Develop and Integrate NASA Cross Enterprise Science Activities

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1 Page 1 of 8 Office of the NASA Chief Scientist Office Work Instruction Develop and Integrate NASA Cross Enterprise Science Activities Original Approved by: Kathie L. Olsen, Ph.D. NASA Chief Scientist

NASA Cross Enterprise Science Activities Original

2 Page 2 of 8 DOCUMENT HISTORY LOG Status (Baseline/ Revision/ Canceled) Document Revision Effective Date Baseline 1/10/00 Description

3 Page 3 of Purpose The purpose of this procedure is to document the process used by the Office of the NASA Chief Scientist (Code AS) to develop and integrate cross-enterprise science activities for the Agency. 2.0 Scope and Applicability This Office Work Instruction (OWI) covers the cross-enterprise science activities for which the Code AS is responsible. These activities are science issues and future projects that involve more than one strategic enterprise. 3.0 Definitions 3.1 Science Council (NSC). The NSC is a forum for discussion of the Agency policies, practices, and issues from the viewpoint of the science disciplines. The NSC Charter is published in NPG 1000.X, The NASA Organization. 3.2 Capital Investment Council (CIC). The CIC is the principal advisory group to the NASA Administrator in resolving issues, prioritizing activities, and balancing resources among Strategic Enterprises. 4.0 References 4.1 NPG NASA Strategic Management Handbook 4.2 NPG 1000.X The NASA Organization 4.3 NPG NASA Program and Project Management Processes and Requirements

2.0 Scope and Applicability This Office Work Instruction (OWI) covers the cross-enterprise science activities for which the Code AS is responsible.

4 5.0 Flowchart Page 4 of Input Received Which Include Potential Cross-Enterprise Science Activities National Research Council Reports Advisory Committee Reports NASA Science Council Minutes 6.2 Review Input to Identify Potential Activities and Determine if it Merits Consideration NCS Other Input 6.3 Activity Worth Considering? Stop 6.4 Designate Project in Consulation with Science Codes NCS 6.5 Establish Project Team Project 6.6 Develop Initial Plan Draft Initial Plan Project Team 6.7 Coordinate Plan Project Coordination Comments 6.8 Develop Coordinated Plan Coordinated Plan Project Team From Step Present Plan to NASA Science Council. Determine if Plan is Ready for CIC Presentation 1 Project

2 Review Input to Identify Potential Activities and Determine if it Merits Consideration NCS Other Input 6.3 Activity Worth Considering? Stop 6.

5 Page 5 of 8 Go to Step Repeat NSC Briefing 6.10 Approved? Revise to Incorporate Comments or Recommended Changes Repeat CIC Briefing 6.11 Present Plan to Capital Investment Council Project 6.12 Approved? Project Team Provide Additional Material to OMB 6.13 Prepare Briefing and Budgetary Paperwork for Presentation to OMB Project OMB Briefing 6.14 Present to OMB NASA Chief Scientist Feasible? Determine if Still Feasible 6.15 Approved? 6.16 tify Responsible NASA Science Code of OMB Decision NASA Chief Scientist 6.17 Responsible NASA Science Code Receives tification of OMB Decision

13 Prepare Briefing and Budgetary Paperwork for Presentation to OMB Project OMB Briefing 6.14 Present to OMB NASA Chief Scientist 6.15.

6 6.0 Procedure Page 6 of 8 Step Actionee Action 6.1 A input (meeting minutes, report, memorandum, letter, etc.) which may identify or recommend a potential cross-nasa Enterprise science project or program. An input may be received from the NASA Science Council, Advisory Committees, the National Research Council, or other venue, such as Congress, the White House, or a private citizen. 6.2 NASA Chief Scientist (NCS) The NASA Chief Scientist reviews the input and confers with the Science Codes Associate Administrators to discuss viability of pursuing the activity and to determine if it is worth further consideration. 6.3 NCS If determined that activity is worth further consideration, go to Step 6.4. If determined that it is not worth consideration the process stops. 6.4 NCS Consult with Science Code AAs in identifying and designating an individual that will act as focal point for the coordination. The individual should be very informed of the project and connected with the scientific community. The project coordinator will be identified by the organization with the largest potential role in the proposed project. The project coordinator will report to the NCS in performing his or her work under this OWI. 6.5 Project Establish a project team to assist in developing documentation to define and present the proposed activity for approval. The project team members will be designated by the participating NASA Headquarters Science Codes. Science Codes may also designate representatives from NASA Field Centers to serve on the Project Team. 6.6 Project Team Develop initial plan (per NPG 7120, Program Formulation section). The Project is responsible for compiling the Initial Plan. The Project Team will meet to review and revise the Plan. 6.7 Project Coordinate Draft Initial Plan with other Federal Agencies, scientific community, industry, or international partners, if any of these are affected by the project and want to participate. 6.8 Project Team Based on comments received, produce a Coordinated Plan. This plan must be consistent with the Agency and Enterprises Strategic plans. In addition, a strategic roadmap shall begin to be developed as part of the coordinated plan at this time, if appropriate. The Project is responsible for compiling the Coordinated Plan. The Project Team will meet to review the Plan and to resolve issues identified during the coordination process in Step Project NASA Science Council 6.10 Project Present the Coordinated Plan to the NASA Science Council. NSC determines if plan is ready to be presented to the Capital Investment Council. The Council will determine the Agency scientific priority of the project relative to other Agency projects before forwarding to CIC. Criteria applied include budget feasibility, consistency with Agency and Enterprise Strategic Plans and consistency of Plan with original input. If the Plan is approved, go to Step If the Plan is not approved, go to Step Project Team Revise Coordinated Plan to incorporate comments from Steps 6.9, 6.11 or R f t ti i t f d t ti f t f NASA il

An input may be received from the NASA Science Council, Advisory Committees, the National Research Council, or other venue, such as Congress, the White House, or a private citizen. 6.

7 Page 7 of 8 Step Actionee Action Refer to meeting minutes for documentation of comments from NASA councils. For OMB comments refer to meeting documentation from NCS and Project. The Project is responsible for revising the Coordinated Plan. The Project Team will meet to review the Plan and to resolve issues identified by reviewing organizations Project 6.12 Project 6.13 Project NCS Secretary Present the Coordinated Plan to the Capital Investment Council (CIC) for approval. CIC determines if project may request funding from the Office of Management and Budget (OMB) as new a initiative or if costs will be absorbed by the Agency s budget. The CIC may also choose to ask teams to rework plan. These discussions are captured in the CIC meeting minutes. If the Plan is approved, go to Step If the Plan is not approved, go to Step Prepare final presentation of plan for OMB. The OMB Briefing is a detailed summary of the Coordinated Plan. Final presentation will include budgetary paperwork which is prepared in consultation with the Office of the Comptroller and Enterprise budget analysts. The OMB Briefing is a quality record a copy. File copy of OMB Briefing, along with copies of minutes of the CIC and NSC meetings during which the Coordinated Plan was approved NCS Present OMB Briefing to the Office of Management and Budget. The Science Code AAs or their representatives may participate in the final presentation NCS, Project NCS, Project NCS, Project If OMB approves, go to Step If not approved go to Step In consultation with Science Code AAs and Budget representatives, review OMB comments/position and determine if the project is still feasible. If not feasible, go to Step If feasible, go to Step to generate additional materials and information for OMB NCS tify responsible NASA Science Code of OMB decision Responsible NASA Science Code receives notification from the NCS of OMB decision. If approved, Science Code assumes responsibility for implementation. If not approved, Science Code retains idea for future consideration.

13 Project NCS Secretary Present the Coordinated Plan to the Capital Investment Council (CIC) for approval.

8 Page 8 of Quality Records Record ID Owner Location Record Media NPG Schedule and Item Number OMB Briefing (with copies of NCS and CIC minutes) NASA Chief Scientist Code AS Hard Copy Schedule 1, Item 14.B.1 Retention/Disposition Permanent Retire to RFC when 2 years old. Transfer to NARA when 20 years old., whichever is sooner

Chief Scientist Code AS Hard Copy Schedule 1, Item 14.B.

Management of Quality Council Meetings

Page 1 of 9 Office of the Associate Deputy Administrator Office Work Instruction Management of Quality Council Meetings Original Approved by: John R. Dailey Associate Deputy Administrator Page 2 of 9 DOCUMENT