Integrating Custom Sub-Ledgers with EBS Using BI Applications Financial Analytics. 03/09/2012 Jamie Adams, Laxmi Vara Prasad Duvvuri AST Corporation

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1 Integrating Custom Sub-Ledgers with EBS Using BI Applications Financial Analytics 03/09/2012 Jamie Adams, Laxmi Vara Prasad Duvvuri AST Corporation 1

2 Agenda Scenario Previous Options Proposed Solution/Approach Overview of EBS GL Posting Overview of Financial Analytics EBS Setups Required Data Model Design OBIEE Development (RPD & Webcat) Reporting References Q&A 2

3 Scenario 3

4 Problem Statement Applicable to Organizations with Business cycles that use Legacy/Third party Systems in conjunction with Oracle Applications Oracle Application GL Module is the Centralized repository for Balances (Actuals, Encumbrances & Budgets) All Third Party/Legacy Accounting data is posted to Oracle GL Periodically Users require Drilldown functionality for Custom Sub-Ledger Data 4

5 Accounting and Posting Sub-Ledger#1 Transfer Accounting entries Accounting & Posting All accounting distributions are stored in respective subledgers Posted to GL All Reports are Generated from Oracle GL Sub-Ledger#2 Sub-Ledger#3 Transfer Accounting entries Transfer Accounting entries Oracle General Ledger Interface Journal Posting Oracle General Ledger Oracle EBS Subledgers Transfer Accounting entries 5

6 Drilldown Feature Drilldown Ability to View Sub-Ledger Distributions/Transaction details pertaining to a Journal Entry In Oracle Applications drilldown is supported for various Sub- Ledgers Sub-Ledger Accounting Entries Sub-Ledger Accounting Entries Sub-Ledger Accounting Entries Sub-Ledger Accounting Entries Sub-Ledger Accounting Entries Sub-Ledger text Accounting Entries Sub-Ledger Accounting Entries Journal Lines text Journal Lines General Ledger Balances Journal Lines Sub-Ledger Accounting Entries 6

7 Previous Options 7

8 Previous Options & Pain Points In a World without Oracle Business Intelligence Applications Businesses would have had to Develop custom User Interface to Support Sub-Ledger reporting needs Manual Effort required during Reconciliation/Period Close activity Maintain and Support Multiple Systems Extensive customization of EBS 8

9 Proposed Solution/Approach 9

10 Oracle Applications - GL Posting & Drilldown 10

11 GL Posting Process - Recap GL Posting Recap All accounting distributions are stored in respective sub-ledgers Accounting is created in SLA Accounting entries are periodically aggregated (based on business needs) Entries are periodically transferred to GL Interface Journal Import creates the Journal entries Journals are posted to GL Balances EBS Sub-Ledgers Receivables Payables Purchasing Inventory Create Accounting Sub-Ledger Accounting Module GL Transfer GL Interface Tables GL_INTERFACE Interface Table GL_JE_BATCHES, GL_JE_HEADERS, GL_JE_LINES Journals GL_IMPORT_REFERENCES Reference table GL_BALANCES GL Balances Journal Import GL Journal Entries Journal Posting GL Balances 11

12 GL Posting Process Data Flow 12

13 Financial Analytics Overview - Key Tables 13

14 Oracle BI Applications Data Model 14

15 General Ledger Balance Fact Table W_GL_BALANCE_F Stores the current balance for general ledger accounts Granularity Posted records are considered for calculating the balances Actual balance entries are stored Code Combination, Ledger and Period EBS Source Table ETL GL_BALANCES This table gets populated by extracting the Actual Balance entries from GL Balances Key Dimension Tables W_LEDGER_D W_MCAL_DAY_D W_GL_ACCOUNT_D 15

16 GL Detail Transactions Fact Table W_GL_OTHER_F Stores all Journal Entries from GL Stores LOC Amount and DOC Amount OOTB Supports Actuals only Granularity Data is stored at JE_LINE_NUM Source Tables GL_JE_BATCHES, GL_JE_HEADERS, GL_JE_LINES ETL Logic Extracts all GL Journal entries 16

17 W_GL_LINKAGE_INFORMATION_G Explained Helper table Links GL Ledger Journals in W_GL_OTHER_F to SL transactions No direct join between W_GL_OTHER_F and W_GL_LINKAGE Linking is enabled for W_AP_XACT_F, W_AR_XACT_F, W_GL_COGS_F or W_GL_REVN_F Sourced from GL_IMPORT_REFERENCES in EBS Supports PSFT as well 17

18 Metadata Modeling Model Join 18

19 W_GL_ACCOUNT_D 19

20 W_GL_ACCOUNT_D Explained GL Account String is also known as Code Combination Sourced from GL_CODE_COMBINATIONS_KFV Stores all Code combinations Primary key Code Combination ID Works in conjunction with W_GL_SEGMENT_D & W_HIERARCHY_D W_GL_SEGMENT_D All values are stored W_HIERARCHY_D All hierarchies are stored Tables are linked using Segment Code and Value set ID 20

21 Metadata Model Fact to GL Account Link GL Account to Segment, Hierarchy Link 21

22 Custom Sub-Ledgers 22

23 Custom Sub-Ledgers Following features are mandatory in Custom SL Data - All Sub-Ledger data should be stored on Oracle Database. Accounting String (Code Combination Structure and Values of each Segment) should be same across all Sub-Ledger Systems All Distributions should be aggregated at (but not limited to) Date All Segments of COA Currency Amount Unique Identifier for each batch Other References to sub-ledger data Maintain record of batches (Unique Identifiers) interfaced Simple Program to Export the data from Sub-Ledger tables to GL Interface 23

24 EBS Setups 24

25 EBS Setups Following Setups are Mandatory in EBS GL - Custom GL Journal Source that includes all the References required Import References should be enabled for all the sources Journals should not created for Partially interfaced data 25

26 Datawarehouse Extensions 26

27 Datawarehouse Extensions Following are the key Extensions Required in DW Design transaction tables to store the custom sub-ledger detailed transactions All tables should be designed to store GL Journal references Following are the key extensions required in OBIA DW Extend W_GL_LINKAGE_INFORMATION_G table to support additional import references setup in EBS Linkage (W_GL_LINKAGE_INFORMATION_G.JOURNAL_LINE_INTEGRAT ION_ID) information should be resolved appropriately in Custom SL Tables High Level architecture diagram is shown in the next slide 27

28 High Level Architecture of DW Custom Sub-ledgers Transfer to GL GL_INTERFACE EBS Single Database to store all Reporting data Custom SL tables can be persisted in OBIA Schema Custom ETL/ELT OBIA ETL Single Execution plan/data load process can be used to load data into DW Datawarehouse AR AP GL Custom Sub-Ledger Data BI Apps P&S Inventory HR 28

29 Data Sample W_GL_ACCOUNT_D All Code combinations W_GL_OTHER_F Stores all Journal Entries W_GL_LINKAGE_INFOR MATION_G Reference table Custom SL DW Fact Table Transaction table to store custom SL Distributions/Transactions 29

30 OBIEE Modeling 30

31 OBIEE Modeling Model the Repository using Oracle recommended Best Practices to support Custom Sub-Ledger Tables Additional Attributes included in the existing BI Applications tables 31

32 Reporting 32

33 Reporting Key Reports required are - GL Balances report (P&L or Balance Sheet) GL Journal Details Report (Include Journal Integration ID) Custom Sub-Ledger Distributions Report (Include Journal Integration ID) Enable navigation on Journal Integration ID in Journal Details Report to Distributions report Screenshots of the functionality is shown in the next slide 33

34 Drilldown in BI Applications Typical Drilldown can be achieved as shown below GL Balances to GL Journals GL Journals to SL Distributions 34

35 References 35

36 References Oracle BI Applications Documentation Oracle EBS Documentation 36

37 37

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