What to do with: Computer, Files, Phone? When Retire or Resign from Employment

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1 What to do with: Computer, Files, Phone? When Retire or Resign from Employment 1. Setting Up Out of Office Assistant- Web OUTLOOK CLIENT 2. Assistance with Setting Up Personal Address 3. Moving Lockers or Copying Files 4. Changing Voic Message 5. Exporting Contacts from Outlook, Can ONLY be done from Outlook Desktop Full Client Version 6. Importing Contacts into Outlook at Home 7. Exporting Entire Mail Folder, Can ONLY be done from Outlook Desktop Full Client Version 8. Importing Outlook Mail Folder into Outlook at Home

2 Setting Up Out of Office Assistant- Web Client 1. Open your 2. Click on Options, Upper Right Corner - 3. Click on See All Options 4. Click on, 5. Set as Below, Click Save

3 Assistance with Setting Up Personal Account 1. You can create your own FREE personal account. Here are some choices: 2. You will be required at each website to register as a new user. 3. If you need assistance, you can call the Help Desk to schedule a time to come in and we will assist you with creating your own personal address. NOTE: MCCSC does not Administer Password s for personal addresses from another vendor or NON-MCCSC resource.

4 Moving Lockers or Copying Files 1. Right Click on Start, 2. Choose Open Windows Explorer 3. Browse to Z: Drive 4. Click on Edit, Select All or CTRL+A on your keyboard Notice all files in locker are Highlighted in Blue now 5. Insert Thumb Drive 6. Browse to that Drive, possibly E:, Double click Drive Letter to Access Thumb Drive 7. Click on Edit, Select Paste or CTRL+V on your keyboard 8. You have now copied all your locker files to your thumb drive NOTE: If you want your locker moved to another employee, please call the Help Desk at , EXT or

5 Changing Voic Message 1. Press Messages on Your Phone 2. Login to Voic , using your Passcode 3. Go into 4-Setup Options 4. Greetings-1 5. Re-record- Press 1 6. Follow Prompts to SAVE new Greeting If you need a password reset: click here

6 Exporting Contacts out of Outlook 1. Open Outlook 2. Click on Contacts 3. Click on File 4. Select, Options 5. Choose Advanced, Select Export 6. Export to File, Next

7 7. Choose Comma Separated Values, (Windows) 8. Select Contacts, Next

8 9. Choose Export Location, Defaults to Desktop 10. Click Finish, and OK to close window Now you can save the file onto a thumb drive, or login to your personal and import your file. You may call the Help Desk for support at any time EXT Make certain you save this file onto a removable media device that you can take with you after separation of employment, if needed.

9 Importing Contacts into Outlook at Home 1. Open Outlook 2. Click on File, Options 3. Click on Advanced, 4. Click on Export,

10 5. Choose, Import from another program or file 6. Choose Comma Separated Values (Windows)

11 7. Click Browse to File Location of contacts.csv, Choose Do not import duplicates, Click Next 8. Take Defaults through next few screens, OK and close windows after import is complete

12 Exporting Entire Mail Folder (Outlook) 1. Click on Contacts 2. Click on File 3. Select, Options 4. Choose Advanced, Select Export 5. Export to File, Next

13 6. Outlook Data File (.pst), Click Next 7. Select Inbox, check subfolders, click Next

14 8. Choose Export Location, Defaults to Desktop 9. Click Finish, and OK to close window Now you can save the file onto a thumb drive, or login to your personal and import your file. You may call the Help Desk for support at any time EXT Make certain you save this file onto a removable media device that you can take with you after separation of employment, if needed.

15 Importing Outlook Mail Folder at Home 1. Open Outlook 2. Click on File, Options 3. Click on Advanced, 4. Click on Export,

16 5. Choose, Import from another program or file 6. Choose Outlook Data File, (.pst)

17 7. Browse to File Location of backup.pst, Choose Do not import duplicates, Click Next 8. Take Defaults through next few screens, OK and close windows after import is complete

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