No. of Days Maturity Education Illinois Funds $716,366 $232,068 2% see below N/A On Demand Education JPMorgan Chase 4,080,886 1,080,861 11% 0.01% N/A On Demand Education PFM Investments 15,763,190 15,759,576 41% see below N/A Various Operations & Maintenance Illinois Funds 0 0 0% see below N/A On Demand Operations & Maintenance PFM Investments 931, ,322 2% see below N/A Various Operations & Maintenance (Restricted) Illinois Funds 7 7 0% see below N/A On Demand Operations & Maintenance (Restricted) JPMorgan Chase 0 0 0% 0.01% N/A On Demand Operations & Maintenance (Restricted) PFM Investments 11,886,941 11,884,490 31% see below N/A Various Working Cash Illinois Funds 0 0 0% see below N/A On Demand Working Cash JPMorgan Chase 0 0 0% 0.01% N/A On Demand Working Cash PFM Investments 2,740,050 2,739,626 7% see below N/A Various Liability, Protection and Settlement Illinois Funds 0 0 0% see below N/A On Demand Liability, Protection and Settlement JPMorgan Chase 0 0 0% see below N/A On Demand Liability, Protection and Settlement PFM Investments 1,923,614 1,923,261 5% see below N/A Various Total $38,042,583 $34,551, % Interest Revenue Illinois Fund Rates - June 30, 2015 Interest Revenue Annualized rate - Money Market College Fund Jun-15 Fiscal YTD Low 0.027% Education $4,823 $149,971 High 0.051% Operations & Maintenance 273 $8,474 Operations & Maintenance (Restricted) 3,248 $100,698 Average 0.034% Working Cash 561 $17,396 Liability, Protection and Settlement 469 $14,528 PFM Investment Rates - June 30, 2015 Range of CD Rates Total $9,374 $291,067 Low 0.750% High 1.250% Yield to Maturity of Notes Short Term Long Term At Cost 0.200% 0.850% At Market 0.070% 0.730%

16 McHenry County College Board Report #15-76 July 23, 2015 Information Ratification for Accounts Payable Check Register The attached accounts payable check register identifies the vendors that have been paid in the past month in the amount of $1,635, Please note that the expenses are not segregated into the respective funds. Recommendation It is recommended that the Board of Trustees ratifies payment of the accounts payable check register, for the period of June 1- June 30, 2015, totaling $1,635, Vicky Smith President

17 Distribution of Monthly Check Register Payments 6/1/15 through 6/30/15 Inventory Receivables Utilities Prepaid Expenditures & Deferred Charges Travel & Conference/Meeting Fixed Charges General Materials & Supplies Capital Outlay Contractual Services Payroll Deductions Payable Accounts Payable Deferred Revenue Other Liabilities State Governmental Sources Federal Governmental Sources Student Tuition & Fees Sales & Service Fees Other Revenue Employee Benefits Category Amount Percent Category Amount Percent Cash % Sales & Service Fees % Receivables % Other Revenue % Inventory % Employee Benefits 21, % Prepaid Expenditures & Deferred Charges 215, % Contractual Services 544, % Payroll Deductions Payable 184, % General Materials & Supplies 344, % Accounts Payable % Travel & Conference/Meeting 33, % Deferred Revenue % Fixed Charges 137, % Other Liabilities 3, % Utilities 59, % State Governmental Sources % Capital Outlay 78, % Federal Governmental Sources % Other Expenditures 12, % Student Tuition & Fees % Total All Categories 1,635, % H:\Board\FY16\ Jul\qryCkToObject2.xlsxJun 2015

18 McHenry County College Board Report #15-77 July 23, 2015 Request to Renew Ferrilli Annual Enterprise Resource Planning, Portal and Business Intelligence Support Information In September, 2014 a partial-year service agreement was made with Ferrilli, LLC to provide specialized monitoring, support and software upgrades for the College s Ellucian Colleague Enterprise Resource Planning (ERP) system. This service was needed as an enhancement to the standard annual support service already provided by Ellucian. This specialized service includes coverage for server operating systems monitoring/ updates and database system optimization running the College s ERP web portal and business intelligence reporting systems. More precisely, the Ferrilli specialized support covers: Colleague software and database updates (patches) and maintenance WebAdvisor, UI (User Interface) and Student Self-Service upgrades and performance tuning Business Intelligence (WebI) server support and performance tuning Server security certificate management Server operating system upgrades for the above, and 24 x 7 uptime monitoring. The annual specialized support effort needed is estimated at 500 hours at $84.00 per hour or $42, per year from Ferrilli. Ellucian quoted this service at $ per hour. This expense is budgeted in the IT Software Solutions account in the Education Fund. This purchase is exempt from bidding requirements as stated in the Illinois Public Community College Act Chapter 110 ILCS 805/3-27.1, exemption (f) which reads, purchase and contracts for the use, purchase, delivery, movement or installation of data processing equipment, software, or services and telecommunications and inter-connect equipment, software and services. Recommendation It is recommended that the Board of Trustees approves the renewal of the ERP, Portal and Business Intelligence support annual agreement covering the period of August 1, 2015 through July 31, 2016, from Ferrilli LLC, of Media, PA for $42, Vicky Smith President

19 McHenry County College Board Report #15-78 July 23, 2015 Information Roof Replacement Buildings C and A - Main Campus In March 2011, the ISES Corporation did a complete condition analysis of the College and made recommendations for infrastructure improvements to the Crystal Lake campus facility and satellite buildings. Among their recommendations are Building C Roof Membrane Replacement (CES01) and Building A Roof Membrane Replacement (AES02). Notice of Request for Proposals (RFP) was published in a newspaper of general circulation in the College District and bid specifications were issued. Ten companies bid on the RFP. The results of the three lowest bids are listed below, while the remaining bids are on the next page. The two roofing projects were bid out concurrently to give the College economies of scale in order to leverage better pricing from the roofing companies and their suppliers. The aggregate of both roof bids determined the lowest bid: Building Description Quantity Metalmaster Riddiford Ro Roofmaster DCG Roofing ofing C Roof Membrane Replacement 1 $ 277, $ 343, $ 394, A Roof Membrane Replacement 1 $1,239, $1,218, $1,260, Totals $1,517, $1,562, $1,655, The existing roof system for Building C is 24 years old and the roof system currently on the Building A is 23 years old. Each roof system has a life expectancy of 20 years. The Building C Roof Membrane Replacement is projected to be completed in August The Building A Roof Membrane Replacement is projected to be completed by mid-july The ISES Corporation had estimated costs of $274, for the Building C and $1,977, for the Building A. These expenses are budgeted in the Deferred Maintenance account in the Operations and Maintenance Fund. Recommendation It is recommended that the Board of Trustees approve the Building C and the Building A Roof Membrane Replacement and award the bid/contract to the lowest responsible bidder, Metalmaster Roofmaster of McHenry, IL for $1,517, Vicky Smith President

20 Other Bid Submittals Received: Anthony Roofing Combined Roofing Services CSR Roofing Contractors Building C $ 438, Building A $1,665, Building C $ 378, Building A $1,542, Building C $ 349, Building A $1,353, Total Bid $2,104, Total Bid $1,920, Total Bid $1,703, Elens + Maichin Glenbrook Roofing Knickerbocker Roofing Building C $ 363, Building A $1,473, Total Bid $1,837, Building C $ 350, Building A $1,350, Total Bid $1,700, Building C $ 451, Building A $1,577, Total Bid $2,028, L Marshall, Inc. Building C $ 392, Building A $1,439, Total Bid $1,831,000.00

21 McHenry County College Board Report #15-79 July 23, 2015 Information Addendum to Joint Educational Agreement College of DuPage A joint educational agreement is a means by which Illinois community colleges share career and technical education programs and thereby maximize the utilization of finances, facilities, equipment and personnel. The agreement provides educational opportunities that otherwise may be inconvenient. It allows McHenry County College (MCC) students the opportunity to enroll in career and technical education degree and certificate programs not offered through MCC and to pay an in-district rate at the partnering community college. The Joint Educational Agreement between McHenry County College and College of DuPage (COD) was first approved in March Revisions to the Agreement are made in writing and prepared in the form of an addendum. The following modifications are proposed due to COD curriculum changes and MCC students increased interest in specific COD programs. College of DuPage Delete: E-Travel and Tourism Certificate Travel and Tourism Tour Escort Certificate Travel Geography Specialist Certificate Add: AAS in Cosmetology AAS in Motion Picture/Television Production AAS in Speech and Language Pathology Assistant McHenry County College Delete: Medical Administration Certificate Recommendation It is recommended that the Board of Trustees approves the Joint Educational Agreement Addendum with College of DuPage. Vicky Smith President

22 McHenry County College Board Report #15-80 July 23, 2015 Information Destruction of Closed Session Recordings Public Act amended the Open Meetings Act to require public bodies in Illinois to keep verbatim records of their closed (executive) sessions. The verbatim record needs to be in the form of an audio or video recording. The law provides for the following regarding destruction of the recording: At least 18 months must have passed since the date of the meeting The public body approves the destruction of the particular recording The public body approves properly detailed minutes of the closed session The recordings identified below will be physically destroyed; paper copies of the Closed Session minutes will be retained. Committee of the Whole Meeting, October 15, 2013 Special Board Meeting, October 15, 2013 Regular Board Meeting, October 24, 2013 Recommendation It is recommended that the Board of Trustees approves the destruction on July 24, 2015 of the recordings of the following Closed Sessions: Committee of the Whole Meeting, October 15, 2013, Special Board Meeting, October 15, 2013 and Regular Board Meeting, October 24, Vicky Smith President

23 McHenry County College Board Report #15-81 July 23, 2015 Information Appointment of Replacement Director of Nursing Program The resignation of Joan Flanagan, effective May 31, 2013, created a vacancy for the full-time administrative position of Director of Nursing Program. Elizabeth Schnowske has been recommended to fill this position. Ms. Schnowske has a Bachelor of Science in Nursing from Davenport, IA and a Master of Science in Nursing from Walden University, Baltimore, MD. Her experience is as follows: 2010 Present Instructor of Nursing (2012 Present) Adjunct Instructor ( ) McHenry County College, Crystal Lake, IL Staff Nurse Springs of Crystal Lake, Crystal Lake, IL Patient Care Leader Advocate Good Shepherd Hospital, Barrington, IL Registered Nurse St. Alexius, Hoffman Estates, IL Sixteen applications were received, seven met the position minimum requirements, and the search committee interviewed six candidates. Recommendation It is recommended that the Board of Trustees approves the appointment of Elizabeth Schnowske to the administrative position of Director of Nursing Program, effective August 5, 2015, based on the elevenmonth salary of $90, Vicky Smith President Pay Grade Minimum Salary Midpoint Salary Maximum Salary Current Salary Salary Offer Salary of Replaced Employee A5 $73, $95, $117, $61, $90, $91, POSITION: DIRECTOR OF NURSING PROGRAM

24 CLASSIFICATION: Administrative / Full-time WORK YEAR: 11 Months PAY GRADE: A5 FLSA CODE: Exempt POSITION CODE: A04019 WORK WEEK: 40 Hours Flexible schedule to meet department needs to include possible evenings and weekends. POSITION SUMMARY: Provide leadership and assure the general effectiveness of the nursing and nurse assistant education programs, serve as the nursing administrator with the authority to direct the nursing curriculum and program assessment, communicate with other departments in the organization, maintains continued approval and accreditation of the program, and teach 6-12 contact hours per year in the nursing curriculum. REPORTS TO: Executive Dean of Mathematics, Sciences and Health Professions ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Collaborate with the nursing faculty to develop, implement, and evaluate the curriculum of the nursing program Collaborate with the department chair of nurse assistant education (NAE) to ensure the development, implementation and evaluation of the NAE curriculum Collaborate with the nursing faculty to develop, implement, and coordinate the nursing program admission policies and procedures Participate in the recruitment and retention efforts of the nursing program Hire, supervise, and evaluate part-time faculty in nursing and nurse assistant education Hire, supervise, and evaluate the full-time nursing faculty Hire, supervise and evaluate the manager of the nursing lab Schedule courses for the nursing program, including clinical experiences Counsel students regarding academic and employment matters Collaborate with Executive Dean to develop annual budget for nursing program and monitors expenditures Seek and prepare Accreditation Commission for Education in Nursing (ACEN) accreditation Coordinate the submission of annual reports and accreditation report to the ACEN and to the Illinois Department of Professional Regulation (IDPR), and any other reports required by the College, local, state, and national accrediting agencies Coordinate with the NAE department chair to ensure all reports are submitted to the Illinois Department of Public Health Develop and maintain working and contractual relationships with clinical facilities for nursing clinical placements Monitor and approve the submission of clinical facility requests to affiliating agencies for the nursing program Collaborate with the nursing faculty to prepare the nursing program schedule, and review room and faculty teaching assignments Participate in the nursing and NAE advisory committee Contact affiliating agencies for planning and evaluating of all clinical assignments Plan and oversee the nursing faculty orientation process for full-time and adjunct faculty and staff DIRECTOR OF NURSING PROGRAM Page 2

25 ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES: Plan and oversee the incoming nursing student orientation Attend Division, Leadership Council and other meetings related to the nursing program Prepare necessary paperwork for the RN students to sit for the NCLEX-RN licensing exam Teach 6 to 12 credit hours per academic year Schedule and conduct nursing program information sessions Document and verify licensure, certifications and health records required by clinical facilities for their staff to work, e.g. HIPAA training, CPR certification, TB testing, health physical, etc. Support and participate in the College s commitment to continuous improvement and the AQIP process of accreditation through appropriate participation in Action Team activities Work collaboratively with others (e.g. colleagues, stakeholders, vendors) to accomplish functions and responsibilities Assume additional duties as assigned by immediate supervisor QUALIFICATIONS (EDUCATION / CERTIFICATION / EXPERIENCE): Master s Degree or higher from a regionally accredited institution with a major in Nursing Current licensure as a registered nurse (or eligibility for licensure) in Illinois Licensure, certifications and health records required by clinical facilities, e.g. HIPAA training, CPR certification, TB testing, health physical, etc. Demonstrated ability to get results within a team environment and to develop productive working relationships at all levels of the organization Two years experience in clinical nursing practice Two years experience as an instructor in a nursing program Two years of leadership experience either in directly managing employees or in a project management role SKILLS AND SPECIFICATIONS: Self-directed and innovative Ability to work collaboratively with diverse constituencies Commitment to the mission of the College, and to teaching and motivating students in ways appropriate to their diverse backgrounds and learning styles Strong analytical, problem solving, organizational, interpersonal, and communication skills Ability to organize work around broad organizational goals and processes related to the Nursing Department Ability to work in a dynamic environment that requires the incumbent to be sensitive to change and responsive to changing goals, priorities, and needs Ability to perform work that encompasses advanced technical, scientific, legal, or mathematical concepts Ability to work independently yet have a strong team orientation Commitment and respect for diversity Ability to perform all of the essential functions, skills, and specifications of the position SUPERVISORY RELATIONSHIPS / DIRECT REPORTS: Academic Health Opportunity Grant Advisor Full-time and part-time faculty within the nursing program Nursing Lab Manager REVISED: July 2015

26 McHenry County College Board Report #15-83 July 23, 2015 Information Appointment of New Instructor of Health Information Technology At the July 2014 Board Meeting, the Board of Trustees approved the new full-time faculty position of Instructor of Health Information Technology. Allison Minicz has been recommended to fill this position. Ms. Minicz has a Bachelor of Arts in Merchandising Management from International Academy of Design and Technology, Chicago, IL and a Master of Arts in Healthcare Administration from Ashford University, Clinton, IA. Her experience is as follows: 2012 Present Director of Health Information Technology Program (2015 Present) Adjunct Instructor ( ) McHenry County College, Crystal Lake, IL 2011 Present Consultant Consultant to MD Association, Glendale Heights, IL Instructor, Health Information Technology (2014) Adjunct Instructor, Medical Billing ( ) William Rainey Harper College, Palatine, IL Healthcare Administrator MD Association, Glendale Heights, IL Administrative Coordinator Genex Services, Schaumburg, IL Eleven applications were received, seven met the position minimum requirements, and the search committee interviewed three candidates. Recommendation It is recommended that the Board of Trustees approves the appointment of Allison Minicz to the faculty position of Instructor of Health Information Technology, effective August 12, 2015, at a 9-month salary of $64, Vicky Smith President Contract Placement Placement Multiplier Base Salary Contractual 9-month Salary Current Salary Contract Salary of Previous Employee Lane 4, Step $47, $64, $84, Not Applicable

27 POSITION: INSTRUCTOR OF HEALTH INFORMATION TECHNOLOGY PROGRAM CLASSIFICATION: Faculty Full-time, Tenure-Track WORK YEAR: 9 Months FLSA: Exempt REPORTS TO: Executive Dean of Mathematics, Sciences, and Health Professions ESSENTIAL FUNCTIONS AND RESPONSIBILITIES: Responsibilities include but are not limited to: Assist with program accreditation standards to achieve and maintain accreditation Teach 15 contact hours per week Available to teach daytime, evening, and weekend classes, as needed Assist with curriculum development through preparation of additional courses or seminars to enhance current programming General involvement as a faculty member in participatory College governance, advisement and recruitment of students, and College committees Assessment of student learning Work cooperatively within the department, the division, and throughout the College in striving for educational excellence Keep apprised of external agency regulations and changes to regulations that directly impact a particular curriculum Work with program director and colleagues in high schools and four-year institutions to facilitate articulation of appropriate courses within those institutions Continue professional development in area of expertise and in teaching/learning strategies Assist in educating the public about the program through College sponsored activities Support continuous quality improvement through the AQIP process QUALIFICATIONS (EDUCATION / CERTIFICATION / EXPERIENCE): Certified as Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA) or 5,000 worked hours over 5 years Bachelor s Degree in a related field from a regionally accredited institution; Master s preferred Demonstrated commitment to professional growth Willingness to use educational technology Commitment to the mission of the community college, and to teaching and motivating community college students in ways appropriate to their diverse backgrounds and learning styles ISSUED: October 2014

28 McHenry County College Board Report #15-84 July 23, 2015 Information Appointment of Replacement Instructor of Mathematics The retirement of Diane Terlep, effective May 15, 2015, created a vacancy for the full-time faculty position of Instructor of Mathematics. Anitha Korla has been recommended to fill this position. Ms. Korla has a Master of Arts in Teaching from National Louis University, Chicago, IL and a Master of Science in Mathematics from Bishop Heber College, India. Her experience is as follows: 2010 Present Adjunct Instructor McHenry County College, Crystal Lake, IL 2010 Student Teacher Community High School District 155, Crystal Lake, IL Clinical Observation National Louis University, Chicago, IL 2008 Present Homebound Liaison, Mathematics (2008 Present) Substitute Teacher, Mathematics (2007 Present) Community High School District 155, Crystal Lake, IL College Lecturer Indira Gandhi College, India Fifty-eight applications were received, fifty-six met the position minimum requirements, and the search committee interviewed five candidates. Recommendation It is recommended that the Board of Trustees approves the appointment of Anitha Korla to the faculty position of Instructor of Mathematics, effective August 12, 2015, at a 9-month salary of $55, Vicky Smith President Contract Placement Placement Multiplier Base Salary Contractual 9-month Salary Current Salary Contract Salary of Previous Employee Lane 3, Step $47, $55, Not Applicable $113,511.00

29 POSITION: INSTRUCTOR OF MATHEMATICS CLASSIFICATION: Faculty Full-time, Tenure-Track WORK YEAR: 9 Months FLSA CODE: Exempt REPORTS TO: Executive Dean of Mathematics, Sciences and Health Professions ESSENTAL FUNCTIONS AND RESPONSIBILITIES: Responsibilities include but are not limited to: Teach 15 contact hours per week, which will normally include both advanced and introductory level Mathematics courses. Available to teach daytime and evening classes, as needed Assist in curriculum development through preparation of additional and/or participation in revision of current courses Participate as a faculty member in College governance, advisement of students, professional development, College committees, and Math Department responsibilities Assess student learning and take an active role in Learning Outcomes Assessment Work cooperatively with the department, division, faculty, and staff throughout the College in striving for educational excellence Support continuous quality improvement through participation in AQIP QUALIFICATIONS (EDUCATION / CERTIFICATION / EXPERIENCE): Master s Degree in Mathematics or Master s Degree in a related field with at least 18 semester hours in graduate level Mathematics from a regionally accredited institution. Ability to teach a wide variety of Mathematics courses Ability to interact with students and colleagues in a positive and collaborative manner Commitment to the mission of the community college, as well as teaching and motivating students in ways appropriate to their diverse backgrounds and learning styles Demonstrated commitment to professional development DESIRED QUALIFICATIONS: Full-time community college teaching or equivalent teaching experience. Experience using technology in the classroom; experience and/or interest in online instruction ISSUED: April 2015

30 McHenry County College Board Report #15-85 July 23, 2015 Information Appointment of Replacement Instructor of Photography The resignation of Andrew Doak, effective May 16, 2015, created a vacancy for the full-time faculty position of Instructor of Photography. Justin Schmitz has been recommended to fill this position. Mr. Schmitz has a Bachelor of Fine Arts in Photography from Columbia College Chicago, Chicago, IL and a Master of Fine Arts in Photography from Yale University, New Haven, CT. His experience is as follows: 2014 Present Photography Fellow The University of Georgia, Athens, GA Adjunct Instructor The School of the Art Institute Chicago, Chicago, IL Adjunct Instructor Indiana University Northwest, Gary, IN 2013 Adjunct Instructor Columbia College Chicago, Chicago, IL Teaching Artist Marwen Foundation, Chicago, IL Adjunct Instructor ( ) Digital Imaging Technician ( ) Columbia College Chicago, Chicago, IL Thirty-eight applications were received, thirty-eight met the position minimum requirements, and the search committee interviewed five candidates. Recommendation It is recommended that the Board of Trustees approves the appointment of Justin Schmitz to the faculty position of Instructor of Photography, effective August 12, 2015, at a 9-month salary of $64, Vicky Smith President Contract Placement Placement Multiplier Base Salary Contractual 9-month Salary Current Salary Contract Salary of Previous Employee Lane 4, Step $47, $64, Not Applicable $61,230.00