1 FREQUENTLY ASKED QUESTIONS AND ANSWERS Advisory and general questions 1. What is Management Quota Seat? Private and self financing Engineering, Technology, Pharmacy and Architecture Colleges have been allowed to admit students up to a maximum of 10% of approved seats (course wise) directly amongst students fulfilling eligibility criteria as per the general guidelines notified for e-counselling WBJEEM~2014. Those seats are known as Management Quota Seats. The tuition fee for these Management Quota seats shall not exceed three times the notified tuition fee for candidates in the self-financing private engineering institutions. 2. Is there any management quota seat in University/University Departments/Government Institutions? Normally, the answer is No. Management Quota is not applicable for University/ University Departments / Govt. Institutions. However, for the courses run on self financing basis, University Departments may use such seats as Management Quota as per their discretion. 3. My JEE MAIN AIR is XXXXXX. Can I opt for a seat in any University or Govt. College? No. JEE MAIN rank is applicable for Self Financing Engineering, Technology, Pharmacy and Architecture Colleges in the State and participating in this e-counselling 2014 process. 4. My JEE MAIN Rank is SC-XXXX. May I opt for SC Category Seats? No. JEE MAIN-2014 Merit listed Students are not eligible for Reserved Category Seats. Similar is the case for JEE Main Rank-holder with ST or OBC or PwD or any reserved category rank. Generally speaking, JEE Main rank-holders will not be eligible under any of the reserved category vacancy. 5. My WBJEEM Rank is YYYY and I belong to Other State. Can I opt for a seat in a University /University Department / Govt. Institution? Students from States other than West Bengal and merit listed in WBJEE-2014 can opt for University Seats but not for seat in any of the Govt. Engineering & Technology Colleges. 6. What is a TFW Seat? How can a student opt for a TFW Seat? TFW Scheme stands for Tuition Fee Waiver Scheme wherein 5 % additional Seats, on supernumerary basis, in all AICTE approved Course in all Engineering, Technology and Pharmacy Colleges of the State are available under this Scheme. Students from economically weaker families(i.e. having total Annual Family Income from all sources less than Rs Lakhs), domiciled of West Bengal and Merit Listed in WBJEEM-2014 can opt for seats under this Scheme. Their entire
2 Tuition Fee shall be waived during the entire course duration. Other fees, like admission fee, Library Fee, caution deposits, etc shall have to be paid by students. Allotment shall be made strictly based on Merit and Preference only. 7. What are the conditions to avail TFW Seat? Can a student apply for TFW seat during registration for e-counselling? Student must be domiciled in West Bengal. Annual Family Income of the student from all sources must be less than Rs. 2.5 Lakh. Must be Merit Listed only in WB JEEM Student must have applied with their initial application for WBJEEM~2014 by declaring their family income category. Now students can t apply for availing this benefit under TFW during registration for e-counselling. 8. My JEE MAIN B. Arch. Rank is XXXX. Can I opt for B. Arch. Seat in Jadavpur University or in Bengal Engineering and Science University? No. For the B. Arch. Course in Jadavpur University or in Bengal Engineering and Science University; students must qualify in WBJEEM-2014 for Engineering and must have a valid NATA Score. 9. What is a Domicile Requirement? Student must have been residing in the State of West Bengal continuously for at least for last 10(ten) years as on or their parents must be permanent residents of State of West Bengal having their permanent home address in the State of West Bengal. (This has already been specified in the Information Brochure of West Bengal Joint Entrance Examination, 2014 and the students have already applied in requisite form during initial application for WBJEEM~2014). 10. My WBJEEM Rank is xxxx and I have notional TFW rank of yyyy. Can I opt for a General Seat only or a TFW Seat or both? Yes. A student can opt for seat under General category as well as under TFW Scheme, if one is eligible. For example, if the candidate has xxxx Rank (GMR) in WBJEEM~2014 and has also featured in the notional list for eligible TFW candidates at yyyy, the candidate will be shown available choices with and without TFW seats. If the candidate desires to be considered ONLY for seats under TFW, he/she will choose ONLY those seats with TFW. If he/she desires to be considered under TFW as well as other seats, he/she will choose both seats with TFW and seats without TFW. Seats with TFW given above in the list will enable the student to upgrade to seats with TFW. For example: If A has GMR xxxx and notional TFW rank yyyy and eligible to choose 100 institute-branch combinations, actually he has 200 options. Every institute-branch combination comes to him with and without TFW option. If A decides that he desperately requires a seat under TFW, his list of choices should have with TFW choices in top. 11. How much fee I have to deposit for On-line Counselling?
3 In order to register for Online Counselling: Rs. 506/- (non-refundable) has to be deposited as Registration Fee in any CBS branch of Allahabad Bank. For Provisional Admission at Reporting Centre: Rs. 4,000/- for candidate allotted under TFW quota in any Institute; Rs. 5,000/- for any candidate in any of Govt. Engineering Colleges and University Departments; Rs. 20,000/- for any candidate in any of Private/Self financing Colleges. All these fees are to be adjusted at the time of final admission at finally allotted institute depending upon the nature of up-gradation and fully refundable if candidate withdraws at reporting centre after 1st, 2nd and 3rd round of allotment. But the provisional admission fee will not be refunded thereafter, if the candidate fails to physically report to the allotted institute after 3rd round. 12. What happens if I do not admit myself provisionally? Am I still eligible for upgradation to higher choices? NO. Candidates who do not report for provisional admission are considered to have opted out of system and their allotted seat is declared as vacant for next round. Hence, candidate has to report at some reporting centre and pay the requisite fees. These fees are to be adjusted at the time of final admission at finally allotted institute depending upon the nature of up-gradation and fully refundable if candidate withdraws at reporting centre after 1st, 2nd and 3rd round of allotment. But the provisional admission fee will not be refunded thereafter, if the candidate fails to physically report to the allotted institute after 3rd round. After final selection of the institution, the candidate is required to deposit admission fee, Book-bank and/or Library fee etc. as per notified fee structure. Please refer order under Govt. Order link on portal. 13. What is the fee structure for TFW seat? No tuition fee is charged from the student admitted under TFW Scheme. Their entire Tuition Fee stands waived during its entire course duration. Other fees, like admission fee, Library Fee, caution deposits, etc shall have to be paid by students. All these fees are to be adjusted at the time of final admission at finally allotted institute depending upon the nature of up-gradation and fully refundable if candidate withdraws at reporting centre after 1st, 2nd and 3rd round of allotment. But the provisional admission fee will not be refunded thereafter, if the candidate fails to physically report to the allotted institute after 3rd round. Five percentage (5%) Seats, on supernumerary basis i.e. over and above the approved intake in each of the AICTE approved Course in all Engineering, Technology, Pharmacy and Architecture Colleges as well as in Universities/ University Departments of the State are available under this TFW Scheme. 14. My JEE MAIN Rank is xxx. How many choices I can exercise? There is no restriction in number of choice-filling. However, there must be available seats as per eligibility criterion for which choices have to submitted or filled-up.
4 15. My WBJEE Rank is XXXX and JEE MAIN Rank is YYYY. Can I register for Counselling for both? Yes. A student can participate in the e-counselling and give a single set of choices for both the WBJEEM~2014 and JEE MAIN~2014 quota seats. 17. Is there any restriction for number of choices? No, there is no restriction. However, there is an Upper-limit of available seats as per eligibility criterion for which choices have to submitted or filled-up. The seats are shown to Candidates as per their category, sub-category and eligibility. 18. What preparation is needed to fill the choices? A student must be registered for e- Counselling. Besides a student must have created own secured Password and must have deposited requisite Counselling Fee through e-challan. 19. Can I exercise On-Line Counselling from any place of my choice? Yes, a student can register into e-counselling from any Computer having internet facilities and by visiting the Board s portal at 20. Is there any Institute for Women only? There is only one college located at Durgapur which is entirely for Women. Eligibility Requirement 1. Can a candidate change any wrong entry or photo/signature during on-line registration? Any wrong entry can be rectified within the period of Registration by approaching the Board except incorrect entries related to marks obtained in 10th and 10+2 standard board examinations will be corrected by the RC officials at the Reporting Centre. Besides in order to register into the e- Counselling process one needs to use the correct Roll No., Application Form No., Name and Date of Birth (as appeared in the Admit Card, if not corrected later as per request of the candidates). Once the Registration is complete, these details cannot be changed. Similarly, candidates having wrong photograph or signature uploaded in the system must approach Board office for rectification. Wrong photograph or signature detected at the time of provisional reporting will disqualify candidature. 2. Final Result / Mark-sheet of qualifying examination (QE) is not available due to delay in publication of result, is he/she allowed? No. Candidate has to produce his final result at the Reporting Centre. He/she has to mention his/her marks details during his/her registration. 3. If a candidate is appearing in supplementary qualifying examination, is he / she allowed? If a candidate has either remained with incomplete results or has applied for revision or taken supplementary test, he/she can complete the registration by choosing INCOMPLETE under
5 Whether Passed 10+2 link. He / She is required to submit complete details of marks obtained at the time of Reporting Centre. 4. Original mark sheet / document are deposited somewhere else, and a certificate regarding this is available. Can such candidates report to reporting centre after allotment? No. Original documents must be produced at the Reporting Centre for verification. 5. What specific conditions are there for marine engineering course? A general candidate must pass H.S. (10+2) or its equivalent examination with a minimum of 60% marks in Physics, Chemistry and Mathematics taken Together and with at least 50% marks in English either in 10th. or in 12th. Standard and with individual pass marks in Physics, Chemistry, Mathematics, English and Vernacular (or any fifth subject) for all category of candidates. 6. What eligibility criteria are there for B.Arch. course in Jadavpur University / Bengal Engineering and Science University? For the B. Arch. Course in Jadavpur University or Bengal Engineering and Science University, students must be merit listed under the WBJEEM-2014 and must have a valid NATA Score. 7. What minimum score in NATA is required for B. Arch. Course? A valid Score Card in NATA is required to become eligible for B. Arch. Course. 8. I have entered mark-details wrongly during my registration, how can I rectify? If any candidate enters wrong marks during registration and it affects his eligibility and choice-filling process, the Board must be approached. If it is a simple typographical error and doesn t lead to any difficulty in choice-filling, the said mistake will be corrected by the officials at the Reporting Centre during reporting after allotment in any round of e-counselling. 9. I am eligible for Pharmacy but not eligible for Engg. How can I apply through ecounselling? Such candidates will be shown only the Pharmacy seats of institutes other than Jadavpur University and can fill choices only from this subset. Score Card/ Admit Card 1. I have not received my WBJEE M-2014 Rank card / JEE MAIN Rank card. Is it required for participation in on-line Counselling? Downloaded Rank card or whatever result sheet was shown to the candidate after results were published should be treated as Rank Card and will also be acceptable for the purpose. Admit card in original is a mandatory requirement. 2. Is downloaded Rank-Card / Score Card acceptable for Counselling? Yes, it is acceptable. 3. I have lost my WBJEE / JEE MAIN Admit Card? How can I participate in on-line Counselling?
6 A candidate has to produce original Admit card available as download. Category Rules 1. As per WBJEEM~2014 record, category is OPEN. Can the category be changed from OPEN to SC/ST/PWD at this stage? No. All certificate dates must be within last date of online form submission i.e. 31 st January, Is category change possible during online registration? Normally NO but in case of extreme necessity please contact WBJEEB for clarifications. But specifically request pertaining to TFW category from NO to YES will not be done except for those cases where candidates had earlier applied for TFW during online application process but denied due to lack of proper and requisite documentation. Now, there is no scope for applying under TFW if not already done during online-application process for WBJEEM~ Is there any reservation for OBC-category? Yes, there is reservation of seats under OBC-A and OBC-B Category. 4. Defence Quota Seats are not included in this Counselling. How a candidate under Defence Quota can get admission in West Bengal? Candidates applied for Defence Quota Seats may communicate to the West Bengal Joint Entrance Examination Board for detailed information on allotment procedure. Persons with Disabilities 1. Who is a 'Persons with Disabilities (PwD) candidate? The candidate who has requisite certificate in this respect from Competent Authority as per Government of West Bengal orders in vogue in this regard. 2. Whether marks relaxation is applicable for PwD candidates? Yes. It is applicable as is applicable for SC/ST candidates. 3. My WBJEE-PwD Rank is xxxx. Can I opt for General seats? Yes. It is automatically done. 4. My JEE MAIN Rank is PwD-xxxx. Can I opt for any PwD seat? No. For JEE MAIN Rank Holders, there is No reserved category seat. 5. I am SC (/ST/OBC-A/OBC-B) and additionally PwD candidate. What are seat options for me? All OP, OP-Pwd, all category seats (SC etc) and all sub-category seats (SC-PwD) seats are available in that order. See the appropriate links for allotment logic. 6. What happens when some category or sub-category seats remain vacant?
7 These seats are converted as per conversion rules described in separate link. Online Registration 1. What happens if I do not register during the period as mentioned for On-line Registration? Without Registration, no candidate can participate in On-Line Counselling until 3rd round of allotment. 2. If a candidate forgets his/her password, what is the procedure to get a new password? The RESET PASSWORD button is available for resetting the forgotten password. In case of any difficulty faced by the candidate, please contact the West Bengal Joint Entrance Examinations Board for necessary advice/assistance. 3. Can the candidate change his/her password? A registered candidate can change his/her password as many times as he/she wants. Rather, it is advised that the candidate regularly changes the password to maintain secrecy and if forgets, use the forgot password link to reset the same. 5. Is there any compulsion to register online only at help centre? A candidate can access the website from any location as per one s convenience and there is no compulsion for such action. Choice filling and Locking 1. How many choices can a candidate give? The number of choices available for a candidate based on the eligibility criterion details submitted by one during registration. Within that limit, there is NO UPPER-LIMIT. 2. What is indicative seat? On at least two occasions, up till locking of choices is made; there will be an Indicative seat detail to be extended to the candidates registered and choice-filled into the e-counselling process till 8 am on the day before. The registered candidates would get an indication of probable allocation depending upon number of registrations done and choices filled up till 8 am the earlier day. 3. What is locking? Between 9th and 12th July, 2014; this Choice-Locking facility will be made available to the registered students. After finalization of set of choices to be submitted by the candidate, one has to LOCK the same by clicking this link. Once locked, the choices can be seen but can t be unlocked. In any candidate forgets to LOCK one s choice; the same will be locked as per procedure mentioned in the guidelines enumerated in the related government order because unlocked choices will not be considered for seat allotment through this e-counselling process. 4. If a candidate doesn't lock his/her choices, will they be processed for seat allotment?
8 If any candidate forgets to LOCK one s choice; the same will be locked as per procedure mentioned enumerated in the government order on e-counselling because only locked choices will be processed for seat allotment through this e-counselling process. 5. Can the candidate modify the choices after locking? No. Once locked, the choices can be seen but can t be unlocked. 6. Can I change my Option? Before locking, YES. After locking, NO. 7. Can any other person change my order of preference? If the User-id and Password are securely protected, none other than the candidate concerned can change one s details including the order of preference. Fee Rules 1. What is Initial fee? How is this adjusted? In order to register for Online Counselling: Rs. 506/- (non-refundable) For Provisional Admission at Reporting Centre: Rs. 4,000/- for TFW candidates in any Institute; Rs. 5,000/- for any candidate in any of Govt. Engineering Colleges and University Departments; Rs. 20,000/- for any candidate in any of Private/Self financing Colleges. All these fees are to be adjusted at the time of final admission at finally allotted institute depending upon the nature of up-gradation and fully refundable if candidate withdraws at reporting centre after 1st, 2nd and 3rd round of allotment. But the provisional admission fee will not be refunded thereafter, if the candidate fails to physically report to the allotted institute after 3rd round. 2. What are the modes of Initial fee payment? Please refer Question 1 above. 3. What are the Seat Cancellation and Fee refund rules? Please refer to Question 1 above. 4. I have GMR ZZZZ and notional TFW rank MMMM. If I am allotted a Private College in 1st round and then upgraded to a Government College in 2nd round and upgraded to a TFW seat in a university in 3rd round of allocation, what will be the fate of my deposited Provisional Admission Fee? Firstly after 1st round of allocation, the student has to report to the Reporting Centre and deposit crossed Demand Draft amounting Rs. 20,000/- (Rupees twenty thousand) only drawn on WEST BENGAL JOINT ENTRANCE EXAMINATIONS BOARD or WBJEEB payable at KOLKATA. There he/she will
9 be provisionally admitted against the allotted seat in Private College with YES to UPGRADATION. After 2nd round, he/she is upgraded to Government College but he/she is not required to report to Reporting Centre once again. After 3rd round he/she is upgraded to TFW seat in the university, now he/she is required to physically report to the said university. The candidate will be refunded Rs. 16,000/- (i.e. 20,000 4,000) by the Board. 5. I am allotted a seat in University/Govt College in first round and subsequently moved to SFI in next rounds. What will be the provisional fees payable? IN first round, payment of 5,000 INR has to be made. The rest of the amount payable due to subsequent upgradation (i.e. INR 20,000 INR 5,000 = INR 15,000) will be adjusted during payment of final admission fees at the time of physical reporting at the finally allotted institute. 6. What is West Bengal Free-ship Scheme? How can I apply for the same? West Bengal Free-ship Scheme (WBFS) was first introduced in 2011 and has been amended subsequently. Candidates, who already applied for TFW during online application for WBJEEM ~2014 but cannot be allotted a seat under TFW due to availability of fixed number seats under the same through forthcoming e-counselling process, will subsequently be considered under WBFS. Criteria for both the Scheme are same. Candidates who submitted their annual family income certificate along with application form and afterwards notionally listed in TFW category will firstly be allotted from 5% supernumerary seats under TFW across all institutions. At the end of e-counselling, these eligible candidates will be enlisted for WBFS for each of the institution on the basis of their WBJEEM~2014 GMR. The institute specific WBFS will be made on inter-se merit. The affiliating university is responsible for implementation of the admitted candidates under WBFS. The related Government Orders may be referred for further clarification. 7. What are the differences between TFW and WBFS? TFW is a category seat in which an eligible candidate is allotted and it is supernumerary in nature. The total number of seats available under TFW is 5% of the total approved intake across all institutions in the State. Its allotment is made during e-counselling. If any seat under TFW falls vacant after e-counselling Process is over, the same will remain vacant and cannot be converted into an OPEN category seat. Moreover, it is seat specific. So, if a candidate is upgraded from a seat with TFW to a seat without TFW, his/her facility of getting fee-waiver under TFW is gone. Now he/she will stand eligible under WBFS. On the other hand, WBFS is a free-ship form of scholarship whereby eligible candidate is extended benefit of free-ship up to full waiver of his/her tuition fees or half waiver of his/her tuition fees. This facility is extended after the eligible candidate is admitted in an institution. It is not seat specific but candidate specific. Even if a candidate is upgraded from one choice to another, his/her eligibility under WBFS remains. But the benefit of fee-waiver is only extended after the candidate gets admitted and starts classes. Therefore, all such candidates having listed under TFW category stand eligible under WBFS. Rounds of Counselling
10 1. How many rounds of Counselling/allotment are there? There are THREE rounds of Counselling. 2. What are those rounds of Allotment/Counselling? 1st round of allotment / counselling: After choices of registered candidates of e-counselling 2014 are locked, total number of seats (around 34,000) seats will be allotted to such candidates depending upon their rank vis-a-vis choice given. After such allotted candidates complete reporting at concerned Reporting Centres and vacant seats are generated thereof 2nd round of allotment is made; 2nd round of allotment / counselling: Now, these vacant seats will be allotted from amongst the remaining un-allotted candidates and up-gradation of choices amongst the allotted candidates will also take place. But the upgraded candidates need not report to the Reporting Centre again if they do not want to change the choice of UPGRADATION from YES to NO; After fresh allotees complete their reporting at concerned reporting centres and vacant seats are generated thereof, 3rd round of allotment is made; 3rd round of allotment / counselling: Now, these vacant seats will be allotted from amongst the remaining un-allotted candidates and up-gradation of choices amongst the allotted candidates will also take place. But the upgraded candidates need not report to the Reporting Centre again if they do not want to change the choice of UPGRADATION from YES to NO; Here fresh allotees complete their reporting at concerned reporting centres while already upgraded candidates or otherewise go on to physically report to the finally allotted institutes. Now through non-reported candidates at finally allotted institutes lead to creation of vacant Seats. Reporting Procedure 1. Can a candidate be allowed for reporting after scheduled date? No. Please refer Schedule of Counselling on the Home page of the website of Counselling. 2. Can a candidate be permitted to report if he/she brings part of the required documents to the Reporting Centre? No. 3. What are the working hours of Reporting Centers, Help Centers, Participating Institutes and Board Headquarters? Normally Between am and 4.30 pm. 4. What is the procedure of reporting? After 1st round of allotment, successful candidates will be intimated through sms and about their respective allocation. Thereafter they have to make Demand Draft as Provisional Admission Fee amounting Rs. 20,000/- (Rupees twenty thousand) only for Private College or Rs. 5,000/- (Rupees
11 five thousand) for Government College/University Department or Rs. 4,000/- (Rupees four thousand) for seat allocated under TFW quota in any institute, drawn on WEST BENGAL JOINT ENTRANCE EXAMINATIONS BOARD or WBJEEB payable at KOLKATA; Then they will report to the Reporting Centre concerned and submit the draft along with the original testimonials for verification and provisional admission; At this point, the candidate MUST submit his/her choice regarding UPGRADATION. For example, if the candidate has been allotted a seat as per choice serial no. 59, it is his/her decision whether he/she wants to upgrade to any one of the choices lying between 1st and 58 th choice in his list. If he/she does, then YES to UPGRADATION option has to be submitted by signing a declaration which needs to be downloaded by clicking the link on the Provisional Allotment Letter and filling it up. If he/she thinks that this seat is acceptable and doesn t desire further up-gradation then NO to UPGRADATION option has to be submitted similarly. After such provisional admission is complete, the candidate will wait for either up-gradation up till 3rd round or otherwise to report to the finally allotted institute. After 3rd round of allocation, the candidate needs to report physically to the finally allotted institute for candidates desiring YES to UPGRADATION as well as for those who have not been up-graded as they have not desired upgradation and have chosen NO to UPGRADATION during reporting at the Reporting Centre. If the candidate fails to report either to the Reporting Centre after allocation or to the finally allotted institute after 3rd round, the seat of the candidate will be cancelled. In the meantime, a provisionally admitted candidate can either (a) change option for UPGRADATION from YES to NO but never the vice-versa or (b) withdraw from the e-counselling process. Until 3rd round of allotment and reporting, if a provisionally admitted candidate withdraws, he/she will get FULL refund of his/her provisional admission fee. But if he/she chooses not to report to the finally allotted institute after 3rd round, the entire admission fee will be forfeited. Any candidate who is allotted a seat through any of the three rounds of Counselling is required to report to the Reporting Centre only once unless he/she chooses to change UPGRADATION option from YES to NO. The activity of the Reporting Centre completes when reporting is over after 3rd round of allotment. 5. Where are these centres located? The Reporting Centres are located at 24 places in the State of West Bengal and 1 at Agartala, Tripura. Please refer to the list of Reporting Centres on the Home page. For contacting the Board office, please refer to the Home page and Contact Us menu therein.